PLANNING 80 COMMUNITY DEVELOPMENT. Mission Statement. Mandates. Expenditure Budget: $5,245, % of Community Development

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1 Mission Statement The mission of the Office of Planning is to assist the community in developing the County to its best potential. We evaluate and implement policies to support the goals of the community as it prospers and matures. Expenditure Budget: $5,245, % of Community Development Programs: Zoning Administration: $922,778 Long Range Planning: $3,164,079 Current Planning: $990,161 Community Development: $168,241 Community Development Expenditure Budget $161,210,995 Mandates Prince William County operates under state mandates to maintain a Comprehensive Plan and Zoning Ordinance (Code of Virginia. The Plan is required to contain certain elements and must be reviewed every five years. The Zoning Ordinance is also required to contain certain elements. The Planning Office serves as liaison to several state mandated advisory boards: the Agricultural and Forestal Districts Advisory Committee, the Zoning Appeals Board and the Planning Commission. The Board of County Supervisors has enacted additional local mandates for which the Planning Office has responsibility including liaison to the Historical Commission. State Code: :74, , , , County Code: Chapter 2 (Historical Commission), Chapter 32 (Zoning) 80 COMMUNITY DEVELOPMENT Prince William County PROPOSED FY 2015 BUDGET

2 Expenditure and Revenue Summary % Change Adopt 14/ Expenditure by Program Adopted Proposed Proposed 15 1 Zoning Administration $743,428 $847,128 $871,807 $922, % 2 Long Range Planning $920,874 $923,345 $2,725,728 $3,164, % 3 Office Management $455,602 $1,252,799 $1,205,363 $ % 4 Current Planning $549,758 $525,113 $600,656 $990, % 5 Community Development $0 $49,334 $115,266 $168, % Total Expenditures $2,669,662 $3,597,719 $5,518,820 $5,245, % Expenditure by Classification 1 Personal Services $2,030,540 $2,053,668 $2,258,702 $2,097, % 2 Fringe Benefits $653,723 $716,858 $784,151 $675, % 3 Contractual Services $46,716 $21,025 $46,782 $47, % 4 Internal Services $117,775 $135,171 $1,817,092 $1,749, % 5 Other Services ($216,978) $534,405 $520,252 $544, % 6 Capital Outlay $21,482 $49,334 $0 $0 7 Leases & Rentals $16,404 $14,845 $19,428 $19, % 8 Transfers Out $0 $72,413 $72,413 $111, % Total Expenditures $2,669,662 $3,597,719 $5,518,820 $5,245, % Funding Sources 1 Permits, Privilege Fees & Regulatory Licenses $509,025 $583,859 $579,985 $407, % 2 Fines and Forfeitures $0 $35 $0 $0 3 Charges for Services $25,214 $29,042 $36,347 $36, % 4 Miscellaneous Revenue $6,910 $250 $150 $ % 5 Revenue from Commonwealth $1,579 $0 $0 $0 6 Revenue from Federal Government ($37,552) $0 $0 $0 7 Non-Revenue Receipts $0 $220 $0 $0 Total Designated Funding Sources $505,176 $613,406 $616,482 $444, % Net General Tax Support [includes general fund transfer to land development and GIS System application hosting] $2,203,572 $2,951,860 $4,838,557 $4,740, % Net General Tax Support 82.54% 82.05% 87.67% 90.38% Special Revenue Fund - Land Development Contribution To/(From) Reserves & Retained Earnings $244,386 $242,548 $136,219 ($60,255) % Prince William County PROPOSED FY 2015 BUDGET COMMUNITY DEVELOPMENT 81

3 Expenditure History $6,000,000 $5,000,000 $4,000, Staffing History $3,000,000 $2,000, $1,000,000 5 $0 0 NET TAX SUPPORT OTHER RESOURCES Staffing by Program FY 12 FY 13 FY 14 Adopted FY 15 Proposed 1 Zoning Administration Long Range Planning Office Management Current Planning Community Development Full-Time Equivalent (FTE) Total COMMUNITY DEVELOPMENT Prince William County PROPOSED FY 2015 BUDGET

