NOTICE INVITING TENDER (NIT) E-Procurement Event: MSTC/15-16/ET/29

Transcription

1 NOTICE INVITING TENDER (NIT) E-Procurement Event: MSTC/15-16/ET/29 Open E Tender & Reverse Auction for Annual Rate contract for the supply of A4 size copier paper. Definitions of the terms used in the E-Tender process: Purchaser means LIC of India Western Zonal Office. Bidders mean Reputed Manufacturers / Distributors / Dealers / Firms which participate in E tendering to make an offer for the rate contract for the supply of A4 size copier paper. Suppliers means Final successful Bidder to whom the contract will be awarded. Goods means White colored, 21 cm*29.7 cm, A4 size copier paper of 75 GSM. E -Tenders are invited from the Bidders who are registered with Director of Industries (DI)/ District Industry Centre (DIC) as Manufacturing / Service Enterprises and should have acknowledgement of Entrepreneurs Memorandum (Part II) or are registered with National Small Industries Purchaser (NSIC) under single point Bidder registration scheme, for the Rate contract with the Purchaser for the supply of goods for the contract period of one year from the date of contract allotment letter, under two bid system i.e. Online Technical and Commercial bids and subsequent reverse auction event. Vendors who are not registered under MSME Act but are interested in participation in Bid may get themselves registered under MSME Act urgently. Schedule of E Tender - A E-Tender No. E-Tender/01/Stores/OS/ B. MODE OF TENDER E -Procurement System Online Part I - Technical Bid and Part II - Commercial Bid & reverse auction through of MSTC Ltd. E-Procurement Event: MSTC/15-16/ET/29 The intending bidders are required to submit their offer electronically through E-Tendering portal. No physical tender is acceptable by Life Insurance Corporation of India. C. Date of NIT available to parties to 10 th March, 2016 download Page 1 of 19

2 D. Pre-Bid Meeting starting date & Time E. i) Earnest Money Deposit ii) Tender Fee ii)tender Cost iii) Transaction Fee F. Last date of submission of Transaction fee through RTGS/NEFT in favour of MSTC Limited, Kolkata. 12 th March, 2016 Time: From 12:00 noon To 2.00 p.m. Not applicable Not applicable Rs TO /- approximately. Rs 1145/- (Including Service Tax & other on Service Charge) Payment of Transaction fee by NEFT/RTGS in favour of MSTC LIMITED 17 th March, 2016 G. Date of Starting of E-Tender for submission of on line Technical Bid and Commercial Bid at www. mstcecommerce.com/eprochome/mstc j. Date of closing of online E-Tender for submission of Technical Bid & Commercial Bid. k. Date & time of opening of Part-I - Technical Bid Part-II - Commercial Bid: 14 th March, nd March, 2016 upto hrs. 22 nd March, 2016 at hrs. Date of opening of Part II i.e. Commercial bid shall be informed separately. H. Date & Time of Reverse auction Will be informed separately List of Annexures Important Instructions for E-Procurement - Annexure A Pre-qualification criteria - Annexure - B Commercial & General Terms & Conditions - Annexure - C Technical Bid Format - Annexure - D Commercial Bid Format - Annexure - E (Zonal Manager) LIC, WZO Page 2 of 19

