REPORT. Third Quarter Fiscal Year Prince William County, Virginia
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1 REPORT Third Quarter Fiscal Year 2016 Prince William County, Virginia
2 FY2016 Third Quarter Report FY16 General Fund Expenditure Report Third Quarter Issued: May 11, 2016 General Information The Board of County Supervisors (BOCS) adopted the Principles of Sound Financial Management which describe the County government s guiding financial policies. The Principles require that the BOCS receive a quarterly general fund revenue and expenditure update within 45 days of the end of each quarter. The County s fiscal year runs from July 1 to June 30. The BOCS adopted a FY16 general fund budget of $1.03 billion. $506.9 million School transfer adopted, in accordance with the County-Schools revenue sharing agreement $519.9 million County government FY16 general fund budget adopted, including transfers. In accordance with State Code, no County agency can exceed the annual legal appropriation. As a result, the County general fund budget will always have a year-end surplus. County agencies may have revenue sources other than the general fund that support the general fund expenditure budget. These include charges for services, federal and state revenue, court fines, and fees. Third Quarter Summary 1. Revised FY As of March 31, 2016, the revised County general fund budget, excluding transfers, was $467.7 million. This includes restricted subfunds within the general fund of $60 million. 2. Third Quarter General Fund Expenditures and Projections - As of March 31, 2016, 73.0% of the expenditure budget was spent. Current projections indicate that 98% of the County government s general fund expenditure budget will be expended by year-end. 3. Third Quarter Agency Revenues - As of March 31, 2016, the total revised FY16 agency revenue budget was $117.7 million and receipts totaled 79.3%. 4. Notable Agency Variances - Notable variances are reported based on the Spend % column on pages 5-9. Some general fund agencies have restricted subfunds, which are included in the department budget totals. Encumbrances are not included. General Fund Total 73% Functional Areas Community Development General Government 68% 73% Human Services Public Safety 71% 70% Quarterly Management and Expenditure Report 1
3 FY2016 Third Quarter Report Community Development Functional Area Departments & Agencies Economic Development Library Parks & Recreation Planning Public Works Transporta on Functional Area Spending Category Spend % Community Development 41, , , , , , (7,055.85) (617.95) Community Development Total 80, , % $60,000 $40,000 General Government Functional Area Departments & Agencies Audit Services Board of County Supervisors County Attorney Elections, Office of Executive Management, Office of Finance Human Resources Human Rights Office Informa on Technology, Dept of Management &, Office of Functional Area Spending Category Spend % General Government 28, , , , , , (1,565.64) (417.72) General Government Total 38, , % $30,000 $10,000 Quarterly Management and Expenditure Report 2
4 FY2016 Third Quarter Report Human Services Functional Area Departments & Agencies Aging Community Services Coopera ve Extension Service Public Health Social Services Functional Area Spending Category Spend % Human Services 58, , , , , , (2,243.93) Human Services Total 93, , % $100,000 $50,000 Public Safety Functional Area Departments & Agencies Circuit Court Judges Clerk of the Circuit Court Commonwealth's Attorney Criminal Justice Services Fire & Rescue General District Court Juvenile & Domestic Relations Court Juvenile Court Service Unit Law Library Magistrates Police Public Safety Communica ons Sheriff Functional Area Spending Category Spend % Public Safety 181, , , , , , (8,860.40) Public Safety Total 210, , % $200,000 $100,000 Quarterly Management and Expenditure Report 3
5 FY2016 Third Quarter Report Community Development Functional Area Department Spending Category Spend % Economic Development 1, , , , (63.61) Economic Development Total 2, , % Library 13, , , , , (371.34) Library Total 17, , % Parks & Recreation 10, , , , (599.84) (90.97) Parks & Recreation Total 19, , % Planning 1, , , (83.09) Planning Total 3, , % Public Works 12, , , , , (3,306.50) (526.99) Public Works Total 34, , % Transportation 2, , , , (2,631.48) Transportation Total 2, , % $60,000 $40,000 Notable Variances 1. Planning Planning has a large number of fixed costs including GIS and regional memberships that are paid in the first half of the year. 2. Transportation Most personnel costs are cost recovered from capital projects. Adjusting for the time lag, Transportation expenses are on target. Quarterly Management and Expenditure Report 4
6 FY2016 Third Quarter Report General Government Functional Area Department Spending Category Spend % Audit Services (19.70) Audit Services Total % Board of County Supervisors 2, , (92.59) Board of County Supervisors Total 3, , % County Attorney 3, , (175.90) County Attorney Total 3, , % Elections, Office of 1, , (50.06) Elections, Office of Total 2, , % Executive Management, Office of 3, , (92.50) Executive Management, Office of Total 3, , % Finance 13, , , , , , (871.92) (330.72) Finance Total 19, , % Human Resources 2, , (207.36) (87.01) Human Resources Total 3, , % Human Rights Office (14.76) Human Rights Office Total % Information Technology, Dept of Information Technology, Dept of Total % Management &, Office of 1, , (40.86) Management &, Office of Total 1, , % Quarterly Management and Expenditure Report 5
7 FY2016 Third Quarter Report General Government Functional Area - Continued $30,000 $10,000 Human Human Services Services Functional Functional Area Area Department Department Aging Aging Spending Category Spending Category Aging Total Aging Total Community Services Community Services Community Services Total Community Services Total Cooperative Extension Service Cooperative Extension Service Cooperative Extension Service Total Cooperative Extension Service Total Public Health Public Health Public Health Total Public Health Total Social Services Social Services Social Services Total Social Services Total 2, , , , (141.73) (141.73) 1, , , , , , , , , , , , , , (944.39) (944.39) 19, , , , , , , , , , (20.17) (20.17) , , (98.44) (98.44) , , , , , , , , , , , , (1,039.21) (1,039.21) 18, , , , , , , , , , Spend % Spend % 73.20% 73.20% 70.85% 70.85% 67.39% 67.39% 97.84% 97.84% 68.79% 68.79% 3rd 3rd Quarter, Quarter, $80,000 $80,000 $60,000 $60,000 $40,000 $40,000 Notable Variances Notable Variances 1. Public Health Payments are made to the state on a quarterly basis and as of March 30, 2016, all four payments have been made. 1. Public Health Payments are made to the state on a quarterly basis and as of March 30, 2016, all four payments have been made. Quarterly Management and Expenditure Report 6
8 Public Safety Functional Area FY2016 Third Quarter Report Department Spending Category Spend % Circuit Court Judges Circuit Court Judges Total % Clerk of the Court 3, , , (96.68) Clerk of the Court Total 4, , % Commonwealth Attorney 5, , (135.57) Commonwealth Attorney Total 5, , % Criminal Justice Services 3, , (86.43) Criminal Justice Services Total 3, , % Fire & Rescue 69, , , , , , (5,715.88) Fire and Rescue Total 76, , % General District Court General District Court Total % Juvenile & Domestic Relations Court Juvenile and Domestic Relations Court Total % Juvenile Court Service Unit (7.94) Juvenile Court Service Unit Total % Law Library Law Library Total % Magistrates Magistrates Total % Quarterly Management and Expenditure Report 7
