2. Meeting Minutes a. November 16 and December 2, 2015 Meeting Minutes Action Item b. Set new standing Board meeting date Consensus Decision

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1 Hall County Community Collaborative Board Meeting Agenda December 14, 2015, 1:00 3:00 p.m. 1. Roll Call: Board Member Present Absent Excused Amy Bennett Bill Brennan Deb Ross Diann Muhlbach Karen Rathke, Secretary Kathleen Stolz, Vice President Kelli Schadwinkel Megan Andrews Randy See Robin Dexter, President Teresa Anderson, Treasurer Yolanda Nuncio Ex-officio Joni Kuzma Joan Francis Cindy Valdez 1. Election of Officers President Vice President Secretary Treasurer a. Conflict of Interest statement 2. Meeting Minutes a. November 16 and December 2, 2015 Meeting Minutes Action Item b. Set new standing Board meeting date Consensus Decision 3. Financial Decisions and Reports a. Financial Reports Action Item 1) Financial Report January December 14, 2015 a) Statement of Financial Position b) Statement of Activity c) General Ledger/Journal d) Reports by class e) CBCAP and PSSF Profit and Loss, Revenues and Expenditures PSSF: FAST P & L, R & E School Intervention P & L, R & E Community Response P & L, R & E f) Rooted in Relationships P & L, R & E Our Vision: We see a safe, healthy, & thriving community and families.

2 RiR NHB P & L, R & E RiR BECF P & L, R & E g) Community Cafes Years 1 & 2, P & L, R & E h) Transitional Youth Central Navigation P & L, R & E i) Project Everlast Bank Transaction and P & L j) Bank account deposits and expenses 2) Expenditures for approval Action Item 3) 2016 Membership invoices b. Financial planning 1) Plan for CBCAP and PSSF fund expenditures Action Item 2) Bookkeeping plan and QuickBooks set up Action Item 3) 2016 CBCAP and PSSF budgets Action Item c. Liquidity Test Update 4. Organizational Needs and Opportunities a. Process for reviewing current organizational needs Backbone Organization Functions Checklist b. Staff needs for 2016 c. Offers and Requests at H3C meetings (per Connie Holmes) 5. Board Subcommittees a. Nominating Committee b.membership Committee Membership recruitment plan c. Finance Committee 1) Additional policies needed? d. Policies & Procedures 1) Subcommittee Leadership requirements, limitations, general responsibilities 2) Board Subcommittee assignments Birth to to 24 Behavioral Health 6. H3C January 13, 2016 Meeting Agenda membership 2. Requests and offers 3. Evaluation of Collective Impact in the Community Well-Being Communities 4. More later 7. Other Business: 8. Next Board Meeting: Our Vision: We see a safe, healthy, & thriving community and families.

3 Hall County Community Collaborative Board Meeting Agenda December 2, 2015, 11:40 a.m. 1. Roll Call: Called to Order at 11:44 p.m. Board Member Present Absent Excused Amy Bennett Bill Brennan Deb Ross Diann Muhlbach Karen Rathke, Secretary Kathleen Stolz, Vice President Kelli Schadwinkel Megan Andrews Randy See Robin Dexter, President Teresa Anderson, Treasurer Yolanda Nuncio Ex-officio Joni Kuzma Joan Francis Cindy Valdez Those present: Kelli Schadwinkel, Amy Bennett, Deb Ross, Megan Ross, Robin Dexter, Joni Kuzma, Randy See, Bill Brennan Excused: Kathleen Stolz, Karen Rathke, Teresa Anderson, Yolanda Nuncio, Diann Muhlbach 1. Elect officers postponed until the December 14, 2015, 1:00 3:00 p.m. President: Amy Bennett volunteered unless Kathleen will move up into the position The following would consider filling these positions: Vice President: Robin Dexter Secretary: Deb Ross Treasurer: Teresa Anderson 2. Confirm next meeting date: December 14, 2015, 1:00 3:00 p.m. 3. Sign Conflict of Interest Statements Deb Ross made a motion to adjourn the meeting. Kelli Schadwinkel seconded the motion. Motion carried. Meeting adjourned at 11:50 a.m. Meeting notes recorded by Joni Kuzma, CSW Our Vision: We see a safe, healthy, & thriving community and families.

4 2016 H3C Board List and terms Term beginning Jan Term beginning Jan Signed Conflict of Interest Statement Name Agency Position 2016 # of years Amy Bennett abennett@heartlandcasa.org Heartland CASA 1 year 1 year-renewed y Bill Brennan bbrennan@sfmc-gi.org CHI-SFMC Ongoing y Deb Ross dross@hshn.org Head Start 3 years y Diann Muhlbach dian.nh@hotmail.com Community Volunteer 1 year y Karen Rathke karen@heartlandunitedway.org Heartland United Way 2 years Kathleen Stolz kathleen.stolz@nebraska.gov DHHS Ongoing Kelli Schadwinkel kelli.schadwinkel@nebraska.gov Region 9 Probation 2 years y Megan Andrews megan.andrews@boystown.org Boys Town 2 years y Randy See randysee@hallcountyne.gov Hall County Juvenile Diversion 3 years y Robin Dexter rdexter@gips.org GIPS 3 years y Teresa Anderson tanderson@cdhd.ne.gov CDHD Ongoing Yolanda Nuncio ychaveznuncio@lfsneb.org Lutheran Family Services 1 year 1 year-renewed Joan Francis joanontheroad@gmail.com NCFF Consultant Joni Kuzma jonikuzma@gmail.com Kuzma Consulting Consultant Cindy Valdez cvaldez@cdhd.ne.gov CDHD Support

