SCHEDULE- A. Sr.No. PARTICULARS 1 Superscribed No. of Tender SMF-2015/Jute/1 2 On line submission of EMD, Tender at 4.

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1 HARYANA STATE FEDERATION OF COOPERATIVE SUGAR MILLS LTD., BAYS NO , SECTOR -2, PANCHKULA (HARYANA) SCHEDULE- A Sr.No. PARTICULARS REMARKS 1 Superscribed No. of Tender SMF-2015/Jute/1 2 On line submission of EMD, Tender at 4.00 PM Fee & e-service Fee 3 On line Bid submission at Noon 4 Manual submission of additional at Noon documents 5 Date and time of opening of at 1.00 PM Technical Bid/s 6 Date & time of opening of Financial at 3.00 PM Bid/s of only valid bidders 7 Tender Fee For Haryana based Micro, Small and Rs. 1000/- Medium Enterprises and Khadi Village Industries Units. For remaining bidders i.e. Non Rs. 5000/- Haryana based Micro, Small & Medium Enterprises and Khadi Village Industries Units. 8 Earnest Money required. Rs. 5,00,000/- 9 E-Service Fee. Rs. 1000/- 10 Rates to be kept valid for Rs acceptance upto IMPORTANT NOTE:- DATE AND TIME OF MAKING PAYMENT OF TENDER FEE, EARNEST MONEY AND E-SERVICE FEE IS UPTO AT 04:00 P.M. INFORMATION REGARDING ONLINE PAYMENT OF TENDER DOCUMENT, E-SERVICE & EMD FEE. 1. The Bidders can download the tender documents from the Portal: 2. As the Bids are to be submitted online and are required to be encrypted and digitally signed, the Bidders are advised to obtain Digital Signature Certificate (DSC) at the earliest. For obtaining Digital Certificate, the Bidders should follow Point No.- 1 under Instructions to bidder on Electronic Tendering System. 3. The Bidders shall have to pay for the Tender documents, EMD Fees & eservice Fee online by using the service of secure electronic payment gateway. The secure electronic payments gateway is an online interface between bidders and online payment authorization networks. Page 1 of 10

2 4. The payment for Tender Document Fee and e-service fee shall be made by eligible bidders/ suppliers online directly through Debit Cards & Internet Banking Accounts and the payment for EMD can be made online directly through RTGS/NEFT or OTC Please refer to Online Payment Guideline available at the Single e-procurement portal of GoH (Govt. of Haryana). 5. Intending bidders will be mandatorily required to online sign-up (create user account) on the website to be eligible to participate in the e-tender. He/She will be required to make online payment of EMD fee in due course of time before upto 4.00 P.M. The intended bidder who fails to pay EMD fee under the stipulated time frame shall not be allowed to submit his/ her bids for the respective event/ Tenders. 6. The interested bidders must remit the funds at least T+1 working days (Transaction + one Days) in advance i.e. on or before upto 4.00 P.M and make payment via RTGS/NEFT or OTC to the beneficiary account number specified under the online generated challan. The intended bidder/ Agency thereafter will be able to successfully verify their payment online, and submit their bids on or before the expiry date & time of the respective events/ Tenders at haryanaeprocurement.gov.in. 7. The interested bidders shall have to pay mandatorily e-service fee (under document fee Non refundable) of Rs. 1000/- (Rupee One Thousand Only) online by using the service of secure electronic gateway. The secure electronic payments gateway is an online interface between bidders & online payment authorization networks. 8. The Payment for document fee/ e-service fee can be made by eligible bidders online directly through Debit Cards & Internet Banking. 9. The interested bidders must remit the funds at least T+1 working days (Transaction + one Days) in advance before the expiry date & time of the respective events. And make payment via RTGS/NEFT to the beneficiary account number specified under the online generated challan. However, the details of the EMD, Tender document Fee & E Service Fee are required to be filled/ provided at the time of online Bid Preparation. 10. Online Technical Envelope Reference details of the Earnest Money Deposit, Tender document fee & E - Service fee instrument and scanned copies of supporting documents and QR/technical criteria have to be provided. NOTE: If the tenders are cancelled or recalled on any grounds, the tender document fee and e-service fee will not be refunded to the bidder. IMPORTANT NOTE:- 1. This is a two bid tender. The Technical Bids would be opened on at 1.00 PM and the financial bids would be opened on the same day at 3.00 PM only of valid bidders. Page 2 of 10

