City of Murphy FY 2015 Proposed Budget

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Lynn Johnson
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1 FY10 FY11 FY12 FY13 FY14 3/31/2014 FY14 FY15 Reference Actual Actual Actual Actual Budget Actual Projected Requested No. COMMUNITY SERVICES PERSONNEL SERVICES SALARIES 258, , , , ,800 79, , , OVERTIME 783 2,137 3,542 12,786 7,000 3,028 10,000 10, LONGEVITY (35) TMRS 27,685 30,410 21,080 19,393 20,300 8,906 21,200 31, SOCIAL SECURITY 3,685 3,914 2,783 2,597 2,900 1,177 2,900 3, GROUP INSURANCE 31,685 23,184 15,042 11,336 22,700 6,123 13,300 23,600 Personnel TOTAL PERSONNEL SERVICES 323, , , , ,400 98, , ,400 MATERIALS & SUPPLIES GENERAL OFFICE SUPPLIES 1,780 1,559 1,382 2,074 2, ,500 2, MAGAZINES/MAPS/BOOKS , DATA PROCESSING SUPPLIES SOFTWARE SUBSCRIPTIONS DRAFTING SUPPLIES MOTOR VEHICLE FUEL 1,721 1,871 3,848 3,691 10,700 2,175 8,000 7, UNIFORMS LAUNDRY AND CLEANING MOTOR VEHICLE SUPPLIES , MINOR TOOLS & EQPT COMPUTER HARDWARE & SOFTWARE 4, FURNITURE AND FIXTURE SAFETY EQUIPMENT 800 Supplies TOTAL MATERIALS & SUPPLIES 5,115 3,694 7,449 11,475 17,050 3,512 15,200 13,100 CONTRACTUAL SERVICES CONSULTANT SERVICES 4,959 8,083-1, LEGAL SERVICES ENGINEERING SERVICES 29, ,145 78,039 52,507 50,000 24,706 50,000 55, DATA PROCESSING RECORDING FEES INSPECTION FEES 24,635 33, , , ,000 81, , , SOFTWARE MAINTENANCE HEALTH INSPECTION FEES 8,970 11,695 13,555 15,156 21,000 8,975 21,000 21, CONTRACT MOWING 140 2, TELEPHONE EXPENSES POSTAGE & FREIGHT 1, , TRAVEL AND TRAINING 2,239 6,679 10,928 15,957 17,500 2,360 7,000 9, AD. AND PUBLIC NOTICES 17,595 11,521 18,077 13,608 4,500 1,519 5,000 5, PRINTING AND BINDING , , WORKERS COMPENSATION 1,324 (227) 1, , , UNEMPLOYMENT OFFICE EQPT. REPAIRS - 2,391 4, MOTOR VEHICLE REPAIRS , , ,500 6, RENTAL OFFICE EQPT , CELL/PAGERS/RADIOS 3,099 1, , ,500 2, DUES & MEMBERSHIP 1, , ,000 2, Contractual TOTAL CONTRACTUAL SERVICES 90, , , , , , , ,000 CAPITAL OUTLAY MOTOR VEHICLES ,000 18,234 18, COMPUTER HARDWARE 20, ,000 Capital TOTAL CAPITAL OUTLAY 20, ,700 19,152 19,500 - SUBTOTAL (END-USER BUDGETED LINE ITEMS) 117, , , , , , , ,100 TOTAL COMMUNITY SERVICES 440, , , , , , , ,500 9:31 AM8/8/2014 S:\FY 2015 Budget\General Fund Department Budget\Verison 4\Verison 4 Community Services FY15 1

2 Name of Line Item: Reference No. 1 Overtime Detail of Line Item: There are currently four employees in Community Services Department that are non-exempt and eligible for overtime pay. 10,000 10,000 10,000 10,000 10,000 David Gensler - Code Compliance Supervisor VACANT - Code Compliance Officer Samuel Hernandez - Code Compliance Officer Lori Knight - Administrative Assistant Staff works overtime on weekends when requested and for evening meetings throughout each month. Additionally, the current workload and responsibilities for the Code Supervisor and Officers have increased, causing an increase in the overtime expense/request; consideration is also given to the varying hours necessary for watering enforcement. Flex time will mainly be used but overtime will be necessary at times. An increase is shown in this line item as this department has grown by 2 employees eligible for overtime. Subtotal 10,000 10,000 10,000 10,000 10,000 Rounding 10,000 10,000 10,000 10,000 10,000 Total 10,000 10,000 10,000 10,000 10,000 Code Compliance field and inspections time would be reduced ,000 10,000 10,000 10,000 10,000 Total $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 9:31 AM8/8/2014 S:\FY 2015 Budget\General Fund Department Budget\Verison 4\Verison 4 Community Services FY15 2