3 Important instructions for E-Procurement Annexure-A This is an E- Procurement event of LIC. The E-Procurement service provider is MSTC Ltd., 225C, A.J.C. Bose Road, Kolkata Bidders are requested to read the terms & conditions (Annexure- A to E) of this tender before submitting their online tenders. Bidders who do not comply with the conditions with documentary proof (wherever required) will not qualify in the Tender process for opening of Commercial bid. Process of E-Tender : A) Registration: The process involves Bidder s registration with MSTC E- Procurement portal which is free of cost. Only after registration, the Bidder(s) can submit his/their bids electronically. Electronic Bidding for submission of Technical Bid as well as Commercial Bid will be done over the internet. The Bidder should possess Class III signing type digital certificate. Bidders have to make their own arrangement for bidding from a P.C. connected with Internet. MSTC is not responsible for making such arrangement. (Bids will not be recorded without Digital Signature). SPECIAL NOTE: THE TECHNICAL BID, COMMERCIAL BID AND THE REVERSE AUCTION HAVE TO BE SUBMITTED ON-LINE AT Bidders are required to register themselves online with e- Procurement PSU/Govt depts Register as Bidder under MSTC-- Filling up details and creating own user id and password Submit. Bidders will receive a system generated mail confirming their registration in their which has been provided during filling the registration form. In case of any clarification, please contact LIC/MSTC, (before the scheduled time of the e- tender). Contact person (LIC of India): 1. Ms. Swati Jadhav, Secretary(OS), 2. Mr. D.D. Kardile, A.O.(OS) wz_os@licindia.com wz_os@licindia.com Contact No / Contact No Contact person (MSTC Ltd): 1. Name: Shri Ganesh Yadav 2. Shri Nitin Anand Designation: Manager Assistant Manager Tel. No.: / Tel No: / ganeshyadav@mstcindia.co.in anandnitin@mstcindia.co.in Page 3 of 19

4 Mr. Vikas Agrawal Executive Mobile No.: B) System Requirement: i) Windows 98 /XP-SP3 & above/windows 7 Operating System ii) IE-7 and above Internet browser. iii) Signing type digital signature iv) JRE 7 update 79 software to be downloaded and installed in the system. Security level should be medium To enable ALL active X controls and disable use pop up blocker under Tools Internet Options custom level (Please run IE settings from the page once). Prospective vendors are suggested to refer to Vendor Guide at Part I Technical bid will be opened electronically on specified date and time as given in the NIT. Bidder(s) can witness electronic opening of bid. Part II Commercial bid will be opened electronically of only those bidder(s) whose Part-I Technical Bid is found to be acceptable by LIC of India. Such bidder(s) will be intimated date of opening of Part-II Commercial bid, through valid confirmed by them. Once Commercial Bid is opened a Reverse auction will be conducted by inviting all the technically qualified Bidders. The start price of the Reverse auction will be the L-1 total Commercial of the tender. All entries in the tender should be entered in online Technical & Commercial Formats without any ambiguity. C) Special Note towards Transaction fee: Transaction fee is to be paid by NEFT in favour of MSTC Limited. The Bank details, format etc for sending Transaction fee by NEFT to MSTC is detailed below o Bank Details o AC Details o IFSC Code No. : Axis Bank,Shakespeare Sarani Branch : Axis Bank A/c.No : UTIB NOTE : The bidders should submit the transaction fee ON OR BEFORE THE PRESCRIBED DATE as they will be authorized for bid submission only after Page 4 of 19

5 receipt of transaction fee by MSTC. After depositing the transaction fees, prospective vendors are required to send an in this regard to below ids stating the transaction details viz Amount, Date of Transfer, UTR No., Bank etc. Only upon receipt of intimation , Vendor s login will be activated for bidding in this event. Contact Details : Fax No. : / ids: arindam@mstcindia.co.in, smukherjee@mstcindia.co.in, ganeshyadav@mstcindia.co.in, anandnitin@mstcindia.co.in, vagrawal@mstcindia.co.in. Bidders may please note that the transaction fee should be deposited by debiting the A/C of the bidder only; transaction fee deposited from or by debiting any other party s a/c will not be accepted. Transaction fee is nonrefundable. In case of failure to submit the payment towards Transaction fee for any reason, the Bidder, will not have the access to online E-Tender. D) All notices. /corrigendum and correspondence to the bidder(s) shall be sent by only during the process till finalization of tender by LIC. Hence the bidders are required to ensure that their corporate I.D. provided is valid and updated at the stage of registration of Bidder with MSTC (i.e. Service Provider). Bidders are also requested to ensure validity of their DSC (Digital Signature Certificate). E) E-Tender cannot be accessed after the due date and time mentioned in NIT. F) Bidding in E-Tender & Reverse auction: Bidder(s) need to submit necessary Transaction fees to be eligible to bid online in the E-Tender. Transaction fees are non refundable. The process involves Electronic Bidding for submission of Technical and Commercial Bid The bidder(s) who have submitted the above fees can only submit their Technical Bid and Commercial Bid through internet in MSTC website e- Procurement Psu/Govt depts Login under MSTC My menu Auction Floor Manager live event Selection of the live event The bidder should allow to run an application namely enapple by accepting the risk and clicking on run. This exercise has to be done twice immediately after opening of Bid floor. Then they have to fill up Common terms/commercial specification and save the same. After that clicking on the Technical bid. If this Page 5 of 19

