discover your benefits, your way Your guide to BP s flexible benefits plan For eligible UK employees

Transcription

1 discover your benefits, your way Your guide to BP s flexible benefits plan For eligible UK employees your benefits, your way DB flex e-guide 2013 Correct as at 1 May 2013

2 Welcome to your benefits, your way Through your benefits, your way, using your salary and allowances, you can design a flexible benefits package specific to you. At the same time, you could make valuable income tax and National Insurance savings. This guide gives you helpful information about the benefits on offer, how they work and how to make your benefit choices. If you re new to your benefits, your way start your journey here. If you re an existing member, use this guide to remind you of the benefits on offer and how to review and make your choices. Annual enrolment opens in November and you have three weeks to choose your benefits for the next year. Your benefits and revised salary will come into effect from 1 January and stay in place until 31 December. If you re a new joiner to BP, we will send you an enrolment invitation shortly after you join telling you how to choose your benefits and when your choices will come into effect. Contents 5 reasons to choose your benefits, your way 3 Your benefits, at a glance 4 How your benefits, your way works 5 Core and flexible benefits 6 - Your savings and security 6 - Your health and wellbeing Your lifestyle 9 Voluntary benefits 10 Choosing your benefits, your way Important information 13 - What happens if you do nothing 13 - Private medical insurance tax implications 13 - Life events 13 - For those on, going, or returning from International Assignment 13 Enrolment timeline 14 Additional help and information 15 2 your benefits, your way DB flex e-guide 2013 Correct as at 1 May 2013

3 5 reasons to choose your benefits, your way 1. It s your choice your benefits, your way gives you the flexibility to tailor a benefits package to suit your individual needs. 2. You can save money Through your benefits, your way you could make valuable income tax and National Insurance savings. 3. Quality products at your fingertips Using BP s purchasing power, you can access goods and services at competitive prices compared to what s available on the high street. 4. It s all in one place Deciding what benefits to choose couldn t be easier; it s all in one place. Once you ve logged in to the your benefits, your way website, you will have access to all the information you need to make your choices. If you can t find what you re looking for, you can call the your benefits, your way helpline on: Monday to Friday, to (UK time) (or if calling from overseas). 5. We value what s important to our employees We are always reviewing what s on offer and making improvements to ensure you get the best benefits and experience. A part of that is making it easy for you to access the information you need during enrolment. Everything you need to make your benefit choices can be found on the your benefits, your way website. Did you know? If you have a life event during the year you may be able to change your benefits. See page 13 for more information. You can see how your take-home pay could be affected when choosing certain benefits by using the simple, online net pay modeller. Find out more on page 12. If you do nothing If you re enrolling at annual enrolment, any benefits that you chose last time will remain at the same cover levels (with some exceptions). As a new joiner, you will receive your core benefits, including Private medical insurance. See page 13. your benefits, your way DB flex e-guide

4 Your benefits, at a glance Your benefits package is made up of three elements: 1. Core benefits are those you get automatically and form the backbone of your overall benefits package, paid for by BP. 2. Flexible benefits are additional benefits you can take advantage of by using your salary and allowances. 3. Voluntary benefits give you access to a wide range of discounted goods and services which you can choose to make use of all year round, along with charitable giving opportunities and more. Because everyone is different, flexible benefits allow you to choose between the benefits you need and those you don t. You can extend some of your core benefits or add additional benefits, and these can change with you during your time with BP, ensuring that you always have what s right for you. For core and flexible benefits, when you first join your benefits, your way, you re able to choose from the initial levels of available cover. However, in subsequent enrolments and for life events, there may be limits on how much you can increase cover by and how frequently you can take advantage of some benefits. Details of these limitations are covered in the benefits section on pages 6 to 9. Voluntary benefits are available all year round. You can access these on the your benefits, your way website or directly by visiting: See page 10 for more information on voluntary benefits. Core benefits Retirement Health screening Private medical insurance Wellness checkpoint Flexible benefits Spouse/partner life assurance Critical illness insurance Dental insurance Personal accident insurance Childcare vouchers Cycle to work Personal travel insurance Voluntary benefits Employee Charitable giving and company matching programs you give and the company matches The Employee car plan Discounted reloadable gift cards Discounts on products and services, including: BP regular or Ultimate Petrol and Diesel Ford car purchase discount Ford and Volvo car lease scheme Electronics, clothes, shoes and jewellery Books, entertainment, sports and fitness Food, drink and eating out Insurances, including home, motor, pet and marine 4 your benefits, your way DB flex e-guide 2013 Correct as at 1 May 2013