3 Name of Line Item: Reference No. 2 General Office Supplies Detail of Line Item: General Office Supplies This office supply budget covers all of Community Services including Code Compliance, Building Inspections and planning, zoning and development. 2,500 2,500 2,500 2,500 2,500 This budget also includes funding of the water and soda stock for the second floor refridgerator. This is intended for guests, meeting attendees, etc.. The cold water for guests is appropriate to have during the intense summer months. Subtotal 2,500 2,500 2,500 2,500 2,500 Rounding 2,500 2,500 2,500 2,500 2,500 Total 2,500 2,500 2,500 2,500 2,500 Availability of office supplies would be limited; discontinuation of beverages to clients/guests ,500 2,500 2,500 2,500 2,500 Total $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 2,500 9:31 AM8/8/2014 S:\FY 2015 Budget\General Fund Department Budget\Verison 4\Verison 4 Community Services FY15 3

4 Name of Line Item: Reference No. 3 Magazines/Maps/Books Detail of Line Item: This line item includes industry publications and printing of wall maps , (500) Books are required for some of the training classes (classes presented later). The books will also be used not only for class materials, but will be used for additional training opportunities, certification testing, used as a reference after being certified. The books will help assist current code compliance activities, but will be a crucial tool in the Rental Property Program. With all the ongoing development in Murphy it is recommended to have the wall mounted aerial maps replaced with updated aerial photographs in approximately one to two years as the city nears build out. Future costs include the aerial photography and the high resolution needed for enlargement, printing and wall mounted maps. Two maps were purchased in FY Subtotal , Rounding , Total , Maps throughout City Hall would remain outdated , Total $ 200 $ 500 $ 5,000 $ 500 $ 500 9:31 AM8/8/2014 S:\FY 2015 Budget\General Fund Department Budget\Verison 4\Verison 4 Community Services FY15 4

5 Name of Line Item: Reference No. 4 Data Processing Supplies Detail of Line Item: This line item will be used to purchase toner for the department printer. Subtotal Rounding Total The department printer will not be functional Total $ 500 $ 500 $ 500 $ 500 $ 500 9:31 AM8/8/2014 S:\FY 2015 Budget\General Fund Department Budget\Verison 4\Verison 4 Community Services FY15 5

6 Name of Line Item: Reference No. 6 Motor Vehicle Fuel Detail of Line Item: This line item is used currently to purchase motor vehicle fuel for the four vehicles in the Community Services Department. 8,000 8,000 8,000 8,000 8,000 Per Finance Dept, this is based on $3.75 per gallon. (500) Approximate: 2003 GMC Envoy = 22 gallon tank, fill up every 4th week = $990 Ford F150 = 28 gallon tank, fill up every 2nd week = $2700 Chevy 1500 = 22 gallon tank, fill up every 3rd week = $1500 Ford F250 = 30 gallon tank, fill up every 2nd week = $3000 Subtotal 7,500 8,000 8,000 8,000 8,000 Rounding 7,500 8,000 8,000 8,000 8,000 Total 7,500 8,000 8,000 8,000 8,000 Without the purchase of fuel, vehicles would not be able to operate, therefore, compromising customer service ,500 8,000 8,000 8,000 8,000 Total $ 7,500 $ 8,000 $ 8,000 $ 8,000 $ 8,000 9:31 AM8/8/2014 S:\FY 2015 Budget\General Fund Department Budget\Verison 4\Verison 4 Community Services FY15 6

7 Name of Line Item: Reference No. 7 Uniforms Detail of Line Item: Shirts are purchased for Community Services Department personnel in order for employees (especially for code compliance and inspection personnel) to be identifiable as City Employees in the field to the public. This will also allow for purchases of city logo baseball hats for summer and warmer hats for colder months. Will also allow for purchases of city jackets and gloves. Subtotal Rounding Total Employees are less identifiable when performing field inspections and service calls Total $ 700 $ 400 $ 400 $ 400 $ 400 9:31 AM8/8/2014 S:\FY 2015 Budget\General Fund Department Budget\Verison 4\Verison 4 Community Services FY15 7

