Welcome! To Catholic Charities. Diocese of Rockford

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1 Welcome! To Catholic Charities Diocese of Rockford

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4 Department of Social Services Catholic Charities Catholic Charities serves the residents of the eleven counties of the Rockford Diocese with compassion, dignity and respect, and to assist people in achieving a degree of independence consonant with human dignity. Employees provide the boots on the ground to people with a variety of needs in a variety of circumstances. Diocesan Director of the Department of Social Services Director of Catholic Charities (815) ext 369 Associate Director of Catholic Charities (815) ext 410 Fiscal Manager of Catholic Charities (815) ext 348 Crisis Pregnancy and Adoption reaches out to those bringing new life into the world, and caring for that new life with love and respect Served 491 FY-11 Adolescent Outreach works with teens facing issues of pregnancy and child raising, and Parent Education program focuses on how to positively influence all aspects of family needs Served 50 FY-11 Professional Counseling that has Catholic social teaching as its centerpiece is available to parents, Catholic School students, parish and community referrals, post-abortive women and families in a variety of stressful situations, Served 984 FY-11 Emergency Assistance is available for practical necessities such as rent, utilities, food and diapers for those facing economic or family hardships Served 6782 FY-11 Board of Immigration Appeals recognized Immigration Services are available for those needing counseling and help preparing for citizenship and adjustment of legal status, green card renewals, visas and familybased petitions Served 774 FY-11 Refugee Resettlement carries out the USCCB s commitment to serve and advocate for refugees, and others on the move, especially victims of human trafficking and minors unaccompanied by adults Served 231 FY-11 Long-term Care Ombudsman caseworkers advocate for residents of community facilities to ensure treatment is accorded with respect and a level of care that maximizes independence Served 6,782 FY-11 St. Elizabeth Catholic Community Center is starting its second century as a vibrant center of service to members of the community in need of day care, preschool, tutoring and recreation for the young; clothing, food and emergency services for adults and children. Served 54,757 FY-11 Administrative Assistant to the Director of Catholic Charities Catholic Charities typically employs about 50 in its various programs, and is staffed with credentialed professionals that meet or exceed required or expected qualifications. Recent program changes have resulted in new priorities and structure that focus on accountability and professionalism. Patrick J. Winn is the Diocesan Director and Dr. Virginia Desjarlais is the Associate Director.

5 OFFICE AND PROGRAM LOCATION INFORMATION AND CONTACTS Administration Office 555 Colman Center Drive P.O. Box 7044 Rockford, IL (815) Contacts: Patrick Winn, Diocesan Director Ext Michele Crosswhite, Administrative Assistant Ext Adolescent Outreach (Teens Who Are Pregnant and Parenting) (Serving Boone County Only. For Crisis Pregnancy Outside of Boone County, please see below) 554 S. Main Street, 2nd Floor Belvidere, IL Contact: Laurie Larsen (815) Adoption and Crisis Pregnancy 1700 N. Farnsworth Ave., Suite #28 Aurora, IL (630) or (630) Crisis Pregnancy 24 Hour Hotline: MARY (6279) Contact: Jamie Weigand Bilingual Outreach (Serving Kane and McHenry Counties) Contact: Olivia Navar (815) or (630) Counseling Locations: Rockford, McHenry and Limited availability in Elgin. Contact: Michele Crosswhite (815) Ext 410 to have a counselor contact you for an appointment. mcrosswhite@rockforddiocese.org Diocesan Emergency Assistance 5141 W. Bull Valley Rd. McHenry, IL Contact: Kathy Chwedyk (815) kchwedyk@rockforddiocese.org Long Term Care Ombudsman 4401 Highcrest Road Rockford, IL Contact: Cathy Weightman Moore (815) or Toll Free (800) Cweightman-moore@rockforddiocese.org Immigration and Refugee Resettlement St. Elizabeth Catholic Community Center 1536 S. Main Street Rockford, IL Contact: Jeanne Lindberg (815) jlindberg@rockforddiocese.org Parenting Education 554 S. Main Street, 2nd Floor Belvidere, IL Contact: Cathy Vendemia (815) cvendemia@rockforddiocese.org Physician Referral (Serving Kane and McHenry Counties) Contact: Olivia Navar onavar@rockforddiocese.org St. Elizabeth Catholic Community Center Adult Adult Emergency Services 1505 S. Main Street Rockford, IL Contact: Ginger Reininger (815) greininger@rockforddiocese.org St. Elizabeth Catholic Community Center Daycare and Children Education Programs 1536 S. Main Street Rockford, IL Program Director: Karen Carlson Contact for Youth Services: Terri Hill (815) kcarlson@rockforddiocese.org

