Haines in the Wild: Alaskan Cruise 2017 HAINES CORPORATE TRIP July 14-21, 2017

Transcription

1 Customer Guidelines Trips will be awarded to the retail account, not to individuals. It is the responsibility of the retailer to select the individuals who will participate and to issue 1099 forms as applicable. J.J. Haines & Company will issue 1099s to all accounts that are LLCs, partnerships, or sole proprietorships. Corporations will not be issued 1099s. All dealer accounts receivables must be current to participate in any trip, determined by the Haines credit department. No travel documents will be sent to a dealer with a past due balance. No exceptions. No refunds will be made for any unused points or overbill funds. Extra funds will be rolled over to be used on a future trip. If you cancel or move points to a future trip, only trip promotion fund points can be moved. Any promotional or double-dip points funded by suppliers only count toward 2017 trip fund. A second trip may be purchased only after a first trip has been earned. A fourth trip may be purchased after the third trip is earned. In other words, every even-numbered trip may be purchased after the odd-numbered trip is earned. Your account will not be confirmed on any trip, nor will points be accumulated, without a completed registration form and a non-refundable deposit of $500 per person. The deposit will be applied towards the total trip cost. o o Deposit may be made via check or credit card. Forms are available for these transactions. Dealers wishing to use existing overbill funds to cover the deposit, please note: Deduction will be taken when registration is received. This trip is based on a first-come-first-served basis. Limited space is available. Dealer trip cost is $3,750 per trip (plus air, at final ticketed price) is based upon double occupancy. One trip equals one person. This includes the non-refundable $500 per person deposit. Single traveler, or third/fourth passenger in same stateroom, pricing available upon request. All trips must be paid in full by February 28, 2017.

2 Cancellation Policies Dealers wishing to cancel their intended attendance for the 2017 corporate trip must refer to the cancellation policy below for penalties. Time Period Cancellation Penalty (per person) February 1 - July 31, 2016: $500 deposit (due at registration, non-refundable) August 1 September 30, 2016: $ the cost of any airfare confirmed and ticketed October 1 November 15, 2016: $1,400 + the cost of any airfare confirmed and ticketed Beginning November 16, 2016: Any cancellation is subject to 100% per person penalty NOTE: Once airfare is confirmed and ticketed, name changes are not allowed. If name change is required, change fee associated will be attendee s responsibility and is an additional expense. By signing the below, I agree to the terms and cancellation policies related to the Haines 2017 Corporate Trip. I authorize the special overbill pricing indicated on the Overbill Confirmation form. I understand that, should I/we drop from the program, I/we will be responsible for cancellation penalties as stated above. Name: Account Name: Account Number: Signature: Date: Please send your completed registration form and non-refundable $500 deposit per person (trip) to: J.J. Haines & Company, Inc. Attention: Trip Coordinator 6950 Aviation Boulevard Glen Burnie, Maryland Fax: Phone: lhorne@jjhaines.com

3 Haines Account #: Federal tax ID or Corporate ID #: Haines AE(s) [who presented the trip]: Company Name: Trip Contact Name: Trip Contact (for confirmations and all communications) We plan to have people attend the trip. If any of the travelers are under the age of 18, please note their age beside their name. Attendee #1 Name: Attendee #2 Name: Attendee #3 Name: Attendee #4 Name: Cancellation Policy Confirmation: I have read and completely understand the cancellation policies for the 2017 Haines corporate trip. This includes the non-refundable $500 per person deposit required to secure my spot(s). Trip Contact Signature (required to complete registration and reserve spot) Departing Airport Baltimore, MD Charlotte, NC Tampa, FL Atlanta, GA Washington, DC (Dulles) Raleigh/Durham, NC Orlando, FL Nashville, TN Richmond, VA Philadelphia, PA Miami, FL

4 Build your trip fund using the following overbill on SF or SY, monthly or percentage. Please note overbill amounts accumulated are for trip purposes only. As stated in the corporate trip guidelines, no refunds will be made for any unused trip overbill or points. You may roll the amount accumulated from one year to another or used additional funds for upgrades or room credits when available. Overbill amounts accrue based on the unit of measure* for each product (ie cost per SY, SF or carton). Additional per SY, SF or CTN*: Cushion SY Carpet SY Wood SF Laminate SF/CTN Ceramic SF LVT SF Resilient Vinyl & Tile SY/CTN Percentage on all products All Products: 1% 3% 5% 10% Account Number: Account Name: Requested by (please print): Signature Date Fax to Trip Coordinator at or to * based on the unit of measure set up in Dancik for particular item.

5 J.J. Haines & Company, Inc. Payment for Alaska 2017 Return Fax: Attn: Libby Horne Any questions regarding trip contact Libby Horne: or CHAX Authorization Form Haines Account: Apply to Wheeler Account: Apply to DATE : COMPANY NAME: CHECK NUMBER: J.J. HAINES/WHEELER ACCT NUMBER: AMOUNT: BANK: BANK ACCOUNT NUMBER: Apply tape to top of check only AFFIX CHECK HERE DO NOT mail this check to J.J. Haines & Co., Inc. retain for your records This check authorizes J.J. Haines & Company, Inc. to charge our bank account as per the attached check and that I, as an officer / owner of the company am authorized to grant this permission. Name: Company Name: Title: Signature: Date: Note: Customer should note that this faxed check is solely for the purpose of facilitating the process. The customer should not mail us the original check. Mark & retain this check, along with the J.J. Haines verification copy of the created document. Questions should be directed to the credit department ~ (800)