8 Name of Line Item: Reference No. 8 Motor Vehicle Supplies Detail of Line Item: Four vehicles (Envoy and three Code Compliance trucks) Motor Vehicle Supplies will be to furnish the newly acquired Chevy pickup and the F150 (old Code truck) with truck bed storage / tool boxes. Also, this account covers other minor vehicle supply purchases such as wiper blades, batteries, etc...this account will also allow the replacement of any water restriction magnets as needed. 1,000 1,000 1,000 1,000 1,000 Subtotal 1,000 1,000 1,000 1,000 1,000 Rounding 1,000 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 1,000 1,000 Vehicles eventually become inoperable and unsafe, compromising safety of employees and customer service to citizens ,000 1,000 1,000 1,000 1,000 Total $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 9:31 AM8/8/2014 S:\FY 2015 Budget\General Fund Department Budget\Verison 4\Verison 4 Community Services FY15 8

9 Name of Line Item: Reference No. 9 Minor Tools and Equipment Detail of Line Item: This line item pays for smaller tools and devices that are needed out in the field. 1, This is intended for the purchase of hard hats, tape measures, and various tools used in around office and/or in the field. Additionally (600) Subtotal Rounding Total Staff could find themselves unprepared in the field, causing extra trips back to the office to secure supplies not readily available in the vehicle Total $ 700 $ 700 $ 700 $ 700 $ 700 9:31 AM8/8/2014 S:\FY 2015 Budget\General Fund Department Budget\Verison 4\Verison 4 Community Services FY15 9

10 Name of Line Item: Reference No. 12 Engineering Services Detail of Line Item: Community Services 55,000 50,000 40,000 35,000 35,000 FY15 will have some larger development reviews as the remaining available land for development builds out. This line item funds engineering services needed from the City Engineer related to Community Services issues. The City Engineer reviews all development applications that are submitted to the Community Services Department along with misc studies as needed. This contract is currently through the City in general and many departments use this consultant service. Council, City Manager, Parks/Public Works, Planning & Zoning, etc This fee is invoiced back to the developer at 100% cost as applicable. Subtotal 55,000 50,000 40,000 35,000 35,000 Rounding 55,000 50,000 40,000 35,000 35,000 Total 55,000 50,000 40,000 35,000 35,000 Without engineering review, the quality of City projects will suffer and expose the City to liability ,000 50,000 40,000 35,000 35,000 Total $ 55,000 $ 50,000 $ 40,000 $ 35,000 $ 35,000 9:31 AM8/8/2014 S:\FY 2015 Budget\General Fund Department Budget\Verison 4\Verison 4 Community Services FY15 10

11 Name of Line Item: Reference No. 14 Inspection Fees Detail of Line Item: Recommend amending contract with the third party firm used for Commercial Plan Review, Residential and Commercial Inspections and Building Official role; increase from 120 hours per month to 160 hours per month. This increases the monthly expense to $16,000 from $12,000. There is still the inclusion of $125 per hour for any hours worked over the 160 per month. This includes office and field time. 220, ,000 90,000 70,000 70,000 The City of Murphy is approximately 80% built out. The next one to two years will be close to 40 hours a week of service with plan review and inspections; although a full time Building Official was considered, given the pending City build out and maintenance mode, it is recommended to not hire a FTE Building Official. The third party firm allows the City flexiblity to negotiate various levels of the plan review/inspections contract based on project needs. Subtotal 220, ,000 90,000 70,000 70,000 Rounding 220, ,000 90,000 70,000 70,000 Total 220, ,000 90,000 70,000 70,000 Inspections are required and necessary for continued growth and development in Murphy , ,000 90,000 70,000 70,000 9:31 TotalAM8/8/2014 S:\FY 2015 Budget\General Fund Department Budget\Verison $ 220,000 4\Verison $ 150,000 4 Community $ 90,000 Services $ FY15 70,000 $ 70,000 11

12 Name of Line Item: Reference No. 15 Health Inspection Fees Detail of Line Item: Health inspections are required for the safety of all Murphy residents and visitors. All stores and restaurants selling food items and drinks as well as all public and semi public swimming pools require regular inspections. This expense considers a third party inspector; additionally, this coming fiscal year, we will see completion of new development, increasing the need Health plan review and inspections. This fee is charged to the applicant through Health Permit and Inspection Fees. 16,000 14,000 14,000 14,000 14,000 The contracted Health Inspector also investigates potential West Nile Virus activity. This is an expense absorbed by the City. 5,000 5,000 5,000 5,000 5,000 In the past, this expense was budgeted on a per inspection basis however, pending a proposal from the contracted Health Inspector, staff feels this will move to an hourly rate. It is recommended to maintain the current budget. Subtotal 21,000 19,000 19,000 19,000 19,000 Rounding 21,000 19,000 19,000 19,000 19,000 Total 21,000 19,000 19,000 19,000 19,000 Health inspections are required and necessary for the safety and health of all Murphy residents and visitors. Inspections are required by a Murphy ordinance and the Texas Department of Health ,000 19,000 19,000 19,000 19,000 Total $ 21,000 $ 19,000 $ 19,000 $ 19,000 $ 19,000 9:31 AM8/8/2014 S:\FY 2015 Budget\General Fund Department Budget\Verison 4\Verison 4 Community Services FY15 12

