Acting Director, Purchasing and Materials Management

Transcription

1 BID COMMITTEE CONTRACT AWARD Award of Request for Proposal No to Action Collections and Receivables Management, Affinity Global, CBV Collection Services Ltd., Commercial Credit Adjusters, Credit Bureau of Canada Collections, Financial Debt Recovery, and Partners in Credit Inc. for Collection Services for Provincial Offences Act (POA) fines for the City of Toronto. Date: July 23, 2014 To: From: Bid Committee Acting Director, Purchasing and Materials Management RECOMMENDATIONS The Acting Director of Purchasing and Materials Management recommends that the Bid Committee grant authority to award the following contracts: Call No: RFP # Description: For Collection Services for Provincial Offences Act (POA) fines for the City of Toronto for a term of one (1) year from September 1, 2104 to August 31, 2015, with the option to renew for additional three (3) separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option be exercised, then the Director of Court Services or designate, will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Proponents: Contract Award Value: 1. Action Collections and Receivables Management 2. Affinity Global 3. CBV Collection Services Ltd. 4. Commercial Credit Adjusters 5. Credit Bureau of Canada Collections 6. Financial Debt Recovery 7. Partners in Credit Inc. 1. Action Collections and Receivables Management Report to Bid Committee on a contract award of RFP No

2 $139, net of HST recoveries $139, net of HST recoveries $139, net of HST recoveries option years is $617, including all applicable taxes and charges, $546, net of all applicable taxes and charges. The $556, net of HST recoveries. 2. Affinity Global $112, net of all applicable taxes and charges $126, including all applicable taxes and charges $113, net of HST recoveries $112, net of all applicable taxes and charges $126, including all applicable taxes and charges $113, net of HST recoveries $112, net of all applicable taxes and charges $126, including all applicable taxes and charges $113, net of HST recoveries $112, net of all applicable taxes and charges $126, including all applicable taxes and charges $113, net of HST recoveries option years is $506, including all applicable taxes and charges, $448, net of all applicable taxes and charges. The $455, net of HST recoveries. Report to Bid Committee on a contract award of RFP No

3 3. CBV Collection Services Ltd. $400, net of all applicable taxes and charges $452, including all applicable taxes and charges $407, net of HST recoveries $400, net of all applicable taxes and charges $452, including all applicable taxes and charges $407, net of HST recoveries $400, net of all applicable taxes and charges $452, including all applicable taxes and charges $407, net of HST recoveries $400, net of all applicable taxes and charges $452, including all applicable taxes and charges $407, net of HST recoveries option years is $1,808, including all applicable taxes and charges, $1,600, net of all applicable taxes and charges. The $1,628, net of HST recoveries. 4. Commercial Credit Adjusters $153, net of all applicable taxes and charges $172, including all applicable taxes and charges $155, net of HST recoveries $153, net of all applicable taxes and charges $172, including all applicable taxes and charges $155, net of HST recoveries $153, net of all applicable taxes and charges $172, including all applicable taxes and charges $155, net of HST recoveries Option Year 3 September 1, 2017 to August 31, 2017 $153, net of all applicable taxes and charges $172, including all applicable taxes and charges $155, net of HST recoveries option years is $691, including all applicable taxes and charges, $612, net of all applicable taxes and charges. The $622, net of HST recoveries. Report to Bid Committee on a contract award of RFP No

4 5. Credit Bureau of Canada Collections option years is $617, including all applicable taxes and charges, $546, net of all applicable taxes and charges. The $556, net of HST recoveries. 6. Financial Debt Recovery $98, net of all applicable taxes and charges $111, including all applicable taxes and charges $100, net of HST recoveries $98, net of all applicable taxes and charges $111, including all applicable taxes and charges $100, net of HST recoveries $98, net of all applicable taxes and charges $111, including all applicable taxes and charges $100, net of HST recoveries $98, net of all applicable taxes and charges $111, including all applicable taxes and charges $100, net of HST recoveries option years is $444, including all applicable taxes and charges, $393, net of all applicable taxes and charges. The $400, net of HST recoveries. Report to Bid Committee on a contract award of RFP No

