Brazoria County Master Gardener s Association. Minutes of General Meeting. July 10, 2015

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1 Brazoria County Master Gardener s Association Minutes of General Meeting July 10, 2015 Speakers Jo Ann Holt and Brenda Gerstle gave a presentation on Tropical Gingers New Member Certifications Sandy Hurst was presented as a new fully certified Master Gardener. Jan Baldwin has also completed the requirements for certification but was unable to attend the meeting. Minutes - The minutes of the June meeting were reviewed. JaVan Pruett s name was misspelled. The spelling of JaVan s name will be corrected and the minutes reposted on the web site. Finances The Treasurer s Report and the 2015 Performance to Budget were reviewed. No changes were needed. It was announced that we were not successful in obtaining a grant from Texas New Mexico Power. TNMP mentioned that one factor that weighed in their decision was that BCMGA did not reach people across the entirety of the TNMP service area. TNMP service area includes Matagorda, Brazoria and Galveston Counties. 1 st VP Report George Hill gave a presentation for the BCMG Pearland Garden Series this month. There were 19 people in attendance for George s presentation. Beth McMahon reviewed the ACE sessions that were given to school children in Freeport and Angleton, and thanked the members and interns who assisted her in holding these learning sessions. John Flickinger mentioned that thus far in 2015 we have reached 1872 people, 1235 of which were children. It was mentioned that the Columbia Blooms organization would like to work with BCMGA in setting up a lecture series. 2 nd VP Report Kim Richardson sent an on July 8 listing speakers for the remainder of the year. In August Dan Sebesta will speak on citrus. September will be Beth McMahon speaking on citrus greening. In October Shannon Greene will speak on medicinal herbs, and in November either JoAnn Knodel or Kim will speak on Texas Superstars. Business

2 The proposed Plant Sale Procedures policy was reviewed. A motion to accept the procedure was made by Kim Richardson. The Plant Sale Procedure Policy was unanimously approved. The proposed Travel Reimbursement Policy was reviewed. A motion to accept the policy was made by John Flickinger. The Travel Reimbursement Policy was unanimously approved. It was announced that Jim Hillis will be leading the Enabling Garden project. We do not have a current cost estimate for what it will take to complete the project; however it is expected that the cost to complete is more than we currently have in our bank accounts. Jim Hillis will update the cost estimate. Jim will also consider ideas for us to incrementally finish the Enabling Garden as funds are available. Saturday Q&A Program It is planned to open BEES on the third Saturday of each month between 9 and 12, to give tours to the public. Beth would like to have at least two volunteers available to meet people who might drop by and give them tours of the facilities. She already has the minimum number of volunteers signed up through November, but more volunteers would be welcome. Also members are invited to come to BEES to do routine work on those days. Publicity Chairperson Pat Saenz will be replacing Jim Snyder as publicity chairperson. The board voted to increase the 2015 Publicity budget by $1000. Parking Area Tom Biegel has gotten some old asphalt pieces and will be re-working the parking area between the Barn and the old research administration building. Irrigation of row gardens This subject will be tabled until next year. Background Check It is a requirement that Master Gardeners have a background check every three years. Background check consent forms were mailed to the homes of members needing to renew their background check. Several members have not returned the consent forms. Reminder phone calls will be made to those members. It is essential the background checks be current in order to maintain active membership status. Sale of old printer - Our old printer will be offered for purchase by members for $100. John Flickinger will wait until July 17 to see if any member wishes to buy the old printer and if there are no takers he will put the printer up for sale to the public. Jim Verboon July 11, 2015

3 7/10/2015 Month End Bank Statement 6/30/2015 Checking Account $28, Savings Account $5, Total in Savings & Checking $33, (Including outstanding transactions) 7/10/2015 Checking Account $28, Outstanding Checks $1, Includes $200 as change for cashiers (Migration) +Outstanding Deposits $0.00 Total in Checking Account $27, Savings Account $5, Outstanding Withdrawals $0.00 +Outstanding Deposits $0.00 Total in Savings Account $5, Total in Savings & Checking $32, Monthly Income/Expense Summary 6/6/15-7/3/15 INCOME Administrative Income $43.97 Bank Interest $7.08 Misc. $20.61 T-Shirts Sales Tax $16.28 Chemicals, etc. $ TOTAL INCOME $ EXPENSES Administration Expense $0.00 Office $0.00 Education Station $1, Beds Maintenance $ Facility Maint. $ Dumpster $66.31 Mowing Contract $ Tel & Internet $ New Modem + monthly expense Hospatility $14.89 Reimbursement bank error New Master Gardner Training $ TAMALES Project Expense $ Barn Lighting $11.47 Fence "Cemetery" $ Tropical Garden $9.38 TOTAL EXPENSE $1, Monthly Net Income: -$1, Net Income $4,203.67

