./6p RESOLUTION NO. 1011

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1 RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BONNEY LAKE, PIERCE COUNTY, WASHINGTON, AUTHORIZING AN ADDENDUM TO THE CONTRACT WITH CALVIN JORDAN ASSOCIATES FOR ARCHITECTURAL SERVICES The City Council of the City of Bonney Lake, Washington, does hereby resolve that the Mayor is authorized to execute the agreement attached hereto and incorporated herein by this reference. PASSED by the City Council this 13TH day of August, ATTEST:./6p Gayle utcher, City Clerk APPROVED AS TO FORM: J City

2 FROM.CALVIN JORDAN ASSOCIATES PHONE NO Jun :17PM P2 Addendum No. I to the CONSULTANT AGREEMENT fora MUNICIPAL COURT REMODEL City of Bonney Lake, W A odtiu/'--- 'I1llS addendum, agreed to on the 1&1: of-htne, 2002, to the original agreement, dated ".%1If lf/-filj, 2001, and by and betw.:.n the City of80nney Lake, P.O. Box 7380, Bonney Lake, P' /" Washington, 98390, hereinafter called the City, and Calvin Jordan Associates, NE Bellevue-Redmond Road; Bellevue, Washington 98007, hereinafter called the Consultant. WHEREAS, the City intends to amend the original agreement by extending the scope of remodeling a portion the unfinished crawl space of the Public Safety Building for use as the Municipal Court to include relocating the Administration, City Clerk and Finance Departments into the Public Safety Building, hereinafter ealled the Project. NOW, THEREFORE the City and the Consultant, for the consideration hereinafter named, agree to amend the agreement as follows: A. The Consultant agrees to perform and furnish additional professional consulting services to include the Admini.tration, Cit)! Clerle and Finance Deparunents to the Basic Agreement, hereinafter, as set forth in Exhibit A. B. The City agrees to increase the maximum fee amount to $59,600 from the original maximum fee amount of $24,500 in accordance with the attached Exhibit "B", Fee Schedule, These fees include direct costs. C. The work shall be completed by September I, D. All other provisions oflhe Agreement shall main in effect, IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the dates written below: By: CITY OF BONNEY LAKE: BY Date: -'--,''-- _ BY: DATE: to/dol I, I END OF ADDENDUM No.1 Addendum #1 to the Consliltant Agreement Municipal Court Remodel Page lofl

3 FRCJt1 CAl.VIN JORDAN ASSOCIATES PHONE NO Jun '18PM 1"3 Exhibit" A" ADDENDUM #1 ADDITIONAL SCOPE OF WORK FOR DESIGN SERVICES MUNICIPAL COURT REMODEL City of BOlUley Lake, Washington TIUS AGREEMENT is entered into between the City of Bonney Lake, Washington, hereinafter referred to as "the Owner" and Calvin Jordan Associates, Inc., hereinafter referred to as "the Architect", in consideration of the mutual benefits, k'rms and conditions hereinafter specified. 1. Project: The project is expanded to include the Administration, City Clerk and Finance Departments for relocation into the Public Safety Building including the remodel of the unfinished crawl space ofthe building. The area in the Public Safety Building currently under lease to the Fire District is e>:eluded. 2. Scope of Work: The intent of this work is to develop sketches. alternative concepts, preliminary Md final plans, construction and bidding documents, cost estimates and provide construction administration for spaee for the City's Administrative, City Clerk and Finance Departments. This work is in addition for the Municipal Court covered under the basic agreement. 3. Additional _.r.v.ices: The additional worlc is divided into three parts. Part I is a feasibility and space needs. Part 1I are development of the alternative concept designs. Part ill is the development of a preliminary design ofthe selected design. A. Feasibility & Space Needs: I) The Architect shall conduct a survey of needs through interviews with staff for Administration, City Cleric and Finance. The survey will help to determine space needs, special equipment, and schedules and access requirements. 2) The Al:<:hitect shall review the existing site and building plans as well as conduct an on site review of the site and building to determine Code and user considerations. 3) The Architect shall review the needs with the City's project management team, to arrive a.t a. mutual understanding of such requirements. 4) The Architect shall develop a design program that meets the identified needs and conforms to the City's schedule and construction budget. S) A determination will be made if Finance can be included into the move into the Public Safety Building. If the tolal space demands exceed the available area, the City may consider reloeating the FinMce Department into other space. If Finance cannot be relocated in the Public Safety Building, the City wi.ll develop the plans for their space. E hibil "A"-AddendtLm #1 Seopeo/Work Municipal Co rt Remodel Page l af2

