BANK OF BARODA MUMBAI METRO SOUTH REGION, MUMBAI. NOTICE INVITING TENDER. Page: 1 NAME OF THE WORK:

Transcription

1 BANK OF BARODA MUMBAI METRO SOUTH REGION, MUMBAI. NOTICE INVITING TENDER. Page: 1 NAME OF THE WORK: Courier Services for handling outward/inward clearing instruments and other mails from branches in our Greater Mumbai Zone to Service Branch and vice versa. Important dates: TENDER ISSUED ON : LAST DATE FOR ISSUE OF TENDER DOCUMENTS : LAST DATE OF SUBMISSION OF TENDER : DATE OF OPENING OF TENDER : ( at 4.00 p.m. at our Office.) COST OF TENDER DOCUMENT : *Rs.100/- EARNEST MONEY DEPOSIT : *Rs10,000/- * (To be remitted only through DD/ Banker cheque, in favour of Bank of Baroda, payable at Mumbai. ) Place of sending Tenders : The Deputy General Manager Bankof Baroda, Reginal Office (M.M.S.R.), Ground Floor, Services Department, 3- Walchand Hirachand Ballard Pier, Mumbai-1 Contact Person: 1) For Tender: Mr. Uday Buddhadev, Sr. Manager (Services), Mumbai Metro South Region, Ballard Pier, Mumbai. Tel / ) For details of branches and courier works: Mr. A. K. Parikh, Asstt. General Manager, Bank of Baroda, Service Branch, II Floor, Laxmi Building, Sir P. M. Road, Mumbai. Tel. 022=

2 NOTICE INVITING TENDER Contd. Page: 2 Tender for transportation of security documents/clearing instruments etc.to Reserve Bank of India, Nariman Point, State Bank of India, Worli and to and from our Central Back Office (Service Branch), at Sir P. M. Road Mumbai and other Branches of our Bank within Mumbai Municipal Area, Thane District, Raigar Dist Maharashtra etc. Reputed courier service providers fulfilling the following conditions may apply in two Bid system:- Must be in courier business for a minimum period of -10-years. Must have its well-equipped Main office/sub Office with necessary infrastructure for courier service in Mumbai. Must have a valid Service Tax Number/ PAN /TAN Must have Income Tax Clearance / having filed Income Tax Returns for the last 3 years. Must have turnover for the Courier Services for Rs.50 Lacs per annum during the last three years. Must be carrying out similar work for other Nationalised Bank for last 5- years, Must be able to give a security deposit of Rs.50,000/-, and willing to enter into an agreement as per the draft to be given by the Bank, in the event of awarding of the contract, Should be willing to take out Insurance for /against loss of cheques/document. N.B. The relative documentary proof in respect of above must accompany the Tender. The contract would be for a initial period of -1- year and may be extended for further period of 1 year at the same rate, subject to satisfactory services. The vendors fulfilling the above conditions may apply in two bid system i.e. Technical Bid & Financial Bid & in two separate envelops super scribing the words Technical bid for Annual Rate Contract for courier service for Central Back Office (Service Branch), Mumbai & Financial bid for Annual Rate Contract for courier service for Service branch Mumbai respectively and send both envelops in one single envelop marked as Tender for Courier Service for Central Back Office (Service branch),mumbai. Interested Service providers may download the tender form (as per annexure A/1 & A/2 & B from Bank s website and submit along with a DD / Banker cheque of Rs.100/- in favour of Bank of Baroda, payable at Mumbai. Service providers should submit the tenders only in the prescribed format, in two bid system as explained above, so as to reach this office by 1.00 p.m. on or before Submission of tenders in any other format or after the above mentioned date and time will not be entertained & will be summarily rejected. 3

