TOWN OF SEWALL S POINT

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1 TOWN OF SEWALL S POINT PAMELA MAC KIE WALKER Town Manager TO: FROM: SUBJECT: DATE: Commissioners Pamela Mac Kie Walker, Town Manager Agenda Item 3.a - Parking in Public Parks and Open Spaces Tuesday, August 12, 2014 Workshop Meeting of the Town Commission Background: The Town of Sewall s Point owns six (6) parcels of land within the Town: 1. Quail Run (Corner of Quail Run Lane and North Sewall s Point Road) 2. Indialucie (between 16 & 20 North Sewall s Point Road) 3. Heritage Way (between 5 and 9 Heritage Way) 4. Ridgeview (corner of North Ridgeview and South Sewall s Point Road) 5. Ridgeview (on Homewood Lane between North and South Ridgeview Drive) 6. Rio Vista (Corner of Admiral s Walk and Lantana Lane) These parcels are identified on the Town Engineer s documents as Retention/Detention Areas, but generally referred to as pocket parks. The permitted use of each individual property may be limited by its funding source, plats or deed restrictions, but I have not fully researched Town records for any such designation or restriction. There is no officially adopted policy regarding the use of the properties. From time to time, residents have social gatherings that result in the need for parking beyond their own driveways, sometimes using the pocket parks for overflow parking. Other residents have voiced objection to use of the pocket parks in this manner, especially when a valet is employed. Historically, the Police Chief has supported parking in the pocket parks when the Chief believes that this alternative is safer than compliance with the Town parking ordinances permitting roadside parallel parking. Town parking ordinances provide that: (a) a vehicle can be parked on the public rights-of-way of the Town except Sewall s Point Road, A1A, and any area where parking is indicated as prohibited by signs; and (b) that the manner of parking permitted is parallel with the edge of the curb or paved roadway unless the area is marked for angle parking. As there is no Town policy governing the use of the Town s parks and open spaces for undesignated uses such as for parking facilities, the Mayor has asked that this issue be brought to the Commission for policy direction. Recommendation: Staff recommends as follows: 1. that the Commission establish a policy for use for the pocket parks based on their individual characteristics; and 2. that a policy be established to require valet parking services to use designated paved parking areas.

2 TOWN OF SEWALL S POINT PAMELA MAC KIE WALKER Town Manager TO: FROM: SUBJECT: Commissioners C: Town Clerk, Police Chief, Building Official, Town Attorney, Town Engineer Pamela Mac Kie Walker, Town Manager Agenda Item 3.b. Workshop Meeting of the Town Commission Tuesday, August 12, :30 PM The Florida League of Cities is seeking volunteers to serve on the policy committees which develop the League s legislative priorities and help League staff understand the implications of proposed legislation. The League has requested that each city be represented on one or more of the League s Legislative policy committees. Legislative Policy Committee chairs, vice-chairs and members are appointed annually by the League president. Any city official is eligible to serve on a Policy Committee. Commissioner Luger has an interest in volunteering to serve on the Finance or Energy Committees. Below is a listing of the five League policy committees and the issues that fall within the purview of those committees. Energy, Environment & Natural Resources (Ryan Matthews) coastal management energy environmental and wetlands permitting general utilities hazardous and toxic wastes recycling solid waste collection and disposal stormwater wastewater treatment and reuse water management water quality and quantity Finance, Taxation & Personnel (Amber Hughes) general finance & tax issues home rule revenues infrastructure funding insurance local option revenues pension issues personnel and collective bargaining issues revenue sharing tax and budget reform telecommunications workers compensation Growth Management & Economic Affairs (David Cruz) community redevelopment economic development growth management and land use planning annexation eminent domain tort liability property rights ethics/elections Transportation & Intergovernmental Relations (Megan Sirjane-Samples) affordable housing/foreclosures billboards charter counties charter schools gaming rights-of-way sunshine law transportation and highway safety Urban Administration (Casey Cook) building & fire safety codes building codes and construction code enforcement emergency management homeland security public meetings public property management public records public safety purchasing special districts

3 TOWN OF SEWALL S POINT PAMELA MAC KIE WALKER Town Manager TO: FROM: Commissioners C: Town Clerk, Police Chief, Building Official, Town Attorney, Town Engineer Pamela Mac Kie Walker, Town Manager SUBJECT: Agenda Item 3.c Workshop Meeting of the Town Commission Tuesday, August 12, :30 PM Background: The Town has been awarded two matching grants for construction of Stormwater improvement projects: (1) $62,000 has been accepted by the Town for the Quail Run project; and (2) $105,000 has been offered to the Town for additional baffle boxes and Stormwater improvement projects. Staff has requested that the Town Engineer provide the Commission an update about the Quail Run project budget, which is expected to exceed the grant funds and the Town s required match of those funds ($124,000). Staff has also requested that the Town Engineer advise the Commission about the terms of the $105,000 grant project so that a determination can be made about its acceptance. Recommendation: The decision about whether to go forward with these grant-matched projects should be made in light of the total budget picture and the overall priorities of the Town s capital improvement plan. The Capital Improvement Plan will be discussed as a part of the budget presentation in agenda item 4.

