THE TOWN OF FARMINGTON TOWN BOARD

Transcription

1 : September 8, 2015 Mr. Astles Mr. Ingalsbe Mr. Mickelsen Dr. Casale Mr. Holtz Total RE: Letter of Credit Estimate Auto Outlets USA - in the total amount of $ 13, WHEREAS, the Farmington Town Board (hereinafter referred to as Town Board) has received a request dated September 2, 2015, from Scott Makin, Chairperson, Town of Farmington Planning Board (hereinafter referred to as Planning Board), to establish a Letter of Credit for required site improvements associated with approved Final Site Plan drawings for the above referenced Project; and WHEREAS, the Planning Board s recommendation is based upon their review and acceptance of the recommendations on this letter of credit estimate that have been reviewed from both Jack Henehan, Town Construction Inspector and Lance S. Brabant, CPESC, MRB Group, P.C., the Town s Engineer; and WHEREAS, these recommendations are accompanied with detailed contractor pricing for each item; and WHEREAS, these quantities and unit prices identified are found to be consistent with the approved site plans and private contractor pricing respectively. NOW, THEREFORE, BE IT RESOLVED that the Town Board hereby accepts the Planning Board s recommendation and directs that a letter of credit be established, for improvements that are described in the total amount of $ 13, BE IT FURTHER RESOLVED that the Town Clerk is hereby directed to notify tomorrow, by U.S. Mailing of certified copies of this resolution to Greg McMahon, P.E., McMahon LaRue Associates, P.C., to establish the above referenced Letter of Credit in the amount specified above herein. BE IT FURTHER RESOLVED that said Letter of Credit is to be filed with the Town Clerk prior to any site excavation work is to be authorized by the Town Code Enforcement Officer. BE IT FURTHER RESOLVED that certified copies of this resolution are to be provided to the Town Code Enforcement Officer, the Town Director of Planning and Development, the Town Construction Inspector and the Town Engineer.

2 : September 8, 2015 Mr. Astles Mr. Ingalsbe Mr. Mickelsen Dr. Casale Mr. Holtz Total RE: Letter of Credit Estimate Farmington Burger King Restaurant - in the total amount of $ 18, WHEREAS, the Farmington Town Board (hereinafter referred to as Town Board) has received a request dated September 2, 2015, from Scott Makin, Chairperson, Town of Farmington Planning Board (hereinafter referred to as Planning Board), to establish a Letter of Credit for required site improvements associated with approved Final Site Plan drawings for the above referenced Project; and WHEREAS, the Planning Board s recommendation is based upon their review and acceptance of the recommendations on this letter of credit estimate that have been reviewed from both Jack Henehan, Town Construction Inspector and Lance S. Brabant, CPESC, MRB Group, P.C., the Town s Engineer; and WHEREAS, these recommendations are accompanied with detailed contractor pricing for each item; and WHEREAS, these quantities and unit prices identified are found to be consistent with the approved site plans and private contractor pricing respectively. NOW, THEREFORE, BE IT RESOLVED that the Town Board hereby accepts the Planning Board s recommendation and directs that a letter of credit be established, for improvements that are described in the total amount of $ 18, BE IT FURTHER RESOLVED that the Town Clerk is hereby directed to notify tomorrow, by U.S. Mailing of certified copies of this resolution to Robert Fitzgerald, P.E., Fitzgerald Engineering, to establish the above referenced Letter of Credit in the amount specified above herein. BE IT FURTHER RESOLVED that said Letter of Credit is to be filed with the Town Clerk prior to any site excavation work is to be authorized by the Town Code Enforcement Officer. BE IT FURTHER RESOLVED that certified copies of this resolution are to be provided to the Town Code Enforcement Officer, the Town Director of Planning and Development, the Town Construction Inspector and the Town Engineer.