4 Future Outlook PLANNING Land Use Tool - There is a tremendous amount of growth and development opportunity in the County, particularly in strategic development areas and targeted redevelopment corridors. Many of the land use tools currently available to the County do not adequately implement Comprehensive Plan goals. This is especially so with regards to mixed use development, infill development, redevelopment and rural preservation. Prince William County should refine existing tools (e.g. Redevelopment Overlay District) and develop additional tools to meet stated goals and to achieve strategic objectives. Future updates to the Comprehensive Plan should be tied to achievable implementation measures. Citizen Engagement - Ensuring public participation in the land use planning process provides a venue to engage our community, to identify and to evaluate alternative viewpoints/scenarios and to identify and to mitigate potential impacts. Because the issues we face have become more complex, the public s expectation regarding both the ways in which we engage the community and the timeliness of public input opportunities has changed. The Planning Office utilizes a variety of mechanisms to inform citizens about land use planning issues. In addition, it provides staff support to several appointed Boards, Committees and Commissions. Recently, the Planning Office has begun to be more active in soliciting input from a broad base of stakeholders. Projects such as the Stone Haven Comprehensive Plan Amendment, the Potomac Communities Design Guidelines and the Rural Preservation Study employed a variety of citizen engagement strategies. These public input opportunities have been successful and generated positive outcomes. However, they are extremely resource intensive and require a significant amount of staff time. The Planning Office will continue to refine and expand the ways in which stakeholders can participate in the planning process with a particular focus on the utilization of technology and communication tools, but will closely monitor the impact on staffing resources. Comprehensive Plan Update - There are several updates to the Comprehensive Plan that need to be addressed over the next two years. In particular, the Planning Office must consider a technical update to the entire Comprehensive Plan, potential incorporation of recommendations from the Potomac Communities Design Guidelines and the Rural Area Study, amendments to the levels of service standards and public facility review guidelines as appropriate and updates to the Transportation and Economic Development Chapters of the Comprehensive Plan. Redevelopment Opportunities - The Community Development program will continue to work on enhancing the County s redevelopment/infill development land use planning tools and also continue to market redevelopment opportunities. Upon implementation of the Potomac Communities Initiative, the Community Development Program will work with the Department of Economic Development to prepare similar marketing materials for other targeted redevelopment opportunity areas (e.g. Sudley Road, Dale City and Yorkshire). PWC must closely monitor program activity and performance to ensure that adequate capacity exists to respond to market opportunities. Organizational Development - Although the Planning Office is currently operating at core staffing levels, several major planning initiatives have either been initiated recently or are on the horizon. In addition to significant amendments to the County s Comprehensive Plan and being more responsive to citizen concerns and changes in the market as we evaluate and amend our land development ordinances, the Planning Office also anticipates an increase in development activity. Further, the County looks to expand citizen engagement opportunities, to continue evaluation and improvement of Planning processes and to note increasingly complex issues that require solutions across divisions (i.e. Long Range, Current, Zoning, Community Development) and across agencies. The Planning Office must consider and employ organizational changes to ensure that the needs of the community are met and that the Planning Office can maintain service levels. Work program activity will need to be carefully monitored to ensure that goals are accomplished with existing resources and to address staffing and resource issues as they are encountered. Prince William County PROPOSED FY 2015 BUDGET COMMUNITY DEVELOPMENT 83

