MINUTES WILDWOOD GOLF CLUB Board of Directors Meeting Wednesday, April 23, 2014

Transcription

1 MINUTES WILDWOOD GOLF CLUB Wednesday, IN ATTENDANCE: M. Minnaugh - President M. Scott - First Vice President M. Wickett - Second Vice President J. Cummings, Jr. - Treasurer J. Devita - Secretary W. Quinlan J. Tulino R Appleton V. Daversa - General Manager ABSENT: M. Lamagna R. Borza - Controller I. CALL TO ORDER President Minnaugh called the meeting to order at 6:00 pm. II. APPROVAL OF LAST MONTH'S MINUTES The minutes from the meeting that was held on March 19, 2014 were approved. III. GENERAL MANAGER S REPORT Mr. Daversa gave an overview of the ongoing Capital projects from each area / committee to include Tennis, Pool, Greens & Grounds and House. The Driveway Pavement project, Decking for the 10 th Tee Snack Shack, and Cart Fleet replacement were mentioned as other possible projects Mr. Daversa informed the Board of the issue with Hampton Township regarding Club sewage. Details are being researched on the potential cause of the issue. It was announced that the Club Handbook had been completed, printed and was in Member lockers. It was reported that the Club Website was updated with current information and that the Club Phone Systems would soon be upgraded to Comcast Business completely. Club Communication efforts were reported and it was announced that a Charity Donation letter, to benefit the Club s 3 Charitable events would soon go out to the Members via statements and . Upcoming social events were reviewed.

2 Page 2 IV. PRESIDENT S REMARKS Mr. Minnaugh informed the Board that a letter of agreement between Wildwood and Stone Lodge Inc. regarding yearly Capital / Maintenance expenditure responsibilities had been drafted, reviewed by him and Mr. Scott and Msrs. Young, Hilko and Matther from Stone Lodge, Inc. Mr. Minnaugh expressed deep concern for the Hampton Township Sewage issue and directed Club Management to take immediate action to secure professional assistance with this matter and keep the Board informed until it is resolved. V. COMMITTEE REPORTS A. Finance Mr. Cummings Month Food and Beverage has a negative variance to budget of $10,071. Total Other Revenue has a negative variance to budget of $24,217. Gross Margin has a negative variance to budget of $34,110 Total Expenses had a positive variance to budget of $28,033 Net Gain / Loss from Operations has a negative variance to budget of $6,078 YTD Total Food and Beverage Revenue has a negative variance to budget of $17,765 Total Other Revenue has a positive variance of $87, 019 due to fire claim Total expenses has a negative variance to budget of $58,445 due to fire claim Net Gain / Loss has a positive variance to budget of $31,380 Net F&B has a positive variance to budget of $14,685 By-Law language regarding Capital Fund monies and disbursements was discussed and Mr. Minnaugh indicated he believes the current language accurately reflects the current use of funds and that no changes are necessary. Hard copies of the Club s current insurance policies were discussed as well as the proposal for Cyber Insurance that will be revisited with Huntington Insurance The current Real Estate Tax situation was discussed. Mr. Minnaugh reported that he had discussed the current timing of the appeal with Mr. Richards and it was currently scheduled for late May.

3 Page 3 B. Membership Mr. Wickett Mr. Wickett reported that the Club has brought in 14 new Members YTD The following matters will require Board action at the Board of Director s meeting on : Elections: James Rachal MD (Interviewed) Social B (Exploratory) eff: 5/1/14 (Maria) 313 Schlag Court Proposer: P. Jamison Pittsburgh, PA Endorser: J. Smith 412/ Business Name: UPMC 412/ Business Title: Physician Craig A. Koryak (Interviewed) Golf (Exploratory) eff: 5/1/ Devon Court Proposer: T. Muzzonigro Gibsonia, PA Endorser: J. McCarthy 412/ Business Name: Kline, Keppel & Koryak PC 412/ Business Title: C.P.A. Jeffrey D. Himrod (Interviewed) Individual (Exploratory) eff: 5/1/14 (Susan) 6 Colony Oaks Drive Proposer: J. Miller Pittsburgh, PA Endorser: M. Wickett 412/ Business Name: KPMG LLP 412/ Business Title: C.P.A. Ralph F. Manning (Interviewed ) Individual (Exploratory) eff: 5/1/ Torrey Pine Drive Proposer: S. Benson Mars, PA Endorser: D. Eichenlaub 412/ Business Name: Tucker Arensberg, P.C. 412/ Business Title: Attorney Martha L. Torrence (Interviewed) Individual (Exploratory) eff: 5/1/ Forest Hill Drive Proposer: M. Torrence Wexford, PA Endorser: M. Wickett 412/ Business Name: Federal Home Loan Bank of Pittsburgh 412/ Business Title: Director, Operational Risk Mgmt. Michael W. Matisko, Jr. Golf (Exploratory) eff: 5/1/14 (Janice) (Subject to Interview) 406 Ashton Drive Proposer: M. Wickett Cheswick, PA Endorser: M. Minnaugh 412/ Business Name: Michael W. Matisko D.M.D. M.S.D. 412/ Business Title: Periodontis