3 Page 3 Note:1. The earnest money deposit of all the unsuccessful bidders will be returned within a period of -30- days from the date of opening of the received tenders. However, in case of the lowest / successful bidder backing out from the terms and conditions mentioned in their tender or refuses to honour their tender, the earnest money deposit will be forfeited. 2. Bank reserves the right to cancel one or all tenders without assigning any reason whatsoever. The envelope for Technical Bid shall be super scribed TECHNICAL BID for Annual Rate Contract for Central Back Office (Service branch), Mumbai for delivery of Clearing instruments and shall contain the following. Earnest money amount through DD/ Banker s Cheque for Rs.10,000/- in favour of Bank of Baroda, payable at Mumbai. Tender cost amount of Rs.100/- through DD/ Banker s cheque in favour of Bank of Baroda, payable at Mumbai (to be remitted only by vendors who download the tender document from Bank s website). Not refundable. Information as per the proforma (Annex. A/2) MANDATORY TECHNICAL REQUIREMENT Information as per the proforma (Annex. A/2) GENERAL TECHNICAL INFORMATION The envelope containing Finacial Bid shall be superscribed FINANCIAL BID for Annual Rate Contract for Service branch, Mumbai for delivery of letters, documents and consignments and shall contain the following: Rates for courier service as per the Financial bid PROFORMA ONLY (AS GIVEN IN THE TENDER FORMAT. ) Both envelops containing EMD, Technical & Commercial Bids should be sent in one envelop superscribing the words Bid for Annual Rate Contract for Couriers for Service branch and should be sent to The Deputy General Manager, Bank of Baroda, Regional Office, Mumbai Metro South Region, 3- Walchand Hirachand Marg, Ballard Pier, Mumbai before 1 p.m. on

4 :4: ANEEXURE A-1 TECHNICAL BID - I MANDATORY TECHNICAL REQUIREMENT (Please note that the tender of the Service providers who do not fulfill even one of the following requirements/ conditions will not be considered.) 1. Name of the firm : 2. Address of Regd. Office : 3. Address of office at Mumbai : 4. Year of Establishment/registration : 5. Telephone Nos. : 6. Service Tax / No. : 7. PAN No. : 8. Income Tax Clearance Certificate / : YES/NO Copies of Income Tax Returns filed during last 3 years. 9: Must be carrying out similar work for other YES / NO Nationalised Banks for last -10- years and Preferably on their approved panel. 10. Details of work orders of a minimum of Rs.50/-lacs Per year, for the last three years (Enclose self attested copy of audited balance sheet) YES/NO 11. Must be in profit for last 3 years : 12. Willing to give a security deposit of Rs.50,000/- and enter into an agreement as per the draft to be decided by the Bank: 13. A satisfactory Bankers report confirming Worthiness to the tune of Rs.5 lacs: : YES/NO YES/NO 14. Details of DD No. & date as cost of cost of a)tender form Rs. 100/- b) Earnest Money : Rs. 10,000/- : A duly attested zerox copy of all the above documents as evidence is enclosed. Seal Date: (Signature of Tenderer) 5

5 :5: TECHNICAL BID II GENERAL TECHNICAL INFORMATION Name of the Firm : Constitution : Sole proprietorship/ Partnership / Ltd., Co./ others. Year of Establishment : Whether ISO : Yes / No If Yes, details : Address of Main Office/Sub : Office in Mumbai/Thane Telephone No. : : No. of field staff : No. of Administrative Staff : Name of Major clients : Whether on the approved panel of any Govt. Deptt./ PSU/Nationalised Banks (enclose respective proof) : Escalation matrix - with name, designation and telephone No. of Executives/Officers in Mumbai for single point contract (Please attach list). Whether any of the family members working with Bank of Baroda if yes, give details : Seal : Date: (Signature of the Tenderer) 6