13 Name of Line Item: Reference No Contract Mowing Detail of Line Item: Although this account was not utilized much during the previous fiscal year (FY13-14) it is recommended to continue funding in this account for proactive and reactive measures as needed. Code Compliance has negotiated with a lawn service to use for mowing these properties on an as needed basis Subtotal Rounding Total Health inspections are required and necessary for the safety and health of all Murphy residents and visitors. Inspections are required by a Murphy ordinance and the Texas Department of Health Total $ 500 $ 500 $ 500 $ 500 $ 500 9:31 AM8/8/2014 S:\FY 2015 Budget\General Fund Department Budget\Verison 4\Verison 4 Community Services FY15 13

14 Name of Line Item: Reference No. 16 Postage & Freight Detail of Line Item: Zoning Cases and when applicable, Zoning Board of Adjustment Cases, require the notification of property owners through the US Mail system ,000 1,000 Zoning cases and ZBOA cases can average about 20 letters per case. and ZBOA cases average about 20 letters per case. Code Enforcement and Building Inspection average 10 mailed letters a day for code enforcement letters and notices. Subtotal ,000 1,000 Rounding ,000 1,000 Total ,000 1,000 Notices would have to be hand delivered, costing more in fuel and lost productivity ,000 1,000 Total $ 600 $ 500 $ 500 $ 1,000 $ 1,000 9:31 AM8/8/2014 S:\FY 2015 Budget\General Fund Department Budget\Verison 4\Verison 4 Community Services FY15 14

15 Name of Line Item: Reference No. 17 Travel and Training Detail of Line Item: This line item covers travel to and from conferences for employees and provides the funding for Community Services Department employees and Planning and Zoning Commission members and Zoning Board of Adjustment members as needed. This line item covers travel and training (certification required) for Code Compliance staff as well. It should be noted that FY13-14 travel training budget was not utilized to its fullest given staffing changes in the Code department. A number of training and certification courses were planned, however, staffing levels did not allow. Code Compliance is fully staffed and will be utilizing the training dollars. 17,500 15,000 15,000 15,000 15,000 (8,500) Kristen Roberts - Planning and Zoning and local workshops; including annual TXAPA Conference; annual CPM conference in Round Rock; annual TML training and conference Planning/Zoning Commission - training as available for Commissioners Code Compliance Officers - Code conference and Certification workshops including: AACE Educational Conference, Chicago, IL., CEAT Educational Conference, Beaumont, TX. Building Professionals Institute Training, U.T. Arlington, Certification exams and testing costs, Code Officer Training throughout the year (locations vary however, staff seeks out metroplex locations first) Lori Knight - Planning and Zoning training ops / local workshops Subtotal 9,000 15,000 15,000 15,000 15,000 Rounding 9,000 15,000 15,000 15,000 15,000 Total 9,000 15,000 15,000 15,000 15,000 Continuing education and employee training are vital to maintaining a strong and field educated department ,000 15,000 15,000 15,000 15,000 9:31 TotalAM8/8/2014 S:\FY 2015 Budget\General Fund Department Budget\Verison $ 9,000 4\Verison $ 15,000 4 Community $ 15,000 Services $ FY15 15,000 $ 15,000 15

16 Name of Line Item: Reference No. 18 Advertising and Public Notices Detail of Line Item: This line item funds all of the advertising required by law for zoning cases and variance cases. 5,000 5,000 5,000 3,000 3,000 In this upcoming Fiscal Year, it is anticipated that projects including Code of Ordinances review and update will continue the need for public notification. Subtotal 5,000 5,000 5,000 3,000 3,000 Rounding 5,000 5,000 5,000 3,000 3,000 Total 5,000 5,000 5,000 3,000 3,000 Notices and postings will not meet requirements as stated by State Law ,000 5,000 5,000 3,000 3,000 Total $ 5,000 $ 5,000 $ 5,000 $ 3,000 $ 3,000 9:31 AM8/8/2014 S:\FY 2015 Budget\General Fund Department Budget\Verison 4\Verison 4 Community Services FY15 16