5 7. Partners in Credit Inc. $ net of all applicable taxes and charges $365, including all applicable taxes and charges $328, net of HST recoveries $ net of all applicable taxes and charges $365, including all applicable taxes and charges $328, net of HST recoveries $ net of all applicable taxes and charges $365, including all applicable taxes and charges $328, net of HST recoveries $ net of all applicable taxes and charges $365, including all applicable taxes and charges $328, net of HST recoveries option years is $1,461, including all applicable taxes and charges, $1,292, net of all applicable taxes and charges. The $1,315, net of HST recoveries. The grand total potential contract award identified in this report for all recommended proponents combined, including all option years, is $6,146, including all applicable taxes and charges, $5,439, net of all applicable taxes and charges. The grand total potential cost to the City for all recommended proponents combined, including all option years, is $5,535, net of HST recoveries. Financial Impact: The total potential contract awards identified in this report for all recommended proponents combined, including all option years, is $6,146, including all applicable taxes and charges, and $5,439, net of all applicable taxes and charges. The total potential cost to the City for all recommended proponents combined, including all option years, is $5,535, net of HST recoveries. Funding in the amount of $461, is included in the 2014 Approved Operating Budget for Court Services under GL6590 in cost centre CT2000. Funding in the amount of $922, for the remaining period of the contract until August 31, 2015, will be included in the 2015 Operating Budget Submission for Court Services. Report to Bid Committee on a contract award of RFP No

6 Should the City choose to exercise its option to renew for an additional three (3) separate one (1) year periods, then appropriate additional funding, if needed, will be included in the Operating Budget Submissions for Court Services. Funding details are provided below: Period Cost Centres Operating CT2000 Cost Element 6590 Total (net of HST Recoveries) September 1, 2014 to December 31, 2014 $461, January 1, 2015 to August 31, 2015 $922, Total: Contract Period $1,383, $1,383, September 1, 2015 to December 31, 2015 $461, January 1, 2016 to August 31, 2016 $922, Total: Option Year 1 $1,383, $1,383, Total: 2015 Budget Year $1,383, September 1, 2016 to December 31, 2016 $461, January 1, 2017 to August 31, 2017 $922, Total: Option Year 2 $1,383, $1,383, Total: 2016 Budget Year $1,383, September 1, 2017 to December 31, 2017 $461, January 1, 2018 to August 31, 2018 $922, Total: Option Year 3 $1,383, $1,383, Total: 2017 Budget Year $1,383, Grand Total $5,535, CALL SUMMARY Ward No: All Call Dates: Issued: April 8, 2014, Closed: April 29, 2014 # of Addenda Issued: Two (2) Number of Proposals: 18 Eighteen (18) proposals were received. One (1) proposal was found non-compliant. Eleven (11) proposals met the 75% technical threshold score and had their cost proposals opened and evaluated: 1. Action Collections and Receivables Management 2. Affinity Global 3. ARO Inc. 4. Allied International* 5. CBV 6. Collection to Litigation 7. Commercial Credit Adjusters 8. Credit Bureau of Canada Collections 9. EOS NCN* 10. Financial Debt Recovery Ltd. 11. Firstline Credit Management* 12. Gatestone Report to Bid Committee on a contract award of RFP No

7 Range of Scores: to Groupe Solution Collect* 14. Integrated RM* 15. International Credit Experts* 16. iqor 17. NCO Financial Services, Inc.** 18. Partners in Credit Inc. * The Proponent did not meet the technical threshold. ** The Proponent was found non-compliant. Division Contacts: Allison Phillips Acting Manager Professional Services Purchasing and Materials Management Division Telephone: aphilli2@toronto.ca Barry Randell, Director Court Services Telephone: brandel@toronto.ca COMMENTS For the recommended contract award, the following requirements have been met: (a) The firms recommended for award are the highest scoring proponents based on the evaluation criteria included in the call and meeting the requirements of the call; (b) Court Services has reviewed submissions and found the prices to be reasonable, within available budget and concurs with the recommendation; (c) the total contract values are less than $20 million dollars (excluding applicable taxes) and the contract terms is: i. for a contract funded by the operating budget, 5 years or less including any option years; or ii. for a contract funded by the capital budget, within the projected term of the capital funding for the project as set out in the capital budget, being within the authority of the Bid Committee; (d) there are no material written objections to the award; (e) the call document was advertised on the City s internet website and bids or proposals were opened publicly; and (f) the Fair Wage Office confirms the recommended firm understands the Fair Wage Policy and Labour Trades requirements and has agreed to comply fully. Report to Bid Committee on a contract award of RFP No

8 Additional details and information for the above calls are on the file in the Purchasing and Materials Management Division. Victor Tryl Acting Director, Purchasing and Materials Management Division Report to Bid Committee on a contract award of RFP No