ASNMU Agenda April 20, 2016 University Center, Charcoal Room I. Call to Order a. 7:02 pm i. Jacob Excused Absence. ii. Everyone Else Present

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1 ASNMU Agenda April 20, 2016 University Center, Charcoal Room I. Call to Order a. 7:02 pm i. Jacob Excused Absence II. Public Comment a. None. ii. Everyone Else Present III. IV. Approval of Consent Items a. Agenda 4/20/16 a. Sheila moves to Amend to add the Camera Budget, Taylor Seconds, Approved Unanimously b. Jeulani moves to Amend to add the Northwind Referendum to New Business, Taylor Seconds, Approved Unanimously b. Minutes 4/13/16 a. Maggie moves to Approve, Shelia Seconds, Approved Unanimously Executive Reports a. President Tristan a. Welcome and thank you for being a part of ASNMU, I am really looking forward to working with all of you b. The minutes for this meeting will be sent out before our next meeting since it is the first and last one before the end of the year c. Since it is the only meeting before the Fall, start coming up with ideas of what ASNMU can do d. For those of you who are new and are not familiar with everything that may be going on, I would suggest checking out our website and begin to look over and understand our Constitution, Bylaws, etc e. Everyone will have a binder come the Fall to start as a solid starting point, however, if you already have one, feel free to continue using that one f. It s time to think about summer. Many will still be here. We will need people helping with the Bike Share Program (will have more information after the meeting for those interested) and others should be thinking about summer program ideas since we have a lot of money still g. I am working with Xavier on our Fall retreat. If you have any ideas, let me know! b. Vice President Xavier a. Hello everyone, I know that this will be a great year and we will do great things. It is a pleasure to serve as your VP b. I just have a couple of appointments for you tonight: i. First, I would like to appoint our former Chair of Assembly, Katie Liubakka to the Parking and Traffic Committee. 1. She has served on this committee in the past and I think that she will continue to do a great job. She is dedicated to the students as she has served on ASNMU for the past 3 years and

2 I m sure that she will continue to be dedicated as she serves on this committee this upcoming year. 2. Katie: I have served 3 years on this committee and I have many things I would like to continue and see accomplished ii. Taylor moves to Approve, Maggie Seconds, Approved Unanimously iii. Second, the appointment of Katrina Klawes to the General Education Committee. 1. Katrina has served on this committee for the last 3 years and comes highly recommended by fellow colleagues on the GEC. She has served on over 10 University Committees in her time at NMU and she wants to continue her work on this committee. 2. Shelia: Kat unfortunately couldn t be here, however, she is committed and has continued to stick with it iv. Shelia moves to Approve, Maggie Seconds, Approved Unanimously V. Appointments a. Jesse Reitz- ASNMU Treasurer i. Tristan: It is in the Constitution that the Treasurer can be appointed by the President. As President, I have chosen Jesse to continue on as our Treasurer as he has done a really great job of keeping ASNMU in shape VI. Presentations a. Parking and Traffic Update Katie and Mike Bath i. Mike: Thank you for allowing us to be here tonight ii. As many of you are already aware, Lot 46 (N side of Wright St.) is being sold to the City to build a new Service Center iii. There are many options as to how we will recover from losing this parking lot 1. Lot 21 but not an option at this time 2. Lot 11 but a lot of commuters park there currently 3. Looking to move some parking to the West End of Lot Some spots within the Woodland Parking Lot will become available 5. Some spots in the Services Parking Lot will also become available iv. Crosswalk signs in front of Lot 46 will be moving to the Lincoln crosswalk by the apartments and Spaulding v. With Payne Hall closing, students will be shifted and more may end up in West Hall, which currently doesn t have enough parking spots. We will be changing one row of the Faculty/Staff spots to Resident parking spots to hopefully provide enough spots but will be reassessed next year vi. Apartment parking will also be being changed 1. Instead of individual designators for each apartment, it will just be an apartment pass. The only apartments that are keeping their designator are West (considered within the Apartment parking due to location) and Spooner vii. Taylor: Have you considered implementing the freshman no car rule? We used to have freshman parking so could that be considered again?

