The KSJD Board of Directors meeting was held on Tuesday, June 19, 2011 at the

Size: px

Start display at page:

Download "The KSJD Board of Directors meeting was held on Tuesday, June 19, 2011 at the"

Nora Anthony
5 years ago
Views:

1 MEETING MINUTES KSJD Board Meeting July 19, 2011 The KSJD Board of Directors meeting was held on Tuesday, June 19, 2011 at the Cortez Public Library. Board Members Present: Lisa Mueller, Evan White, Karen Childress, Deborah Gangloff, Peter Ortego. Staff Present: Jeff Pope. Prior to the regular meeting, Jeff conducted a 1.25 hour board training session. Topics included: The primary functions of a board which are to set policy, ensure resources, and help recruit new board members. The distinction between when members are wearing their board hat and when they are wearing their volunteer hat. How board meetings are conducted, including executive sessions and the different ways that minutes can be prepared (i.e., scant detail, a great deal of detail, or somewhere in between). The division of duties and responsibilities between the board and the executive director. Due to lack of a quorum by 7:00 p.m. it was decided that this meeting would be discussion only. No motions were made; no formal actions were taken. Discussion topics included: Board member individual fundraising plans. Committee assignments. Board member accountability and the culture of this board. Jeff educated members present about the plans for the new Dove Creek tower. Binders were handed out to members present that include board member contact information, a master calendar through the end of 2011, a draft board member handbook, and the official KSJD Policy Handbook. Minutes taken by Karen Childress

2 Community Radio Project Minutes August 16, 2011 Called to order at 6:41 pm Present: Peter Ortego, Kristine Nunn, Katrina Roberts, Suzanne Strazza, Lisa Mueller, Evan White, Ned Harper, Jeff Pope. Laird Carlson and Karen Childress absent. Action Items Motion to approve April, 14 minutes by Suzanne Strazza, Seconded by Deborah Gangloff. There was no discussion and the motion approved unanimously. Motion to approve June, 21 minutes via vote made by Ned Harper, Seconded by Katrina Roberts. No discussion, motion passed unanimously. July 19 minutes tabled. Financials Motion to approve June Financials made by Peter Ortego, seconded by Katrina Roberts. No discussion the vote passed unanimously. July Financials tabled discussion as to how to line item travel vs. professional development and we need to look at future budgeting needs for professional development. Officer Reports President We need to work on our organizational documents ie, purpose, conflict of interest, and best practice. Sarbanes-Oxley practice for NPO s. Thank you Karen for working on the calendar of events. Vice-President No report Treasure - Working on FY2012 budget Secretary We need to come up with a process of recording the votes in the minutes, whether by amendment or some other means. Committee Reports Administration- working on reviewing the policy manual. Cornerstone So far things are Frickin Awesome. Construction is moving along. At point it does not look like we are going to get the additional 200k from Colorado State Historical

3 Society for phase 2. Partially because the project is not far enough along and they are not sure that we will meet the standards required. We have a 50k El Pomar Grant, 25k from the Boettcher Foundation and 5k from the Ballentine Trust. The SWCC is donating lights and cameras. 31k surplus for the end of FY2011, we need an investment plan. The board ask that the financial committee look at options and report back to the board. Programming They are working on a Payolla Policy to bring to the Board. Also looking at our social media policy. Exploring ideas around doing a Story Bowl which is part of Verde Fest. Core Values ad hoc Committee Did not meet Development Will be meeting Aug 22 Old Business Personal Fundraising Plans - Peter is looking to have music in Nov, looking for a location - Lisa and Evan Wiffle Ball Tournament coming up - Ned, Karen and Deborah are having a moving sale on Sept 24 - Deborah mailed out 10 letters Note We need to have more communication as to what events each Board Member is hosting for better support. New Business FY We will need a traffic person - CPB funding is down - We will be looking for a local news broadcaster Motion to staff funding from El Pomar Foundation in the amount of 50k made by Deborah Gangloff, seconded by Lisa Mueller. There was no discussion, the vote passed unanimously. Motion to Approve DJ Volunteer Agreement as amended with language change to Item 6 stating by any court or tribunal made by Suzanne Strazza,

4 seconded by Ned Harper. There was no discussion, the vote passed unanimously. Executive Director Report their big focus right now is on the budget and will bring draft for the next board meeting. Meeting adorned at 8:40 pm

