Town of Chocowinity Board of Commissioners Tuesday, December 11, 2018

Transcription

1 Board of Commissioners Tuesday, December 11, 2018 Attendance: James H. Mobley, Jr, Mayor Joy McRoy, Town Clerk/Finance Officer Kevin Brickhouse, Public Works Director Amanda McKinney, Town Attorney Commissioners: William J. Albritton, Mayor ProTern Casey Langley, Commissioner Nathaniel Williams, Commissioner (Commissioner Furman was Absent) Guests: David Fields Mayor Mobley opened the meeting at 7:00 p.m. with a moment of silence. Minutes and Financial Reports Commissioner Albritton made a motion to approve the minutes and the financial reports. Commissioner Langley seconded and the motion carried (3 yea, 0 no). Old Business Planning/Zoning Due to the absence of Jamie Heath, Joy just updated the board on a couple of items. Food Lion Rezoning Joy reported that after researching old minutes, she had found that the property had been rezoned in Therefore, this could be considered abated. Cedar Acres/Harding Road Rezoning Joy reported that she had found in the minutes where the rezoning request had come before the board, but the rezoning was denied. Chocowinity Fire Tax Nothing new was reported. Hwy 33 Exposed Water Line The Berm and Rip Rap held on one side, so he will put more on the other side to see if it will hold. New Business Duke Energy Franchise Agreement Joy McRoy informed the Board that a new agreement will have to be approved before August. A new agreement will be sent out to be discussed at the next Board Meeting. This will require two readings for approval. Public Works Report New Forklift The forklift we recently purchased is working great. Sewer Asset nventory Assessment Project Rivers & Associates will start mapping next week. Kevin will inform the Board Members when they get started. Bridge 69 Replacement Project A Preconstruction Meeting was held on December 5. They will give us a hard date of when they will actually begin in two weeks. This is a 60 day contract. River Run Agreement Kevin did a preliminary inspection of the holding tanks last week. He will continue to monitor these per quarter to see how long the pumping intervals will have to be.

2 December 11, 2018 Page 12 Light Poles Two Semi Truck loads oflight poles have been delivered to the Recreation Park and another one is coming soon. This will be used to make a barrier around the football field. Roads Kevin is looking into steel plates and concrete to repair some areas, Mowing There is some mowing left to do, however, it is so wet right now. These areas will be done once it dries out some. Trash The day after Christmas is a special trash day where we will pick up all allowable trash. There will be an extra man on the truck due to the expected heavy trash day. Police Report There was no report. Public Comments Mayor Mobley asked for any public comments. David Field reported that they had signed the preliminary paperwork for a new fire truck. Also, he reported that the Christmas Parade went well, we learned a lot of what worked and what didn't. The Chocowinity Fire Department has been granted a $15,000 Homeland Security Grant for a portable generator and light tower. There being no further business the meeting was adjourned on a motion by Commissioner Langley and seconded by Commissioner Williams. Motion carried (3 yea, 0 no).

3 General Fund Financial Report November 2018 Beginning Checkbook Balance... $ 122, ncome... ' 89, Subtotal $ 212, Expenditures... l 04, ' Ending Checkbook Balance... $ 108, ncome: Officer Fees... $ 9.00 Advalorem Tax... 67, Vehicle Tax Violations Zoning Police Reports Sales and Use Tax... 19, Solid Waste Tax Motor Fuels Tax Refund Haddock nsurance Cherry nsurance Total ncome... $ 89, ExpendituresTown: A&B Mechanical..... $ 5, D&H Equipment Edward Diesel Fastenal Lowes Mid Atlantic Hyd.... 1, Quality Use Parts Useable Life Edward Machine... 5, CenturyLink Gregory Poole... 1, Mason Jones David Yow Window Tint Duke Ener g y Progress.... 2, Hudson Signs Piston Ring & Machine Co Speedway Fleet Services Analysis Charges Suddenlink Communications Blue Cross, Blue Shield , Cranfill Sumner & Hartzog

4 General Fund Financial Report Page 2 Lee Shaffer (Dog Park Expense Reimbursement) Chocowinity Fire Department (Fire Tax)... 5, Aflac NC Treasurer Retirement... 3, NC Department of Revenue... 1, Taxes... 10, Salaries... ' 44, Total Expenditures... $ 98, ExpendituresPolice Dept: ADS Security... $ Choco Dry Eagle Point Lowes O'Reilly Turner Pest K Galls... 2, A&B Mechanical David Yow Window Tint Suddenlink Communications Speedway Fleet Services Gwyn Singleton (PD Cleaning) Total Expenditures... $ 5, Total Expenditures (Town/Police Dept) $ 10_4_:.,2_0_5_.5_9 _, Submitted By S& Q c2o., a= Joy. Mc y Town Clerk/ Finance Officer