3 September 8, 2015 APPROVAL TO PURCHASE PUMP PARTS FOR WWTP BUILDING #3, AERATOR #2 WHEREAS, the Chief Waste Water Plant Operator has informed the Water and Sewer Superintendent that during normal maintenance of the Waste Water Plant, they have noticed a concern and a maintenance issue with the Aerator #2 located at Building #3, Pump Station #3 and WHEREAS, the Water and Sewer Department received a price quote for a new aerator to replace the existing 2008 model, five (5) horse power Tornado Aerator from RWL Water USA Pioneer Pump Systems, and a second quote for maintenance parts that included a new bearing and shaft for the existing 2010 aerator located at the Wastewater Treatment Plant, and WHEREAS, it is being recommended that the current aerator (bearings and shaft sleeve) be rebuilt as part of ongoing maintenance, and the new aerator unit be budgeted for in 2016 as part of the Asset Management Plan Replacement at the quoted cost of $6,760.00, and NOW, THEREFORE BE IT RESOLVED, that the Town Board of Farmington acting on behalf of the Farmington Sanitary Sewer District hereby authorizes the Water and Sewer Superintendent to purchase replacement parts from RWL Water, Minneapolis for a total cost not to exceed $3, plus freight costs, and. BE IT FURTHER RESOLVED, that this maintenance item was budgeted for and the expense will be expended from the Sanitary Sewer Budget lines SS , Sewage Equip. CE, and FURTHER RESOLVED that copies of this resolution be submitted by the Town Clerk to the s Secretary and the Water and Sewer Superintendent.

4 September 8, 2015 APPROVAL TO PURCHASE SKIMMER ASSEMBLY PANELS FOR THE WWTP BUILDING #1, SOUTH PRIMARY CLARIFIER #2 WHEREAS, during the on-going repairs and maintenance of the Waste Water Treatment Plant s South Clarifier located between Control Building #1 and Influent Building #10, the Chief Waste Water Plant Operator informed the Water and Sewer Supt. that the skirting panels on the South Primary Clarifier #2, that is the original 1982 model Spiraflo 53 wide clarifier, has over degraded by usage over the past 33 years and is now beyond repairs (see attached photos), and WHEREAS, the Water and Sewer Department has received a price quote dated July 24, 2015 for the required replacement parts from Lakeside Equipment Corporation, Bartlett Illinois, which is a sole proprietary source for the panels, that includes the new skirting assembly and support brackets, and WHEREAS, it is being recommended that the current South Clarifier be rebuilt as part of ongoing maintenance, and the repairs were budgeted in 2015 as part of the Asset Management Plan Replacement for the WWTP, and NOW, THEREFORE BE IT RESOLVED, that the Town Board of Farmington acting on behalf of the Farmington Sanitary Sewer District hereby authorizes the Water and Sewer Superintendent to purchase replacement parts from Lakeside Equipment Corporation, Bartlett Illinois or a total cost not to exceed $13, plus freight costs, and. BE IT FURTHER RESOLVED, which was budgeted for in the 2015 Budget and will be expended from the Sanitary Sewer Budget lines SS , Sewage Treatment Plant Equipment, and FURTHER RESOLVED that copies of this resolution be submitted by the Town Clerk to the s Secretary and the Water and Sewer Superintendent.

5 Geoffrey Astles RESOLUTION TO MOVE FUNDS OUT OF THE TRUST & AGENCY BUILDER S GUARANTEE ACCOUNT INTO CONSOLIDATED CHECKING WHEREAS, 206 letters were sent out to property owner s notifying them that a Builder s Guarantee refund was owed to them WHEREAS, to date, 50 addresses have been confirmed for refund as per the attached spreadsheet, RESOLVED, that checks totaling $12, will be mailed for Builder s Guarantee refunds under abstract 17, FULLY RESOLVED, that the Town Clerk provide a copy of this Resolution to the Bookkeeper and the Building Department.

