Verona Soccer Club Board Meeting June 13, :00 p.m.

Transcription

1 Verna Sccer Club Bard Meeting June 13, :00 p.m. Great Dane 2980 Cahill Main, Fitchburg "The missin f the club is t prvide an pprtunity fr the yuth f Verna t participate in the game f sccer. The club will ensure an envirnment that prmtes gd sprtsmanship, leadership and teamwrk skills. The club is dedicated t the develpment f sccer skills and fundamentals. T achieve this, the club will educate participating yuth, caches and parents in the game f sccer. The club will stress the fun f playing the game at scheduled sccer cmpetitins and ther special sccer events." Minutes Present: Stephanie Filandrins, Peter Filandrins Tara Mattila, Jeff Standifrd, Jhn Gvin, Autumn Ballen, Jdi Jensen, Amy Fewell, Marl Lewis, Tara Schreder. I. Call t Order II. Apprval f Minutes The minutes were apprved. III. Yuth Directr Psitin Intrductin f Tara Matilla as new the Yuth Directr. List f Yuth Directr respnsibilities has been prvided t Tara. Peter and Jhn will assist with the transitin during June and July. IV. Prpsed Bylaw Revisins The Bard discussed prpsed changes t the bylaws. Bard members will review draft dcument and vte at the July meeting. V. Operatinal Directr Psitin Peter Filandrins will take ver this psitin. Operatinal directr is a wrking title and may be revised.

2 The bard discussed ptential respnsibilities related t administratin r the creatin/develpment f prgrams and events. Peter and the bard will cntinue cnsidering and identifying pprtunities. VI. Field Maintenance/Imprvements Premier Fields A subcmmittee has been frmed t determine csts fr field needs including shed, mwer, fence and cncessins and t ptentially identify ther needs/pprtunities (e.g. spnsrship). Jhn and Peter will serve n the subcmmittee. Qutes fr the cst f a shed will be presented at the July meeting. Tw qutes have been btained fr mwing the fields and side hills. One is belw current csts. Autumn will fllw up with landscaping cmpany currently under cntract. The bard discussed cntinuing t cntract fr mwing and ther services fr ne mre seasn while studying whether the club can raise the funds and address ther issues necessary t establish an in huse maintenance prgram. The bard will decide hw t prceed at the July meeting. The bard discussed lng term pssibilities fr adding fields t Premier and whether significant filling wuld need t be dne. The bard will cntinue t discuss pssibilities and identify cntacts t assist with these ptential lng term imprvements. City f Verna Fields On May 19, the bard vted via t partner with the city f Verna t imprve Veterans Park fields. The club is required t purchase rganic matter and pay fr seed and fertilizer that the city will apply t the fields, in additin t aerating them. The city will als seed the Fairgrunds. The ttal estimated cst t the club is $3020. The wrk is being dne during the mnth f June. Annual upkeep is estimated t cst $720. The club will cntinue t have access t Veteran s Park in the fall. The club will als have access t Fireman s Park n Saturday afternns and mst nights during the week. The bard discussed uses fr Fireman s Park that wuld allw ne f the Veterans Park fields t be reserved fr games t the extent pssible. Discussins will cntinue with the City fr the best use f Fireman s park. VII. Annual Club Events & Bard Member Assignments