4 TOWN OF SEWALL S POINT PAMELA MAC KIE WALKER Town Manager TO: FROM: Commissioners C: Town Clerk, Police Chief, Building Official, Town Attorney, Town Engineer Pamela Mac Kie Walker, Town Manager SUBJECT: Agenda Item 4 Workshop Meeting of the Town Commission Tuesday, August 12, :30 PM Background: Following is a summary of proposed budget highlights. Each of these issues has significant backup information available to support the proposals. This is intended as a summary to open the discussion. A. Budget Cuts: 21% reduction in total expenses 1. Overall spending is reduced by $430,000 (15%). Including last month s budget amendments, the total reduction from the original approved 2014 budget is $661,000 (21.43%) less than % ($135,000) of the proposed cuts are to recurring expenses. The balance of the cuts are in capital construction projects. B. Revenue Changes: 23% increase in fees and 20% increase in millage 1. The preliminary tax roll the Town has received reflects a reduction in total value of almost $2 million. We do expect the final certified roll value to increase, based on historic patterns. 2. Revenues from outside sources (excluding grants) are projected to drop by an additional 7% (in addition to the 24% reduction last year). 3. Revenues from Town fees and local sources are projected to increase by 23% ($110,000) (subject to Town and FDEM approval) by: a. Proposed increase in Building Fees and Road Impact Assessment Fees; and b. 5% FEMA Sub-Applicant Grant Management Fee. 4. Increasing the millage rate to 2.84, almost eliminates the past years pattern of deficit spending from reserves, and can be reasonably expected to require no further millage increases in the next three years based on current estimates.

5 C. Policy Changes that Drive the Savings: 1. Reduced outside assistance a. Temporary Services Budget (Manpower) is cut by 70% and all landscaping services are outsourced with net savings of $21,000 and improved results b. Legal Fees reduced $12,500 c. Engineering Fees reduced $13, Force Reduction to accommodate pay scale increase for Police Officers a. Simply stated, the Chief and I are recommending a smaller but stronger police force. b. We are losing quality officers due to the top-end pay scale differential from our competitors, since the current Step Plan has not been officially updated in 7 years. c. The proposed Career Path Step Plan requires each officer to attain certain expertise and education in addition to satisfactory reviews as a condition of receipt of the step increase. d. The Career Path Step Plan would be incorporated as an amendment to the Personnel Manual to provide some reasonable expectation of stability to the officers. Certain previously eliminated benefits (e.g., bereavement leave, tuition reimbursement) are also reinstated. e. Reducing the force to 8 officers under the new Career Pay Plan saves $75,000 and incentivizes officers to make a long-term commitment to the Town. 3. Better health insurance but with employee contribution a. Although the Town currently pays 100% of the costs of health insurance benefits for the employee and their families, the coverage and benefits provided are poor, causing many employees to pay for improved coverage out of their own pockets. b. This budget proposes a significantly better insurance policy but covers about 75% of the cost of dependants by requiring each employee to pay $50 per month for their own coverage and fixed rates for spouse and family coverage. D. Resulting Fiscal Position 1. The Town retains a hurricane reserve of $1,000, The Town designates reserves for roads, police cars and radios of $50,000 each. 3. The Town applies the remaining $1,333,000 in reserves to offset continuing budget shortfalls for the next 3 years. 4. Without a sales tax, fire fee, or other new outside source, ad valorem will require increase or supplementation from additional sources after 2019 unless Town property values return to approximately $630,000,000.

6 Town of Sewall's Point Proposed Budget Budget Proposal Budget Variance Revenue Taxable Value $581,179,500 $583,070,600 (1,891,100) Tax Rate Ad Valorem Taxes $1,568,022 $1,301, ,317 Transfer from Reserves $36,677 $665,634 (628,957) "Spendable" Reserve after $1,333,401 Intergovernmental Gas Tax $40,000 $66,000 (26,000) Communications Services Taxes $55,000 $60,000 (5,000) Matching Grants $62,000 $151,000 (89,000) State Revenue Sharing $45,000 $45,000 0 Alcoholic Beverage Tax $1,000 $1,000 0 Sales Tax $140,000 $130,000 10,000 Total Intergovernmental $343,000 $453,000 (110,000) Local Fees, Fines & Forfeitures Civil Fines $3,000 $3,000 0 Traffic Fines $15,000 $10,000 5,000 Police Education $1,000 $1,000 0 Local Business Tax $2,000 $1, Building Permit Fees $250,000 $200,000 50,000 Road Impact Assessments $10,000 $2,000 8,000 Town Licenses $1,000 $1,000 0 Electric Francise $115,000 $120,000 (5,000) Interest $3,000 $5,000 (2,000) Grant Mgmt $75,000 $15,000 60,000 Miscellaneous Revenue $5,000 $10,000 (5,000) Total Local Fees, Fines & Forfeitures $480,000 $368, ,800 TOTAL NON-AD VALOREM $823,000 $821,200 Ad Valorem Taxes $1,568,022 $1,301, ,503 Intergroup transfer $36,677 $665,634 (628,957) Total Revenue $2,427,699 $2,788,353 Recurring Expenditures HUMAN RESOURCES Building Dept. BO Salary $96,800 $96,800 0 BO Special Pay SLI $1,000 $1,000 0 BO Deferred Comp $14,550 $14, BO FICA $7,500 $7, Total Building Dept. $124,350 $123, Maintenance Dept. Maintenance Wages $43,860 $43,860 0 Maintenance Overtime $2,500 $2,500 0 Page 1 of 3