6 September 8, 2015 RESOLUTION AUTHORIZING PURCHASE OF WATER SUPPLY MATERIALS FOR THE INSTALLATION OF THE MERTENSIA ROAD CAPITAL PROJECT PHASE 1&2 WATERMAIN AND THE CFWD FIRE HYDANT REPLACEMENT PROJECT FOR 2015 WHEREAS, by Resolution 217 of 2015 dated June 9, 2015 the Board authorized the transfer of funds from the Water General Saving to the Mertensia Road Capital Project for the installation of a new 10 and 8 water pipe and fire hydrants from NYS Route 96 to Doe Haven Drive and WHEREAS, in accordance with the Town of Farmington Purchasing Policy, the Water and Sewer Supt. has requested five (5) written quotes for the water supply materials and apprentices for the Mertensia Road Phase #1 and #2, and for the replacement of the 1961 Kennedy Model K- 11 fire hydrants along County Road 8 from NYS Route 96 to New York State Route 332 in the Canandaigua-Farmington Water District, and NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Farmington acting on behalf of the Canandaigua-Farmington Water District hereby authorizes the Water and Sewer Superintendent to award the items from the five (5) quotes received on September 2, 2015 for water supplies to the lowest bidder per unit price based on the availability and compatible components to Martisco Corp., Syracuse New York in the amount of $2,730.00; and HD Supply, Rochester New York in the amount of $806.52, with the combined total amount being $3, (See attached tabulation sheets), and BE IT FURTHER RESOLVED, that funding for the water supply materials will be as follows: HM (Mertensia Waterline and SW (Contractual), and FURTHER RESOLVED that copies of this resolution be submitted by the Town Clerk to the s Secretary and the Water and Sewer Superintendent.

7 : September 8, 2015 Mr. Astles Mr. Ingalsbe Mr. Mickelsen Mr. Holtz Dr. Casale Total RE: AUTHORIZING THE SCHEDULING OF PUBLIC HEARING LOCAL LAW NUMBER 7 of PEDDLING AND SOLICITING WHEREAS, the Town Board of the Town of Farmington, after due deliberation, finds it in the best interests of the Town to schedule a public hearing to solicit public comment upon a proposed Local Law entitled, A Local Law Amending Chapter 109 (Peddling and Soliciting) of the Code of the Town of Farmington ; and WHEREAS, the Town Board of the Town of Farmington has reviewed the draft of the aforementioned proposed Local Law attached hereto as Exhibit "1" and deems it in the best interests of the Town of Farmington to proceed in accordance with the Code of the Town of Farmington and the Laws of the State of New York in adopting said Local Law, WHEREAS, this action by the Town Board is a Type 2 action under the regulations promulgated by authority contained in the State Environmental Quality Review Act (SEQRA), which appear in 6 NYCRR Part (20) and (27), thereby requiring no further action by the Town Board. NOW, THEREFORE, BE IT RESOLVED, that the Town Clerk be, and she hereby is, directed to schedule a public hearing to be held on Tuesday, September 22, 2015, at 7:00 p.m. at the Farmington Town Hall, 1000 County Road 8, Farmington, New York; and be it further RESOLVED, that the Town Clerk, be and hereby is, authorized to forward to the official newspaper(s) of the Town a Notice of Public Hearing in the form substantially the same as that attached hereto as Exhibit "2"; and be it further RESOLVED, that the Town Clerk be, and she hereby is, directed to post a copy of the proposed Local Law on the Town of Farmington sign board and take any and all other necessary actions to properly bring the aforementioned Local Law before the Town Board of the Town of Farmington for its consideration; and be it further RESOLVED, that the Town Clerk be, and hereby is, authorized to provide all other notices as required by law for the adoption of this local law.

