OLLI at Yavapai College, Prescott Governing Council ( GC ) Agenda April 19, a.m. Building 30, Room 126

Transcription

1 OLLI at Yavapai College, Prescott Governing Council ( GC ) Agenda April 19, a.m. Building 30, Room 126 Council Members Present (Quorum present at meeting): Ward Stanke Dave Rothgery Tricia Berlowe, OLLI Administrator Bill McFarland Penny Devlin Ray Lee Sandra Bennett Bill Miller Saul Fein Other Attendees: Michael Gunn, Deb Dillon, Barbara Brown, Barbara Mace Absent: Romy Harder, Pat Beitel, Carol Hammond I. Call to Order 9 am II. Approval of Minutes Motion by Penny D to approve minutes of the March 22, 2018 meeting as amended. Motion was seconded and approved. III. Executive Report Ward Stanke Fund Raising o Dennis Garvey made proposal to Executive Committee regarding collaborating with OLLI Sedona & Yavapai College Community Education on fund raising. This initiative would need 2-3 OLLI Prescott volunteers to participate for an estimated 2 year timeframe. The collaboration provides an opportunity to enhance our current fund raising efforts. o The GC would like more information on the proposal. Ward S to invite Dennis G to May 2018 GC meeting. Pat Beitel Resignation from Governing Council as of May GC Meeting. o 2018 GC ballots will include a write-in option. Page 1 of 5

2 o GC Members and Facilitators are asked to recommend candidates for open GC position. IV. Staff Report - - Patricia Berlowe Tricia presented report showing Spring comparison with prior year. Positive trends overall. Try Me memberships do not appear to have meaningful impact on new memberships. However, we will continue to offer and evaluate Try Me memberships. 6 candidates have been identified for open administrator position. Interviews are being held and job offer will be extended to candidate deemed as best qualified to meet job requirements. V. Committee Reports: Nominating Bill McFarland o Slate of Candidates confirmed for May election: Sandra Bennett, Saul Fein, Ray Lee, Michael Gunn, Penny Devlin and Barbara Brown. Write-in Option will be included on ballot With resignation of Pat B an additional GC member needs to be identified o Meet Candidates Forum May 4, 2018 at 11AM in cafeteria. All candidates should attend and present short bio Community Partners Dave R o League of Women Voters held meeting in early April with approximately 60 participants. Publicity Committee was represented at the meeting and distributed information regarding OLLI programs & membership. Curriculum o Deb Dillion is the newly elected Chair of Curriculum Committee and MaryAnne Schaffer is Vice Chair Finance Bill M and Tricia B o Tricia presented the 3 rd Quarter Financial Report. Overall budget is on target to end year with a $2K surplus. 3 rd Quarter Financial Report is attached as Exhibit 1 to Attachment A of these meeting minutes. o Bill Miller initiated a discussion by asking if we could spend some additional money, is there any area where we could significantly improve the organization. Discussion centered around the need to maintain the quality and quantity of facilitators. Page 2 of 5

3 o A key concern for facilitator recruitment is challenges with classroom technology. o Facilitators should be OLLI members, but exceptions are possible for highly skilled subject matter experts. o Deb Dillon to investigate opportunities to enhance facilitator recruitment. Policy and Procedures no report Technology Dave R o John Carter is the new Chair of the Technology Committee Publicity no report Long Range no report Social Ray L o SciTech Fest is scheduled for this Saturday, April 21st at Embry-Riddle. o Annual Picnic is scheduled for Wednesday, May 30th at Goldwater Lake Special Programs no report VI. Unfinished Business Investment Options for Excess Funding in Reserve Balance o April 2017 GC meeting: Motion by Dave R to authorize Finance Committee to transfer funds from reserve balance to Prescott OLLI endowment fund. Motion was seconded and approved. Amount of transfer identified at April meeting was $50K. o Further discussion between Yavapai College Accounting, YC Foundation and Finance Committee (Bill Miller and Tricia) determined futher discussion with GC was needed to review investment options for reserve balance transfers. GC discussed 3 investment options for reserve balance 1) reserve balance to remain within College Account, 2) transfer desired excess balance to Prescott OLLI Foundation, 3) transfer desired excess balance to Olli Prescott Fund. Motion by Bill McFarland to revoke April 2017 Motion by Dave R to authorize Finance Committee to transfer funds from reserve balance to Prescott OLLI endowment fund. Motion was seconded by Sandra B and approved. Page 3 of 5

4 Motion by Sandra B to transfer $10K from reserve balance to OLLI Endowment Fund and to transfer $40K from reserve balance to OLLI Prescott Fund. endowment fund. Motion was seconded by Saul F and approved. VII. New Business Annual Picnic Volunteer Recognition o Curriculum Committee will recognize facilitators o GC is asked to recommend OLLI members to receive recognition for outstanding contribution in non-facilitator roles VIII. Any further business for the good of the order - none IX. Announcements Next GC Meeting is Thursday, May 17, 2018 Executive Committee Elections August GC Meeting o Elections for Executive Council (Chair, Vice Chair and Secretary positions) will be held at August GC Meeting X. Adjournment meeting adjourned at 11:00am Page 4 of 5

5 Attachment A Exhibit 1 3 rd Quarter Financial Report (Tricia to send copy of report to include in minutes) Page 5 of 5