7 Budget Proposal Budget Variance Maintenance Special Pay (Vision, SLI) $1,300 $1,500 (200) Maintenance Deferred Comp $6,600 $6, Maintenance FICA $3,500 $3, Total Maintenance Dept. $62,260 $60,594 1,666 Police Dept. PD Salaries and Wages $503,700 $586,400 (82,700) PD Overtime $9,200 $9,200 0 PD Holidays $0 $22,000 (22,000) PD Special Pay (Mileage,Vision, SLI) $19,000 $22,250 (3,250) PD Deferred Comp $78,000 $82,500 (4,500) PD FICA $46,000 $44,860 1,140 Total Police Dept. $709,640 $783,710 (74,070) Town Clerk Town Clerk Salary $54,990 $54,990 0 Town Clerk Special Pay (Vision) $ Town Clerk Deferred Comp $8,250 $7, Town Clerk FICA $4,500 $3, Total Town Clerk $72,390 $66,876 5,514 Town Administration Town Mgr & Assistant Salaries $129,000 $124,860 4,140 Town Mgr & Asst. Special Pay (K & vision $4,650 $6,500 (1,850) Town Mgr & Asst. Deferred Comp $19,500 $18,242 1,258 Town Mgr & Asst FICA $10,000 $9, Total Town Administration $172,150 $159,505 12,645 INSURANCE Worker's Comp Insurance $33,000 $24,350 8,650 Health Benefits (14 EEs v. 12 EEs) $137,059 $194,143 (57,084) TOTAL HUMAN RESOURCES $1,277,849 $1,388,553 (110,704) OUTSIDE SERVICES Professional Services Audit Services (annual & single) $31,000 $25,000 6,000 Legal Assistance $135,000 $147,500 (12,500) Grant Management Support $10,000 $15,000 (5,000) PD Professional Services $8,200 $6,000 2,200 Contracted Fire Rescue Services $360,000 $342,000 18,000 Engineering Services $60,000 $73,500 (13,500) Total Professional Services $604,200 $609,000 (4,800) Maintenance Services Temporary Staffing $9,000 $30,000 (21,000) Landscaping/Facilities Maintenance $91,500 $89,000 2,500 Equip & Vehicle Maintenance $26,800 $22,250 4,550 Total Maintenance Services $127,300 $141,250 (13,950) TOTAL OUTSIDE SERVICES $731,500 $750,250 (18,750) Page 2 of 3

8 Budget Proposal Budget Variance OPERATING EXPENSES Fuel/Oil 35,500 33,500 2,000 Office Supplies & Services $28,900 $28, PD Enforcement Supplies $18,800 $21,000 (2,200) Communications & Network $25,400 $14,500 10,900 General and Auto Liability Insurance $55,500 $68,000 (12,500) Postage $2,250 $4,000 (1,750) Utilities (Elec & Water) $60,000 $50,000 10,000 Dues & Education (+Tuition Reimburseme $6,400 $5,050 1,350 Travel $3,000 $3,950 (950) Town Events $10,000 $15,000 (5,000) Misc. Gov. Services $2,500 $5,700 (3,200) TOTAL OPERATING EXPENSES $248,250 $248,950 (700) TOTAL RECURRING EXPENSES $2,252,599 $2,387,753 (135,154) Non-Recurring Expenses Furniture & Equipment $6,100 $50,700 (44,600) Reserve for Replacement Vehicles $25,000 $8,000 17,000 Reserve for Roadway Projects $10,000 Capital Projects (Town Commons, Hall) $10,000 $322,500 (312,500) Grant-Matched Projects (Quail Run) $124,000 $90,000 34,000 Total Non-Recurring Expenses $175,100 $471,200 (296,100) TOTAL EXPENSES $2,427,699 $2,858,953 (431,254) Page 3 of 3

TOWN OF SEWALL S POINT

TOWN OF SEWALL S POINT PAMELA MAC KIE WALKER Town Manager TO: FROM: Commissioners C: Town Clerk, Police Chief, Building Official, Town Attorney, Town Engineer Pamela Mac Kie Walker, Town Manager SUBJECT: