Brief Overview of Priority Setting Process. Review of Consolidated Scorecard Budget Status. Calendar of Upcoming Events.

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Alexia West
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2 Brief Overview of Priority Setting Process Review of Consolidated Scorecard 2015 Budget Status Calendar of Upcoming Events Closing Statement

3 The Priority Setting Process to this Point Departments submitted their lowest priorities Public Listening Sessions & Work Sessions Council has submitted their completed scorecards

4 Where the Priority Setting Process is now Council score cards have been consolidated Council will meet for Consensus (Today)

5 The Next Step for Priority Setting Two Public Hearings Adoption of 2015/2016 Budget Priorities Start Priority Setting Review for Utilities

6 Public Demand for Program or Service: 0. No identified demand or need is evident 1. Limited demand or need is evident + no change in need/demand level 2. Moderate demand or need is evident + need/demand level is slowly increasing 3. Substantial demand or need for service is evident + need/demand level is increasing at a growing rate 4. Significant demand or need for service + need/demand level is increasing rapidly Mandate to provide program or service: 0. No local, state or federal requirement to provide the program or service. 1. State or federal requirements on program or service level if the City elects to voluntarily provide the program or service 2. City-mandated program or service established under the Port Angeles Municipal Code but with no State or Federal requirement to provide the program or service 3. City-mandated program or service established under the Port Angeles Municipal Code + partial grant funding provided by the State or Federal government or non-general Fund/Utility resources 4. City-mandated program or service established under the Port Angeles Municipal Code substantial (or totally funded) from non-city resources from either the state or federal government or private sector funding.

7 Core Mission Relationship: 0. No clearly identified relationship to City or departmental mission; may provide evidence of an implied or tangential relationship to mission 1. Legacy program offered by the City for a substantial period of time; stronger implied or tangential relationship to mission 2. Evidence of direct relationship to mission is clearly seen; other programs or services provide overlapping service 3. Strong direct relationship is seen with limited duplication or overlap of other similar programs or services 4. Substantial evidence of direct relationship to City and departmental mission; no overlap or duplication of service from the City or outside service providers Alternate Service Providers: 0. No service provider is needed 1. Alternate service delivery is available in Port Angeles 2. Alternate Service delivery is available within Clallam County 3. Alternate service provider is available outside of Clallam County 4. No Alternate service provider is available.

Maintain Support Services for External & Internal Customers These

8 GROUP 1: (Highlighted in Green) 1. Maintain Public Safety 2. Maintain Existing Infrastructure 3. Maintain Support Services for External & Internal Customers These are considered Council s highest priorities and will not be reduced or eliminated except by Council consensus.

10 GROUP 2: (Highlighted in Yellow) 1. Public Safety & Prevention 2. Beautification & Quality of Life 3. Employee Wellness These programs may be reduced or eliminated if additional budget reduction measures are required.

11 Note: Payment to External Agency was grouped accordingly

12 GROUP 3: (Highlighted in Red) 1. Support to External Agencies 2. Internal Efficiencies & Low Priority Program Reduction These programs are considered Council s lowest priorities and will be the first to be eliminated or reduced to balance the budget if need arises.

14 PRIORITY SETTING - CITY COUNCIL SCORECARD SUMMARY GROUP 3: LOWEST PRIORITIES. FIRST ELIMINATED TO BALANCE BUDGET SUPPORT TO EXTERNAL AGENCIES: #17 Humane Society Services Agreement 42 #15 PA Forward Committee Administrative Support 37 #33 Financial Contribution to Feiro Marine Life Center 34 #3 Health & Human Services Funding 31 #14 Participation in Clallam County Economic Development Council 29 INTERNAL EFFICIENCIES & LOW PRIORITY PROGRAM REDUCTIONS #31-B All Youth & Family Programs (including 31-A) 39 #9 Prosecution of Minor Criminal Offenses 38 #32-B Financial Contribution to the PA Fine Arts Center (including #31-A) 34 #13 Lodging Tax Administrative Support 19 #6 - Contract Services for mailroom & Recycling 17 #1 Annual Monetary Award for Employees - 13 GROUP 2: REDUCED IF ADDITIONAL BUDGET REDUCTIONS ARE REQUIRED PUBLIC SAFETY & PREVENTION #22 Technical Rescue 60 #23 Emergency Management Coordination 55 #24 Fire Prevention Services- 54 #10 Domestic Violence Victim Assistance Program 53 #18 Parking Enforcement 47 #5 Mobile Broadband (wireless Mesh) 43 BEAUTIFICATION & QUALITY OF LIFE: #28 Vegetation removal/mowing right-of-way 60 #26 Contracted Right-of-Way work 58 #34 Beautification Program 54 #35 City Property/Pocket Parks 50 EMPLOYEE WELLNESS: #2 Wellness Fitness Facility/Health Program Reimbursements - 42 GROUP 1: HIGHEST PRIORITIES. CANNOT BE REDUCED WITHOUT COUNCIL CONSENSUS. MAINTAIN PUBLIC SAFETY: #25 Fire Floater Position 81 #21 Patrol Officer 80 #19 Smart Phones 68 #20 Administrative Assistant 62 MAINTAIN EXISTING INFRASTRUCTURE: #27 Contract Asphalt Repair 77 #30 Street Crew 73 #29 Curb painting/street markings 69 MAINTAIN SUPPORT SERVICES FOR EXTERNAL AND INTERNAL CUSTOMERS: #4 Human Resource & Records Specialist 75 #12 Attorney Civil Division 74 #11 Legal Records Specialist 72 #16 Assistant Planner 72 #7 Customer Service Front Counter 71 #8 Accounting Technician 71

Policy can be initiated to provide staff

15 Policy can be initiated to provide staff to act on the Council s decisions regarding Low Priority Programs. Will programs be phased out over time? Or simply cut? Other ways to help external agencies Utility Rate Relief B&O Tax Credit Dump Day proceeds

16 Need to Clarify Misinformation The City is NOT: Broke Destitute Out of money The City does have budget challenges: Potential changes by the state or federal government can: Remove existing funding Add new costs A struggling local economy that has not fully recovered from the Great Recession Utility rates that are very comparable to other communities but consume more household income due to reduced family income in Clallam County

17 Summary General Fund: Revenues: Significant concerns regarding electric utility tax Other tax revenues running ahead of budget Expenditures: Q expenditures under budget Have not paid out labor agreement settlements for AFSCME, IUOE No settlement yet with Teamsters for Police + Dispatch/Police Records Other Funds: In general, operating with normal budget variance for Q1-2015

18 Defining the Problem for the General Fund Revenue-centered problem: Significant decline in Electric Utility Tax: 2015 Beginning Budget: $2,418, Revised Estimate: $1,871,000 Variance: $547,800 Other revenues are positive: Additional sales & property tax Additional permit revenue Other enhanced revenues No expenditure reductions have been taken to allow for better understanding of the challenge

19 Beginning Revenue Shortfall General Fund Variance Variance Beginning Preliminary $$ % Budget Revised Revenues $20,065,000 $19,814,600 ($250,400) -1.25% Expenditures 20,065,000 20,065,000 $0 0.00% Net $0 ($250,400) ($250,400)

20 What Are the Changes to Date? Revenue Reductions: Electric Utility Tax $547,800 Gateway Facility Rental 1,000 Sr. Center Rental 3,000 TOTAL Rev. Reduction $551,800 Revenue Enhancements: Property Tax $24,300 Regular Sales Tax 70,000 EUGA Sales Tax 20,000 Criminal Justice Sales Tax 19,000 Other Tax Revenue 54,800 Permit Revenue 42,700 Intergovernmental Rev. 7,500 Fees & Charges 48,000 Misc. Revenue 15,100 TOTAL Additional Rev. $301,400

Un-Assigned Fund Balance General Fund $6,000,000 35.00% $5,000,000 30.00% $4,000,000 $3,000,000 $2,000,000 25.00% 20.00% 15.00% 10.00% $1,000,000 5.

21 Un-Assigned Fund Balance General Fund $6,000, % $5,000, % $4,000,000 $3,000,000 $2,000, % 20.00% 15.00% 10.00% $1,000, % $ Un-assigned F/B % of Gen. Fund 0.00% Un-assigned F/B 3,730,202 4,949,255 4,398,023 4,273,149 4,242,794 4,421,104 3,859,596 5,399,179 4,910,849 n/a % of Gen. Fund 23.27% 31.11% 24.11% 24.79% 24.92% 24.07% 20.91% 29.38% 24.64% n/a

April April 28 th : No Meeting May May 5 th : Public Hearing #1 & 1 st Reading (GF/Street) May 19 th : Public Hearing #2 & Adoption (GF/Street) May 26 th : Priority Setting &

22 April April 28 th : No Meeting May May 5 th : Public Hearing #1 & 1 st Reading (GF/Street) May 19 th : Public Hearing #2 & Adoption (GF/Street) May 26 th : Priority Setting & Rates Workshop 5:00-7:00 pm June June 9 th : Priority Setting & Rates Workshop - 5:00-7:00 pm July July 28 th : TBD August August 4 th : Public Hearing & 1 st Reading (Utility Rates)

23 What is the Next Step 2015 Council achieves consensus on City priorities; then City Manager and staff refine/revise the budget to reduce spending in line with City priorities; then Council will approve refined/revised 2015 Budget via Budget Amendment # City Manager and staff will draft 2016 Budget Goals and Objectives in line with Council priorities Council will review/revise 2016 Goals and Objectives prior to staff initiating 2016 Budget development

24 A little food for thought: We don t drift in good directions. We discipline and prioritize ourselves there. ~ Andy Stanley The Principle of the Path: How to Get from Where You are to Where You Want to Be.

25 PRIORITY SETTING - CITY COUNCIL SCORECARD SUMMARY GROUP 3: LOWEST PRIORITIES. FIRST ELIMINATED TO BALANCE BUDGET SUPPORT TO EXTERNAL AGENCIES: #17 Humane Society Services Agreement 42 #15 PA Forward Committee Administrative Support 37 #33 Financial Contribution to Feiro Marine Life Center 34 #3 Health & Human Services Funding 31 #14 Participation in Clallam County Economic Development Council 29 INTERNAL EFFICIENCIES & LOW PRIORITY PROGRAM REDUCTIONS #31-B All Youth & Family Programs (including 31-A) 39 #9 Prosecution of Minor Criminal Offenses 38 #32-B Financial Contribution to the PA Fine Arts Center (including #31-A) 34 #13 Lodging Tax Administrative Support 19 #6 - Contract Services for mailroom & Recycling 17 #1 Annual Monetary Award for Employees - 13 GROUP 2: REDUCED IF ADDITIONAL BUDGET REDUCTIONS ARE REQUIRED PUBLIC SAFETY & PREVENTION #22 Technical Rescue 60 #23 Emergency Management Coordination 55 #24 Fire Prevention Services- 54 #10 Domestic Violence Victim Assistance Program 53 #18 Parking Enforcement 47 #5 Mobile Broadband (wireless Mesh) 43 BEAUTIFICATION & QUALITY OF LIFE: #28 Vegetation removal/mowing right-of-way 60 #26 Contracted Right-of-Way work 58 #34 Beautification Program 54 #35 City Property/Pocket Parks 50 EMPLOYEE WELLNESS: #2 Wellness Fitness Facility/Health Program Reimbursements - 42 GROUP 1: HIGHEST PRIORITIES. CANNOT BE REDUCED WITHOUT COUNCIL CONSENSUS. MAINTAIN PUBLIC SAFETY: #25 Fire Floater Position 81 #21 Patrol Officer 80 #19 Smart Phones 68 #20 Administrative Assistant 62 MAINTAIN EXISTING INFRASTRUCTURE: #27 Contract Asphalt Repair 77 #30 Street Crew 73 #29 Curb painting/street markings 69 MAINTAIN SUPPORT SERVICES FOR EXTERNAL AND INTERNAL CUSTOMERS: #4 Human Resource & Records Specialist 75 #12 Attorney Civil Division 74 #11 Legal Records Specialist 72 #16 Assistant Planner 72 #7 Customer Service Front Counter 71 #8 Accounting Technician 71

Proposed City Council Study Session September 28, 2010

Proposed City Council Study Session September 28, 2010 Proposed 2011-2012 General Fund Budget City Council Study Session September 28, 2010 The Proposed 2011-2012 Biennial Budget 2 Is Smaller / Downsizes Proposes No Service Reduction Requires No New Taxes