5 Water and Sewer Fund Financial Report November 2018 Beginning Checkbook Balance... $ 687, ncome , Subtotal , Expenditures... (49,956.26) '' Ending Checkbook Balance... $ ========= 752, Water ncome WaterSales... $ 41, Water Deposits Misc Water Water Taps Penalties... ' 1, Tot al Water ncome... $ 43, Sewer ncome Sewer Sales... $ 66, Misc Sewer Sewer Deposits Total Sewer ncome... $ 68, Miscellaneous ncome Prepayments... 1, Trash... 1, Total Misc ncome... $ 3, Total ncome... $ Paid Out Water Department A&B Mechanical..... Brown & Morrison.... CenturyLink.... Environment.... Lowes.... Lupton Electronics.... Lauren Swain (Refund).... George Saieed (Refund).... Edward Machine.... NCWTFO.... Rivers and Associates.... NCWOA.... Lacy Freeman (refund).... Cargill ncorporated , , , , , , ,614.85

6 Water/Sewer Financial Report Courtney Brown (Refund) Duke Energy Progress... 1, Joseph Edwards Mary Wiggins (Refund) Sherwin Williams US Cellular Speedway Fleet Services Core & Main U.S. Post Office Bank Analysis Charge FDGL Lease Payment FDMS Settlement Fees Total Expenditures... $ 17, ========= Page2 Paid Out Sewer Department Beaufort County Water CenturyLink Quality Tires Lauren Swain (Refund) George Saieed (refund) NC WPCSOCC Core&Main... 1, Paul Murphy (Refund) City of Washington... 27, Courtney Brown (Refund) Duke Energy Progress... 1, Fastenal Robert Widing (Refund) Speedway Fleet Services U.S. Post Office FDGL Lease Payment FDMS Settlement Fees Bank Analysis Charge Total Expenditures... $ 31, ========= Miscellaneous Payout NSF Checks... $ Total Expenditures... $ ======= Total Paid Out $ 49, ========= Submitted By: (}_. Joy A Mc y Town Clerk/ Finance Officer

7 (" Budget vs. Actual For the Date Ending December 31, Account Description.L Budgeted Amount Amount Received! Remaining Percentage Used 1General Fund Revenues L. Advalorem Taxes ; 32 0, , _ 159, Vehicle Taxes l 17, , , % Miscellaneous ncome _ L 2, _ 2, _ Zoning ncome. _ 4, J , Chocowinity EMS l 5, _, 5, Chocowinity Fire Department 5, , Police Ordinance Violations t 3, , Franchise/Utility Taxes 7_=68, , _ 3 5,877.4? ABC, Beer & Wine Taxes 8, , t j NC Sales & Use Taxes 215, , , Refund on Sales Taxes 2,0 0 0 L _ 2, Fuel Tax Refund t 2, , Beaufort County Recreation j 7, :2.2_L _ :: _7, ,_ Mid East Regional Housing 1, , From Water/Sewer Fund! _ Salaries Water 1 12, , , Salaries Sewer 1 4 7, _ 11 8, , L J Electricity 3, , , :o:J 1, , i nsurance 73, Audit 3, , , f 5 79, Street Fund NC Department of Transportation f nterest Powell Bill Refund on Sales Taxes Powell Bill Contingency _ T Total General Fund Revenues 2 7, , 1 7 1,043, 1 so , , % 19% 2 8 % 48% 55% 67% _, 86% 8 1 % 1 1 3, % % , 175._oo 0 % 450, %

