West Bengal State Office Rangpo Bottling Plant Tender Reference Number SKM/LPG/ /LT-06/SOLAR

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1 NIT

2 Tender Details Print Basic Details Organisation Chain West Bengal State Office Rangpo Bottling Plant Tender Reference Number SKM/LPG/ /LT-06/SOLAR Tender ID 2017_WBSO_63890_1 Tender Type LimitedForm Of Contract Works Tender Category Works No. of Covers 2 General Technical Evaluation AllowedNo ItemWise Technical Evaluation AllowedNo Payment Mode Online Is Multi Currency Allowed For BOQ No Is Multi Currency Allowed For Fee No Payment Instrum Online Bankers S.NoBank Name Online Net 1 Banking 2 NEFT / RTGS Covers Information, No. Of Covers - 2 Cover ent Cover Type Description No Type 1 Fee/PreQual/TechnicalTechnicalSpec.pdf FeeDetails.pdf OID.pdf 2 Finance BOQ.xls Other Important List S.NoCategory Sub Category Sub Category Description Format/File Bank 1. Related Banks Details Banks Details 2. Certificates TIN Number Tax Identification Number 3. PAN - Permanent Account PAN Card. Certificates Number 4. Declaration Declaration A, B, C and D Declaration A, B, C and D 5. Declaration for Web Declaration for Web Declaration Downloaded Tender Downloaded Tender 6. Declaration Acceptance of GCC Acceptance of GCC 7. Declaration Undertaking for Non Tampering of Data Undertaking for Non Tampering of Data

3 Declaration Declaration Others/Perso Others/Perso Declaration Regardings Child Labour Format- Declaration regarding Black Listing and Holiday Listing Format- Details of Tenderer Power of Attorney or Affidavit of Partnership or Proprietorship on Stamp paper duly notarized Declaration Regardings Child Labour Format- Declaration regarding Black Listing and Holiday Listing Format- Details of Tenderer Power of Attorney or Affidavit of Partnership or Proprietorship on Stamp paper duly notarized EMD Fee Details EMD Amount in â ¹15,728 EMD Exemption AllowedYes EMD Fee Type fixed EMD Percentage NA EMD Payable To IOCL MDEMD Payable At Not Applicable Work Item Details Title SKM/LPG/ /LT 06/SOLAR Work Description Engineering Procurement and Construction EPC of 20 kw On grid Solar Power Project with its Comprehensive O and M after free comprehensive O and M of one year at Rangpo BP Pre Qualification as per NIT Independent Exter NA Monitor Tender Value in â ¹ 15,72,740 Product Category Electrical Works Sub category NA Contract Type Tender Bid Validity(Days) 180 Period Of Work(Days) 90 Location Indane Bottling Plant Rangpo Sikkim Pre Bid Meeting Address Conference Hall Pre Bid Indane Bottling Plant Meeting Date IOCL MD Bageykhola Rangpo East Sikkim Pincode Pre Bid Meeting Place 16-Nov- Bid Opening :00 Place PM Indane Bottling Plant Rangpo Sikkim Indane Bottling Plant Rangpo

4 Sikkim Critical Dates Published Date ent Download / Sale Start Date Clarification Start Date Bid Submission Start Date 04-Nov :00 AM 04-Nov :00 AM 04-Nov :00 AM 04-Nov :00 AM Bid Opening Date ent Download / Sale End Date Clarification End Date Bid Submission End Date 25-Nov :30 PM 24-Nov :00 PM 21-Nov :00 PM 24-Nov :00 PM Tenders NIT ent Work Item S.Noent Name Descriptionent Size (in KB) 1 Tendernotice_1.pdf NIT S. ent ent Name No Type Tender-Acceptance-Format.pdf Description Download as zip file ent Size (in KB) Format for Acceptance of Tender Terms and Conditions. Bidders to upload the scanned copy filledin format on company letter head as acceptance of Tender Terms and Conditions FORMAT_EMD.pdf FORMAT EMD PROFORMA OF PROFORMA_OF_DECLARATION_OF_BL ACKLISTING.pdf ListofDirectors pdf DECLARATION OF BLACK LISTING/ HOLIDAY LISTING LIST OF BOARD OF DIRECTORS