8 RESOLUTION AUTHORIZING REPLACEMENT AND PURCHASE OF TWO SUBMERSIBLE FLYGT SEWER PUMPS FOR LIFT STATION PS-8 LOCATED AT IN THE VICTOR SEWER DISTRICT, AT #6539 NEW YORK STATE ROUTE 96 IN EAST VICTOR September 8, 2015 WHEREAS, on March 6, 2013, the Water and Sewer Supt. met with LaBella Associates and the Developer for the Anthony Drive/East Victor Park Office Buildings, (see attached meeting minutes) and it was agreed that the original lift station PS-8 located within the office park was constructed in 1990 and over the years, the equipment has worn out and required improvement which the Developer agreed to contribute $5, toward a monitoring system, and WHEREAS, By letter dated April 3, 2013, the W&S Supt. informed the Victor Planning Board that approval of another 14 to 15 office buildings for the East Victor Office Park would require the replacement of the original 1990 submersible sewer pumps located at the Victor Sewer District lift station PS-8, and WHEREAS, A quote dated August 31, 2015 has been received by the Farmington Water and Sewer Supt., from Mr. John Hartz of Xylem Water Solutions USA r to install two new Flygt Model NP , 3 volute submersible pumps equipped with a 208 Volt/3 phase/ 60 Hz 3HP 1750 RPM motor, 462 impeller, 1 x 50 foot length of SUBCAB 4G2, 5+2x1, 5 submersible cable, FLS leakage detector, volute prepared for a flush valve; Smartrun controller and level sensor with lighting protection for the pump station PS-8 located at #6539 NYS Route 96 in East Victor Road in the Town of Victor, and NOW, THEREFORE BE IT RESOLVED that the Town Board of the Town of Farmington acting on behalf of the Farmington and Victor Districts hereby authorizes the Water and Sewer Superintendent to accept the quote from Xylem/Flygt to purchase two (2) Xylem/Flygt Model NP-3085sewer pumps and accessories at a cost not to exceed $18,758.22, and BE IT FURTHER RESOLVED, that funding for this purchases has been budgeted from SS V (Equipment-Victor), which will be a shared split cost between the Town of Farmington and the Town of Victor, and FURTHER RESOLVED that copies of this resolution be submitted by the Town Clerk to the s Secretary and the Water and Sewer Superintendent.

9 RESOLUTION AUTHORIZING THE PURCHASE OF AN ABB ELECTRO MAGNETETIC BI-DIRECTIONAL FLOWMASTER METER WITH A ITRON SCANREAER FOR THE CANANDAIGUA FARMINGTON FOX ROAD METER VAULT LOCATED AT THE MANCHESTER-FARMINGTON TOWN LINE September 8, 2015 WHEREAS, the Farmington and Manchester Water System currently has a deadend interconnection located on Fox Road at the town line are opened and closed manually based on emergency shutdown of the main water transmission line from Farmington to Manchester which prohibits the conveyance of water flow in a bi-directional direction, and WHEREAS, the Canandaigua-Farmington Water District the Farmington Water & Sewer Supt. and the Manchester Water Supt. have identified the need to install a metering vault on Fox Road at the town line with a bi-directional meter that is able to measure and record the water flow using a bi-directional magnetic flow meter, and WHEREAS, by Board Resolution #106 of 2015 the Farmington Town Board acting on behalf of the CFWD District authorized the Town to enter into a contract with MRB group, Engineering, Architecture, Surveying, P.C. to prepare Plan Drawing which were approved by the NYSDOH on July 28, 2015, and. NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Farmington acting on behalf of the Canandaigua-Farmington Water District approves the purchase of a ABB Bi-Directional Electo-Magnetetic Flowmaster System with scan reader cable for use with the CFWD s Itron System from RL Stone Co, Inc., Penfield New York at a cost not to exceed $5,445.12, and BE IT RESOLVED, that funding for this purchase will be from Budget Code SS Y (District Improvements-Yellow Mills). BE IT FURTHER RESOLVED, that a copy of this resolution will be supplied from the Town Clerk to the Water and Sewer Superintendent.

10 Mr. Mr. Sec d by Mr. : Mr. Mr. RESOLUTION WAIVING THE LODGE RESERVATION FEE TO HOLD A BENEFIT WHEREAS, Assessor Donna LaPlant lost her husband unexpectantly in July and the employees at the Town Hall would like to hold a benefit to raise money to help with expenses, and WHEREAS, Town Clerk Michelle Finley has reserved the Mertensia Lodge for October 25 th and has requested waiver of the lodge fee of $150, and WHEREAS, Town Clerk Finley will pay the key/cleanup fee of $100 which is refundable should all the rules and procedures be followed, therefore be it RESOLVED, the Farmington Town Board waives the lodge reservation fee to hold a benefit.