5 KSJD Board Meeting September 20, 2011, Cortez Public Library Present: Peter Ortego, Laird Carlson, Ned Harper, Karen Childress, Lisa Mueller, Evan White, KristinaeNunn, Suzanne Strazza, Deborah Gangloff. Staff: Jeff Pope Absent: Katrina Roberts Chairman Ortego called the meeting to order at 6:35 PM. Asked for additions/changes to the agenda. Jeff requested an executive session. Peter asked for a motion on the minutes from July 19, Karen moved, seconded by Suzanne. Passed with 2 abstentions. Peter asked for a motion on the minutes from August 16, Deborah moved, Karen seconded. Discussion: Karen mentioned that she was not in attendance (minutes show her as present), Ned asked to add Karen s name to the list of those coordinating the Moving Sale; clarified that Story Bowl was a part of Verde Fest, and that Core Values was an ad hoc committee. Ned also asked about value of CPB funding lost ($7,000) and cost of local news broadcaster ($5-10,000/year). Vote called, passed with 3 abstentions. July and August Financials. Laird requested Finance Committee report. Kristine reviewed both months with Jeff and recommend that the Board accept these financials. We are finally operating on our own, and future financials will compare apples to apples. Organization is healthy. Finishing year up $30,000 due to increased underwriting, costs reductions, grants, and River Fest. Kristine gave kudos to Jeff and his whole staff for this success. Evan asked about an investment strategy. Jeff responded that he will propose one at a later meeting. Motion to approve July and August Financials Kristina moved, Deborah seconded, passed July financials with one abstention. Motion to Approve August financials Deborah moved, Suzanne seconded. Passed. Kristine said there could be some tweaks within line items (year end projections, for instance). Passed. Jeff mentioned that the 2012 budget includes a p/t assistant or traffic manager for the station and requested that the Board approve an amendment to the 2011 budget to add $500 in salary so the traffic manager could start the last two weeks of 2011 (September 2011). Passed

6 Fund Raising. Peter is planning a fund raising event at Dance Studio, 11/12 from 7-midnight. Wiffle Ball tourney brought in just under $400 from Evan and Lisa. Moving Sale: Ads, PSAs on air, need volunteers from 6-10 AM Saturday 9/24, Music at 7 AM. Deborah received 2 donations of $50 each from the 10 letters she sent. She will match each donation Budget. Jeff reviewed the revenue and expense sides of budget. Karen moved for provisional passage of 2012 budget, Deborah seconded, and it passed. The final budget will be available for vote at October meeting. Collapsed 5 budgets into one (+ Cornerstone and KSJD Capital budgets). Revenue: There is a new tool for Underwriting for those with less than $600/yr. Events up 25% by focusing on fewer, more profitable ones. CPB funding cut $6,500. Of grants, $22,600 is secured, $5K new. Gifts major gifts ($500+) vs. membership. Board should serve as cultivators of new donors and major donors. Relationship building is the key to major gifts. Discussion ensued about Board giving, which is above and beyond membership fees. The two can be kept separate in the books. Deborah ut new system). Insurance increases. Payroll includes COLA for employees of 2%. Discussion ensued about merit raises (vs. COLA) vs. bonuses. Point was made that raises are permanent year after year, but bonuses are one time only. Final approval of 2012 budget will be on agenda for October meeting. Discussion on prominence and ease of donating on line, social media and networking. Committee Reports: Administration Peter (will meet on Monday October 3) Development Deborah (in Katrina s absence) reported that the committee met twice to set mission and discuss events. Meets again on October 3 to brainstorm ways to close gap left by reduced CPB funding. Finance Kristine noted we will end the year up $30,000. Asked, should we set aside $10-15,000 for reserve or provide bonuses to staff? Issue will be taken up by Administration Committee and recommendation brought to full Board. Need more members on Finance Committee to increase number of eyeballs on the financials. Need someone with expertise in finance, investments, accounting. Need not be Board members. Send suggestions to Kristine. Operations and Technology Evan - will meet within next month.

7 Program committee Evan - Payola and social media policies will be brought to Board in October. Committee is reviewing programming plan by Tom Yoder. Cornerstone nothing new to report Advisory Board met and Jeff was there to get update. Minutes to be posted. Will meet again in October. Board should touch base with Advisory Board and clarify lines of authority (who do they report to?). Peter will reach out to Advisory Board. Core values ad hoc committee wondered about role of Advisory board in their process to set core values and branding in advance of move downtown. Jeff reported that word is out on this process to establish core values and 5 DJs responded. Will set next meeting for October. Officer Reports President appreciates work of everyone on behalf of KSJD. VP nothing new Secretary not present Treasurer nothing new Executive Session discussion only, no decisions/votes. Meeting adjourned by Chairman at 8:40 PM Respectfully submitted by Deborah Gangloff, Volunteer Secretary for a Day

SEPTEMBER KGNU BOARD OF DIRECTORS MEETING MINUTES

SEPTEMBER KGNU BOARD OF DIRECTORS MEETING MINUTES KGNU Board of Directors Meeting September 10, 2018 KGNU Boulder Studios 4700 Walnut Street, Boulder, CO 80301 Board members attending Risë Keller - Chair