3 2. For the purpose of Financial evaluation of bids, 50% of the VAT revenue accruing to the State of Haryana would be discounted from the composite price bid of the bidder, while comparing the bids received and the L1, L2, L3 bidder status would be determined accordingly. In case a bidder does not expressly confirm to raise the billing from Haryana State in its bid offer, it would be considered as a non-haryana billing offer. If a successful bidder is awarded the bid offer after discounting/ rebating 50% of the VAT revenues accruing to the State of Haryana and the sale does not lead to the full accrual of the VAT revenues to the State of Haryana on the accepted price bid, a penalty equivalent to short accrual of the VAT revenues to the State of Haryana would be recovered from the supplier. The benefit of discounting of 50% Haryana Vat revenue from the composite price bid would be allowed only those bidder/s who have set up their sales office in the Haryana State before/at the time of submission of Bids. Accordingly the bidder/s are requested to submit the documentary proof in this regard along with their technical bid. 3. Where ever Government considers expedient that more than one supplier/ manufacturers should be kept on rate contract, it may so decide on case to case basis subject to conditions available at Annexure- B. 4. Regarding negotiations of rates, policy issued by the State Government vide G.O. No.2/2/ IB-II dated (Annexure-B) and will be applicable (Annexure-C). The policy guidelines are available at on home page under section as Corrigendum/Addendums click link on Policy guidelines for procurement of stores and goods turnkey contracts-negotiation regarding. 5. State Government Policy issued vide G.O. No.2/2/2010-4IB-II dated (Annexure-D) will be applicable in respect of concessions to Haryana based MSMEs and KVIs. For claiming the relevant concession/s like tender for security or turn-over condition, the bidders are required to submit the documentary proof from Government authorities showing that they come under Haryana based MSME/KVI units as the case may be e.g. Entrepreneurs Memoranda in Haryana in bidder s name. This concession would be admissible only if the concerned Enterprises participate directly in the tender and not through any intermediaries i.e. their deals/ agents & distributors. 6. The Bid i.e. Technical Bid as well as Financial Bid is to be submitted online on web portal However, the firms have option to submit the supporting documents as required to be supported along with Technical Bid either in online mode along with their Technical bids or in off-line mode in physical form to the office of Haryana Sugarfed by due date/time. In case supporting documents are to be supplied offline in physical form, then it should be so specified in their Technical Bids & the supporting documents must be deposited in the office of Haryana Sugarfed before the due date/time of opening of Technical Bid. The financial bids of only those bidders/items will be opened who qualify on the basis of their Technical Bids. Page 3 of 10

4 7. Bidders will have to procure/ should have legally valid Digital Signature Certificate as per Information Technology Act 2000, using which they can sign their electronic bids. Bidders can procure the same from any of the license certifying Authority of India or can Help Desk. In case bidders need any clarifications or if training is required to participate in online tenders they can contact at Help Desk in below mentioned address:- M/s. Nextenders (India) Pvt. Ltd; O/o, Director, Supplies & Disposals, Haryana SCO. No.09, 2nd Floor, Sector-16, PANCHKULA Help Desk: (Toll Free Number) Phone No.: and Page 4 of 10