11 Resolution No. of 2015 RESOLUTION AUTHORIZING THE HIGHWAY/PARKS SUPERINTENDENT TO PURCHASE A NEW AND UNUSED ONE (1) 2016 FORD F550 ONE (1) TON DUMP TRUCK WITH PLOW BLADE AND STAINLESS STEEL SANDER THRU VAN BORTEL FROM THE ONONDAGA COUNTY BID WHEREAS, the Highway/Parks Superintendent finds it necessary to purchase one (1) new one ton dump truck for the Parks Department, and WHEREAS, in compliance with the current purchasing policy for the Town, the Highway/Parks Superintendent has asked to be authorized to purchase one (1) 2016 Ford F-550 XL Reg Cab with snow plow blade and 3 yard stainless steel sander thru Van Bortal from the Onondaga County Bid at a cost not to exceed $ 81, (A ), now therefore be it RESOLVED, that the Town Board authorizes the Highway/Parks Superintendent to purchase one (1) 2016 Ford F-550 XL Reg Cab with snow plow blade and 3 yard stainless steel sander, and be it further RESOLVED, that the Town Clerk forward copies of this Resolution to the Highway/Parks Department and the Bookkeeper.

12 RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE MONTHLY REPORT OF THE SUPERVISOR FOR AUGUST 2015 WHEREAS, Town Law states the Town Board must approve/reject the s Monthly Report, and WHEREAS, the Bookkeeper submitted the Monthly Report of the for August 2015 to the Town on September 8 th, 2015, and WHEREAS, the Town approved and executed the Monthly Report of the for August 2015 on September 8 th, 2015, WHEREAS, the Town submitted via this Resolution said Monthly Report to the Town Board for approval, NOW, THEREFORE, BE IT RESOLVED that the Town Board hereby accepts the Monthly Report of the for August 2015, and be it further RESOLVED that the Town Clerk give a copy of this resolution to the Bookkeeper and the s Office.

13 RESOLUTION AUTHORIZING BUDGET AMENDMENT FOR THE SEWER DEPARTMENT September 8, 2015 WHEREAS, additional funding is needed in the SS Taxes & Assessments CE account to pay the school property tax bill for the sewer plant, and NOW, THEREFORE BE IT RESOLVED, that the Town Board of Farmington acting on behalf of the Farmington Sewer District hereby authorizes the following budget amendment for the Sewer Funds: From: SS Sewer Admin - CE $1, To: SS Taxes & Assessments - CE $1, BE IT FURTHER RESOLVED that the bookkeeper transfers money from SS Sewer Admin CE for 1, to SS Taxes & Assessments - CE for $1,130.00, BE IT FINALLY RESOLVED, that copies of this resolution be submitted by the Town Clerk to the Bookkeeper and the Water and Sewer Superintendent.

14 RESOLUTION AUTHORIZING BUDGET AMENDMENT FOR THE WATER DEPARTMENT September 8, 2015 WHEREAS, additional funding is needed in the SW Trans & Dist CE account to pay creditors, and WHEREAS, no extra money is readily available, the Farmington Geoff Astle has agreed that money from the fund balance can be used. NOW, THEREFORE BE IT RESOLVED, that the Town Board of Farmington acting on behalf of the Canandaigua Farmington Water District hereby authorizes the following budget amendment for the Water Funds: From: SW1-599 Appropriated Fund Balance $50, To: SW Trans & Dist - CE $50, BE IT FURTHER RESOLVED that the bookkeeper transfers money from SW1-599 Appropriated Fund Balance for $50, to SW Trans & Dist CE for $50, BE IT FINALLY RESOLVED, that copies of this resolution be submitted by the Town Clerk to the Bookkeeper and the Water and Sewer Superintendent.

15 Geoffrey Astles RESOLUTION AUTHORIZING BUDGET AMENDMENT FOR THE GENERAL FUNDS Sept 4, 2015 WHEREAS, additional funding is needed to cover expenses in the engineering contractual line, NOW, THEREFORE BE IT RESOLVED, that the Town Board of Farmington hereby authorizes the following budget amendment in the General Fund to cover expenses: Debit: A599 Appropriated Fund Balance $40,000 Credit: A Engineering Contractual $40,000 BE IT RESOLVED that the Principal Account Clerk completes the budget transfer, FURTHER RESOLVED, that copies of this resolution be submitted by the Town Clerk to the Principal Account Clerk.