5 UNDERTAKING_FOR_NON_TAMPERIN G_OF_DATA.pdf EFFECTIVE 22nd SEPTEMBER 2017 UNDERTAKING FOR NON TAMPERING OF DATA Declaration_I_II_III.pdf Declaration_I_II_III Special_Instructions_to_the_Bidders_ pdf FAQs-IOCL-Online-EMD.pdf GTCPurchase.pdf GCC.pdf Special Instructions to the Bidders FAQs on Online EMD Payment Facility in IOCL e- Tendering system. General Terms and Conditions of the tender GCC DeclareABCD.pdf DeclareABCD PROFORMALOSTDEPOSIT.pdf PROFORMALOST DEPOSIT Tender Inviting Authority Name Chief Plant Manager AddressIndane Bottling Plant IOCL MD Bageykhola Rangpo East Sikkim Back S.NoBank Name 1 Online Net Banking 2 NEFT / RTGS

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8 NOTICE INVITING TENDER (e-tendering) SUB : Engineering, Procurement and Construction (EPC) of 20 kw On grid Solar Power Project with its Comprehensive O&M after free comprehensive O&M of one year at Rangpo BP Tender No.: SKM/LPG/ /LT-06/SOLAR 1. Indian Oil Corporation Ltd (IOCL) is India's flagship natio oil company with business interests straddling the entire hydrocarbon value chain from refining, pipeline transportation and marketing of petroleum products to exploration & production of crude oil & gas, marketing of natural gas and petrochemicals. 2. Presently, IOCL proposes to set up Captive Solar Power Project on Lump-sum Turn-key (LSTK) basis through qualified selected bidder. 3. IOCL intends to select and appoint one of the empanelled Vendors/LSTK Contractors of Category-I (meant for Solar PV Plant of capacity upto 50 KWp) through competitive bidding in two-bid system (i.e. PART-I : Techno-Commercial Bid and PART-II : Price Bid) for the brief Scope of Work mentioned hereinafter. 4. Brief Scope of work 4.1. Part-A : Engineering, Procurement and Construction (EPC) of 20 KWp On-Grid Captive Solar PV (SPV) Plant on turnkey basis on the premises of IndianOil s RANGPO LPG BOTTLING PLANT, BAGEYKHOLA at Rangpo, Dist.-East Sikkim, Sikkim and free comprehensive O&M of the SPV Plant for a period of one year from the date of successful project commissioning Part-B : Operation & Maintenance of Solar plant for a further period of 5 years from the date of completion of work mentioned in Part-A. The detailed scope of work to be carried out under this contract is defined in Chapter-5 (Job specifications). 5. Indian Oil has initiated e-tendering for procurement of works and services through its website 6. BRIEF DETAILS OF THE TENDER: 6.1. NAME OF WORK Part-A : Engineering, Procurement and Construction (EPC) of 20 KWp On-Grid Captive Solar PV (SPV) Plant on turnkey basis on the premises of IndianOil s RANGPO LPG BOTTLING PLANT, BAGEYKHOLA at Rangpo, Dist.-East Sikkim, Sikkim and free comprehensive O&M of the SPV Plant for a period of one year from the date of successful project commissioning. Part-B : Operation & Maintenance of Solar plant for a further period of 5 years from the date of completion 1

9 of work mentioned in Part-A TENDER /NIT NO. SKM/LPG/ /LT-06/SOLAR 6.3. TIME OF COMPLETION 15 months (3 months for project commissioning + 12 Part-A months of free O&M) from date of issuance of LOA TIME OF COMPLETION Part-B 60 months from date of completion of Part-A DOWNLOAD OF (1000 hrs.) to (1500 hrs.) TENDER DOCUMENT 6.6. CONTACT PERSON Shri Sasanka Mahapatra, Chief Plant Manager, Rangpo LPG BP id: sasankamahapatra@indianoil.in Correspondence Address: INDIAN OIL CORPORATION LIMITED (MARKETING DIVISION) RANGPO LPG BOTTLING PLANT, BAGEYKHOLA EAST SIKKIM PIN CODE Contact PRE BID MEETING Date & Time: (1500 hrs.) Venue: INDIAN OIL CORPORATION LIMITED (MARKETING DIVISION) RANGPO LPG BOTTLING PLANT, BAGEYKHOLA EAST SIKKIM PIN CODE Contact CLOSING DATE AND (1500 hrs.) TIME OF E-BID SUBMISSION 6.9. DATE AND TIME OF TECHNO COMMERCIAL BID OPENING (1530 hrs.) EARNEST MONEY INR 15728/- DEPOSIT BID VALIDITY 06 (Six) months from last date of bid submission. 7.0 BRIEF TERMS AND CONDITIONS a) The subject tender is an e-tender & can be downloaded from IOCL website, Tender ent will not be issued in person or sent by post. Bidder is mandated to get enrolled on e- Tendering portal ( Bidders shall not have to pay cost of bidding document. b) Bidder is advised to read the instructions for e-tendering from the website The Help entation placed at Home Page provides necessary guidance to bidder for using the e- Tendering site. A user id will be issued to bidder by e-procurement administrator for participation in e- tendering. c) The Tenderer shall furnish all necessary docum for the bidding entity along with their offer. 2