9 FY2016 Third Quarter Report Community Functional Area Public SafetyDevelopment Functional Area - Continued (Dollar thousands) Department Spending Category Economic Development Police 2, , Economic Development Total Police Total Library Public Safety Communications 10, , , (599.84) (236.30) 19, , Parks &Total Recreation Total Sheriff Planning 13, , , , (371.34) (247.07) 17, , LibrarySafety Total Communications Total Public Parks Sheriff& Recreation 1, , , , , (63.61) (2,334.54) Internal2016 Services 3rd Quarter, 1, , (83.09) 3, $200,000Total Planning $150,000 Public Works $100,000 $50,000 Public Works Total Transportation Non Departmental 12, , , Reserves & Contingencies (3,306.50) 34, Transportation Total Spending Category 3rd Quarter, 2016 Department Non Departmental $60,000 $40,000 3rd Quarter, % 68.91% 8, , , , , % 64.28% 7, , , (90.97) 13, , % 74.78% , , , , (526.99) 21, , , , Non Departmental Total 2, , , , , , (1,461.38) Spend % 1, , , , , , , (2,631.48) Salary & Benefits 91.67% 63.34% 90.38% Spend % , , , % Notable Variances 1. $40,000 Planning Planning has a large number of fixed costs including GIS and regional memberships that are paid in the first half of the year. 2. $30,000 Transportation Most personnel costs are cost recovered from capital projects. Adjusting for the time lag, Transportation expenses are on target. $10,000 Notable Variances 1. Non Departmental Most of the Non Departmental expenses are fixed costs that are paid in the first quarter of the fiscal year. Quarterly Management and Expenditure Report 8
10
REPORT. Fourth Quarter Fiscal Year Prince William County, Virginia
REPORT Fourth Quarter Fiscal Year 2016 Prince William County, Virginia FY2016 General Fund Expenditure Report Fourth Quarter Issued: August 12, 2016 General Information The Board of County Supervisors
1st Quarter Revenue and Expenditures
1st Quarter Revenue and Expenditures REPORTFY 2019 Published 11/15/2018 1st Quarter FY 2019 Revenues Section 2.09 of the Principles of Sound Financial Management requires quarterly updates to the Board
1 st Quarter Revenue and Expenditures
1 st Quarter Revenue and Expenditures REPORTFY 2017 Published 11/15/2016 Revenues Section 2.09 of the Principles of Sound Financial Management requires quarterly updates to the Board of County Supervisors
2 nd Quarter Revenue and Expenditures
2 nd Quarter Revenue and Expenditures REPORTFY 218 Published 2/15/218 Revenues Section 2.9 of the Principles of Sound Financial Management requires quarterly updates to the Board of County Supervisors
4 th Quarter Revenue and Expenditures
4 th Quarter Revenue and Expenditures REPORTFY 2017 Published 8/15/2017 Revenues Section 2.09 of the Principles of Sound Financial Management requires quarterly updates to the Board of County Supervisors
Expenditures. All Funds Expenditure Summary (Including Operating Transfer Out)
The total FY18 all funds budget is $3.16 billion as shown below. This is an increase of 10.9% over the FY17 adopted total. A significant portion of the all funds budget increase is due to a $175 million
Expenditures. All Funds Expenditure Summary. (Includes Operating Transfers Out) HFR Report>
County Budget by Fund Area The total FY19 all funds budget is $3.06 billion as shown below. This is a decrease of 3.00% over the FY18 adopted total. A significant portion of the all funds budget decrease
FY 13 General Fund Budget By Functional Categories (Includes School Transfer Budget)
The total FY 13 adopted general fund budget is $914.1 million within the ten functional categories shown here. This pie chart indicates which services County revenues buy for the citizens of Prince William
Budget Summary. FY17 Total County Revenue Sources. Misc 1.1% Federal 5.2% Gen Prop Taxes 40.3% $2,037,947,949
Revenue vs. Expenditure Comparison The pie charts show the expenditure and revenue budgets for all Countywide funds. The detail for these charts is displayed in the Combined Statement of Projected Revenues,
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Budget Development Process
State Budget Requirements The Code of Virginia governs the budget process in Prince William County (PWC). Sections 15.2-516 and 2503 require the County Executive to submit a proposed budget to the Board
BUDGET DEVELOPMENT PROCESS
State Budget Requirements The Code of Virginia governs the budget process in Prince William County (PWC). Sections 15.2-516 and 2503 require the County Executive to submit a proposed budget to the Board
Revenues. FY2018 Total County Revenue Sources. (Note: Excludes Operating Transfers In) Other Localities 2.8% Misc 0.7%
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