6 application is not run then the bidder will not be able to save/submit his Technical bid. After filling the Technical Bid, bidder should click save for recording their Technical bid. Once the same is done, the Commercial Bid link becomes active and the same has to filled up and then bidder should click on save to record their Commercial bid. Then once both the Technical bid & Commercial bid has been saved, the bidder can click on the Final submission button to register their bid Bidders are instructed to use Upload Documents link in My menu to upload documents in document library. Multiple documents can be uploaded. Maximum size of single document for upload is 5 MB. Once documents are uploaded in the library, Bidders can attach documents through Attach Document link against the particular tender. For further assistance please follow instructions of Bidder guide. G) Reverse Auction: Bidders have to submit Technical and Commercial Bid on line. Bidders who qualify for bidding prices of offered products (on the basis of evaluation of their Technical offers) shall be required to participate in an electronic reverse auction process to submit their price quotation once again against the items covered by this tender within a limited time period on a date as announced by LIC. Such bidders shall be allowed to participate in the reverse auction using their secured user ID, password and DSC to place their best bids during the auction period. During reverse auction process the bidders can respond on the spot to the price trends and can offer their competitive bids. The start price of the reverse auction will be the L-1 price of the tender. The logged in bidders will know the prevailing lowest bid at any given point of time but not the identity of the other bidders. The bidders can place their bids from any place for which all they need is a computer with a browser interface and good internet connectivity. Bidders shall be required to get themselves familiarized with the detailed step by step method of participation in the reverse auction and submission of online bid, by suitably getting in touch with MSTC. Failure to do so by any bidder shall be at their own risk and responsibility and LIC /MSTC shall not entertain any request to re-conduct the auction process on the plea of lack of understanding of the auction process by a particular bidder. Page 6 of 19

7 H) METHOD OF SUBMISSION OF ON-LINE BID IN THE E-REVERSE AUCTION: During the entire reverse auction process, the bidders will remain completely anonymous to all other bidders. During the reverse auction process prospective bidders shall not be allowed to increase their bid price after a bid is submitted by them. For example, if bidder, A has already submitted a bid of Rs.100/-, any subsequent bid by the bidder, A has to be lower than Rs.100/-. Another bidder B shall have the option to quote only lower price than Rs.100/- at that point of time but not Rs 100/-. Even if he attempts to quote Rs 100/-, the system will reject the bid with a suitable message on the screen. The bid price for the item can be reduced by a bidder by a minimum pre decided amount. Only the chronologically last bid submitted by the bidder till the end of the auction, will be considered as the valid price bid of that bidder. Any bid submitted earlier by the bidder prior to submission of his last bid and before close of the auction will not be considered as the valid price bid. The bid history shall display the last bids received from different bidders in the auction in descending order of bid time. On expiry of the announced closing time of the auction, the bid history showing all the last valid bids offered along with name of the bidders will be published. All bidders shall have the facility to see and get a print of the same for their record. The auction floor for Reverse Auction shall remain open on a pre-announced date and time, which shall be intimated to techno commercially-, qualified bidders in advance. There would be an option for auto extension of the bidding time by 5 minutes every time, if a bid lower than the lowest bid till that time is received within the last 5 minutes of the initial time slot. And the process will continue till such time when there will be no bid for continuous five minutes. All electronic bids submitted during the reverse auction process shall be legally binding on the bidder. The chronologically last bid submitted by the bidder till the end of the auction as mentioned in clause above will be considered as the valid price bid offered by that bidder (and acceptance of the same by purchaser will form a binding contract between purchaser and the bidders). I) In all cases, bidder should use their own ID and Password along with Digital Signature at the time of submission of their bid. J) During the entire E-Tender process, the bidders will remain completely anonymous to one another and also to everybody else. K) The E-Tender floor shall remain open from the pre-announced date & time and for as much duration as mentioned above. Page 7 of 19