6 6 Annexure B FINANCIAL BID FINANCIAL BID FOR ANNUAL RATE CONTRACT FOR SERVICE BRANCH MUMBAI, FOR DELIVERY OF CLEARINGINSTRUMENTS ETC. AND RATES FOR COURIER SERVICE.: 1) Rate per Branch/per Trip Rs. 2) To pick up clearing from RBI/SBI Rs. per month. Rates should be basic rate. Service Tax quoted separately. should be FINANCIAL BID - GENERAL CONDITIONS : The Rates quoted must be only in the format given in the Tender per branch per trip. The rates must be net rates. However, if service tax is payable the same may be specified separately. The courier boys should be provided with uniforms and 1 st Class Railway pass for transporting clearing instruments and other mails. They must move in taxi auto rickshaw from nearest Railway Station to respective branches. The clearing bags should be water proof and shall be provided by the bidder. No Conditional discount will be considered. The Successful Bidder will have to give a Security Deposit of Rs. 50,000/- in the form to be decided by the appropriate authority. This amount will be released only after the termination of services. In the event of any breach of contract/tender conditions, the Security Deposit will be forfeited. The Rates quoted will be binding and valid for a period of -12- months from the date of awarding of the Rate Contract and no increase whatsoever will be considered during the contract period. The contract may be extended for further period of -12- months at the same rate at the discretion of the bank on satisfactory service record..7

7 7 The payment will be made by the office, within -10- days, upon submission of the bill accompanied with the required acknowledgement slips. The Vendor will have to enter in to an formal agreement containing terms and conditions as approved by Bank. The Vendor will have to obtain a suitable insurance cover/plan for making good losses arising out of loss/damage of consignment during transit. The delivery proof will be given through the duly signed receipt from the recipient, on a mutually agreed method and on periodical basis. Any delay in delivery beyond agreed period willbe subject to penalty, to be determined mutually, per consignment unless the delay is beyond one s control. Any deficiency in service will be subject to penalty which shall be recovered from the bill of the agency. I/We have read and understood the above terms & conditions and accordingly quoting the following rates. Seal Date: Signature of the Tenderer 8

8 8 BRANCH LIST FOR COURRIER DELIVERY Sr. No. NAME & ADDRESS OF BRANCHES PICK UP TIMINGINGS FROM BRANCHES MUMBAI METRO SOUTH REGION 1 ST ROUT 2 ND ROUT 3 RD ROUT Saturday collection 1. COLABA CUFFE PARADE N.R.I XXX CFS II PBB (MMO) MUMBAI MAIN OFFICE NARIMAN POINT FORT UNIVERSITY BACKBAY RECLAMATION TREASURY 3.00 XXX SIR P.M. ROAD BALLARD ESTATE C.F.S. I (BALLARD PIER) BHAT BAZAR KHAND BAZAR MANDVI CROWFORD MARKET PRINCESS STREET MANGALDAS MARKET M.J. MARKET ZAVERI BAZAR ZAVERI BAZAR (HUB) CBO GULAL WADI THAKURDWAR C.P. TANK V.P. ROAD OPERA HOUSE KHETWADI PRARTHANA SAMAJ BYCULLA JACOB CIRCLE WALKESHWAR MALBAR HIL GAMDEVI GOWALIA TANK ALTAMOUNT ROAD NEPEANSEA ROAD BHULABHAI DESAI ROAD TARDEV MARINE DRIVE FOR OUTWARD DELIVERY OF INSTRUMENTS FROM FORT HUB WILL BE AT 8.30 a.m. PICK UP TIME FOR ALL BRANCHES SHALL BE + / - 15 MINUTEs.