10 d) Any bidder who has downloaded the tender document from IOCL website shall not construe the same as his qualification for the tendered work. e) Bidder shall download the Bidding ent in his own name and submit the bid directly. The Bidding ent is non-transferable. f) IOCL shall not be responsible for any expense incurred by bidders in connection with the preparation & delivery of their bids, site visit and other expenses incurred during bidding process g) IOCL reserves the right to assess bidder s capability and capacity to execute the work using in-house information and by taking into account other aspects such as concurrent commitm and past performance. h) Bidder submitting his bid should not be under liquidation, court receivership or similar proceedings. i) Fax / / Hard Copy of bids shall not be accepted. j) IOCL reserves the right to reject any or all bids or cancel/withdraw the Invitation for Bids without assigning any reason whatsoever and in such case no bidder / intending bidder shall have any claim arising out of such action. k) At any time prior to the deadline for submission of bids, IOCL may for any reason, whether at its own initiative or in response to a clarification requested by a bidder, modify the NIT by amendment. l) The amendment will be notified through e-tender portal to all bidders who have downloaded the Tender ent and will be binding on them. m) In order to extend reasonable time to bidders for considering amendm while preparing their bids, IOCL may, at its discretion, extend the deadline for the submission of bids. n) In exceptio circumstances, IOCL may solicit the bidder s consent to an extension of the period of validity of bid. The request and the response there to shall be made by Fax / / e-tender portal. The bidder, extending the validity of the bid, will not be permitted to modify the bid. o) After opening of bids, to assist in the examination, evaluation and comparison of bids, IOCL may, at its discretion, ask the bidder for a clarification on its bid. The request for such clarification and the response shall be in writing through e-tender portal only. p) IOCL reserves the right of annulment of tender without assigning any reasons whatsoever. q) Consultants or their subsidiary company or companies under the management of consultant, are not eligible to quote for the execution of the same job for which they are working as consultant. r) SUBMISSION OF TENDERS: Tender document, EMD and other docum in support of credentials including price-bid have to be submitted online only. Contact person: Chief Plant Manager INDIAN OIL CORPORATION LIMITED (MARKETING DIVISION) RANGPO LPG BOTTLING PLANT, BAGEYKHOLA EAST SIKKIM 3

11 PIN CODE Contact The Price Bid & EMD have to be submitted online only. Indian Oil shall not be responsible in any way for failure on the part of the bidder to follow the instructions. It is advised that the bidder uploads small sized docum (preferably up to 10 MB) at a time to facilitate easy uploading into e-tendering site. Indian Oil does not take any responsibility in case of failure of the bidder to upload the docum within specified time of tender submission. s) Bid along with all the copies of docum should be submitted in the electronic form only through Indian Oil e-tendering system. Before the bid is uploaded, the bid comprising of all attached docum should be digitally signed using digital signatures issued by an approved Certifying Authority (CA) in accordance with the Indian IT Act The bidder should go through the detailed instructions available in the homepage of the portal for enrolment and online bid submission process. t) Bidders are advised in their own interest to ensure that bids are uploaded in e-procurement system well before the closing date and time of bid. Vendors / Bidders must use any computer having Windows XP versions or higher operating System and an Internet web browser version Internet explorer V8.0 or higher recommended. u) The tenderer should read the tender conditions carefully and submit the same online in token of having read, understood and accepted the conditions. Any conditions attached by the tenderer on his offer will not be binding on the Corporation. Violation of any of the relevant conditions of or non- conformity to the formats will disqualify the tender. v) The tenderer shall fill in their quotation in the attached format (Schedules of Rates) and in no other form. The contract tender docum shall form part of the contract and the tender should study the same thoroughly. w) VALIDITY: The rates shall remain valid upto 180 days from date of opening of the Tender document. The accepted rate (i.e. the rate fiised with the successful Tenderer) shall remain valid throughout the entire period of Contract once the Letter Of Intent (LOI) / Work Order (Letter of Acceptance) is placed on the successful tenderer. x) Escalation shall not be considered and paid for this Tender / Contract. y) PROCEDURE FOR SELECTION OF CONTRACTOR: The bidder while uploading the bid shall submit following docum duly filled after digital signing. 1. Bid docum with all annexure and To be uploaded after digitally signing. standard declarations properly filled in 2. Earnest Money Deposit 15728/- by online mode 3. Firm constitution Constitution of the Firm with full name(s) and address of all partners/directors to be uploaded as per specified annexure. In case of firm, certificate of incorporation in India and Memorandum and Articles of Association with clear mention of shareholding pattern (bidder to furnish additio docum if required to furnish latest shareholding 4.GST Registration pattern). To be uploaded after digitally signing. 5. PAN card To be uploaded after digitally signing. 4