8 L) All electronic bids submitted during the E-Tender process shall be legally binding on the bidder. Any bid will be considered as the valid bid offered by that bidder and acceptance of the same by the Buyer will form a binding contract between Buyer and the Bidder for execution of supply. M) It is mandatory that all the bids are submitted with digital signature certificate otherwise the same will not be accepted by the system. N) Purchaser reserves the right to cancel or reject or accept or withdraw or extend the tender in full or part as the case may be without assigning any reason thereof. O) No deviation of the terms and conditions of the tender document is acceptable i.e. No deviation to the Prequalifying as well as Commercial & General terms & conditions are allowed. Any order resulting from this open E-Tender shall be governed by the terms and conditions mentioned therein. P) Submission of bid in the E-Tender floor by any bidder confirms his acceptance of terms & conditions for the tender. Unit of Measure (UOM) is indicated in the E-Tender/Reverse auction Floor. Rate to be quoted should be in Indian Rupee as per UOM indicated in the E-Tender floor/reverse auction The Purchaser has the right to cancel this E-Tender or extend the due date of receipt of bid(s) without assigning any reason thereof. The online tender should be submitted strictly as per the terms and conditions and procedures laid down in the website of MSTC Ltd. The bidders must upload all the documents required as per terms of NIT. Any other document uploaded which is not required as per the terms of the NIT shall not be considered. The bid will be evaluated based on the filled-in technical & commercial formats. The documents uploaded by bidder(s) will be scrutinized. In case any of the information furnished by the bidder is found to be false during scrutiny, punitive action including blacklisting of the firm can also be taken against defaulting bidders. Bidders are requested to read the Bidder guide and see the video in the page to familiarize them with the system before bidding. Page 8 of 19

9 ANNEXURE - B Prequalifying Conditions for Bidders desirous to submit quotes for Rate Contract for supply of A4 size copier paper. (Necessary supporting documents duly self attested with digital signature are to be stamped, scanned, uploaded and attached along with online bid) 1) The Bidder should be registered with Director of Industries (DI)/ District Industry Centre (DIC) as Manufacturing / Service Enterprises and should have acknowledgement of Entrepreneurs Memorandum (Part II) or are registered with National Small Industries Purchaser (NSIC) under single point Bidder registration scheme.(self attested Copy of registration certificate indicating the validity period, monetary limit, details of stores/services for which certificate is obtained etc, must be uploaded & Attached.) 2) In case of Manufacturer the company should have a valid factory License. (Self Attested copy of License must be uploaded and Attached) 3) The Bidder should be in profession of supplying the stationery for minimum 3 years. (Self Attested Copy of Registration Certificate/deed of partnership, as the case may be, must be uploaded and attached). 4) Bidders having office and operating in Maharashtra may apply. Applications received from Bidders located beyond this jurisdiction will not be considered. 5) Tenders for Rate Contract for the supply of A4 size copier paper are invited from the Bidders having Annual Turnover of minimum Rs 40 Lakhs in any one of the 3 preceding financial years, (Self Attach copies of Profit and Loss Account and Balance sheets for last 3 financial years must be uploaded and attached.) 6) The Bidder should have worked for at least 1 Public Sector or Govt. Undertakings or both during last 3 years (self attested order copies must be uploaded and attached). 7) The Bidder should have registration with State/ local Authorities for undertaking the profession. (Self attested Copies of the local registration must be uploaded and attached). 8) The Bidder should submit the copies of their I.T. Returns for last 3 years. (Self attested Copies of ITR of last three years to be uploaded and attached) 9) The Bidders should not have been blacklisted by any office of LIC of India. Page 9 of 19