5 General Overview A. Internal Service Fund (ISF) Technology Billing - The County allocates all technology costs to agencies through an ISF. The Department of Information Technology (DoIT) annually recalculates each agency s ISF bill, using the approved cost bases for each technology activity. Technology activities include phone, radio and computer support, business systems support, GIS, web services, capital equipment and administration. In FY 15, Planning s technology bill decreased by $72,178 to $1,738,458. B. Permit Counter Consolidation - On June 18, 2013, the BOCS approved consolidation of the development permit counter by transferring six positions from the Planning Office to the Department of Development Services (DDS) (BOCS Resolution ). In addition, $306,060 in revenue and $4,976 in expenditure budget authority transferred from Planning Office to DDS. This transfer of positions, revenue and expenditure budget is reflected in the FY 15 budget. C. Internal Shifts to Reorganize Office Management - This reorganization has a $0 net impact to the Planning Office and reallocates staff and operating costs within the department. Revenue totaling $200,000 in proffer interest and $287,188 general fund support shifts to the special revenue fund as a result of the reallocation of staff and resources. D. Indirect Costs Transferred to the General Fund - Indirect costs are expenditures charged by one unit of the County government for services rendered by another unit of the County government. These expenditures are reimbursed to the general fund for services rendered. This is the first year that Planning development activities will pay indirect costs to the general fund; the indirect cost allocation expense for Planning is $39,105 in FY 15. E. Compensation Increase - Compensation adjustments totaling $48,595 are made to support the following rate changes: 5% Retiree Health; -0.21% and -1.21% VRS employer rate for Plan I and Plan II employees, respectively; 2.7% Health Insurance; 3% Pay-for-Performance; 0.13% Group Life; and 1% Salary adjustment to offset the required VRS contribution by Plan I and some Plan II employees. Additional detail concerning these adjustments can be found in the Unclassified Administrative section of Non- Departmental. 84 COMMUNITY DEVELOPMENT Prince William County PROPOSED FY 2015 BUDGET

6 Program Summary Zoning Administration Prepare, administer and interpret the County's Zoning Ordinance. Process appeals and variances to the Board of Zoning Appeals. Assist with preparing zoning text amendments and responds to zoning and proffer verification requests. Collect and manage monetary proffers and track implementation of non-monetary proffers and conditions. Key Measures FY 12 FY 13 Trend FY 14 Adopted FY 15 Target By enforcing zoning standards, the County has helped preserve the appearance and condition of our neighborhoods (community survey) The visual appearance of new developments in my community reflects well on our area (community survey) The County effectively manages land use and development (community survey) 84% 84% 84% 85% Trending Upward Stable Trending Downward Program Activities & Workload Measures Adopted Proposed Zoning Administration $743,429 $847,128 $871,807 $922,778 Zoning verifications/interpretations/certifications completed within 30 days 96% 95% 98% 98% Zoning verifications/interpretations/certifications issued Zoning text amendments initiated Zoning text amendments completed Prince William County PROPOSED FY 2015 BUDGET COMMUNITY DEVELOPMENT 85

7 Long Range Planning Prepare, administer, interpret and implement the Comprehensive Plan. Provide case management services for comprehensive plan amendment requests to the BOCS and process administrative and formal public facility reviews. Provide project management and technical support for planning studies, zoning text amendments, special projects related to economic/community development and transportation and other planning projects identified by the BOCS. Key Measures FY 12 FY 13 Trend FY 14 Adopted FY 15 Target The County effectively manages land use and development (community survey) Neighborhoods have or are planning adequate community facilities (community survey) County does a good job protecting our natural environment (community survey) County does a good job of preserving open space (community survey) 76% 76% 76% 76% 86% 86% 86% 86% 78% 78% 78% 78% Trending Upward Stable Trending Downward Program Activities & Workload Measures Adopted Proposed Comprehensive Plan Maintenance and Update $920,874 $923,345 $2,725,728 $3,164,079 Comprehensive Plan Amendments initiated 5 Public facility review determinations requested 5 Case closeout updates to GIS system completed within 14 days 80% A. Budget Initiatives 1. Metropolitan Washington Council of Governments (COG) Membership Dues Increase Expenditure $20,000 Revenue $0 General Fund Impact $20,000 FTE Positions 0.00 a. Description - This addition covers the annual increase in COG for membership dues. b. Service Level Impacts - Existing service levels are maintained. 86 COMMUNITY DEVELOPMENT Prince William County PROPOSED FY 2015 BUDGET