3 VII. VIII. 1. Mike: We used to have specified freshman parking, but we recently got rid of it because it was being abused viii. Tess: Is the Library Parking (Lot 11) staying commuter parking? 1. Mike: We looked at Lot 11 because it is close to housing but don t want to mix lots, so it will be kept as Faculty/Staff/Commuter ix. Mike: Katie made a proposal that makes sure parking has to be revaluated every 2 years and if there are problems, we will look into them but switching midstream, can cause complications x. We waited until April to make the final announcements because we didn t know where the new housing would go b. We considered building a new lot but based on the changes we are looking to implement, we want to see how they work before spending that extra money c. Katie: We are working on Lot 29 (by West Science and JxJ) half is Faculty and Commuter parking so there are many tickets for certain areas so we are working to make all of that lot commuter and/or faculty d. Mike: We are trying to put faculty and staff in middle of campus however, it has been tabled until the Fall to finalize e. In the Fall, these changes will be new to most students and so we are asking ASNMU help to advertise these changes come Fall f. There was a Northwind article printed but they didn t print the map to go with it g. Will work with Housing to make sure everyone has the information needed h. When you receive your parking permit, you will have a map to look at i. Won t know until the dorms have been completed, etc, if we will need more parking or not j. On another note, we have been working with Grant on his Longboard Project k. We try to meet every month and are very open to ideas i. There have requests to meet on Saturday afternoons for next year, may feel it out to see if it will work out Standing Items for Discussion a. Committee Updates a. None. New Business a. Summer Operating Budget a. Shelia: Everyone should have gotten an about this budget. The point is to have funds for the SAM conference, advertising for Fall Fest, Orientation, and other needs during the summer. Since we don t have ASNMU Meetings during the summer, the budget would be up the E-board, recorded, etc. b. Asking two grand since that was the one for last year and then if we don t spend it, it returns to our account c. Grant: How much are we spending? d. Shelia: Not sure but we have the SAM Conference and many other expenditures to think about e. Cora Moves to Approve, Taylor Supports, Approved Unanimously b. Motivational Speaker Budget a. Maggie: I sent out the budget and have information to be handed out as well

4 i. Would like to have a motivational speaker, Geeg Wiles, come in the Fall and the budget for him wouldn t be included in the Summer one ii. He is genuine, motivated, and carries a 2 ft lawn ornament, that was his grandfathers, with him everywhere iii. Feels is would do well at NMU because it has a lot to do with gaining friends and coming out of comfort zones iv. Would like it to be during Homecoming (Sept 18-42) because it would be good for incoming students v. The talks are about minutes b. Budget: $2,250 and about $800 for traveling so around $3000 total i. There are discounts available and one ties in with Shelia wanting a Video Recorder 1. Will take off $200 if you can do a good recording 2. $250 off for contacting with other schools c. Shelia: Are we prepared for the event? Jesse would know more about this type of event but we re not just paying for him to come, we have to get a room and promote, etc d. Maggie: I have been with the Birds of Prey Program for 3 years and have a lot of experience. I would like to present the budget but I also know there is a lot to complete e. Jesse: I have concerns with room the room, there is a big issue if we want it in JxJ It costs $132 plus postings at $1.50 x 150, would be another $300. These are just things to consider f. Maggie: Is there a way to pass a Preliminary Budget and then a Secondary Budget to get the ball rolling? i. Jesse: Doesn t seem like a big issue since it will be later in the semester, issues aren t a big deal but the contract should be done g. Taylor: Primetime usually does things but ASNMU doing it shows they can do it and we can ask other groups to help but it is good for ASNMU to have independent projects to show we re worth having around and the other things we can deal with once we know he is coming h. Tristan: Is the event going to be open to all students? i. Maggie: Yes i. Tristan: I would say to pass the first budget to get him to come and plan the traveling expenditures and then figure out what room to have it in and etc j. Cora: Point of order, are we passing this budget now or later? i. Xavier: We are passing it now and then we can go over it again the beginning of the year k. Maggie: It would be booked if we would wait l. Lani: Would we pass for her to work towards it and then over the summer, you would get things together and then pass a second budget? i. Maggie: Yes m. Shelia: To Jesse, is this normal? i. Jesse: Yes, I would advise this n. Cora Moves to Amend Budget to Add an additional $300, Grant Supports, Approved Unanimously