5 How your benefits, your way works There are three types of benefits: core benefits that you get automatically, and flexible and voluntary benefits that let you choose benefits to meet your needs. You use your salary and allowances to choose different levels of cover or options for you and, in some cases, your spouse or partner and children. The diagram below shows how your salary, core benefits and allowances (such as London Weighting etc, if applicable) before taking advantage of flexible benefits is broadly similar in value to the combination of flexible benefits, salary and allowances after making your choices. It s just the mix that changes, depending on how you ve chosen to use some of your salary and allowances on flexible benefits. Remember that while the overall value is the same, you actually benefit from lower income tax and/or National Insurance on some of the benefits when compared with just receiving a salary. What s more, to avoid any unintended effect of choosing your flexible benefits, we keep your salary used to calculate bonuses and Life assurance cover the same. This is known as your notional salary. Before choosing flexible benefits If you decide to increase your benefits package Core benefit package Core benefit package Salary used to calculate bonus and Life assurance cover stays at this level known as notional salary Allowances Salary Allowances Your flexible benefits Pay (received monthly) Give up salary to receive even more benefits Some benefits are not subject to tax and/or NI deductions For illustrative purposes only your benefits, your way DB flex e-guide

6 Core and flexible benefits On the following pages you will find an overview of the benefits available for the 2013 plan year. You will see at a glance if you can make National Insurance or income tax savings. More detailed information on each benefit can be found on the your benefits, your way website. Key Core benefit You save National Insurance on the cost of this benefit You save income tax on the cost of this benefit Your savings and security Retirement Spouse/partner life assurance Provides a tax-free lump sum if your spouse/partner dies. A range of cover levels are available from 25,000 to 150,000. Cover is available without underwriting, provided you can satisfy a short online questionnaire. At subsequent enrolments, cover can be increased by one step only, e.g. from 50,000 to 75,000. You would need to satisfy a short online questionnaire. Due to insurer limits, cover is not available if your spouse/partner also works for BP. If you don t make a choice during enrolment, cover will automatically default to your previous year s choice. Provided by Unum. * ** A non-contributory BP Pension Scheme that provides: A pension based on a 60 th of final pensionable salary for each year of pensionable service The option to take a tax-free cash lump sum and a reduced pension when you retire Spouse/partner and dependant s pensions Ill-health benefits Life assurance of four times your salary. You can increase the rate at which your pension benefits build up by choosing one of the contributory options of up to 15%. The BP Pension Scheme meets the Government Auto Enrolment requirements as a qualifying workplace pension scheme. * If pension contributions are made by salary sacrifice you will save on National Insurance. ** Subject to Annual and Lifetime allowances 6 your benefits, your way DB flex e-guide 2013 Correct as at 1 May 2013