3 The bard discussed the need fr a bard member t act as pint persn fr each annual event and dcument event prcedures, budget, vlunteer needs, etc. Fall kick ff Autumn and Amy Winter trainings A club parent has expressed an interest in crdinating winter trainings. Jeff will fllw up. UW Sccer Team Spring Clinics (2) Turnament Tryuts Fd Drive Jeff Summer Camp Remaining assignments will be made at the July meeting. VIII. President s Reprt Fd Drive reprt The drive was very successful. In additin t dnatins by club families, the club dnated $100 wrth f diapers. All dnatins have been delivered t Gd Shepherd Lutheran Church. The bard discussed taking mre dnatins at the fall kick ff event. The name change frm Verna Area Sccer Club t Verna Sccer Club is fficial the necessary dcuments were filed with the Wiscnsin Department f Financial Institutins in May. Jeff will ntify WYSA and MAYSA and Marl will determine requirements fr ntifying the IRS. Bard members will identify any ther rganizatins/businesses that shuld be ntified. Bard member transitins: Patrick will mve frm Activities Crdinatr t Treasurer as Mitch leaves the bard; Amy will mve frm Vlunteer Crdinatr t Activities Crdinatr; Tara M. will take ver the rle f Yuth Directr after a transitin perid during June and July; Peter will mve t the Operatins Directr (which may be renamed) and Jhn will cntinue t develp/manage the club website. IX. Directr f Cmmunicatins Reprt Future meetings will be held n the secnd Mnday f each mnth at 7:30 p.m. at the Draft Huse in Verna. Reprted t the bard n the status f spnsrships. The bard discussed the pssibility f btaining a spnsr fr the Fall Kick ff event. A fllw up will be sent regarding spnsrship pprtunities. Onsite Spirit Wear Sales significant sales were made at tryuts. Autumn and Tara S. will determine what items the club shuld have n hand t sell at the Fall Kick ff event.

4 X. Fundraising Crdinatr Reprt Once qutes fr the shed at Premier Fields have been btained, the bard will set a fundraising gal fr the year. XI. Registrar Reprt Rec Registratin U9 and up must be registered by June 30 because MAYSA is changing prcedures as a result f birth year rules. U7/U8 registratin can stay pen lnger since it is nt affected. Fllw up s will be sent reiterating this hard deadline. The deadline will be added t the website. A request will be made fr the Verna Rec Department t its cntact list abut club rec team registratin. The bard discussed the frm/prcedure fr a waiting list fr thse wh miss the registratin date. Classic Team Registratin and Payments. Classic team players (U11 U14) will cntinue t be allwed t make payments in fur installments. Marl and Autumn will track payments and fllw up n late payments. U15 and Up Registratin and Payments. Since high schl girls play nly in the fall and bys play nly in the spring, the bard determined that players must pay the full registratin fee at registratin. Camp Registratins This year s numbers are duble 2015 s. There was a significant increase in yunger kids. Tryuts Numbers were up significantly frm Tryuts went well. Tara S. and Autumn will dcument lgistics and prpsed changes/imprvements. Tara S. and Autumn will research the purchase/use f numbered/clred pinnies fr tryuts and bring prices and prpsals t the bard. Plicy n Cllectins Bard members will discuss the prvisins t include in a plicy at the July meeting. XII. Yuth Directr Reprt

5 Peter will rganize a U7 U10 cach thank yu event tentatively scheduled fr the evening f June 26 at which time caches will als return their equipment. The bard discussed the pssibility f prviding caches a registratin discunt fr ne child. Peter will develp a written prpsal fr cnsideratin by the bard detailing the required cmmitments f caches t be eligible, the timing f the discunt, the amunt f the discunt and the implementatin date. U7 U8 in huse prgram. The bard will discuss whether the club shuld establish an in huse prgram when registratin numbers are available in July. XIII. Directr f Caching Reprt N reprt. XIV. Activities Crdinatr Reprt N reprt. XV. Vlunteer Crdinatr Reprt N reprt. XVI. Finance Directr Reprt N reprt. XVII. Treasurer Reprt N reprt. XVIII. Other Business Website Jhn cntinues t revise the website and will send pages t select bard members t edit/revise. Fitchburg Rec FC Wiscnsin is in discussins with the Fitchburg Rec Department t run a sccer prgram fr pre K t first graders (specific ages have nt been verified). The prgram wuld be wuld be a feeder prgram fr the Verna Sccer Club. XIX. Adjurnment The meeting was adjurned. The next meeting will be held n Mnday, July 11 at the Draft Huse in Verna.

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