8 2. Increase GIS Applications Support Expenditure $4,023 Revenue $0 General Fund Impact $4,023 FTE Positions 0.00 a. Description - This initiative shifts the maintenance support of the GIS activity from the Technology Improvement Plan (TIP) Holding Account to Planning, the GIS host agency. The budget is located in Planning s 4000 series, providing revenue to the Information Technology internal service fund. The general fund support for GIS maintenance totals $20,115, FY 15 through FY 19. b. Service Level Impacts - Existing service levels are maintained. Current Planning Review and provide case management services for rezoning and special use permit (SUP) applications from the initial application acceptance to preparing recommendations to the Planning Commission and final action by the BOCS. Key Measures FY 12 FY 13 Trend FY 14 Adopted FY 15 Target The visual appearance of new developments in my community reflects well on our area (community survey) The County effectively manages land use and development (community survey) County does a good job protecting our natural environment (community survey) County does a good job of preserving open space (community survey) 86% 86% 86% 86% 78% 78% 78% 78% Trending Upward Stable Trending Downward Prince William COMMUNITY County PROPOSED DEVELOPMENT FY 2015 BUDGET COMMUNITY DEVELOPMENT 87

9 Program Activities & Workload Measures Adopted Proposed Current Planning $549,758 $525,113 $600,656 $990,161 Development review cases (rezonings & SUP) Development review cases meeting 10 day quality control review goal 80% Development review cases meeting 42 day first review comments goal 80% Records Center requests fulfilled 2,542 2,406 2,600 2,500 Records Center requests fulfilled within 24 hours 99% 99% 99% 99% A. Budget Initiatives 1. Adjust Development Fee Schedule and Revenue Budget Expenditure $0 Revenue $62,874 General Fund Impact $0 FTE Positions 0.00 a. Description - This addition adjusts the Land Development fee schedule to align development fees with activity costs and current revenue projections. Land Development Fee Schedule Adjustment The Proposed FY 2015 Budget includes a 3% across-the-board fee increase and other minor increases to specific fees on the Land Development fee schedule to accommodate an increase in construction related activity. Land Development revenue supports expenditures in each of the four land development agencies: Development Services, Planning, Public Works and Transportation. Planning Revenue Budget Increase The net impact of budget adjustments between the FY 2014 Budget and the Proposed FY 2015 Budget is an increase of $62,874. This revenue increase includes provisions for the following: budgeted fee increases, updated revenue projections as a result of an economic recovery in the construction industry and alignment of budget projections with historic actuals. The following table details how the revenue increase is allocated between the four agencies: Land Schedule Increase Department Amount Development Services ($95,653) Transportation $107,487 Planning $62,874 Public Works $272,335 Total Development Fee Revenue $347, COMMUNITY DEVELOPMENT Prince William County PROPOSED FY 2015 BUDGET

10 b. Service Level Impacts - Existing service levels will be maintained. Without the revenue increase, service levels and core staffing levels would be negatively impacted. 2. Future Growth Capacity Positions Expenditure $49,583 Revenue $0 General Fund Impact $0 FTE Positions 1.00 a. Description - In FY 13, the BOCS authorized the County Executive to fill future growth capacity positions as necessary to meet workload demands when development fee revenues are sufficient to support the full cost of the positions. On August 6, 2013, BOCS Resolution approved the creation of four future growth capacity positions supported by development fees. Of the four approved future growth capacity positions, 1 FTE has been approved by the County Executive for the Planning Office in FY 14 and this action will permanently add them to the budget in FY 15. b. Service Level Impacts - Existing service levels will be maintained. Community Development Implement activities and projects across the County that enhance capital investment and job creation. Work with the private sector to identify, promote and implement redevelopment and revitalization strategies of vacant/underused properties, reuse of existing structures and quality mix used developments in strategic locations. Key Measures FY 12 FY 13 Trend FY 14 Adopted FY 15 Target The visual appearance of new developments in my community reflects well on our area (community survey) The County effectively manages land use and development (community survey) 77% Capital investment in targeted redevelopment areas $0.0m $2.0m Trending Upward Stable Trending Downward Program Activities & Workload Measures Adopted Proposed Community Development $0 $49,334 $115,266 $168,241 Private industry contact inquiries/assists 30 Land use policy and zoning text amendments prepared 2 3 Marketing programs initiated 1 1 Prince William County PROPOSED FY 2015 BUDGET COMMUNITY DEVELOPMENT 89