9 9 BRANCH LIST FOR COURRIER DELIVERY Sr. NAME & ADDRESS No. OF BRANCHES PICK UP TIMINGINGS FROM BRANCHES MUMBAI METRO EAST REGION Day Time Saturday collection 1. WORLI PRABHADEVI SHIVAJI PARK BHAUDAJI ROAD S. BAPAT MARG (MSA) MATUNGA CHANDAVARKAR ROAD SION KURLA GHATKOPER (W) GHATKOPER (E) POWAI CETRAL AVENUE Flat No.1, A-4 to A-6, Cypress CHS, Hiranadani, Powai POWAI BHANDUP MULUND MULUND VEENANAGAR THANE (E) THANE (W) THANE LBS MARG (W) Pushpa Mangal Com., Bldg No MAJIWADA AIROLI BADLAPUR AMBARNATH ULHASNAGAR ULHASNAGAR KALYAN (W) KALYAN TISGAON DOMBIVLI (E) DOMBIVLI (W) WADALA CHUNA BHATTI CHEMBUR SHIVAJI NAGAR VASHI APMC BELAPUR NERUL PANVEL KHARGHAR SANPADA KOPER KHAIRANE BANDRA KURLA COMPLEX FOR OUTWARD DELIVERY OF INSTRUMENTS FROM FORT HUB WILL BE AT 8.30 a.m. PICK UP TIME FOR ALL BRANCHES SHALL BE + / - 15 MINUTES.

10 10 BRANCH LIST FOR COURRIER DELIVERY Sr. No. NAME & ADDRESS OF BRANCHES PICK UP TIMINGINGS FROM BRANCHES MUMBAI METRO NORTH REGION Day Time Saturday collection 1. DAHANU VIRAR (W) NALASOPARA VASAI (W) VASAI (E) BHAYANDER BHAYANDER (W) MIRA ROAD DAHISAR MT. POINSAR BORIVLI (W) BORIVLI (E) SHIMPOLI THAKUR VILLAGE KANDIVLI (E) KANDIVLI (BFS) KANDIVLI (PFS) MALAD (E) MALAD (W) MIND SPACE LOKHANDWALA GOREGAON (E) GOREGAON (W) CHARKOP JOGESHWARI (E) JOGESHWARI (W) ANDHERI VERSOVA VILE PARLE (E) VILE PARLE (W) CHAKALA SAKINAKA KALINA SANTACRUZ (E) SANTACRUZ (W) KHAR BANDRA FOR OUTWARD DELIVERY OF INSTRUMENTS FROM FORT HUB WILL BE AT 8.30 a.m. PICK UP TIME FOR ALL BRANCHES SHALL BE + / - 15 MINUTES. Tender I Ends here.

11 BANK OF BARODA Tender II MUMBAI METRO SOUTH REGION, MUMBAI. NOTICE INVITING TENDER MUMBAI Page: 1 NAME OF THE WORK: FOR BANK S ZONAL STATIONERY CELL, Courier Services for supplying of stationery items to our branches in Greater Mumbai Zone Important dates : TENDER ISSUED ON : LAST DATE FOR ISSUE OF TENDER DOCUMENTS : LAST DATE OF SUBMISSION OF TENDER : DATE OF OPENING OF TENDER : ( at 4.00 p.m. at our Office.) COST OF TENDER DOCUMENT : *Rs.100/- EARNEST MONEY DEPOSIT : *Rs10,000/- * (To be remitted only through DD/ Banker cheque, in favour of Bank of Baroda, payable at Mumbai. ) Place of sending Tenders : The Deputy General Manager Bankof Baroda, Reginal Office (M.M.S.R.), Ground Floor, Services Department, 3- Walchand Hirachand Ballard Pier, Mumbai-1 Contact Person: 1) For Tender: Mr. S. K. Jha Sr. Manager ( P & E), Mumbai Metro South Region, Ballard Pier, Mumbai. Tel / ) For details of branches and courier works: Mr.Jinde, Manager, Bank of Baroda. Zonal Stationery Cell, Sandhurst Rd,Mumbai Telephone/ fax No

