MINUTES WILDWOOD GOLF CLUB Board of Directors Meeting Wednesday, July 25, 2018

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1 MINUTES WILDWOOD GOLF CLUB Wednesday, IN ATTENDANCE: M. Minnaugh - President M. Wickett - First Vice President R Appleton - Secretary J. Davies J. Duch C. Glass - General Manager R. Borza - Controller ABSENT: J. Cummings, Jr - Second Vice President M. Franklin. - Treasurer M. Lamagna J. Lagnese I. CALL TO ORDER President Minnaugh called the meeting to order at 6:00 pm. II. APPROVAL OF LAST MONTH'S MINUTES The minutes from the meeting that was held on June 20, 2018 were approved. III. GENERAL MANAGER S REPORT We had our annual Safety Committee training for the year, our number one goal is to create an Emergency Response Plan. Ms. Glass and Harry McBride will be meeting with Advanced Fire Company to evaluate the cost and placement of additional cameras in the parking lots. More to follow next month. The roof replacement over the Main Bar/Hampton Room will begin July 26 th. Great member feedback on Fiesta & Fireworks night, followed by July 4 th picnic. Good turnout for both events with many members asking this be repeated annually. IV. PRESIDENT S REMARKS Dave Popelka has agreed to be chair the Nominating Committee. Paul Hilko and Mike

2 Gross have also agreed to assist Mr. Popelka on the Committee. Page 2 V. COMMITTEE REPORTS A. Membership Mr. Lamagna and Mr. Duch We have added 44 new members this fiscal year. Hanna Street has created a new member packet for handout to orienting new members. A few changes on the wording of the tipping policy have been made. Mr. Minnaugh asked that a letter about our tipping policy be sent to new members who have joined in the last three years as there has been some recent confusion about what is covered by the fees the Club charges for certain services, i.e., Locker Room. The following matters will require Board action at the Board of Directors meeting on : Elections: Katherine Anetakis (Interviewed) Social C Exploratory eff: 8/1/18 (Alexander) Proposer: M. Minnaugh 234 Overlook Drive Endorser: M. Lamagna Pittsburgh, PA / Business Name: UPMC Business Title: Physician Thomas Barbera (Interviewed) Social C Exploratory eff: 8/1/18 (Sandra) Proposer: M. Minnaugh 2818 Ridge Drive Endorser: M. Lamagna Allison Park, PA / Business Name: Wayne Crouse, Inc. 412/ Business Title: Senior Project Engineer William Barnes DC (Interviewed) Individual Exploratory eff: 8/1/18 (Brenda) Proposer: M. Macioce 659 Arbor Court Endorser: C. Goss Pittsburgh, PA / Business Name: Barnes Family Chiropractic PC 724/ Business Title: Chiropractor

3 Page 3 Transfer: Resignation: A. Membership Mr. Lamagna and Mr. Duch, con t Brian E. Huskey (Interview 8/1) Individual Exploratory eff: 8/1/18 (Kristen) Proposer: M. Minnaugh 3061 Fernwood Lane Endorser: M. Lamagna Allison Park, PA / Business Name: Process Pump and Seal, Inc. 412/ Business Title: Sales Rep. Richard Sundra Social C to Dining Room eff: 8/1/18 Other: Michael Butia Intermediate Exploratory eff: 7/1/ Exploratory The following Exploratory Member who joined August 1, 2017 is staying: Michael Engle (Golf). Letters were sent to 2 members whose exploratory memberships will be over September 1. Connor White renewed Accomplished Junior Membership effective June 1, Jason Reinert did not renew Accomplished Junior Membership. Resign 7/31/18. PERMITTED COUNT: COUNT BEFORE TONIGHT S MEETING FIRST COLUMN COUNT FROM SAME MONTH PREVIOUS YEAR IS THE SECOND COLUMN Current - Previous Golf Golf Senior - 40 Senior Golf Wait List (2-A) - Unlimited Golf Wait List (2-A) Limited Golf - 0 Limited Golf Individual - Individual Intermediate - Intermediate Social B Social B Social C Social C Dining Room - Unlimited Dining Room Non Resident - Unlimited Non Resident Clergy - 20 Clergy Spouse Golf Spouse Social Spouse Dining Rm Honorary

4 Leave of Absence Page 4 A. Membership Mr. Lamagna and Mr. Duch, con t Motion to accept all membership changes as presented. All in favor Approved B. Finance Mr. Franklin For the month: F&B revenue ahead of budget by $25,800. Total revenue ahead by $14,200 Expenses are over budget by $20,500, due mostly to Greens & Grounds dept being over by $18,100 because of extra fertilizer and health insurance claims. $5,000 unbudgeted expense in Admin dept for Chambers consulting accrual. For the fiscal year, nine months ended June 30: Net Gain from operations is $46,700 which is $80,300 ahead of budget and $88,900 better than last year. Better results against both budget and last year are being driven primarily thru better expense management and better than expected F&B Revenue. Ms. Glass has been working with department heads to produce draft FY 19 budget for review at the August Board meeting. The 1 st draft budget is close to break-even with no dues increase. The budget will be ready for review at the August meeting and include all the significant assumptions in its preparation. C. Golf - Mr. Wickett The Hole-in-One event had 42 participants and appeared to be a successful event with good feedback form those who attended. Most all stayed for gathering afterwards. Pull carts continue to get about 50:50 usage from cart riders and traditional walkers. Overall golf rounds in June up about 9.5% from prior year, still behind year to date, although July has been a good month thus far.

5 Page 5 D. Marketing Mr. Duch Website has been converted to the new design option. The Committee continues to review the look and style and implement changes. New site should be ready by end of summer. E. House/Entertainment- Dr. Lagnese and Mr. Davies Dining feedback continues to be good. Beginning in August there will be monthly featured wine and craft beer. The Board discussed the quarterly metrics around Chef s Stover s Bonus. Motion to approve $2,000 for Chef Stover s Quarterly Bonus All in favor - Approved F. Pool- Mr. Appleton Mr. Appleton reviewed the feedback he received from various members earlier this month on several areas requiring attention at the Pool, including the cleanliness of the changing areas, inoperable Sound System and bartenders. He had previously reviewed this with Ms. Glass who reported to the Board that these areas have all been addressed. Mr. Minnaugh asked that a cleaning checklist be developed to be used by the lifeguard staff to ensure that the locker areas are routinely checked and kept clean. G. Tennis Mr. Appleton No Report H. Greens & Grounds - Mr. Cummings Mr. Cummings had previously provided his written report on the activities for the month of the G&G department. In his absence, there were no further comments. VI. OLD BUSINESS A presentation to the Board by Brad Steele on protecting your private and tax-

6 Page 6 exempt status is scheduled for Wednesday August 22, 2018 at 6:00 pm VII. NEW BUSINESS The Chambers group continues to work with the Capital Committee to finalize a recommendation to the Board at the August meeting. Mr. Minnaugh suggested that the off-site meeting be structured to cover three main topics with enough time for each; the proposed long-term capital plan, the FY 19 budget review and our normal monthly business. We will plan on working thru lunch and the Chambers consultants will be on-site to present the status of their work with the Committee. VIII. SCHEDULE OF NEXT BOARD MEETING The next scheduled Board of Directors meeting Thursday, August 23, 2018 at 9:00 am at Fox Chapel Golf Club. IX. ADJOURNMENT There being no further business to discuss, Mr. Minnaugh adjourned at 7:49 pm.