MISSION-The EAC works on behalf of the Mayor and City Council to:

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1 City of Hyattsville Education Advisory Committee January Meeting Thursday, February 22, 2018, 6:30-8:00 p.m. Mary Prangley Room City Municipal Building, Second Floor 4310 Gallatin Street, Hyattsville, MD Open to the Public AGENDA 1. Welcome 2. Approve February 2018 minutes 3. Continue review Committee s draft goals and objectives on EAC s Google doc and refine based on the committee s mission and yearly programs (i.e., grants, principal & liaison s meeting, summer reading program). Vote on and approve quantitative metrics for success. 4. Correspondence update from individuals we ve individually reached out to (e.g. Dr. Fellows) 5. Update on District 3 Board of Education Candidates Forum 6. Summer reading program initial planning discussion. a. Logistics of what is needed to be done. b. Metrics we re looking for this year. c. How can advanced planning ensure success: identifying focus areas. 7. Agenda planning for the next meeting, Thursday, April 26, Adjournment MISSION-The EAC works on behalf of the Mayor and City Council to: 1. Develop and recommend educational programs, projects or other initiatives impacting the educational development of residents in the City of Hyattsville; 2. Develop high-impact community and school partnerships; 3. Serve as a resource to staff in the development of Citywide programs serving youth and young adults; 4. Receive and review grant applications from eligible entities for education-related programs and make recommendations for funding; and 5. Advise the Mayor and City Council in the development of policies and positions to advocate on behalf of students in the City of Hyattsville

2 January 2018 meeting minutes : City of Hyattsville Education Advisory Committee Thursday, January 25, 2018 Mary Prangley Room, City Municipal Building, Second Floor 4310 Gallatin Street, Hyattsville, MD In Attendance: Kathy Dow-Burger (Chair), Daniel Broder (Vice Chair), DJ Johnson, Carter Ross, Jen Kubit, Jan Edwards, Cynthia Totten, Kevin Ward (Hyattsville Ward 1 Councilmember), Dr. Robert Jackson-Madyu n, and Dr. Tamara Cooke Henry 1. Motion to approve November 2017 meeting minutes made by Daniel Broder, seconded by Kathy Dow-Burger, passed by unanimous voice vote. 2. A discussion took place regarding certification and compliance with the Open Meetings Act. Daniel Broder took the course and handed over his certification to Laura Reems. The committee is officially in compliance. 3. The committee turned over the floor to Dr. Robert Jackson-Madyu n. Dr. Jackson explained his background (20 years in corporate America and on K Street) and the premise of his non-profit: One Humanity. He sought to be a solution provider within the greater Hyattsville community where education solutions were lacking. He wanted to provide non-duplicative efforts to enhance the lives and education of children. For example, if Hyattsville had a computer center where children learned to code well, the non-profit would try and supplement their efforts with time and resources. If the community had an identified need for a coding center, the non-profit would seek to build one. Dr. Jackson-Madyu n wanted to utilize the committee s expertise and connections to see where his non-profit might be a good fit in the community, particularly as it related to STEM education for children. The committee mentioned to him that he might want to utilize the University of Maryland for mentorship, reach out to local schools and continue to correspond and coordinate with the committee on his efforts. 4. The committee began a discussion on mission and vision statements, as well as quantitative metrics assembled by Dakarai Aarons as it related to the committee s long-term goals and objectives. While the conversation on quantitative metrics was tabled due to time constraints with subsequent action to committee members to review them for discussion at the next meeting, the Committee drafted a modification to the EAC mission statement: The mission of the EAC is to support the best possible educational opportunities for all Hyattsville residents in order to build a stronger and more equitable community. Conversation is pending on the proper wording to substitute for best possible. 5. Carter talked about the EAC promoting and hosting the Board of Education candidate forum for District 3 possibly in April and May prior to the June 22 primary. More discussion is needed about the date and promoting with Jake.

3 6. Kathy Dow-Burger indicated that she would be stepping down as EAC Chair, effective immediately. Daniel Broder and DJ Johnson were appointed co-chairs by unanimous vote. Kathy Dow-Burger agreed to remain on as Vice Chair until Daniel Broder finished graduate school in May. Jan Edwards agreed to take meeting notes moving forward. 7. Meeting adjourned by unanimous voice vote.