10 10) Bidder has to upload a declaration that Bidder is not blacklisted by any office of LIC of India and all the documents uploaded by him are authentic. If proved otherwise, the Bidder will be blacklisted and contract will be cancelled and losses if any, incurred towards the procurement of our requirements from the other Bidder, will be recovered from the Bidder. 11) Successful Bidder will be decided on the basis of results of Reverse Auction to be conducted after opening of the Commercial bid. 12) The Bidder will be invited for Reverse Auction Event if both technical as well as commercial bids are found satisfactory. It will be mandatory for such bidder to participate in the Reverse Auction Event. 13) Bidders should submit full details as required in the Technical and Commercial Bid Annexure. Incomplete Annexure or not answering the same as per the specification will be summarily rejected. 14) Specifications regarding A4 size copier paper White colored, A4 size (21cm * 29.7 cm) paper of 75GSM. Sample should be sent to our office at the following address on or before 22 nd March, 2016, by 3.00 p.m. in a sealed envelope super-scribed as Sample for the Tender no. E-Tender/01/Stores/OS/ LIC of India, Western Zonal Office, OS Department, Yogakshema Bldg, Gr. Flr, Jeevan Bima Marg, Mumbai There should be only one sample and the sample should bear clearly the specifications like size and GSM duly singed and with the official seal. Technical Bid without sample will not be considered. 15) Any tender not in compliance with the above terms and conditions will be liable to be rejected. 16) In case no response is received in this event from vendors registered with Director of Industries (DI)/ District Industry Centre (DIC) as Manufacturing / Service Enterprises having acknowledgement of Entrepreneurs Memorandum (Part II) or from Vendors registered with National Small Industries Purchaser (NSIC) under single point Bidder registration scheme, the next event will be made open in which any vendor may participate. Page 10 of 19

11 Commercial Terms and Conditions: Annexure C All the Costs of Bidding will have to be borne by the Bidder. Each Bidder will give only one quote even if he is dealing with the different brands. Multiple quotes with multiple brands will be disqualified. Basic rates quoted should be all inclusive such as cost of packing, transporting, loading unloading, labor wages, freight, discounts and free samples, if any, but exclusive of Govt. Taxes such as Octroi/LBT, VAT. Since Bidders are registered with District Industries Centre or registered with National Small Industries Purchaser, it is necessary to submit valid documents to claim the applicable exemption from payment of Tender fee and Earnest Money Deposit. Payment will be made through NEFT, by the respective offices of the Purchaser, on successful delivery of goods and submission of the invoice and necessary challans. No advance payment will be made. No payment will be made for the rejected goods. During the period of the contract, no additional payment of whatsoever nature, over and above the rate quoted by you, will be made except in case of any additional levy made either by the Union Government or the Maharashtra State Government or a local body on account of revision in excise duty, Sales Tax, General Tax and Octroi etc. The bid price quoted by the Bidder will be valid for 90 days from date of opening of commercial bid during finalization of the tender process and L1 price decided after reverse auction will remain constant for the contract period of one year. General Terms and Conditions: 1. The successful Bidder will have to pay a security deposit of Rs /- by Demand Draft/Pay Order drawn in favor of LIC of India, payable at Mumbai, within 3 days of receipt of the first purchase order. Bidder registered with National Small Industries Purchaser (NSIC) under single point Bidder registration scheme will be exempted from paying the security deposit to the extent of their monetary limit. Once the monetary limit is exhausted the Bidder will need to pay the security deposit of 10% of the each purchase order within three days of receipt of such purchase order and the said deposit will be refunded on successful conclusion of the contract. 2. No Interest will be paid on the security deposit. Page 11 of 19