17 Name of Line Item: Reference No. 19 Printing and Binding Detail of Line Item: This line item allows for the purchase of mailing envelopes and business cards This line item also allows for replenishing business cards, Code Compliance Notice of Violation Notices, Water Restriction Notices of Violations, and for the creation of new Rental Property Program materials. Subtotal Rounding Total Total $ 700 $ 700 $ 700 $ 700 $ 700 9:31 AM8/8/2014 S:\FY 2015 Budget\General Fund Department Budget\Verison 4\Verison 4 Community Services FY15 17

18 Name of Line Item: Reference No. 20 WORKERS COMPENSATION Detail of Line Item: Workers Compensation - Building Officials Administration Subtotal 1, Rounding 1,200 1,000 1,000 1,000 1,000 Total 1,200 1,000 1,000 1,000 1, ,200 1,000 1,000 1,000 1,000 Total $ 1,200 $ 1,000 $ 1,000 $ 1,000 $ 1,000 9:31 AM8/8/2014 S:\FY 2015 Budget\General Fund Department Budget\Verison 4\Verison 4 Community Services FY15 18

19 Name of Line Item: Reference No. 22 Motor Vehicle Repairs Detail of Line Item: The vehicles are subject to mechanical failure, whether a water pump, 6,000 5,000 5,000 5,000 5,000 alternator, or brakes. Vehicles are necessary for city business. The vehicles are getting older and will require repairs. Envoy (2003) and Code Compliance truck (2006) are aging and service/maintenance is increasing. Additionally, in leiu of requesting a new Code Compliance vehicle, staff repurposed an impounded vehicle from the Police Department (2000 Make). It is in the process (June 2014) of being made City of Murphy staff and field ready. This account was over budget in FY13-14 due to the acquisition of the seized vehicle from Police and put into the Code fleet. The truck needed to get fleet ready. Additionally the older Code truck had a substantial amount of work that needed to be done given its age. Subtotal 6,000 5,000 5,000 5,000 5,000 Rounding 6,000 5,000 5,000 5,000 5,000 Total 6,000 5,000 5,000 5,000 5,000 Vehicles eventually become inoperable and unsafe, compromising safety of employees and customer service to citizens ,000 5,000 5,000 5,000 5,000 Total $ 6,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 9:31 AM8/8/2014 S:\FY 2015 Budget\General Fund Department Budget\Verison 4\Verison 4 Community Services FY15 19

20 Name of Line Item: Reference No. 24 Cell-Pagers-Radios Detail of Line Item: Cell phones for the following staff members: 1,344 1,344 1,344 1,344 1,344 Replacement David Gensler - Code Compliance Supervisor Kristen Roberts - Director of Economic and Community Development Air Card Subtotal 1,954 1,954 1,954 1,954 1,954 Rounding 2,000 2,000 2,000 2,000 2,000 Total 2,000 2,000 2,000 2,000 2,000 Without communication, department efficiency would suffer ,000 2,000 2,000 2,000 2,000 Total $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 9:31 AM8/8/2014 S:\FY 2015 Budget\General Fund Department Budget\Verison 4\Verison 4 Community Services FY15 20

21 Name of Line Item: Reference No. 25 Dues & Membership Detail of Line Item: This fund pays for the various dues and memberships for Community Development Department personnel. 2,000 2,000 2,000 2,000 2,000 APA/TXAPA Code Compliance American Association of Code Enforcement x 3 Code Enforcement Association of Texas x 3 International Code Council x 3 Texas Environmental Health Association x 2 Certification renewals Subtotal 2,000 2,000 2,000 2,000 2,000 Rounding 2,000 2,000 2,000 2,000 2,000 Total 2,000 2,000 2,000 2,000 2,000 Memberships, licensees and certifications would expire ,000 2,000 2,000 2,000 2,000 Total $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 9:31 AM8/8/2014 S:\FY 2015 Budget\General Fund Department Budget\Verison 4\Verison 4 Community Services FY15 21

Albemarle County Service Authority FY 2005 Budget

Albemarle County Service Authority FY 2005 Budget Adopted June 17, 2004 Albemarle County Service Authority Revenue and Expense Summary FY 2005 Approved Budget OPERATING REVENUE Total Volume Charges $ 9,453,021