7 Your health and wellbeing Critical illness insurance Provides a tax-free lump sum if you re diagnosed with a specified serious illness or permanent disability, including cancer. You can initially choose up to 250,000 or four times your salary if less. You can only increase cover by one step of 25,000 at each subsequent annual enrolment and/or life event. Spouse/partner cover is available up to 100,000 (or your level if less), but you must cover yourself first. Children aged six months to age 18 (or up to 21 if in full-time education) are automatically covered up to a quarter of your cover or 20,000 if less, at no charge. Pre-existing and related condition exclusions apply and cover cannot be offered for certain illnesses. If you don t make a choice during enrolment, cover will automatically default to your previous year s choice. Provided by Unum. Dental insurance Insurance that helps cover the cost of dental treatment, whether provided as a private or NHS patient. Covers you for treatment at your current dentist, and pre-existing dental conditions are covered. Emergency treatment is covered when you re abroad. Cosmetic treatment is not covered. Spouse/partner or family cover is also available at the level you have chosen for yourself. You can choose from four levels of reimbursement for specified treatment, up to defined limits: NHS level, provides 100% NHS reimbursement Level 1, contributing towards low levels of private dental treatment charges Level 2, contributing towards typical mid-range private treatment charges Level 3, contributing a higher amount of reimbursement than Level 2 and a higher percentage of private charges. Children, pregnant women and women with children under one year old currently receive free NHS dental treatment. If this applies to you and you opt out of the plan, your partner s cover will also lapse. If you don t make a choice at enrolment, cover will automatically default to your previous year s choice. Please note that Level 3 cover provides the same level of cover as Level 2+ cover in previous years. If you had previously selected Level 2+ cover this will default to Level 3 cover. Provided by Bupa. Health screening You Spouse/partner A face-to-face Health screening paid for by BP that can be taken once every three years. The type of Health screening available to you depends on your age and grade. It is designed to evaluate your current state of health and provide advice on maintaining and improving a healthy lifestyle. It includes a face-to-face consultation with a healthcare professional and various tests. Depending on your age and grade, you may also have the option to enhance the level of Health screening. You can choose this benefit for your spouse/partner at a cost, but only during the annual enrolment period. Your spouse/partner must take their Health screening before the end of the plan year. Provided by Bupa. your benefits, your way DB flex e-guide

8 Personal accident insurance Provides a tax-free lump sum in the event of accidental death or a range of permanent injuries and disabilities, including loss of limbs. You can choose cover for yourself in increments of 25,000 units up to a maximum of 20 units, i.e. a maximum of 500,000. Spouse/partner cover of up to 500,000 (or your level of cover) is also available. Children aged 19 and under are covered up to 25,000 at no additional charge. The level of family cover you choose cannot exceed your own level of cover. Provided by Crispin Speers & Partners Ltd. Insurance is underwritten at Lloyd s of London. Private medical insurance Personal private healthcare paid for by BP. You only pay an income tax charge. See page 13 or the your benefits, your way website for the latest charges for your tax bracket. Provides fast access to the diagnosis and treatment of an illness. No history is taken into account if you join at your first opportunity. This benefit covers the cost of inpatient treatment for acute conditions, and up to 1,000 of outpatient costs. You will need to pay an excess of 100 in the event of your initial claim each plan year. It supports medical issues discovered as part of the online Wellness checkpoint and Health screening. You can cover other members of your direct family, i.e. spouse/partner/children at the first opportunity without any pre-existing conditions being excluded. However, BP reserves the right to apply medical underwriting and, potentially, exclude any pre-existing medical conditions for any new adult or child dependant joining in the future. You can also increase cover to include a full refund for any outpatient cover. In the event you require treatment Bupa will provide you with a choice of consultants and facilities most appropriate to you at a convenient location. Provided by Bupa. Wellness checkpoint A free, confidential, online self-assessment that provides a tailored personal profile. It suggests appropriate lifestyle changes according to the information you provide about your health. It s available all year to help you monitor and manage your health and provides individual advice on maintaining and improving your health. It complements Health screening and Private medical insurance. 8 your benefits, your way DB flex e-guide 2013 Correct as at 1 May 2013