4 February 2018 minutes: City of Hyattsville Education Advisory Committee Thursday, February 22, 2018, 6:30-8:00 p.m. Mary Prangley Room, City Municipal Building, Second Floor 4310 Gallatin Street, Hyattsville, MD Open to the Public AGENDA In Attendance: Daniel Broder (Co-Chair), DJ Johnson (Co-Chair), Kathy Dow-Burger, Carter Ross, Jen Kubit, Jan Edwards, Cynthia Totten, Jake Rollow, Frank Mills, Carrianna Suiter (city councilwoman), and Dr. Tamara Cooke Henry ( from Scholastic Olympics) 1. Approve January 2018 minutes (DB moved and JE seconded. Motion passed unanimously. 2. Brief presentation by Dr. Tamara Cooke Henry from Scholastic Olympics, Inc in Upper Marlboro. They are planning the the 8 th annual scholastic Olympics at UMD-CP on 12/5/18 for high school students. They are looking for: a) help with promoting this event; b) additional volunteers; c) contributions and for organizations to buy ads. 3. Brief discussion about District 3 Board of Education Candidates Forum. Carter Ross reported. Next steps: a. After filing deadline, we will reach out to candidates to ask them to participate. b. We will reach out to schools to get questions from them (11 elementary schools, 2 middle schools, 1 high school, 2 alternative schools, 1 speciality school, and 1 learning center). We will give them the deadline of April 20 to be able to provide possible questions. c. Fund raisers May 24 and May 25 for Mount Rainier at Club Joes Performance (salsa fund raiser). Need to check with all of the candidates to see if they are going to attend this fund raiser because we were planning this event for May 24. If most of the candidates plan to attend this timeline, we will have to change the date of the candidates forum from May 24 to another date (May 17?) d. We need to select moderators (~3 total). One will be from the EAC, but we will need ~2 additional moderators. Who should we have? What is important to think about substantively and demographically? Who are the stakeholders? Do we need an EAC moderator? Hyattsville Life and Times (Maria) has moderated in the past. Should we reach out to them? We will ask the planning group (Carter, Dan, Justine) to come up with a proposal for moderators. e. Timeline: 2/27 filing deadline, 2/28 invite candidates, 2/28 outreach to schools/community seeking questions, 4/20 deadline for questions, 5/24 candidates debate (5/17 alternative date). f. Motion (from DB), seconded by JE: The EAC approves the timeline as amended and approves the delegation of the moderators to the planning committee.

5 4. Brief discussion on invitation from Frank Mills on a free math lecture in March at the Chelsea School in collaboration with UMD. The lecture is by Kelly Mix (collaboration with Brain and Behavioral Initiative) who will be talking about spatial awareness and mathematical reasoning. This lecture is open to the public. FM will send out a flyer to committee members. The city will promote this event (Jake Rollow). 5. Discuss updates on other proposed initiatives from September s EAC meeting (Daniel Broder, Jan Edwards, Jen Kubit and Councilmember Kevin Ward). DB motioned to table this entire item [a-c tabled until the summer, d tabled until next month]. a. Teaching yoga to high school students petitioning local yoga studios. b. Teaching mindfulness to high school students. c. Addressing food security in the schools (David Lynch Foundation, No Kid Hungry, Revolution Food). d. Reviewing and editing high school senior students personal statements for College. 6. Review Committee s draft mission statement, as well as goals, and metrics and refine based on the committee s charter requirements and yearly programs (i.e., grants, principal & liaison s meeting, summer reading program). Vote on and approve finalized mission statement, goals, and metrics. (see below). Friendly amendment (passed unanimously to change best possible educational opportunities to p ositive and meaningful educational opportunities in the mission statement. 7. Summer reading program initial planning discussion. (tabled except for 7d below). We have gotten money, but we don t know where it s from. Planning committee will meet (Jen, Jan, Kathy) and report next time. a. What was done well last year, what could be done better? b. Metrics we re looking for this year. c. How can advanced planning ensure success: identifying focus areas? d. Kathy talked to Jose Ortiz about whether he would be involved in the summer reading program with students from UMD. 8. Agenda planning for the next meeting, Thursday, March 22, a. Summer reading program b. Reviewing and editing high school senior students personal statements for College. c. Goals and metrics exercise (finalize) d. Update on candidates forum 9. Meeting adjourned by unanimous voice vote.