12 3. The Bidder should read all the Prequalifying, Commercial and General Terms and conditions and specifications mentioned in all the tender documents and participation in E tendering will be construed as acceptance of all the conditions mentioned in our tender documents. 4. Notwithstanding, what has been stated above, if the circumstances warrant, the Purchaser reserves the right to terminate the contract even during its validity period, by giving fifteen days advance notice in writing. 5. Technical and Commercial Bids should be unconditional else they would be disqualified. All the replies are to be given only in the prescribed format. 6. Amendments to BID documents: At any time, prior to the date of submission of bids, the Purchaser may, for any reason, modify the bid documents by amendments. In that case any corrigendum will be placed on our web site. These amendments will be binding on the bidders. In order to afford prospective bidders, a reasonable time in which to take the amendments into account in preparing their bids, the Purchaser may, at its discretion, extend the deadline for the submission of bids suitably. 7. Each delivery of goods should be as per our instructions. 8. No alterations either in quantity or quality of the items indented or in the period of execution or enhancement in the rate shall be allowed, unless previously ratified by the Purchaser in writing. 9. If after the delivery of goods, it is observed that the goods supplied do not conform to the specifications, such supply may be rejected at the Bidders cost who will have to supply the same exactly according to specifications and in the event of non-compliance with this condition, the Purchaser shall be at liberty to take such action as it may decide to be warranted, in addition to reimbursing the Purchaser of such additional cost as may be incurred in procuring the same from other suppliers. Further, in that event Purchaser reserves the right to blacklist the Bidder. 10. In case of failure to deliver the quantity on or before the specified date/s, the supplier at default shall be liable to make good any loss or damage that the Purchaser may suffer due to such default as shall be called upon to pay to the Purchaser, liquidated damages as provided under Clause 12, herein under. In addition, the Purchaser also reserves the right to blacklist the Bidder for not executing the allotted job and for causing damage to the image and goodwill of the Purchaser. Page 12 of 19

13 11. The date of delivery of the goods stipulated in the tender documents should be deemed to be the essence of the contract and delivery must be completed no later than the dates/period specified therein. Extension will not be given except in exceptional circumstances. Should, however, deliveries be made after expiry of the contracted delivery period, without prior concurrence of the purchaser and be accepted by the consignee, such delivery will not deprive the purchaser of his right to recover liquidated damages under the clause mentioned below. 12. If the supplier fails to comply with the provisions of Clause regarding the delivery on or before the specified date or within such extended time as the Purchaser may grant at its discretion or in case the Bidder fails to comply with the provisions of any other Clause, it shall pay to the Purchaser, liquidated damages at the rate of 0.5 % of the outstanding order value for a particular purchase order for every week or part thereof of delay (subject to a maximum of 10% of the outstanding order value for a particular purchase order). Such sum will be construed as and taken as liquidated damages and not as penalty, and the Purchaser shall be at liberty to deduct such sums from any monies due to the supplier or may otherwise recover the same separately. 13. The Purchaser also reserves the right to blacklist the supplier in case of failure to undertake the job, after placing the order at the quoted rate. 14. Any dispute arising out of or relating to this tender shall be deemed to have arisen at the headquarters of the purchaser placing the order and shall be subject to adjudication by a court in that city. 15. Delivery of the goods will have to be made at the following offices of the purchaser: LIC of India, Yogakshema Building, Jeevan Bima Marg, Churchgate, Mumbai o Central Office: West Wing, OS Department, 4 th Floor. o Zonal Office: West Wing, OS Department, Stationery Section, Ground floor. o Mumbai Division Office-I: East Wing, OS Department, Stationery Section, 7 th Floor. o Mumbai Division Office-IV: East Wing, OS Department, Stationery Section, 2 nd Floor. Mumbai Divisional Office-II - LIC of India, OS Deptt., Plot No.112, Sion-Koliwada Road, Sion (East) Mumbai Mumbai Divisional Office-III - LIC of India, OS Deptt., New India Building,1 st Floor, S.V.Road, Santacruz (West) Mumbai S.S.S. Division - LIC of India, Jeevan Seva Buildig, S.V.Road, Santacruz (West), Mumbai The Goods are to be delivered within 2 working days of the purchaser from date of Page 13 of 19