12 NOTICE INVITING TENDER Contd. Page: 2 Tender for transportation of security documents/ stationery from Zonal Stationery Cell, Sandhurst Road, Mumbai , to our various branches under Greater Mumbai Zone in Mumbai, Thane & Raigad District.. Reputed courier service providers fulfilling the following conditions may apply in two Bid system:- Must be in courier business for a minimum period of -10-years. Must have its well-equipped Main office/sub Office with necessary infrastructure for courier service in Mumbai. Must have a valid Service Tax Number/ PAN /TAN Must have Income Tax Clearance / having filed Income Tax Returns for the last 3 years. Must have turnover for the Courier Services for Rs.15 Lacs per annum during the last three years, Must be carrying out similar work for other Nationalised Bank for last 5- years, Must be able to give a security deposit of Rs.50,000/-, and willing to enter into an agreement as per the draft to be given by the Bank, in the event of awarding of the contract, Should be willing to take out Insurance for /against loss of cheques/document. N.B. The relative documentary proof in respect of above must accompany the Tender. The contract would be for a initial period of -1- year and may be extended for further period of 1 year at the same rate, subject to satisfactory services. The vendors fulfilling the above conditions may apply in two bid system i.e. Technical Bid & Financial Bid & in two separate envelops super scribing the words Technical bid for Annual Rate Contract for courier service for Zonal Stationery Cell(G M Z), & Financial bid for Annual Rate Contract for courier service for Zonal Stationery Cell(G M Z), respectively and send both envelops in one single envelop marked as Tender for Courier Service for Zonal Stationery Cell( G M Z ), Mumbai. Interested Service providers may download the tender form (as per annexure A/1 & A/2 & B from Bank s website and submit along with a DD / Banker cheque of Rs.100/- in favour of Bank of Baroda, payable at Mumbai. Service providers should submit the tenders only in the prescribed format, in two bid system as explained above, so as to reach this office by 1.00 p.m. on or before Submission of tenders in any other format or after the above mentioned date and time will not be entertained & will be summarily rejected. 3

13 Page 3 Note:1. The earnest money deposit of all the unsuccessful bidders will be returned within a period of -30- days from the date of opening of the received tenders. However, in case of the lowest / successful bidder backing out from the terms and conditions mentioned in their tender or refuses to honour their tender, the earnest money deposit will be forfeited. 2. Bank reserves the right to cancel one or all tenders without assigning any reason whatsoever. The envelope for Technical Bid shall be super scribed TECHNICAL BID for Annual Rate Contract for Zonal Stationery Cell ( G M Z), Mumbai, for supplying of stationery / security items to our branches in Greater Mumbai Zone, Mumbai and shall contain the following. Earnest money amount through DD/ Banker s Cheque for Rs.10,000/- in favour of Bank of Baroda, payable at Mumbai. Tender cost amount of Rs.100/- through DD/ Banker s cheque in favour of Bank of Baroda, payable at Mumbai (to be remitted only by vendors who download the tender document from Bank s website). Not refundable. nformation as per the proforma(annex. A/1 MANDATORYTECHNICAREQUIREMENT Information as per the proforma (Annex. A/2) GENERAL TECHNICAL INFORMATIN The envelope containing Finacial Bid shall be superscribed FINANCIAL BID for Annual Rate Contract for Zonal Stationery Cell ( G M Z), Mumbai for supplying of stationery/ security items to our branches in Greater Mumbai Zone,Mumbai, and shall contain the following: Rates for courier service as per the Financial bid PROFORMA ONLY (AS GIVEN IN THE TENDER FORMAT. ) Both envelops containing EMD, Technical & Commercial Bids should be sent in one envelop superscribing the words Bid for Annual Rate Contract for Couriers for Service branch and should be sent to The Deputy General Manager, Bank of Baroda, Regional Office, Mumbai Metro South Region, 3- Walchand Hirachand Marg, Ballard Pier, Mumbai before 1 p.m. on