4 FFml1 CALVIN JORDAN ASSOCIATES PHONE NO Jun : 181"M 104 B. Coocept Desigo: 1) The Architect shall develop with the City's management team alternative approaches to the design and construction ofthe Project. 2) The Architect shall prepare three alternative schematic design documents illustrating the scale and relationship of the Project components which is based upon a mutually agreed upon program, schedule and construction budget. The alternatives include: (a) (b) (c) DeVeloping the unfinished crawl space for Municipal Court only. Relocating the Police Department to the lower flocir of the Public Safety Building including the crawl space, with the Administrative, City Clerk, Finance and MWlicipal Court located on the main floor. Mix of Administrative, City Clerk, Finance, Municipal Court and Police on the main and lower floors including the crawl space. 3) The Architect shall submit to the City 's management learn a preliminary cost estimate of each alternative plan based on area, volume or other unit costs. 4) The Architect shall assist the City in a showing of alternative plans for r""jew by effected Departments. C. Preliminary Design: I) Based on the approved Concept Design alternative and agreed adjustments by the City's management team, the Architect shall prepare, for approval by the City, prelimipary plan documents consisting of plans, elevation, sc)(:tion.s, sketches, and cost estimates to tix an.d describe the size and character of the Project. The work will also include a general design approach for the Architectural, structural, and mechanical systems that is based upon the approved program and schematic design. 2) The Architect shall advise the City's management team of any adjustments to the preliminary cost estimate or schedule. Exhibit "A." -Addendum #/ Scope of Work Municipal Court Remodel Page j oji!

5 F OM CALVIN JORDAN ASSOCIATES PHONE NO Jun J.; 1 'JPM P5 Exhibit "8" PAYMENT SCHEDULE Payment will be made On an hourly basis. plus direct costs, not to e ceed a $56,200 maximum amount, plus direct costs, unless authorized. The maximum basic fee shall not exceed $56,200, payable for staff time used at the outlined hourly rates for Phases I and II, plus identified direct costs. The fce for Phase III will be determined by mutual written agreement ofthe parties, after the completion of Phase II. In the event the parties fail to agroe on such fees, this agreement shah terminate. Maximum man-hour fee payments estimated by phase A. Phase I - DatalBudget Review Basic Fee: Add #1 Tota! 1. Review of Data and Budget $1,500 o $1,500 o $1,500 $1,500 ; ; B. Phasell -Feasibility: 1. InventoryfPcogtan) $ 5,500 $4,500 $10, Concept Design $ 7,600 $14,100 $21, Preliminary Design $10,000 $14,500 $24,500 $23,100 $33,100 $56,200 B. Phase III - Final Plan a,nd Construction Documents Phase: l. Final Plans To be Determined 2. Construction Documents To be Determined 3. Bidding: To be Detennined 4.: Construction Administration: To be Determined 2. Hourly Fees: The hourly rates and fees, as identified in the Ba..i" Agreement, remain in effect. Exhibit "A" - Addendum #J Scope of Work Mum'cipa/ Court Remodel

6 FROM CRL.V I N JORDAN ASSOC I ATES PHONE NO Jun : 19PI1 1"6 3. Estimated Fee Detennined by Staff Time Allocation by Phase: PUBLIC SAFETY BLDG! MUNICIPAL COURT ANALYSIS '.. City 0' Sonney U3ke PHASE I Dala/(3ut;Jget Review R&vie'lll of City Needs & Budget Outline Budget PHASE II Bllse Houts 16 'nvetjtorylanalys/s Staff Survey Work Sp(J (I. stand rds Growth Analysis Existing & Future!'leeds Relationships w/?olice &. Firt;l Bldg Gode Evaluation Site & Parking Memo Report 55 Added Hours for Adm!n{Clt ClnrklFin(:lnce Add #1 Principal Architect Planner Prodvction Added Re:\ijsad Houts for Add #1 Hours Concept Design Alternatives Costs Review ae as Preliminary Design 81dg Layout Site & Parking Costs SchGdult: Review Report S 172 2aa MEETINGSfPRESENTATIONS Committee/Staff CouncU PreSllntatiO'n Tot ' SO Hours JOJ w Man HQur Costs. Adendum #1 Addendum #1 irect Costs a 3e Man-Hour Cos!S Base Direct Costs REVISED PHASE I - FEE TOTAL S9,40{l $ $4,125 $7.480 = $ $1,962 $23,103 $1,446 I 159,6041 DIRECT COSTS for.addq"du," 1#1 CAD TIme 136 hrs <Ill $10 I Hr. M ehim usage Mif"age 300 ml " $0.31 /rnils GUlps Plot. (Full Size) 4 $11 I Pial 2 plots per presanta$n Plot. (Reduced) 4 $3 I Piol S:c,,11t $ets pe'r meeting Mount Ek1srds 3 $15 f Sr<!. 3 boards - 2 opllon9 pru$ final Prints S $2 f Shl. 3 sets for e.:lcfl m etins Report Copies 12 ea <I $ et ij $wll' + 1;1 COl,lfICiVMayor12 col'lles Sales Tax (Copies/Supplies).8 O&P ls III 15% ofd!reot(;q$ts S 1,360 S 83 $ 44 $ 12 $ 45 $ 12 $ 120 $ 21 $ 256 $ End of Exhibit "B" Exhibit "An-Addendum #1 SCQpe,,/Wo,k Munlcipat Cou.rt Remadel Page J of2