8 < Budget vs. Actual For the Date Ending December 31, 2018 Account Description General Fund Ex_penditures Board & Mileage Salaries Regular Earnings Salaries Overtime Earnings : Total Salaries Social Security Taxes nsurance Employee Health Employee Retirement Travel & Training Progress Energy Carolinas Town Gas, Supplies & Repairs nsurance Security Systems Attorney Fees Beaufort County Tax Collection Office Supplies Audit Expense Dues & Subscriptions Miscellaneous Expense Beautification Christmas Pa..!![ Planning Board Fees Equipment Purchases Zoning Administration Building Maintenance Contingency Chocowinity Recreation Utilities General Park Maintenance Ballfield Maintenance/Equipment j 7 r..j Budgeted Amount Amount Expended Rema;n;ng oe Used 4, _o _ o_,_ , % J 3 65, , , , , , t 5 2, , , , , ,476 15, ; 4 8, , _ j 3, , _,_ 45, , = _ 4, 8_7_9._4 1 _ +1 6, , , , , , , , , , , , , , , , , , , == F 2, , _ 3, : 2, > 10, , , , , , ,8 0 10, J 18, , , , , J O.OQ.i_ 3,88 5.oo 61% 5 7% 48 % 45 % 5 7% 53% 8 7% 112% 86% 7 53% 8 1% 75 % 10 5 % % 8 2% 13, % 7, , % 1, % 3, L

9 ' Police De12artment Salaries Social Security Taxes Retirement 40 1k Retirement Fuel Expense ' /nternet Police Department Cleaning Ammunition Yearly Maintenance Office Supplies Uniforms Expense Vehicle Maintenance Travel & Training Turner Pest Control Copier/Printer/Fax/Scanner Equipment Purchases Vehicle Payment Street Fund Engineering Street Maintenance Total Expenditures r i General Fund ncome/loss fi r i F Budget vs. Actual For the Date Ending December 31, , ooi 8,7 5 0.oi f 6, , , ,8 0 0Jl.2.. 2, , , ! 5, , , , = _ 7, , , % , % 4, % 3, ,823.31, 54% 6, , % 2, , % , % 2, % 4, , , , fil 1, , , , L l [ t r 40, ,043, , yj 1, % 68% 75 % 3, % 1, % % 1, % %._ 63 0, % 40, , (50,896.72) _j, ,953.sil 64% +,.

10 Account Description + Water Fund Revenues Budgeted Budget vs. Actual For the Date Ending December 31, 2018 Amount Amount Expended Remaining +'Percentage Used + _J Water Sales L 485, , , Penalties & Late Fees 17, , , Water Tap Fees 3, , Sales Tax Refund 3, , j_ Miscellaneous ncome f Total Water Fund Revenues Water Fund Expenditures f Professional ServicesfTesting/Samples Travel & Training US Post Office Progress Energy Carolinas Office Supplies Supplies & Materials Vehicle Fuel Chemicals Lab Supplies Permits & Fees Dues & Subscriptions 1_U_SD_A Bond Paymen_t Elevated Tank Managemen_t Capital mprovements Equipment Purchases Contingency To General Fund Health nsurance Salaries Electricity 1! [ nsurance Audit Fees i Total Water Fund Expenditures L_ 1,00 509, , , , , , 24,o o o.o o l 9, , , , , , , r 9, , , , _ 11, , , , , , _, _ , ,0 0 0.o o l 15, , , , Qj_ 112, , , , , , , J ' ~ 11, , , , % 3, % 254, , t 66% % 2, % 2, , , , L 10, , , , , , , , , , , % 58 % 98% 55% 46% 66% 36% 13 8 % 6 23% 5 86% 5 47%

11 Account Description Sewer Fund Revenues Sewer Sales Sewer Tap Fees Sales Tax Refund Miscellaneous ncome Sewer nspection Fees Total Sewer Fund Revenues Sewer Fund Expenditures Technical Services Travel & Training US Post Office Progress Energy Carolinas Office Supplies Supplies & Materials Beaufort County Water Vehicle Fuel Chemicals Lab Supplies Permits and Fees Location Services Capital mprovements Equipment Purchases Washington Utilities USDA Bond Payment Contingency To General Fund Health nsurance Salaries Electricity nsurance (Worker's Compensation) Audit Fees Total Sewer Fund Expenditures t Water Net ncome (Loss) for the Fiscal Year Sewer Net ncome (Loss) for the Fiscal Year ri r t t i! t..._ 1 l ' + L + t t Budget vs. Actual For the Date Ending December 31, 2018 Budgeted Amount Amount Expended Remaining Percentage Used.. _,_ 800, , , , , , , , , , ,000.00, 50, t l 7, , , ' , , , , , , , , , , , , , , , , , , , , , , , , , j 171,380.44, 5, , , l 3, , J. _ 401, , , ,soo.oo 2, , , , , = 2, , , , , , , j , , , ,215.00] 4, , , , , , % % 37 5% 7 5% 54% 41% 52% 58% 9 56 % 56% 6 6 2% 47 % 81% 50 fo!