RISK INFORMATION CHURCHES CHURCH RISK MANAGEMENT

Transcription

1 The infrmatin prvided in this paper is intended t assist church staff in develpment f suitable Risk Management prcesses. Intrductin t Risk Management Risk is the expsure t the pssibility f such things as ecnmic r financial lss r gain, physical damage, injury r delay, as a cnsequence f pursuing r nt pursuing a particular curse f actin. In any church cmmunity the variety f activities and participants expses the church t risk. Risk Management is the prcess by which risks are identified, evaluated and cntrlled. Outlined belw are the elements f the Risk Management prcess (derived frm Australian Standard AS/NZS ISO 31000:2009 Risk management Principles and guidelines): Identify Risks identify where, when, why and hw events culd prevent, degrade, delay, r enhance the achievement f rganisatinal gals. Analyse Risks identify and evaluate existing cntrls. Determine cnsequences and likelihd and hence the level f risk. This analysis shuld cnsider the range f ptential cnsequences and hw these culd ccur Evaluate Risks cmpare estimated level f risk against the pre-established criteria and cnsider the balance between ptential benefits and adverse utcmes. This enables decisins t be made abut the extent and nature f treatments required and abut pririties. Cntrl Risks develp and implement cst-effective strategies and actin plans fr increasing ptential benefits and reducing ptential csts Mnitr and Review mnitr the effectiveness f all steps f the risk management prcess and prvisin f feedback fr imprvement f the prcess. BIS has develped tls t assist with the dcumentatin f Risk Identificatin, Risk Analysis, Risk Evaluatin and elements f Risk Treatment. Cllectively these cmpnents are referred t as Risk Assessment. In a church cntext there are 2 distinct levels at which risks might be assessed. The first is a whle f church (r enterprise) level where matters f bth strategic and peratinal impact are cnsidered. A key bjective f enterprise level risk assessment is t identify thse activities r events f highest risk t help priritise allcatin f scarce resurces t where they will have the mst immediate impact in reducing verall risk. The Church Risk Assessment (Register) tl has been develped t dcument the results f whle f church risk assessments. The infrmatin prvided is f a general nature nly and may nt identify all matters that need t be included in the design f effective cntrls fr the subject area. Prfessinal advice shuld be btained n individual circumstances. BIS005 Inf_Churches_Risk Management.dcx Page 1 f 9 19 September 2016

2 The secnd level f risk assessment is at the individual activity level. At this level, the individual risks assciated with an activity are identified s that the activity can be made as safe as pssible. Nte that if it is nt pssible t sufficiently cntrl risks, a decisin may be made t nt prceed with a particular activity. The Activity Risk Assessment tl has been develped t dcument the results f assessing risk fr individual activities. All new activities undertaken by a church shuld be subject t a frmal risk assessment. The risk assessments fr cntinuing activities shuld be updated n a regular basis, typically annually. Once risks have been identified, assessment f their impact is best cnsidered by lking at the ptential likelihd and cnsequences f events ccurring. In rder fr the assessment t be meaningful, sme thught must be given t the adptin f apprpriate cnsequence and likelihd factrs fr each church and/r activity. Further guidance n these factrs fllws. The infrmatin prvided is f a general nature nly and may nt identify all matters that need t be included in the design f effective cntrls fr the subject area. Prfessinal advice shuld be btained n individual circumstances. BIS005 Inf_Churches_Risk Management.dcx Page 2 f 9 19 September 2016

3 Likelihd f Risk Likelihd factrs attempt t measure the frequency with which events might be expected t ccur, taking int accunt the effectiveness f existing cntrl measures. The fllwing table cntains examples f likelihd values used within different churches r activity types. Likelihd Factrs & Values Factrs Almst certain Likely Pssible Unlikely Expected t ccur in mst circumstances Expected t ccur ccasinally (mre than 50% f time) Expected smetimes (less than 50% f time) Occurs nly in unusual circumstances Example Values Once a day Once a week Once a mnth Once a year Once a year r mre frequently Once every 1-3 years Once every 3-10 years Once every years Rare Pssible but nt expected t ccur Once in 10 years Once every years It is imprtant that relevant likelihd factrs are adpted fr bth whle f church and individual activity risk analyses. They shuld be agreed and understd by the church cmmunity t be the apprpriate measures fr the church and/r activity being assessed and that they are cnsistently applied t similar activity types. The likelihd r expected frequency f ccurrence shuld be expressed in terms that enable effective distinctin between frequently ccurring and seldm ccurring events. The infrmatin prvided is f a general nature nly and may nt identify all matters that need t be included in the design f effective cntrls fr the subject area. Prfessinal advice shuld be btained n individual circumstances. BIS005 Inf_Churches_Risk Management.dcx Page 3 f 9 19 September 2016

4 Cnsequence Of Risk Cnsequence factrs cnsider the impact f events, shuld they ccur. In cnsidering impact, the effectiveness f existing cntrl measures shuld be taken int accunt. The fllwing table cntains examples f cnsequence factrs and values used within different churches r activity types. Cnsequence Factrs and Values Factrs Example values Physical Injury Reputatin Financial Extreme Death Sustained negative natinal media cverage 5% f value f wn funds Majr Extreme / permanent Injuries Majr negative state media cverage 2% - 5% f wn funds Mderate Medical treatment One ff state media r sustained lcal media cverage 1% - 2% f wn funds Minr First Aid One ff digital media TV r newspaper cverage 0.5% - 1% f wn funds Insignificant N treatment One ff lcal media cverage Less than 0.05% f wn funds Other values that might be cnsidered culd include: prperty lss dllars, activity interruptin, legal and cmpliance impacts, and envirnmental impacts. Sme churches use a single value type fr cnsequence while thers cnsider multiple values. Values may vary accrding t the types f activity being assessed. Fr example, when lking at church strategic issues, multiple measures are mre likely t be relevant while a yuth grup activity may nly be cncerned with physical injury. What is imprtant is that the factr(s) used are agreed and understd by the church cmmunity t be the apprpriate measures fr the church and activity being assessed and that they are cnsistently applied t similar activity types. The infrmatin prvided is f a general nature nly and may nt identify all matters that need t be included in the design f effective cntrls fr the subject area. Prfessinal advice shuld be btained n individual circumstances. BIS005 Inf_Churches_Risk Management.dcx Page 4 f 9 19 September 2016