5 Nebraska Department of Health and Human Services LB 269 Financial Stability Review Reviewed By: Date: Vendor: Submitted Date: Category Points Possible Points Received Liquidity 4 Current Ratio: >2:1 4pts 2:1-1:1 2pts <1:1 0pts Net Income Positive 4pts Negative 0pts Long-term Debt <10% Total Assets 4pts =10% Total Assets 2pts >10% Total Assets 0pts Quality Financial Statements Audited 4pts Review or Compilation 2pts Not Audited 0pts Total 16 Comments:

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9 Backbone Organization Functions Coordinator Accountant or Fiscal agent Alignment of Partner Resources Board or Committee Chairs Local Evaluator Nebraska Children Consultant Nebraska Children Evaluator Project Managers or Subcommittee Chairs Administration Board Develop board meeting agenda from members and with president and materials packets Financial statements for board packets Send board packets Brief president on agenda items Board minutes Membership campaign Dues invoices Receive dues Maintain membership list New board members Orientation of board Draft board correspondence Assure processing of all contracts and sub contracts Develop grant reporting document Develop and assuring processing of all sub contracts Review and maintain policies Membership Meetings ( #/yr.) Meeting Agenda Prep Meeting Speakers Meeting Arrangement Meeting Announcement and registration Develop handouts Copy Handouts Track Membership Participation Communications Maintain current list serves Maintain up to date website Point of contact for inquiries

10 Backbone Organization Functions Coordinator Accountant or Fiscal Agent Alignment of Partner Resources Board or Committee Chairs Local Evaluator Nebraska Children Consultant Nebraska Children Evaluator Project Managers or Subcommittee Chairs Disperse information from Members Media Releases Presentation Fiscal Management Administrative Budget Preparation Grant Project Budgets Communication with Funding Organizations on Financial Invoicing Review Grant/Project Spreadsheets Finance Committee Meetings Sustainability /Projections Approval of Administrative and Project Expenditures Process Check Requests Process Receivables Disbursements Annual Audit Research and Development Opportunities Receive and Process Inquiries Explore and bring to the attention of the partners opportunities for development. Develop new opportunities for new partnerships Data Prepare updated CWB data reports Collect and disseminate additional community data for CI Compile Program Data Collaborative Evaluation Partnership Initiatives All Committees/Work groups Meeting agendas Meeting room Meeting notification Meeting and notes

11 Backbone Organization Functions Administrator (Coordinator) Accountant Alignment of Partner Resources Board or Committee Chairs Local Evaluator Nebraska Children Consultant Nebraska Children Evaluator Project Managers CWB budget oversight Additional data collection Early childhood assessment and plan Annual ELCP Training Plan Professional Development Training Plan Resource Development Collaborative Prevention Initiatives (Community Response Initiative) Develop the system framework Assess system capacity and project personnel needs. Facilitate development of common policies and practices for services. Shared Central Navigation (neutral and outside of one agency s program policies) Budget development and oversight Managing sub contracts with agencies for system services Setting service schedules Participant registration Receive and process documents : participant evaluations, parent educators summaries Establish and implement system CQI process Annual system training plan Data collection and Evaluation Technical Assistance Marketing Materials Annual development plan

12 Evaluation of Collective Impact in the Community Well-Being Communities Process: During this fall, the evaluator and consultant will facilitate a discussion with the Collaboratives related to Collective Impact. If possible the process would include polling each area using the turning point software followed by a discussion summarizing their strengths and next steps to enhance their work as a Collaborative. If using turning point software is not feasible, another alternative is to have the Collaborative complete a survey monkey survey prior to the session and the facilitators could share the data and reflect on it. This process could be completed at the same time the 6 month report is reviewed. Rating stems: Strongly Disagreed to Strongly Agreed Items to be rated: 1. Common Agenda: a. Partners accurately describe the goals of the initiative. b. Partners agency work is aligned with the goals. 2. Shared Measurement: a. Partners establish a work plan based on data and have outcome measures b. Partners share data and evaluation results across agencies. 3. Mutually Reinforcing Activities: a. Individual efforts are aligned with collaborative work plans. b. Individuals are getting their organizational needs met. 4. Backbone Infrastructure: a. Includes a diverse set of voices and perspectives from multiple relevant sectors and constituencies b. Provides project management support including monitoring progress toward goals and connecting partners to discuss opportunities and challenges. 5. Continuous Communication a. Partners communicate and coordinate efforts regularly. 6. Learning Culture: a. Partners feel included in decision making processes. b. Partners trust each other. c. Partners regularly seek feedback and advice from one another. d. People of different cultures and backgrounds feel respected and heard. 7. Behavior Change (Professional Practice) a. Partners better understand the population they serve and are better able to address their needs b. Staff motivation within the organizations serving the target population has increased