5 Description of Item : 50 KG A-TYPE JUTE BAGS Sr. No. Specification: 1 50 Kg A-type Jute Bags ISI Marked conforming to IS 15138:2010 as amended from time to time. Type- A bags shall measures 87.5 x 58.5cm whereas weight will be 630gms packed in 500 bags in each iron bound bale having a net weight of not less than 315 Kgs. excluding the weight of the binding material. TERMS & CONDITIONS : A. TECHNICAL CONDITIONS Approx. Qty. ( in lacs) Approx. value (Rs. in crore) Place of Delivery Panipat,Rohtak, Karnal,Sonepat Shahabad,Jind Palwal,Meham Kaithal & Gohana 1. The tenderers should be original manufacturers having ISI (Indian Standard Institute) approval for the year The tenderer should quote their rates with tested sample and test report from Govt. laboratory and two samples be deposited with the office of Haryana State Federation of Coop. Sugar Mills Ltd, Panchkula by or before date and time of the tender. The tenderer who quote their rates should submit valid ISI licence alongwith ISI marked sample. The manufacturers are required to submit the documents as mentioned in Proforma for Technical Bid to be technically qualified and should also fill all the details online in Technical Bid. B. FINANCIAL CONDITIONS 2. The rates should be quoted on per Bag basis F.O.R. destination inclusive of all taxes, duties (VAT, CENVAT, Sales Tax, Freight, Service tax, Levies, Custom duties etc.) The rates should be quoted online in the Financial Bid. The supplier will make all the transport arrangements for transporting the material by road to the respective Cooperative Sugar Mills. The rates will remain firm for the whole crushing season and no escalation will be payable on any account. 3. a) The 100% payment will be made against the delivery of the specified material in good condition as per specification. The supplier will provide proforma invoice in advance, but Demand Draft will be collected by the supplier against the delivery of the material at mills in good condition as per specification, however, party can receive the photocopy of the Demand Draft against their proforma invoice. b) Delay in payments to the suppliers beyond the stipulated credit period indicated in the supply order, unless supported by cogent reasons and approved by a higher authority, will attract penal interest on the defaulting Rs. 25/- per rupees one lakh per day of delay beyond the stipulated credit period. Non-provision of adequate budget will be no ground for delay in payments to the supplier. 4. a) The tenderers are required to deposit Rs lacs (Rs. Five lacs only) as Earnest money online directly through RTGS/NEFT or OTC Please refer to Online Payment Guideline available at the Single e-procurement portal of GoH (Govt. of Haryana) and also mentioned under the Tender Document in favour of Haryana State Fed. of Coop. Page 5 of 10

6 Sugar Mills Ltd., failing which the tenders are liable to be rejected. Central or Haryana Public Sector Enterprises and approved sources as declared by the Industries Department, Haryana, are exempt from the deposit of EMD. b) In case of evidence of cartel formation by the bidder(s) the EMD is liable to be forfeited along with other actions as are permissible to Government like filling complaints with the Competent Commission of India and/ or other appropriate forums. 5. The earnest money of the tenderers will be forfeited to Haryana Sugar Federation account if they withdraw their offer/rates or modify the terms & conditions of the same during the validity of their offer. After acceptance of their offer, if any party does not execute the same as per terms & conditions of the order, the party shall be delisted/debarred for future dealings and their earnest money/security amount shall be forfeited. 6. The successful tenderers will have to give a refundable security of 10% of ordered value (5% in the shape of Demand Draft or through RTGS / NEFT and 5% in the shape of Bank Guarantee of Scheduled bank in favour of Haryana State Federation of Coop. Sugar Mills Ltd., Panchkula). EMD will be adjusted against this security in case the same is deposited in the shape of demand draft or through RTGS / NEFT. No interest shall be payable on this EMD/Security. The security amount/ bank guarantee will be refunded after the complete and satisfactory supply. C. GENERAL CONDITIONS 7. The quantity of material may vary upto 20% at the sole discretion of the Federation/ mill at any time. Delivery schedule can also be changed by the Sugar Mill concerned. Tendered quantity shall further be keeping in view the existing package policy of the Govt. of India In case of any change in the package/policy by Govt. of India and subsequent variation in requirement, Society/Mills shall not be bound to purchase the tendered quantity. 8. The supplier of jute bags will have to arrange pre-dispatch inspection, sealing & supervision of jute bags as per required ISI specifications from I.J.T., Kolkata and the inspection charges will be borne by the supplier. All consignments delivered to mills must carry this inspection note certifying that the jute bags are in accordance with the specification. 9. a) Post Dispatch/random inspection/testing will be done at each Sugar Mill premises by the committee constituted by the Managing Director of the concerned mill. Any material found defective/ substandard / underweight / below average breaking load or in any manner below the I.S.I. Specifications will be rejected at the cost of the supplier. The rejected material shall remain in the mills' factory and the supplier shall arrange its lifting within 10 days from the close of the crushing season. The mills shall have absolutely no responsibility in respect of the rejected material. In case rejected material remains unlifted beyond 11th days of the close of crushing season, storage charges at Haryana Ware Housing Corporation rates shall be charged and recovered from the supplier. The sample can also be got tested from Shri Ram Institute of Industrial Research, New Delhi or any other reputed laboratory. The testing charges will be borne by the supplier in case of rejection of the sample or if it is not found as per specification, otherwise testing charges will be borne by the concerned mills. Page 6 of 10

