Director, Purchasing and Materials Management
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- Alaina Gilmore
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1 BID COMMITTEE CONTRACT AWARD Award of Request for Proposal No to WSP Canada Inc., Stantec Consulting Ltd., XCG Consultants Ltd., CH2M HILL Canada Ltd., and URS Canada Inc. to Provide Professional Engineering Services for the Undertaking of Environmental Assessments for Basement Flooding Areas 34 to 41 Date: May 20, 2015 To: From: Bid Committee Director, Purchasing and Materials Management RECOMMENDATIONS The Director of Purchasing and Materials Management recommends that the Bid Committee grant authority to award the following contract: Call No: Request for Proposal (RFP) # Description: Recommended Proponents: Contract Award Value: To contract professional engineering services for the undertaking of Environmental Assessment studies to address basement flooding remediation and water quality improvements in eight (8) Study Areas within the City of Toronto. The contracts are for a period of eighteen (18) to twenty-four (24) months starting from the date of award. 1. WSP Canada Inc. 2. Stantec Consulting Ltd. 3. XCG Consultants Ltd. 4. CH2M HILL Canada Ltd. 5. URS Canada Inc. WSP Canada Inc.: Total award areas: three (3): Areas 34, 40 & 41 $3,333, net of all applicable taxes and charges $3,766, including all applicable taxes and charges $3,391, net of HST recoveries April 30, Report to Bid Committee on a contract award of RFP
2 Stantec Consulting Ltd.: Total award areas: two (2): Areas 35 & 37 $2,003, net of all applicable taxes and charges $2,264, including all applicable taxes and charges $2,038, net of HST recoveries XCG Consultants Ltd.: Total award areas: one (1): Area 36 $1,246, net of all applicable taxes and charges $1,408, including all applicable taxes and charges $1,268, net of HST recoveries URS Canada Inc.: Total award areas: one (1): Area 38 $952, net of all applicable taxes and charges $1,075, including all applicable taxes and charges $968, net of HST recoveries CH2M HILL Canada Ltd.: Total award areas: one (1): Area 39 $1,356, net of all applicable taxes and charges $1,532, including all applicable taxes and charges $1,380, net of HST recoveries The total contract award identified in this report is $8,891, net of all applicable taxes and charges, $10,047, including all applicable taxes and charges. The total cost to the City is $9,048, net of HST recoveries. Financial Impact: The total contract award identified in this report is $10,047, including all applicable taxes and charges. The total cost to the City is $9,048, net of HST recoveries. Funding in the amount of $9,048, is included in the 2015 Approved Capital Budget and Approved Capital Plan for Toronto Water. Report to Bid Committee on a contract award of RFP
3 Funding details are provided below: WSB Element CWW421 Description Basement Flooding Relief Total $3,584, $4,616, $ 848, $9,048, CALL SUMMARY Ward No: 2, 3, 4, 5, 6, 15, 16, 17, 21, 22, 25, 35, 36 Call Dates: Issued: October 31, 2014, Closed: December 15, 2014 # of Addenda Issued: 4 Number of Proposals: Ten (10) Ten (10) proposals were received. Five (5) proposals met the minimum technical threshold score of 65 and had their cost proposals reviewed and evaluated. 1. Aquafor Beech Ltd.* 2. Associated Engineering Alberta Ltd.* 3. CH2M HILL Canada Ltd. 4. Dillon Consulting Ltd.* 5. MMM Group Ltd.* 6. Parsons Canada Ltd.* 7. Stantec Consulting Ltd. 8. URS Canada Inc. 9. WSP Canada Inc. 10. XCG Consultants Ltd. * Proponent did not meet the minimum technical threshold Range of Scores: Division Contacts: Allison Phillips Manager Professional Services Purchasing and Materials Management Telephone: (416) aphilli2@toronto.ca Jessica Orjuela, P.Eng. Senior Engineer Basement Flooding Protection Program Unit Engineering & Construction Services Telephone: (416) jorjuel@toronto.ca COMMENTS This assignment includes the issuance of eight (8) purchase orders and executed by eight (8) engineering agreements as follows: Report to Bid Committee on a contract award of RFP
4 (a) (b) (c) (d) (e) (f) (g) (h) Study Area 40, in the amount not to exceed $1,252, (excluding HST), Study Area 34, in the amount not to exceed $1,065, (excluding HST), Study Area 41, in the amount not to exceed $1,015, (excluding HST), An agreement for engineering services provided by Stantec Consulting Ltd. for Study Area 37, in the amount not to exceed $994, (excluding HST), An agreement for engineering services provided by Stantec Consulting Ltd. for Study Area 35, in the amount not to exceed $1,009, (excluding HST), inclusive of a contingency and provisional allowance An agreement for engineering services provided by XCG Consultants Ltd. for Study Area 36, in the amount not to exceed $1,246, (excluding HST), An agreement for engineering services provided by URS Canada Inc. for Study Area 38, in the amount not to exceed $952, (excluding HST), An agreement for engineering services provided by CH2M HILL Canada Ltd. for Study Area 39, in the amount not to exceed $1,356, (excluding HST), For the recommended contract award, the following requirements have been met: (a) The firm recommended for award is the lowest bidder meeting specifications or to the highest scoring proponent based on the evaluation criteria included in the call and meeting the requirements of the call; (b) the appropriate Division has reviewed submissions and found the price to be reasonable, within available budget and concurs with the recommendation; (c) the total contract value is less than $20 million dollars (excluding applicable taxes) and the contract term is: i. for a contract funded by the operating budget, 5 years or less including any option years; or ii. for a contract funded by the capital budget, within the projected term of the capital funding for the project as set out in the capital budget, Report to Bid Committee on a contract award of RFP
5 being within the authority of the Bid Committee; (d) there are no material written objections to the award; (e) the call document was advertised on the City s internet website and bids or proposals were opened publicly; and (f) the Fair Wage Office confirms the recommended firm understands the Fair Wage Policy and Labour Trades requirements and has agreed to comply fully. Additional details and information for the above calls are on the file in the Purchasing and Materials Management Division. Michael Pacholok Director, Purchasing and Materials Management Division Report to Bid Committee on a contract award of RFP
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