4 2015 Temp Budget 1st Qtr 2nd Qtr 3rd Qtr 2015 Net To Date 2015 Budget Remaining BUDGET ACCOUNT ADMINISTRATION Income $1,960 $743 $918 $0 $1,661 -$299 Bank Interest $60 $22 $22 $44 -$16 Dues Income $1,900 $640 $640 -$1,260 Sales Tax $0 $18 $172 $190 $190 Misc. $0 $63 $724 $786 Expense $1,590 $1,650 $973 $0 $2,623 -$1,033 Background Checks $400 $190 $10 $200 $200 Liability Insurance $525 $98 $98 $427 Medical Insurance $175 $154 $154 $21 Office $250 $133 $23 $156 $94 Misc. $0 $8 $842 $850 -$850 Sales Tax $0 $917 $917 -$917 TMGA Dues $240 $248 $248 -$8 SUMMARY:Net Income $370 -$907 -$55 $0 -$962 -$1,332 PLANT SALES Income $10,300 $1,295 $7,740 $0 $9,034 $1,266 Citrus / Plant Sale $1,295 $1,295 Plant Sale $7,740 $7,740 Plants $7,131 $7,131 Fertilizer $609 $609 Sea Center $0 Migration Clebration $0 Fall Plant Sale $0 Expense $300 $0 $1,076 $1,193 $0 $2,269 Plant Sales $0 Plants, labels, etc. $1,076 $153 $1,229 Fertilizer $800 Hospatility $164 $164 Misc. (bags for fertilizer) $4 $4 Credit Card Ops $300 $72 $ Plant Sale $0 SUMMARY:Net Income $10,000 $219 $6,547 $0 $6,765 -$3,235 CITRUS SALE Income $0 $49,609 $0 $0 $49,609 Public Purchases $46,398 Member Purchases $1,736 Fertilizer $1,476 Expense $27,233 $1,780 $0 $29,013 Trees, etc. $25,188 $1,509 Fertilizer $1,230 $106 T-Shirts $165 Hospatility $102 Security $105 Credit Card Ops $300 $609 $609 SUMMARY:Net Income $15,000 $22,376 -$1,780 $0 $20,596 $5,596 PROJECTS Cabinets, Chemical $200 $76 $76 $124 Berry Garden Irrication $30 $30 -$30 Cemetery Fence $200 $211 $211 -$11 Classroom Upgrade, Projector, Internet $300 $114 $50 $164 $136 Electrical, Old Barn $425 $63 $63 $362 Enabling Garden & Pathways $12,063 $11,005 $365 $11,371 $692 Green House $1,500 $906 $12 $0 $917 $583 Heater, etc., $750 $156 $12 $167 $583 Mammoet Grant $500 $500 $500 $0 Betty Webb Grant $250 $250 $250 $0 Organic Garden $130 $0 $130 Potting Shed Upgrades $250 $0 $250 Printer $600 $649 $649 -$49 Rose Garden $284 $84 $209 $293 -$9 Shade House Drainage $906 $0 $906

5 Shade House Upgrades $1,200 $0 $1,200 Strawberry Garden $100 $0 $100 Tropical Garden $100 $212 $43 $255 -$155 SUMMARY:Total Expense $18,058 $12,970 $1,060 $0 $14,030 $4,028 EDUCATION STATION Beds Maintenance Expense $9,000 $2,583 $765 $104 $3,452 $5,548 Reg Funds, General & Capital $2,000 $346 $369 $715 Soils, Fertilizer, Chemicals $7,000 $2,238 $396 $104 $2,737 Income $3,000 $285 $631 $0 $915 Soils, Fertilizer, Chemicals $3,000 $285 $631 $915 Facility Maintenance (General & Capital) $2,700 $768 $1,069 $1,837 $863 County Barbeque $400 $0 $400 Orchard $200 $0 $200 Mowing Contract $1,500 $100 $300 $400 $1,100 Dumpster $800 $199 $199 $398 $402 Telephone/Internet $1,500 $412 $520 $932 $568 Utilities $2,000 $0 $2,000 SUMMARY:Total Expense $18,100 $4,062 $2,854 $104 $7,019 SUMMARY:Total Income $3,000 $285 $631 $0 $915 SUMMARY: Net Expense $15,100 $3,777 $2,223 $104 $6,104 $8,996 NEW MG TRAINING Income $2,400 $3,140 $206 $0 $3,346 Tution $2,640 Rain barrels $500 $150 Grafting knives $56 Expenses $2,400 $818 $1,091 $0 $1,910 Mis. $117 Lables $91 Binders and dividers $288 Badges for graduates $32 $44 Shears $214 Grafting knives $293 $75 Lunch, initial class Mileage speakers $527 T-Shirts (Caps, aprons) $109 Even Rpt to TAMALES $220 $220 SUMMARY:Net Income / Expense $0 $2,322 -$885 $0 $1,436 $1,436 EDUCATIONAL PROGRAM Income 0 Conoco Phillips Grants $1,000 $0 $500 $500 Expense $284 $37 $321 -$321 Conoco Phillips Grants $1,000 $284 $37 SUMMARY:Net Expense -$284 $463 $0 $179 $179 ADV TRAINING/SPEAKERS Expense $175 $0 $175 AWARDS Expense $500 $0 $500 BARBARA ROSS MEMORIAL Expense $350 $0 $350 EDUCATION GRANTS Expense $275 $0 $275 HOSPATILITY Expense $700 $462 $74 $536 $164 MARKETING/PUBLICITY Expense $3,000 $2,147 $868 $0 $3,015 -$15 Citrus Sale $1,224 $1,224 Citrus Tasting $0 Open House $0 Plant Sale $15 $868 $883 Seminar Fruit Selection (2013 Act. Pd 2014) $0 Training Program $908 $908 -$908 PUBLICATIONS Expense $800 $531 $531 $269 STATE MEETING Expense $530 $220 $220 $310 CONTRIBUTIONS & GRANTS Income $540 $584 $0 $1,124 $1,124 Undesignated. $540 $540 Conoco Phillips Ed. Program $500 Rose Garden $0 $84 $84 Expense $0 Misc. $0 $0 SUMMARY:Net Income $540 $584 $0 $1,124 $1,124 SUB-TOTAL INCOME $17,660 $55,611 $10,079 $0 $65,690 -$48,030 SUB-TOTAL EXPENSE $46,248 $51,232 $10,151 $104 $61,486 -$15,238 TOTAL -$28,588 $4,379 -$72 -$104 $4,204 -$32,792

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