9 Your lifestyle Childcare vouchers A tax-efficient way to pay for childcare. Vouchers can be used to pay for registered/approved childcare providers and can be used to help for the payment of registered after school care and holiday clubs. You can use your vouchers to pay your registered child carer up to the September following your child s 15 th birthday (16 th birthday if your child has a disability). Vouchers can only be used for your own child or a child living with you for whom you have parental responsibility. Vouchers up to a certain amount are tax-free (see the your benefits, your way website for information on the current HMRC limits). By choosing this benefit, you will be making a commitment to receive your chosen Childcare vouchers until the next enrolment period. You can now manage your Childcare vouchers through the Allsave app for Android and iphone Cycle to work A tax-efficient way to hire a bike for 12 months through a Government scheme. You choose the certificate amount between 200 and 1,000 in 50 increments. Bikes will be obtained through a Cyclescheme partner store. To choose the right certificate amount you are encouraged to visit a store and get a quote for the bike and associated safety-related accessories you would like. You will need to complete a Hire Agreement form to take up this benefit. By choosing this benefit, you agree to join the Cycle to work scheme for a 12-month period. At the end of the 12 months, you may be given the opportunity to purchase the cycle and safety-related accessories. Provided by Cyclescheme. Personal travel insurance Provides year-round cover, at a discounted rate, for a range of specified losses that may occur while travelling on holiday. You can choose from Worldwide or European cover, and include or exclude winter sports. Once your cover level has been chosen it can t be changed until the next annual enrolment. You can choose cover for you, you and your spouse/partner, you and your child/children, or you and your family. Independent family coverage (i.e. family members travelling separately from you) is included. Cover is provided for leisure travel in the UK as long as the trip involves one or more nights away from your home in pre-booked accommodation or a flight. For new hires during 2012 whose own external policy expires during 2013, you have a one year life event opportunity to join mid-term when your existing policy comes to an end. If this is the case for you, please request a life event (within 60 days of your existing policy expiry) to enrol mid-year. For existing employees, if you wish to be covered under the BP arrangement for 2013, you will need to select the appropriate level of cover for you and/or your spouse/partner and/or your children during annual enrolment and deal with the overlap in coverage with your own existing policy yourself. Provided by Sutton Winson. Insurance is underwritten by Canopius at Lloyd s of London. your benefits, your way DB flex e-guide

10 Voluntary benefits In addition to your core benefits and the benefits available through your benefits, your way, you have access to a wide range of voluntary benefits which you pay for yourself. These can be accessed all year round, when the time is right for you. Charitable giving Giving back is important to BP, and we know it s important to many of our employees. We value your energy, enthusiasm and time working with schools, charitable organisations and community groups, and want to reward these efforts. The BP Foundation supports worldwide humanitarian aid, as well as activities in the community. BP will match your time, effort and gifts through grants of up to $5,000 per employee, per year. And it s easy to donate to your favourite UK charity with Give As You Earn (GAYE), a program that lets you contribute, before income tax, directly from your salary. In the UK alone, the amount contributed by employees and matched by BP in 2011 totalled $4.7 million. Thank you for your continued generosity. BP Foundation Employee Matching Program website: employeematchingfind.bpweb.bp.com Want access to professional advice and support? The Employee Assistance Program (EAP) provides information and advice on a range of services including: Legal information Financial information Debt counselling Specialist information i.e. finding a suitable childcare provider as well as a confidential telephone and face-to-face counselling and referral service free of charge. The EAP is available 24 hours a day, seven days a week and is staffed by professionals. Learn more at (username: BP, password: energy) or call +44 (0) Employee car plan The BP Employee car plan, provided by Zenith, offers you exclusive discounts with leading car manufacturers and features: Monthly repayments include all necessary servicing, tyres, MOT and road fund licence renewal (road tax). Comprehensive insurance and break down coverage The choice of duration of contract and annual mileage that are right for you. Discounts and savings With BP s retail savings and discounted reliable gift cards, provided by Next Jump, you can make savings on a variety of everyday purchases. You can even invite friends and family to enjoy the savings. Here are just some of the offers you have access to through the Next Jump website: The BP Staff Fuel Card saving you money on BP regular petrol or diesel, BP Ultimate petrol or diesel, and car washes. A choice of the Ford car purchase discount or the Ford and Volvo car lease scheme. Hundreds of everyday savings including food, wine, flowers, gifts, insurance, fashion and jewellery, electronics and gadgets, home and garden, travel and more! Join over 5,400 BP employees who have already registered and start saving today by accessing Voluntary benefits website: benefits 10 your benefits, your way DB flex e-guide 2013 Correct as at 1 May 2013