6 Current mission statement MISSION-The EAC works on behalf of the Mayor and City Council to: Develop and recommend educational programs, projects or other initiatives mpacting the educational development of residents in the City of Hyattsville; Develop high-impact community and school partnerships; Serve as a resource to staff in the development of Citywide programs serving youth nd young adults; Receive and review grant applications from eligible entities for education-related rograms and make recommendations for funding; and Advise the Mayor and City Council in the development of policies and positions to dvocate on behalf of students in the City of Hyattsville Proposed mission statement Draft Mission, Goals and Metrics Exercise Board Details (from ) The Education Advisory Committee works to strengthen the relationship between the City and the schools and organizations providing educational services to students in the City of Hyattsville. The Committee's overarching goal is to help the City identify positive and meaningful opportunities to influence student achievement. The EAC works on behalf of the Mayor and City Council to: 1. Develop and recommend educational programs, projects or other initiatives impacting the educational development of residents in the City of Hyattsville; 2. Develop high-impact community and school partnerships; 3. Serve as a resource to staff in the development of Citywide programs serving youth and young adults; 4. Receive and review grant applications from eligible entities for education-related programs and make recommendations for funding; and 5. Advise the Mayor and City Council in the development of policies and positions to advocate on behalf of students in the City of Hyattsville Pending Mission Statement The mission of the EAC is to support the p ositive and meaningful educational opportunities for all Hyattsville residents in order to build a stronger and more equitable community. Pending Goals and Metrics EAC s Charter Requirements By Proposed Goals And Measures (see table below). Note: we have finished goal 1 charter/proposed goals. We will take up proposed measures and the subsequent charter/proposed goals next meeting.

7 CHARTER PROPOSED GOALS PROPOSED MEASURES 1. Develop education programs and serve as a resource for staff on program development Goal: Develop, facilitate, and support educational programs that will attract, retain and successfully serve city residents in areas of identified need. First year measures: 70% of students who start the program complete it At least 80 percent of students attend at least 80% of the sessions At least 75 percent of parents surveyed agree or strongly agree the program helped their children become more confident readers Subsequent measures: (i.e. expansion of program in school year) The percentage of volunteers increases by 10 percent The number of students participating increases by 10 percent 75 percent of students who start the program complete it At least 80 percent of students attend at least 85% of the sessions At least 80 percent of parents surveyed agree or strongly agree the program helped their children become more confident readers Goal: The EAC s recommendations will be adopted by City Council and acted on by City staff First-year measures: Council adopts at least 70 percent of EAC recommendations Staff reports successful implementation of at least 70 percent of EAC recommendations 2. School and Community partnerships Goal: The EAC will continue to build partnerships between Hyattsville public schools and community partners First-year measures: At least 30 educators come to resource fair At least 15 service providers participate in resource fair 90 percent of schools are represented at principal/parent liaison meeting 80 percent of participants in principal parent liaison meeting say they found it worthwhile Subsequent measures: At least 10 percent more educators participate in resource fair At least 10 percent more service providers participated in resource fair At least 70 percent of survey respondents say resource fair worthwhile At least 50 percent of educators surveyed say they have used service providers within 6 months of resource fair 95 percent of schools are represented at principal/parent liaison meeting 85 percent of participants in principal parent liaison meeting say they found it worthwhile 4. Education Enrichment Grant Program Goal: The EAC will successfully administer the grant program. First-year measures: The City Council approves all grant recommendations made by the EAC Every eligible school submits at least two grant applications Every eligible school receives at least one grant Subsequent measures: Every eligible school submits at least four grant applications Every eligible school receives at least two grants The City Council approves all grant recommendations made by the EAC The City Council increases the amount of grant funding available by 10 percent. 5. Advocacy advice: Goal: The EAC will provide the Mayor and City Council with advocacy recommendations that meet the needs of Hyattsville Students First-year measures: The EAC will submit at least three policy and advocacy recommendations to the Mayor and City Council The Mayor and City Council include at least one recommendation in its county and state legislative agenda Subsequent measures: The EAC will submit at least five policy and advocacy recommendations to the Mayor and City Council The Mayor and City Council include at least two recommendations in its county and state legislative agenda

8 A few notes and questions for the Committee to consider: Evaluation Period: During the June 2017 meeting, EAC members recommended measuring the efficacy of our efforts on a calendar year period. 1) When should that year start? (January 1? July 1? September 1? Is there benefit to being aligned with the City s fiscal year in measuring impact?): Response: we will go by calendar year. 2) What years will these goals cover? ( ?): Response: yes Core actions: Measurements drive actions. Some above are quantitative while others are qualitative. For example, we could say we were effective based on the number of measures we recommend that are adopted by the the City/City Council or by the successful implementation of the recommendations that were adopted. One drives continuous recommendations while the other measure is focused on the? Mission overlap: Some of the objectives in our mission statement overlap a fair amount, i.e. the development of programs and the advisement of staff on citywide programs, so I chose one place for related activities.