7 City of Bonney Lake, Washington Council Agenda Bill (C.A.B.) Approval Form Department/Staff Contact: Bob Leedy, P&CD Director Ordinance Number: Council Meeting Date: August 13, 2002 Resolution Number: 1011 BUDGET INFORMATON Agenda Item Number ft./!> Councilmember Sponsor: 2002 Budget Amount Required Expenditure Impact Remaining Balance $1,000,000 $59,600 $940,400 Explanation: The budgeted $1 million is held in an account for City Hall construction/improvement purposes. This fund is being used for architectural services in pursuit of City Hall work. Agenda Subject: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BONNEY LAKE, PIERCE COUNTY, WASHINGTON, AUTHORIZING AN ADDENDUM TO THE CONTRACT WITH CALVIN JORDAN ASSOCIATES FOR EXPANDED ARCHITECTURAL SERVICES. Administrative Recommendation: It is the recommendation of staff that the addendum be approved as submitted. Background Summary: The work performed by Cal Jordan Associates to date has been limited to preliminary feasibility of moving Municipal Court/City Council Chamber to the unfinished crawl space of the Public Safety Building. An AD HOC Committee of City Council, the Mayor and City staff is working with Cal Jordan to explore the feasibility, and develop plans, for relocating a larger part of the City Hall operation to Public Safety. An addendum to the current contract is necessary to proceed with that effort. Council Committee Dates: Finance Committee: July 23, 2002 Commission Dates: Planning Agency: Board/Hearing Examiner Dates: Park Board: Public Safety Committee: Civil Service Commission: Hearing Examiner: Community Development & Planning Committee: Council Workshop: Council Action' Council Call for Hearing: Council Hearings Date: Council Referred Back to: Council Tabled Until: Workshoo: Council Meeting Dates: Committee Date City Attorney reviewed June 24, 2002

8 FINANCE COMMITTEE DATE: 7/23/02 ORIGINATOR: Bob Leedy TITLE: P&CD Director SUBJECTIDISCUSSION: The current Calvin Jordan Associates contract calls for preliminary work leading to finishing and remodeling part of the crawl space in the Public'Safety Building for use as Municipal Court. It is proposed that the scope of work be expanded to increase the area to be considered, and to now include use by other departments/divisions currently housed in City Hall. ORDINANCE/RESOLUTION # N/A REQUEST OR RECOMMENDATION BY ORIGINATOR: In order to proceed with interim measures to relieve overcrowding of existing City buildings, it is necessaly to expand the scope of work for architectural services. It is recommended that the attached Addendum to the Cal Jordan contract be approved. ISSUE AND DOCUMENTS HAVE BEEN REVIEWED AND APPROVED BY THE MAYOR FINANCE DIRECTOR CITY ATTORNEY June 24, 2002 BUDGET INFORMATON BUDGETED ITEM: TOTAL COST: $59,600 (Note: If budgeted item, attach copy of budget page and identify) 2002 Budget Amount $1,000,000 Required Expenditure $59,600 Impact $59,600 Remaining Balance $940,400 Explanation: Funding for architectural services is drawn from the fund, with a current balance of $1,000,000. COMMITTEE ACTION: RECOMMEND APPROVAL TO COUNCIL DATE A OVED DISAPPROVED \ Dan Swatman, Chair, Finance Stephen Bricker, Chair, Public Safety James Rackley, Chair, CDC COMMITTEE COMMENTS: COMMITTEE'S RECOMMENDATION TO FORWARD TO: CITY CLERK FINANCE DIRECTOR CITY ATTORNEY Please schedule for Council Meeting date of: g:\uscrs\cvcryonc\financc committee\form template. doc