4 Page 4 Transfers: Tim West Dining Room to Leave of Absence eff: 4/1/14 Mrs. James Douglas Dining Room to Surv Sp Dining Room eff: 5/1/14 Cynthia Tonet-Stewart Leave of Absence to Social C eff: 5/1/14 Daniel R. Madia Leave of Absence to Golf eff: 5/1/14 Resignations: Other: Steve Bezila Intermediate Exploratory eff: 4/1/14 Randall Rhoades Golf eff: 4/1/14 Daniel R. Madia Golf eff: 5/1/14 Michael Mathier MD Golf eff: 5/1/14 Michael Bozik, M.D. Golf eff: 5/1/14 Cynthia Tonet-Stewart Social C eff: 6/1/14 James A. Douglas (Dining Room) passed away April 6, David P. Klodowski (Golf) wishes to extend his leave of absence for another year. This will be his second year. - Approved Dan Smyers (Golf) is asking for an additional year extension to his leave of absence due to current employment keeping him away from Pittsburgh for at least another year. If it is not possible for an extension, he wishes to resign on his anniversary date of May 1. More research was requested on this subject. If Mr Smyers is requesting a 3 rd year approved if a 4 th year resignation is suggested. Kip Leckey is requesting a transfer from Golf to Limited Golf. Please see his attached letter. This request was tabled pending additional research. Mrs. Nicole Kuhn has requested an exemption from paying an initiation fee if she joins as a golf or individual member. She would satisfy the required Stone Lodge stock requirement This request was tabled pending future developments. Jon Kuhn is maintaining his current golf membership. Mike Patchen who requested to transfer his membership from Dining Room to Individual in April has rescinded the request. He said he might request the transfer in the future.

5 Page Exploratory The following Exploratory Members who joined May 1, 2013 are staying: S. Gackenbach (Individual), J. Busshaus (Golf), G. Miller (Intermediate), M. Rodriguez (Individual), M. Mancine (Intermediate), G. Valant (Individual), D. Sims (Social C). Letters have been sent to 9 members whose exploratory memberships will be over June 1. PERMITTED COUNT: COUNT BEFORE TONIGHT S MEETING FIRST COLUMN COUNT FROM SAME MONTH PREVIOUS YEAR IS THE SECOND COLUMN Current - Previous Golf Golf Senior - 40 Senior Golf Wait List (2-A) - Unlimited Golf Wait List (2-A) Limited Golf - 50 Limited Golf Individual - Individual Intermediate - Intermediate Social B Social B Social C Social C Dining Room - Unlimited Dining Room Non Resident - Unlimited Non Resident Clergy - 20 Clergy Spouse Golf Spouse Social Spouse Dining Rm Honorary Leave of Absence Motion to accept all membership changes. All in favor Approved excluding notated Other requests. C. Greens and Grounds Mr. Scott Mr. Scott discussed Sod work on #16 and #6 Green. This work is considered necessary due to the turf condition. Mr Scott indicated that the G&G Committee supported the proposed 16 th back-tee

6 Page 6 project as an in-house project, provided it be used for limited playability such as WPGA and Club tournaments and not as part of the normal weekend tee placements. It was reported that bids are being collected for the Green Surround work on Holes # 2 and #7as well as the Short Game Practice Area A proposal was made for Board Consideration to fund an XGD drainage project on holes #16, #6 and #1. The Board indicated they will consider this proposal as part of FY 15 capital budgeting which would occur in the fall of D. Golf Mr. Tulino The Golf Committee recommended a funding effort to allow the Wildwood Cup to be a free tournament to the participants in the fall. The proposed Scoring Area project was discussed at a cost of approximately $26,000. Mr. Rick Dibucci has bid on the design and the plan was discussed. The project was provisionally approved pending information on the Sewage issue and a Capital Project / Fund evaluation. Electronic Scoring upgrades were also discussed at a cost of $3600 for computers / work. The Ladies Tee Project was tabled until future notice. It was requested that the walking fee be tracked this summer. E. House Committee- Mr. Quinlan Chef Dave Stover s Quarterly performance bonus was review and a motion was made to pay the full bonus for quarter 2, FY Approved Mr. Quinlan reported that he has received good feedback with regard to the new glassware in the Club house. Mr. Quinlan requested Capital funds to replace the Men s Locker Room Lighting with LED lighting at a cost of approximately $ This will provide on-going savings in utilities once fully implemented. ***An emergency Sewage / Grease Trap Project was approved via on Tuesday, May 13 th, 2014 in the amount of $14,000.***

7 Page 7 Motion to upgrade Men s Locker Room Lighting 2 nd Mr. Scott All in favor Approved. F. Entertainment Mr. Appleton Mr. Appleton discussed the Entertainment Committee s effort with regard to Jazz Night and the Charity initiative. March / April Events were discussed noting attendance and pertinent issues. Upcoming events were also discussed with special emphasis on Guest Bartending Night, Jazz Night and Mother Day. G. Pool Mr. Devita Mr. Devita reviewed the Pool Project and the service initiatives at the pool complex for H. Tennis - Mr. Appleton Mr. Appleton reported that the Tennis Complex project is nearly complete and noted the remaining work. The Scheduled Tennis socials for 2014 were reviewed Miscellaneous replacement / maintenance needs were outlined. I. Memorials and Donations Mr. Lamagna Mr. Lamagna s written report reported the continued search for suitable Intern Housing and the desire to set up an intern program for multiple Club departments in 2014 / 2015 which will be considered at a future Board meeting. Other projects are being considered for 2014.

8 Page 8 VI. OLD BUSINESS No Old Business VII. NEW BUSINESS No new Business VIII. SCHEDULE OF NEXT BOARD MEETING The next scheduled Board of Directors meeting will be Wednesday May 21, 2014 at 6:00pm IX. ADJOURNMENT There being no further business to discuss, Mr. Minnaugh adjourned at 7:23p.m.