6 SUMMARY OF BENEFITS Health Care Plan BENEFIT* DESCRIPTION $1,000 Deductible, then plan pays 80% on $15,000 of eligible expenses, then 100%; optional dependent coverage (pre-tax or post-tax) $576 per month Provider Networks additional savings Serve you Prescription Plan Dental Plan ($50 Deductible) Vision and Hearing Aid Plans Preventative Exams Diocesan Life Insurance Short-term Disability Long-term Disability Tax-Sheltered Annuity AFLAC Sick Leave Vacation Retirement Plan Catholic Charities Life Insurance *These Benefits are subject to change. $10,000 term while active employee 80% of salary for up to 3 months after 2-week waiting period Policy through Sun Life; pays 60% of regular wages after 3-month waiting period No waiting period, always 100% vested with employer match of 15% on up to 6% of salary Payroll deduction for coverage from several options including accident, hospitalization, cancer plans Employees working 20 hours or more per week accrue sick leave at the rate of one day per month. Sick leave days are cumulative to a maximum of 40 days. Following one full year of employment part-time employees working 20 hours or more per week are entitled to 10 paid vacation each year. Full-time employees (working 37 1/2 hours or more per week) will receive paid vacation according to the following schedule: After one year of employment After two years of employment After three years of employment After four years of employment After five years of employment 10 days 10 days 15 days 17 days 20 days Contributions of 5% of your gross income to the Mutual of America Retirement Plan made by Catholic Charities Employees working 20 hours or more per week and are enrolled in the Retirement Plan will also have a life insurance benefit equal to annual salary.

7 AGENCY EXPENSES If you believe you are in need to make an agency purchase, the following three requirements must be met before you make a purchase: 1. Must have approval for the purchase from your direct supervisor. 2. Must acquire from supervisor a tax exempt letter that you will use when purchase is made. 3. Must obtain a receipt for the purchase. If you have met ALL three requirements then make the purchase as advised above or ask your supervisor how to fill out a Disbursement Request form if you are needing a check cut from the Fiscal Department.

8 DISBURSEMENT REQUESTS 1. Attach documentation/receipts to back of the disbursement request. DO NOT staple envelopes to the request form paper clip instead. 2. Review for proper authorization prior to submitting to Administration. a) Must be signed and dated by individual submitting request. b) Must be signed by the program supervisor. c) Must be signed by individual with signature authority over that program. 3. Tax is generally not reimbursed as an expense. a) Exception: tax at fast food restaurants for a client s lunch that has been approved by the supervisor. b) All employees authorized to make purchases should have a copy of the tax exempt letter. 4. Need to set up authorized signature list for expenditures. a) List should be updated at the start of each fiscal year and a copy sent to the Fiscal Department.

9 MILEAGE SHEETS Prior to using your own vehicle for work purposes: ***If an agency vehicle is available that needs to be used in lieu of your personal vehicle. ***The staff who is traveling the furthest that day gets to use the agency vehicle. Mileage Directives: 1. Client names should be listed in the miscellaneous charges column. 2. Toll receipts or a printout of I-Pass statements must be submitted in order to receive reimbursements for tolls paid. Please highlight line items on statements. a) On the rare occasion when a receipt is not available, a written explanation may be accepted as documentation. Please note date, location, amount, and reason a receipt is unavailable on a separate sheet of paper. Worker should sign and submit with rest of documentation. 3. Mileage should be submitted on a monthly basis. 4. Phone bill statements itemizing charges must be submitted if requesting reimbursement for phone calls. Highlight appropriate line items. a) A phone log may be requested and is recommended if you are submitting a reimbursement request for more than 10 minutes per month. 5. Receipts for approved purchases must be submitted for reimbursement requests. a) The tax exempt letter should be used for all purchases for the office. i. Tax WILL NOT be reimbursed except for an approved client s lunch at a drive-thru restaurant. ii. On the rare occasion when a receipt is not available, a written explanation may be accepted as documentation. Please note date, location, amount, item purchased, and reason that a receipt is unavailable on a separate sheet of paper. Worker should sign and submit with rest of documentation. 6. Mileage sheets must be reviewed and signed by the employee s supervisor.

10 PETTY CASH ACCOUNTS 1. Petty cash accounts are for items under $20.00 that cannot be submitted through the normal disbursement request process. 2. It is inappropriate to reimburse items such as tolls, parking, postage stamps, etc. through petty cash. 3. Receipts must be attached for each reimbursement or payment issued through petty cash. On the rare occasion when a receipt cannot be obtained, the worker must submit and sign, a written explanation including date, location, total amount, reason for purchase, and why a receipt is unavailable. 4. Any time cash is provided to a client, a receipt and written explanation must be submitted with the recipient s signature. 5. All petty cash receipts need the signature of the individual receiving cash, authorization of the program supervisor (initials are fine), the signature of individual dispensing funds (responsible party for the petty cash account), and appropriate signature authority for requesting reimbursement. 6. All petty cash receipts and documentation should be attached to the back of the reimbursement request in numerical order.

11 Catholic Charities Telephone Codes Adoption Adoption Search Crisis Pregnancy Aurora Aurora Elgin Elgin Freeport Freeport McHenry McHenry Rockford Rockford Sterling Sterling Counseling School Counseling Ombudsman Aurora Aurora NIAAA Belvidere McHenry SS Consult Elgin Rockford Volunteer Freeport Sterling McHenry Rockford Sterling Refugee Office Parenting Reception & Placement Belvidere Immigration Freeport Match Grant Rockford Adolescent Outreach Emergency Assistance 15-45

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