5 IX. o. Cora Moves to Approve the Budget for $3,300, Lani Supports, Approved Unanimously c. Camera Budget a. Shelia: I ed the budget out to everyone, asking $240 which includes the taxes from Walmart, the Video Recorder, and Kit i. I feel it would be helpful to record our meetings and take minutes to help with accuracy and then we can use it for other events ii. We can also post the videos to the website, etc so they could watch the videos, before not everyone was comfortable, but it doesn t appear to be an issue now b. Taylor: I want it to be a good quality, not sure the cheaper option would be better c. Shelia: I talked to Jesse and it s a Sony Camera and it s a pretty good one, at Best Buy, they ranged from $100-$3000 and we don t need such a high quality it costs thousands d. Taylor: I personally trust best buy more and would feel more comfortable e. Cora: I can get 10% off at Walmart f. Tristan: If interested, we can increase the budget g. Jesse: Would be better to wait till next semester to do more research and refine the budget, I would recommend holding off h. Connor: For something this expensive, is there a way to have someone in charge of taking care of it, etc? i. Xavier: The PR Director would be j. Shelia: Would be like projector and etc in the office wouldn t be allowed for anyone to just use k. Taylor: I think it is legitimate for someone to be in charge l. Maggie: Remember that camera would also take $200 off for her speaker m. Shelia: Wanted to bring it up but am comfortable with tabling until Fall and can figure out all the specifics n. Cora Moves to Table, Maggie Supports, Approved Unanimously d. Northwind Referendum a. Xavier: I was told 10 minutes before this meeting that this needs to be approved at this meeting, if you haven t been able to look at it, I am sorry b. ASNMU J: The budget will end June 30 th so they won t have a budget, but it was Approved and Recommended by the Referendum Committee and needs to be voted on like other committees c. Shelia: What are we voting on? d. Xavier: We voted on the Radio X and SFC Referendum but the Northwinds was late and we didn t vote last week so need to Approve for their funding e. Jesse: We re not voting on the Referendum but on the Report f. ASNMU J: It needs to be approved by the General Assembly g. Lani Moves to Approve, Cora Supports, Approve Unanimously i. Shelia abstained from voting Public Comment a. None.

6 X. Good of the Order a. Xavier: At this time, I would like to open up nominations for Chair of Assembly b. Taylor Moves to Nominate Lani i. Lani Accepts Nomination c. Maggie Moves to Nominate Cora i. Cora Accepts Nomination d. Shelia: Point of Order: Is this a closed ballot? i. Xavier: Yes e. Shelia Moves to Close Nominations, Taylor Supports, Approved Unanimously f. Cora: I am a part of many organizations, president of one, and am familiar with Roberts Rule g. Lani: I am the current president of BSU, not totally familiar with Roberts Rule but am comfortable and have all summer to learn it h. Taylor Moves to move into a Closed Session, Shelia Supports, Approved Unanimously i. Shelia Moves to move back into an Open Session, Taylor Supports, Approved Unanimously i. Needed a ¾ majority and first vote was too close j. Taylor Re-Opens Nominations, Shelia Supports, Approved Unanimously k. Lani: (2 minutes to restate reasons why) had success from past, helped create dance group and helped set up performances, etc. Helped create BSU out of ground and helped them to receive an award for 2 years in a row under her. Has good relationships with administration already, loves ASNMU new but have enjoyed what she s learned so far, thrive in leadership positions, run lots of events and come up with and feels it s important to know everyone is different, not sure how to do everything but learns quickly l. Shelia: How do you think you can help the Chair of Assembly Role improve? i. Lani: Help better represent on campus, feels not as represented as well many still don t know who ASNMU is, did with BSU and feels can with ASNMU as well m. Shelia: You re leaving in December? i. Lani: I am graduating but not sure if leaving NMU justification for leaving half way through once you leave similar with BSU bringing it back to where it should be, created order within BSU and comfortable doing that, comfortable helping a new person if can t continue role as a grad student n. Cora: I have previously been on a parliamentary procedure team, studying to join NAP, one thing is that were not formal, and feels she can. o. Katie: I m sorry, read wrong, it s the majority vote p. Tristan: Should continue since got rid of the other vote q. Taylor: That s how it s done at SAM r. Cora: Feels she can bring structure to ASNMU Meetings, taken broken group, tripled numbers and got full time advisor and still continuing, speaking about ASNMU recently, going into classes about elections, passionate and knows other students know what they should be doing and what s going on, experience in business law for contracts, etc, has done a lot of leadership and has done a lot of the expectations the Chair of Assembly has and feels she can do it

7 XI. s. Shelia Moves to go back into Closed Session, Taylor Supports, Approved Unanimously t. Taylor Moves to go back into Open Session, Shelia Supports, Approved Unanimously u. Taylor Moves to Vote, Shelia Supports, Approved Unanimously v. Chair of Assembly for Fall Lani w. Tristan: I Supported both and it was a difficult decision, Cora keep working on the Assembly and Lani, help Cora to continue learning and growing Adjournment a. Jesse: I brought my camera for pictures afterwards b. 8:52 pm