14 placing purchase order. No alteration either in quantity or quality of the items indented or in the period of execution or enhancement in the rate of articles shall be allowed, unless previously ratified by the Purchaser in writing. 17. Random samples would be checked at the time of each delivery to ensure the conformity of goods with the specifications given in the tender Annexure B. 18. If the goods delivered, fail to conform to the specifications mentioned in the tender, the purchaser will have right to reject them. In that event, the purchaser will have to replace the same goods at his own cost. Purchaser will have the discretion to cancel the contract and impose financial penalty and black list the supplier. Further it will be the bidder s responsibility to reimburse the purchaser of such additional cost as may be incurred by the purchaser in replenishing it with supplies from other sources. Paper rejected after the receipt will have to be taken by the suppliers at their risk and cost. 19. In case of rejection of goods Bidder will have to arrange for the immediate removal of the same. 20. If after placing the Order with the successful Bidder and receipt of security deposit from the successful Bidder, the Bidder withdraws from supplying the goods; in such case Purchaser reserves the right to forfeit the security deposit, as may be required to replenish the loss to the Purchaser due to procuring the goods from the other Bidder. In such case, LIC of India may also blacklist the Bidder as per the tender condition. 21. If, at any time, during the continuance of this contract, the performance in whole or in part by either party of any obligation under this contract is prevented or delayed by reasons of any war or hostility, acts of the public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts or act of God (here in after referred to as events) provided notice of happenings of any such eventuality is given by either party to the other within 21 days from the date of occurrence thereof, neither party shall by reason of such event be entitled to terminate this contract nor shall either party have any claim for damages against other in respect of such non-performance or delay in performance, and deliveries under the contract shall be resumed as soon as possible after such an event come to an end or cease to exist, and the decision of the Purchaser as to whether the deliveries have been so resumed or not shall be final and conclusive. Further that if the performance in whole or part of any obligation under this contract is prevented or delayed by reasons of any such event for a period exceeding 60 days, either party may, at its option, terminate the contract. Page 14 of 19

15 22. The Purchaser reserves the right to: Accept or reject any bid and annul the bidding process without assigning any reason whatsoever at any time prior to the award of contract, Cancel the Reverse Auction and award the contract OR conduct fresh Reverse auction Event for finalization of the contract. Blacklist a bidder for a suitable period in case he fails to honour his bid. Disqualify such bidders who have a record of not meeting contractual obligations against earlier contracts entered into with the purchaser. To file litigation suit against Final Successful Bidder to recover the entire cost of tendering process as well as damages for delay in procurement of goods from the other sources if the Final Successful Bidder refuses to honour the Bid after the reverse auction but before paying the security deposit. Reject any offer in part or full without assigning any reason. The Purchaser may at any time terminate the Contract by giving written notice to the Supplier, without compensation to the supplier. If the supplier becomes bankrupt or otherwise insolvent as declared by the competent court provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to the purchaser. Conditions for Reverse Auction 1. All techno-commercially qualified bidders will be eligible for reverse auction 2. The reverse auction will be conducted for total price per ream for the rate contract for the supply of goods. a) L1 price as per the financial bid, submitted by the bidder will be placed as a base price/starting price for the purpose of conducting Reverse Auction Event. b) After Reverse Auction, L1 rate will be decided and the bidder will have to make supply at final rate submitted during the Reverse Auction. c) In case, it happens that there are no further bids from the base price while conducting the Reverse Auction Event, the bidder whose quote is placed as a base price will be required to make supply of the required quantity at that rate. 3. The decrement value will be intimated to the bidders before starting of the reverse auction. Page 15 of 19