14 :4: ANEEXURE A-1 TECHNICAL BID - I MANDATORY TECHNICAL REQUIREMENT (Please note that the tender of the Service providers who do not fulfill even one of the following requirements/ conditions will not be considered.) 1. Name of the firm : 2. Address of Regd. Office : 3. Address of office at Mumbai : 4. Year of Establishment/registration : 5. Telephone Nos. : 6. Service Tax / No. : 7. PAN No. : 8. Income Tax Clearance Certificate / : YES/NO Copies of Income Tax Returns filed during last 3 years. 9: Must be carrying out similar work for other YES / NO Nationalised Banks for last -10- years and Preferably on their approved panel. 10. Details of work orders of a minimum of Rs.15/-lacs Per year, for the last three years (Enclose self attested copy of audited balance sheet) YES/NO 11. Must be in profit for last 3 years : 12. Willing to give a security deposit of Rs.50,000/- and enter into an agreement as per the draft to be decided by the Bank: 13. A satisfactory Bankers report confirming Worthiness to the tune of Rs.5 lacs: : YES/NO YES/NO 14. Details of DD No. & date as cost of cost of a)tender form Rs. 100/- b) Earnest Money : Rs. 10,000/- : A duly attested zerox copy of all the above documents as evidence is enclosed. Seal Date: (Signature of Tenderer) 5

15 :5: TECHNICAL BID II GENERAL TECHNICAL INFORMATION Name of the Firm : Constitution : Sole proprietorship/ Partnership / Ltd., Co./ others. Year of Establishment : Whether ISO : Yes / No If Yes, details : Address of Main Office/Sub : Office in Mumbai/Thane Telephone No. : : No. of field staff : No. of Administrative Staff : Name of Major clients : Whether on the approved panel of any Govt. Deptt./ PSU/Nationalised Banks (enclose respective proof) : Escalation matrix - with name, designation and telephone No. of Executives/Officers in Mumbai for single point contract (Please attach list). Whether any of the family members working with Bank of Baroda if yes, give details : Seal : Date: (Signature of the Tenderer) 6

16 6 Annexure B FINANCIAL BID FINANCIAL BID FOR ANNUAL RATE CONTRACT FOR ZONAL STATI0ONERY CELL, MUMBAI FOR DELIVERY OF STATIONER`Y & SECURITY INSTRUMENTS ETC. AND RATES FOR COURIER SERVICE.: 3) Rate per Branch/per Trip Rs. 4) To pick up Stationery items from Z. S. C. Rs. per month. Rates should be basic rate. Service Tax should be quoted separately. FINANCIAL BID - GENERAL CONDITIONS : The Rates quoted must be only in the format given in the Tender per branch per trip. The rates must be net rates. However, if service tax is payable the same may be specified separately. A fleet of 3-5 vehicles to carry Security instrument / stationery items from Z S C to various branches. The vehicles should be water proof and shall be provided by the bidder in rainy season. No Conditional discount will be considered. The Successful Bidder will have to give a Security Deposit of Rs. 50,000/- in the form to be decided by the appropriate authority. This amount will be released only after the termination of services. In the event of any breach of contract/tender conditions, the Security Deposit will be forfeited. The Rates quoted will be binding and valid for a period of -12- months from the date of awarding of the Rate Contract and no increase whatsoever will be considered during the contract period. The contract may be extended for further period of -12- months at the same rate at the discretion of the bank on satisfactory service record..7

17 7 The payment will be made by the office, within -10- days, upon submission of the bill accompanied with the required acknowledgement slips. The Vendor will have to enter in to an formal agreement containing terms and conditions as approved by Bank. The Vendor will have to obtain a suitable insurance cover/plan for making good losses arising out of loss/damage of consignment during transit. The delivery proof will be given through the duly signed receipt from the recipient, on a mutually agreed method and on periodical basis. Any delay in delivery beyond agreed period willbe subject to penalty, to be determined mutually, per consignment unless the delay is beyond one s control. Any deficiency in service will be subject to penalty which shall be recovered from the bill of the agency. I/We have read and understood the above terms & conditions and accordingly quoting the following rates. Seal Date: Signature of the Tenderer