7 b) The supplier must ensure that the para-meter of ends/dm & picks/dm in the bags are exactly as per ISI specifications. However, shortfall in specifications upto 5% in ends/dm & picks/dm will be accepted in case of emergency but against the proportionate recovery of cost, otherwise, there shall be no compromise in the quality para-meter. 10. All the documents to be submitted by the tenderers with their offer should be duly authenticated by some responsible authority (Proprietor/Partner/Director) in case the same are copies of original documents. 11. In case of delay or non-receipt of specified material, the Federation shall have the right to purchase the material of similar specifications from some alternative other source at the risk and cost of the supplier. 12. The tendering manufacturers must enclose with the offer latest Notifications regarding application of taxes/duties for the items for which they are quoting rates in respect of various states from where the tendering firms will effect supplies. The tendering firms should also send Notifications if revised during the finalizations of the purchase and must bring the latest notifications in the meeting of High Powered Purchase Committee. 13. The tenderer shall furnish a certificate in their offer that the rates quoted by them are the lowest possible which they have quoted to any of their customers during the currency of the contract period. However, if they ever feel constrained to quote lower rates to any of their customer during the said period, they undertake to intimate the same immediately to the Sugarfed/particular sugar mills and allow the same reduction in rates automatically. If they violate this undertaking and the Sugarfed/particular sugar mills come to know of such reduction on their own/through their own resources, then the Sugarfed/its sugar mills shall be entitled to recover the double the difference in such rates on the entire quantity purchased alongwith cost and damages from supplier. D. PUNITIVE PROVISIONS/LEGAL CONDITIONS 14. The tenderer would ensure that the entire supply of a month must reach the mills as per delivery schedule provided to the tenderer by the respective mills. In case of any delay in receipt of material as per delivery schedule, a 1% per week of the value of the material received less during that particular period will be imposed. 15. In case the material offered for inspection by the firm fails to meet the specification stipulated in NIT/Order/Contract and the samples are rejected by the inspection committee, the Intending Department will have the right to levy a penalty at 0.1% of the total order value. In case, the material offered for inspection fails during the 2 nd inspection also, the Intending Department will have the right to increase the penalty to 0.25% of the total order value. In case, the material offered fails during the 3 rd and final inspection also, the firm will be liable for penal action including forfeiture of EMD, risk purchase, debarring, blacklisting in future and no further opportunity for inspection would be provided to the supplier firm. 16. That in case of stoppages of supplies by the supplier, not only would the security be forfeited, but also if risk purchase is to be done and the risk and cost of the supplier, then the balance pending amount of the supplier lying with the mills would also be liable to be adjusted against such risk purchase and in case the recovery is more than the security, it will be recovered as per agreement. Page 7 of 10

8 17. All disputes are subject to Panchkula jurisdiction. Every dispute, difference or questions which may at any time arise between the parties hereto or to any other person claiming under them touching or arising out in respect of this agreement or the subject matter thereof, shall be referred to the Sole Arbitration of the RCS (Sugar Mills), whose decision shall be final and binding on the parties. The said decision shall not be open to be challenged before any legal authority. The Registrar, Cooperative Societies, Haryana, shall be competent to recover any amount, as determined by the Arbitrator in favour of one party as surcharge under the Haryana Cooperative Societies Act for payment to the other party which is entitled to the same. E. SPECIAL CONDITION FOR NEGOTIATIONS 18 a) The price discovery for the Rate Contract shall be generally determined based on the rates quoted by the L 1 bidder and the negotiations, if any, held with the lowest bidder. However, the rate contract negotiations could be held up to L 3 bidder, if the difference between the L 1 quoted rates and those quoted by the L 2 and L 3 is within 5% of the L 1 quoted rates. In cases where the L1 bidder refuses to further reduce his offered price and the L 2 or L 3 bidders come forward to offer a price which is better than the price offered by L 1 bidder, the bidder whose price is accepted becomes the L 1 bidder. However, in such a situation, the original L 1 bidder shall be given one more opportunity to match the discovered price. In case of acceptance, he would be treated as the L 1 bidder. b) In cases where there is only one bidder for a particular item and the price quoted by such L 1 bidder is accepted by the indenting department as being reasonable, the order for the entire quantity qua such item could be placed on such bidder. c) In cases where only two bidding firms are approved, the allocation of quantity of the order may go up to 70% in favour of the L 1 bidder subject to the information available in the DNIT viz his offered capacity / capacity to produce/ manufacture, orders / commitments in hand and previous track record. d) In case, more than two firms are approved, the L 1 bidder, whose finally discovered price becomes the basis for making counter-offers to other qualifying bidders, would continue to be accorded priority for allocation of share quantities, which may go up to 50% of the total estimated quantity of the Rate Contract subject to his offered quantity, capacity to produce / manufacture, orders / commitments in hand and previous track record. e) In cases where there are more than one bidders consenting to accept the L 1 discovered price in response to the counter offer, the quantities shall be allocated by the HPPC among L 2 & above approved bidders, as the case may be, based on the principles of (i) L 2 / L 3 position (viz L 2 bidder shall be preferred over L 3 bidder & so on (ii) offered quantity, (iii) capacity to supply, (iv) Sales turnover, (v) orders in hand, and (vi) previous track record in execution of orders (as per the information available in the DNIT). f) It may not be necessary to make a counter offer of the discovered price to all the bidders quoting within 10% of the L 1 quoted rates. Instead, such counter-offer may be restricted up-to L 3 if they have the capacity to meet the entire order. However, if the L 2 or L 3 bidders do not accept the counter offered rates, the counter offer in that case could also be extended to other bidders whose quoted rates are within 10% price range. This is likely to increase the competitiveness. Page 8 of 10