11 Choosing your benefits, your way Your step-by-step guide Log in to your benefits, your way You can choose your benefits from home or work, at any time of the day or night. You will need to log in with your BP user ID and password. From the homepage, select Make benefit choices from the Your benefit choices tab at the top of the screen or by selecting Make 2013 choices from the orange box in the centre of the screen. You re then ready to make your choices by following four easy steps. Step 1 Check details, and enter dependants details Click on the Your benefit choices tab and select Make benefit choices to check your own and your dependants details held on the your benefits, your way website. To update your dependants details, use the table at the bottom of the page. Your dependants details need to be up to date if you wish to choose any benefits for your spouse/partner/child(ren). If your address, name or date of birth details are not correct, call the your benefits, your way helpline (see page 15). To check your personal details for your benefits, your way at any time, click on the Your details tab and select View personal details at the top of the screen. your benefits, your way DB flex e-guide

12 Step 2 Choose benefits Once you ve checked and updated your details, click on the Continue to Step 2: Choose benefits button at the bottom of the screen. On your enrolment screen, you will see a list of the benefits available to you. To get more information to help you decide what to choose, click on the View/Change button for that benefit. The Your choices tab under each benefit shows you each option and the cost. Use the other tabs to get more information: Your choices, Benefit details, Q&As, Making a claim and Who to contact. You can use the net pay modeller to see how your take-home pay would be affected by choosing certain benefits. You have the option to save your benefit choices, so you can come back and continue at a later date. However, you will need to complete the process through to submit and confirm your final choices before the enrolment period closes. If you re happy with your choices and want to submit them, click on the Continue to Step 3: Submit button at the bottom of the page. Step 3 Submit Make sure that you click Submit benefits to finalise your benefit choices. And take the time to read and accept any Terms and Conditions and complete any required forms, e.g. the Cycle to work Hire Agreement form, and then click Submit benefits before the enrolment period closes. If you don t Submit benefits, the choices you have made will not take effect. Please see What happens if you do nothing? on page 13 for more details. Step 4 Confirmation statement Once you ve submitted your choices, you can save the confirmation screen showing your benefits for the plan year ahead. After enrolment closes, you will be able to log in and download a PDF version of your 2012 confirmation statement (as well as prior annual enrolment statements) by selecting Your benefit choices from the top menu, then View benefit choices in the drop-down menu. Click the yellow view button next to the appropriate enrolment then print at the top right of the screen to produce a PDF which you can save. After making your choices, payroll will make any necessary deductions from your pay. Your payslip will show a breakdown of the benefits you have chosen and the actual costs. Not got access to a computer? You can choose your benefits over the phone. Call the your benefits, your way helpline on: Monday to Friday, to (UK time) (or if calling from overseas). 12 your benefits, your way DB flex e-guide 2013 Correct as at 1 May 2013