16 TECHNICAL BID (To be filled online) Annexure D Sr Particulars No 1 Name of the Bidder: (in block letters) 2 Date of Establishment: 3 Address & Telephone No. e mail of the Bidder: (In case of multiple units, details for every unit Should be furnished separately) 4 Address and Telephone Number of Office (If separate) : 5 Address and Telephone Number of the Godown (If separate) : 6 Status: Whether Proprietary / Partnership / Private Ltd. Co. / Public Ltd. Co. 7 Names of Proprietor/ Partners / Directors: 8 Names of Chief Executives with their Present addresses & Telephone Nos. (Landline and Mobile) 9 Names and Phone Nos. of Representative (s),indicating designations who would be : calling on us & attending to our jobs 10 Names of Bankers with addresses & Telephone Nos.& IFSE Code (Cancelled cheque leaf to be uploaded) Page 16 of 19

17 12 Is the Bidder Registered under the following? (Upload self attested copy of below mentioned document) Shop & Establishment Act Sales Tax Registration No VAT Registration No: Central Sales Tax Registration No PAN no: ESIS No. (if any) TIN no. EPF Registration No ECC No. if registered under Excise 13 State the latest income tax assessed year & the amount of tax assessed. (Copies of I.T. Returns for last 3 yrs. to be uploaded) 14 Mention the Annual Turnover of the Bidder for the last 3 financial years (copies of P&L A/c. and balance sheets during last 3 years to be uploaded) 15 Whether all the Statutory requirements as directed by Government authorities are fulfilled? 16 Business Premises : (a) Whether owned or rented : Annual Turnover (b) Area in Sq. ft. of Office Godown: 17 a ] If the Bidder belongs to the category of Micro, Small enterprises as defined in the Micro, Small Enterprises Development Act, 2006,specify the category of Micro, Small Enterprises and whether the enterprise is in manufacturing or service industry (Proof of registration mentioning monetary limits and validity period etc to be uploaded) Page 17 of 19

18 B ]Whether registration by filing entrepreneurs memorandum part II,with the respective District Industries Centre has been done OR is registered under Single Point Registration Scheme of NSIC? If yes then the Entrepreneur memorandum Number is to be mentioned and (copy of self attested Acknowledgement of Entrepreneurs memorandum II AND/OR Single point registration certificate to be uploaded.) C] Whether the MSE is owned by SC/ST entrepreneurs and if so, (self attested true copies of SC/ST Certificate issued by the District Authority to be uploaded) 20 Name of the offices of LIC of India whom the Bidder has supplied the white colored A4 size copier paper, if any, during last three years (Upload copies of Orders) 21 Names, Addresses and Telephone Nos. of six of your most valued Clients 22 Whether Bidder has been blacklisted by any office of LIC of India or any PSU? (If yes, give details) 23 Date of submission of samples of 75 GSM, White colored A4 Size copier paper. Page 18 of 19

19 Annexure E Commercial Bid for Rate Contract for supply of A4 size copier paper (To be filled online) Sr. No. 1 Particulars Rate per ream (in Rs) ** Rate per ream containing 500, White colored, A4 size (21cm * 29.7 cm)copier papers of 75 GSM Basic Cost Octroi/LBT VAT Total Cost per Ream - In case of any Bidder, if Octroi is not applicable, the same should be mentioned as Zero. ** The basic rate quoted should be inclusive of all charges such as packing, transporting, loading-unloading, labor wages, freight, discount or free supply, if any, etc but exclusive of Govt. taxes such as Octroi /LBT,VAT etc. Page 19 of 19