9 F. Purchase preference 19 Purchase preference may be accorded to the approved sources, including Central or Haryana State Public Sector Undertakings/ Enterprises, provided that such approved source takes part in the bidding process and the quoted prices of the approved source is within 10% of the lowest acceptable price, other things being equal. However, such purchase preference would be available to the approved source only at the lowest acceptable price. In case the Indenting Department wishes to place purchase order or rate contract with any approved source at rates higher than the lowest acceptable price from a source other than approved source, well-reasoned justifications for the same would have to be given. G. SUBMISSION OF TENDERS 20 Managing Director, Haryana State Federation of Cooperative Sugar Federation Ltd., Panchkula reserves the rights to accept or reject the tender without assigning any reason thereof and to negotiate the terms & conditions in the interest of the Sugar Mills. 21. The tenders will be opened by a committee constituted for the purpose on at 1.00 PM in the office of the HARYANA SUGARFED, PANCHKULA. The negotiations will be held by the High Powered Purchase Committee of the Govt.. The date, time and venue of negotiations to the lowest rate of valid tenderers/party will be intimated later on. 22. The successful tender(s) will have to sign a legal agreement on non- judicial stamp paper of Rs.15/- before the execution of the contract. FINANCIAL ADVISOR ON BEHALF OF MANAGING DIRECTOR HARYANA STATE FEDN. OF COOP. SUGAR MILLS LTD., BAY NO , SECTOR-2, PANCHKULA Note-1: Note-2: Note-3: Each page of the tender form should be signed by the firm/party with their stamp/seal. Scanned copy of the above noted documents will have to be uploaded. Original attested copies of the same will have to be submitted manually to the office of Haryana Sugarfed on or before the due date of opening of Technical Bid. The supplier will mention all taxes and duties applicable in the bills separately. The supplier shall confirm as to whether the billing shall be raised from Haryana or otherwise as per condition no. 2 of Important Note. Page 9 of 10

10 HARYANA STATE FEDERATION OF COOP. SUGAR MILLS LTD., BAY NO , SECTOR-2, PANCHKULA TECHNICAL BID TENDER FORM FOR THE SUPPLY OF 50 KG A-TYPE JUTE BAGS FOR ALL THE TEN COOPERATIVE SUGAR MILLS SITUATED AT PANIPAT, ROHTAK, KARNAL, SONIPAT, SHAHABAD, JIND, PALWAL, MEHAM, KAITHAL & GOHANA FOR THE CRUSHING SEASON Following Documents for Technical Qualifications:- a) Attested copy of manufacturing license from state industries department or from Jute Commissioner, Kolkata. b) Attested copy of registration certificate from the excise department. c) Attested copy of production capacity certificate either from state industries department or from Jute commissioner, Kolkata. d) Attested copy of valid ISI license e) Attested copy of PAN No. f) Attested copy of Sales Tax Registration certificate. g) Attested copies of atleast two supply orders during the last 5 years from State Federations/Govt. Organisations through DG & SD/ Standard Private sectors sugar mills having crushing capacity of 5000 TCD or above. h) Authority letter in the name of person attending the meeting on behalf of original manufacturer. i) Test report from Govt. laboratory alongwith two samples. Note: Scanned copy of the above noted documents will have to be uploaded. Original attested copies of the same will have to be submitted manually to the office of Haryana Sugarfed on or before the due date of opening of Technical Bid. Page 10 of 10