12 6. Power of Attorney/ Board Resolution (as applicable) in favour of tender signing authority) 7.Acceptance of Payment through Electronic Clearance System (ECS) 8.Technical Bid document with technical specifications To be uploaded after digitally signing. Only new Vendor to confirm in specified annexure with cancelled cheque/ bank endorsement To be uploaded after digitally signing. The criteria for selection shall be as given below: I) The Technical/ Commercial bid of only those parties submitting their tenders before due date and time, shall be opened on the due date & time of opening. II) The offers shall be evaluated based on the qualifying and acceptance of the technical commercial terms and technical specifications. III) The Price Bid of only those parties shall be opened who will be qualified as per parameters mentioned above. IV) After opening of the Price Bids, the list of parties shall be made in the ascending order of their offers received. V) In case, same percentage/amount is quoted by two or more parties, following procedure will be adopted during evaluation: 1. In case of tie between two or more bidders at L-1 position, all the L-1 bidders shall be asked to submit discount bid in terms of percentage discount over previous quoted amount in a sealed envelope. Above exercise shall currently be an offline activity outside the e-portal. 2. The sealed envelopes shall be opened jointly by one member from tendering group and one from Finance. The bidders while seeking revised bids, shall be advised to witness the opening of sealed envelopes. 3. In case there is a tie again, the bidder with the highest turnover worked out to three decimal points in any of the last three years as submitted against Turnover criteria shall be considered as L1 bidder. Note:- The bidders against this Limited Tender shall also be required to submit docum against turnover along with the above discount bid. In the event of bidder submitting turnover docum for only one or two years, L1 shall be decided on the basis of turnovers submitted. VI) The work will be awarded to the lowest tenderer. The lowest rate shall mean the lowest acceptable rate quoted by the L-1 party (with or without negotiations as the case may be), after following the Corporations rules on the procedure of bid comparison. Ambiguity / Incomplete docum against PQC docum: 1. In case of ambiguity or incomplete docum pertaining to PQC, bidders shall be given one opportunity with a fixed deadline after bid opening to provide complete and unambiguous docum 5

13 in support of meeting the PQ criteria. In case the bidder fails to submit any document or submits incomplete docum within the given time, the bidders tender shall be rejected. 2. other than those submitted origily with the technical bid shall also be acceptable as reply against TQ/CQ provided the following conditions are met: i) No additio opportunity other than the allowed 1 opportunity shall be provided. ii) Selection if based on the additio docum must comply with the requirem origily specified in the Tender against PQ criteria i.e. while it shall be acceptable to consider a completion certificate issued by the client after the due date of submission of bid, the date of completion shall be in line with that specified in the NIT. 3. The above restriction of one opportunity shall apply to PQC docum. 2. Any legal dispute shall be within the jurisdiction of High Court of SIkkim Gangtok a. For disputes up to stage of LOA b. For disputes during execution stage - Any query with regard to rejection of the tender may be forwarded to Shri Sasanka Mahapatra, Sr Plant Manager, Rangpo LPG BP id: sasankamahapatra@indianoil.in Correspondence Address: INDIAN OIL CORPORATION LIMITED (MARKETING DIVISION) RANGPO LPG BOTTLING PLANT, BAGEYKHOLA EAST SIKKIM PIN CODE Successful tenderer are required to provide us TAX invoice wherever the bill under this contract is raised inclusive of applicable GST respectively, showing the element of GST as the case may be separately in the invoice by back working the total bill amount. Negotiation will not be conducted as a matter of routine; however IOCL reserves the right to conduct negotiation with the L1 party. Indian Oil Corporation Limited, RANGPO LPG BOTTLING PLANT, BAGEYKHOLA EAST SIKKIM PIN CODE