13 Important information What happens if you do nothing? At your first enrolment, if you do nothing, you will only receive your core benefits, including Private medical insurance, which requires you to pay the income tax on the cost of the benefit. The same thing will happen at subsequent enrolments. And any other benefits you chose previously will remain at the same levels (with some exceptions). See the your benefits, your way website for more details. You may not want to make any changes, however you are encouraged to check your details, and those of your spouse/partner, children or dependants are recorded correctly. And then to go through the four-step process and submit your benefits to ensure that they continue to reflect your needs. Private medical insurance tax implications The tax you pay is very low, especially compared to the cost of buying Private medical insurance yourself or paying for private treatment! However, due to increases in medical treatment costs and overall total claims by BP employees, the single core cover cost to BP has now gone up by 4.4% to HMRC requires that employees pay for the taxable element of this cover, based on their income tax rate. For the 2013 calendar year a 50% tax payer would incur an annual cost of (reducing from April 2013 to 45% with a full year cost of ), a 40% tax payer would incur a cost of and the cost to a 20% tax payer would be Tax is collected through payroll. These amounts are subject to change by HMRC, so please see the your benefits, your way website for the latest amounts. Life events These are certain times in your life when something important happens, like getting married, having a child or moving from full to part-time employment. When these events occur, you may be able to change some of your benefits. Details of how and what you can change are given on the website. You can then contact the your benefits, your way helpline within 60 days of the event if you wish to consider making a change when you experience a life event (see page 15 for their contact details). For those on, going, or returning from International Assignment (including International Rotators) UK employees who are on an International Assignment (including International Rotators) will be eligible to participate in your benefits, your way. However, some benefits will not be applicable or required until repatriation to the UK. Some income tax and National Insurance savings explained in this guide cannot be offered for those paid on overseas payrolls. Non-UK employees on assignment to the UK are not eligible for your benefits, your way as they remain in their home country benefit plans. For more information, please read the Expatriate and International Rotator supplement on the your benefits, your way website or contact your HR IM Adviser. your benefits, your way DB flex e-guide

14 Enrolment timeline Annual enrolment opens in November and you have three weeks to choose your benefits for the following year. Your benefits and revised salary will come in to effect from 1 January and stay in place until 31 December. If you re a new joiner to BP, we will send you an enrolment invitation shortly after you join telling you how to choose your benefits and when your choices will come into effect. Activity Enrolment leaflet Outlines how to access the your benefits, your way website and gives you a summary of the benefits available, along with any changes. Look out for your leaflet at your home address inviting you to enrol just before enrolment opens. Enrolment Now is the time to go online and make your choices. Existing employee November Three weeks: November to December New joiner Sent within the first couple of weeks of joining BP. Your enrolment leaflet will tell you when you need to make your choices. Confirmation statement Confirms your benefits that will take effect from 1 January; log in and save a PDF version of your confirmation statement. And for Expatriates, now s the time to update your Home Mandate. After annual enrolment closes After your enrolment window closes. Your benefit choices go live 1 January From the 1 st of the month after you submit your choices. 14 your benefits, your way DB flex e-guide 2013 Correct as at 1 May 2013

15 Additional help and information Instant access to claim forms and application forms. Get access to other benefits, such as Charitable giving, the EAP, Share plans, etc. Catch up on the latest news and developments to your benefits, your way. Supplement for UK employees who are on an International Assignment (including International Rotators). Don t forget that you can make the most of voluntary benefits all year round! Got a question? Take a look at our Frequent questions section. Full details of all the benefits can be found here. If you need further information, contact the your benefits, your way helpline. Quick links to the pension website and Employee car plan. How to make a claim Independent financial advice If you need to make a claim on any of your insurance benefits, please visit the your benefits, your way website. Information on how to make a claim is detailed on the Benefit information pages for each benefit. You can download the relevant claim form from the Forms tab at the top of the page, or visit the Forms library. your benefits, your way helpline The your benefits, your way website provides comprehensive information on the benefits available. If you still have a question about your benefits, your way, contact the dedicated helpline on: Monday to Friday, to (UK time) (or if calling from overseas) or your local HR representative. If you would like financial advice or are unsure about participating in salary sacrifice, you should speak to an Independent Financial Adviser (IFA). You can find an IFA in your area by visiting the IFA Promotions website at Tax credit helpline For more information about whether salary sacrifice would affect your tax credits, please call: (or if you are calling from overseas). State pension advice helpline Visit for more information, or you can call The Pension Service on: (or if you are calling from overseas). your benefits, your way DB flex e-guide

16 Don t miss out If you still have a question about your benefits, your way, please call , Monday to Friday, to (UK time) If calling from overseas, please call The details provided in this summary are only an overview. Full details and Terms and Conditions are provided on the website. Certain benefits are subject to income tax and National Insurance and are subject to the prevailing legislation at any time. BP reserves the right to change/amend the benefits and providers from time to time. your benefits, your way DB flex e-guide 2013 Correct as at 1 May 2013