5 Risk Evaluatin Once likelihd and cnsequence values have been determined fr a particular activity, the risk rating can be determined as the intersectin f the 2 values, using a matrix similar t the ne belw. The intersectin shws the seriusness f each event and pints t where actin shuld be priritised t either reduce the cnsequence r the likelihd r bth. Fr example, events determined t have a risk rating f high will require immediate actin, while thse determined t be lw may simply be mnitred. The example shws 3 ratings: High, Medium and Lw. A church might adpt different ratings that better suit their circumstances. Risk Matrix Cnsequence Insignificant Minr Mderate Majr Extreme Almst certain Medium Medium High High High Likelihd Likely Lw Medium Medium High High Pssible Lw Medium Medium High High Unlikely Lw Lw Medium Medium High Rare Lw Lw Lw Medium Medium Each church will need t determine the actins required fr the different risk ratings, including cmmunicatin and escalatin requirements, frequency f reprting and pririty f risk treatment (remediatin) activities. An example is set-ut belw: Risk Rating High Medium Lw Escalatin and Cmmunicatin Immediate escalatin t church leadership (Bard); active remediatin activities in place; regular frequent (weekly) mnitring Church management team advised; active remediatin plans in place; regular (mnthly) mnitring as part f existing meetings Lcal management team r wrkgrup mnitring; lwer pririty remediatin activities The infrmatin prvided is f a general nature nly and may nt identify all matters that need t be included in the design f effective cntrls fr the subject area. Prfessinal advice shuld be btained n individual circumstances. BIS005 Inf_Churches_Risk Management.dcx Page 5 f 9 19 September 2016

6 Risk Treatment Risk treatments will depend n the underlying causes f an event and als any factrs that might influence the prpsed treatment (remediatin) ptin chsen. In determining the mix f actins / cntrls necessary t treat risks, the fllwing ptins shuld be cnsidered. Risk Treatment Optins Treatment Optin Avid the risk Change the likelihd Change the cnsequence Share / transfer the risk Retain the risk Optin Descriptin Change business prcesses r bjectives s as t avid the risk Undertake actins aimed at reducing the pssibility f the risk ccurring Undertake actins aimed at reducing the impact f the risk Transfer wnership and liability t a third party, e.g. insurance Accept the impact f the risk. Once it has been decided that a risk is t be treated (any f the first 3 steps abve) the fllwing hierarchy f cntrl table can be used t help determine the mix f cntrl measures that might be utilised in a treatment plan. Hierarchy f Cntrl Eliminate r cntrl Eliminate the risk Substitute the risk Islate the risk Use engineering cntrls Use administrative cntrls Use persnal prtective equipment General descriptin Remve the hazard. Change the activity r stp using it. Replace the activity, material r equipment with a less hazardus ne. Islate the hazard frm the persn at risk; islate thrugh distance Change the physical characteristics f the envirnment (with additins r subtractins) t remve r reduce the risk Establish prcedures and safe practice Use apprpriately designed and prperly fitted equipment and clthing. The infrmatin prvided is f a general nature nly and may nt identify all matters that need t be included in the design f effective cntrls fr the subject area. Prfessinal advice shuld be btained n individual circumstances. BIS005 Inf_Churches_Risk Management.dcx Page 6 f 9 19 September 2016

7 Events / Activities / Facilities Requiring Risk Assessment Set ut belw are examples f the srts f church based events, activities and facilities fr which an activity risk assessment may be apprpriate. 1. Physical premises Auditrium Meeting rms Offices Lcal facilities Off- premises ffice Cunselling centre / rms Facilities fr peple with a disability Catering / cafe Manse Recrding facilities 2. Regular activities Wrship services English speaking Nn-English speaking Small grups Kids church / Sunday schl Pre-schl Play grups Mainly music Yuth grup On church premises Off premises events Cncerts Adventure Excursins generally Clubs Senir citizens activities Men s shed Care activities Cmmunity dinner Cunselling Fd hampers Tuitin Legal advice The infrmatin prvided is f a general nature nly and may nt identify all matters that need t be included in the design f effective cntrls fr the subject area. Prfessinal advice shuld be btained n individual circumstances. BIS005 Inf_Churches_Risk Management.dcx Page 7 f 9 19 September 2016

8 Curses Café / meals Sprting teams Pre-schl Transprt Church (wned) bus Hired vehicles Private vehicles Hiring facilities 3. Events Wrking bee Fair / fun day Christmas carls Fund raising event Camps Family Yuth Children Men Ladies Missin trips In Australia Overseas The infrmatin prvided is f a general nature nly and may nt identify all matters that need t be included in the design f effective cntrls fr the subject area. Prfessinal advice shuld be btained n individual circumstances. BIS005 Inf_Churches_Risk Management.dcx Page 8 f 9 19 September 2016

9 References AS/NZS ISO 31000:2009 Risk management Principles and guidelines The infrmatin prvided is f a general nature nly and may nt identify all matters that need t be included in the design f effective cntrls fr the subject area. Prfessinal advice shuld be btained n individual circumstances. BIS005 Inf_Churches_Risk Management.dcx Page 9 f 9 19 September 2016