UNDP JPO Service Centre. News and Activity Bulletin

Transcription

1 United Nations Development Programme UNDP JPO Service Centre News and Activity Bulletin Second Quarter UNDP JPO Service Centre -

2 Contents News from the UNDP JPO Service Centre... From the JPO Service Centre HR Updates.... News from current and former JPOs..... JPOs/SARCs administered by the UNDP JPO Service Centre... Brief introduction to the JPO and SARC Programmes... Role of the UNDP JPO Service Centre... Breakdown by Organization...6 Breakdown by Donor...7 Breakdown by Gender...9 Upcoming Activity... Focus on the UNDP JPO/SARC Programme... UNDP and affiliated JPOs Breakdown by Entity... UNDP JPOs and SARCs Breakdown by Sector of Activity... UNDP JPOs and SARCs Overall Breakdown by Region... UNDP JPOs Retention Rates... UNDP JPO Service Centre -

3 News from the UNDP JPO Service Centre From the JPOSC Team From the JPO Service Centre The JPO Service Centre team encountered some changes in the past weeks as Yasmina Rais El Fenni, Human Resources Assistant, has left the team. She worked for more than two years ago with the JPO Service Centre and we take this opportunity to thank Yasmina for her great work. We are wishing her all the best for her new projects! Client Satisfaction Surveys: Results are Online Yasmina Rais El Fenni We are pleased to inform you that the results of our yearly Client Satisfaction Surveys are online! Like in the past years, three surveys were sent to seek feedback from the following stakeholders: JPO/SARC Donors, JPOs/SARCs and Partner UN Organizations. We are proud to announce that the satisfaction rates continue to be very high, and that the results testify the continuous excellent administrative support provided by the UNDP JPO Service Centre, with over 9% of the JPOs &SARCS either satisfied or very satisfied with our services. We will do our utmost to reflect your comments in our current and future activities. Besides, a one-time survey targeting UNDP Duty Stations that hosted JPOs/SARCS in was recently launched. Thanks to all respondents. Read more... Update of the JPO online request system We would like to inform you that the online JPO Request System has been updated: all JPO requests that were more than two years old have been removed. UNDP Country Offices and Headquarters Units can post one or several JPO requests. Offices that have already submitted a request should ensure that the information available in the system is up to date and reflects the needs of your office. We also recommend that requesting Offices also get in touch with relevant representatives of the donor community in the country in question, to inform them about your request and discuss their potential interest in funding a JPO. Furthermore, with a view to meet competing demands, we recommend that you discuss your JPO needs with your Bureau for prioritization. For further information on how to access the online JPO Request System, please contact the UNDP JPO Service Centre (Mr Pierre Noël, pierre.noel@undp.org). UNDP JPO Service Centre -

4 HR Updates eservices As of January, our JPOs & SARCs can submit online their Rental Subsidy, Home Leave and Educational Grants requests thanks to a new service named eservice. The HR eservices module allows our JPOs and SARCs to access their personal human resources information such as pension, salary and insurance for instance. In line with the Agenda for UNPD s organizational Change, this fosters performance improvements in value-added customer service, allowing staff to focus on development work. The HR eservices Modules are located in Atlas HCM. Home Leave and Rental Subsidy As part of the continuing efforts to streamline UNDP Human Resources administration while ensuring accountability and alignment to the UN Staff Rules, we are pleased to announce new policies and procedures for Home Leave and Rental Subsidy that came into effect as of January. All eligible UN International staff members had to review the policies and procedures and familiarize themselves with the changes as new conditions and responsibilities have been introduced along with an overall simplification. JPO Story: Ruben Antonio Pagés, Be an Activist News from current and former JPOs Mr. Ruben Antonio Pagés, JPO currently funded by Spain, shares with us his experience in Guatemala with UNAIDS. He is talking about his passion and commitment to work on HIV. He also gives some insights on Guatemala: its outstanding aspects, the people but also the challenges he encountered. Read his story... Career paths of Former JPOs: Mr Jens Wandel Ruben Antonio Pagés We are pleased to announce that the UN Secretary-General has appointed Mr. Jens Wandel (Denmark) as Assistant Administrator and Director, Bureau of Management. Mr Wandel was serving until now as Deputy Regional Director, Regional Bureau for Europe and the CIS, UNDP Bratislava. He also started his career with UNDP as a Danish-funded Junior Professional Officer in Samoa ( ). Jens Wandel The UNDP JPO Service Centre is part of the UNDP Staff Administrative Services and Office of Human Resources (BOM/OHR), UNDP Bureau of Management. UNDP JPO Service Centre -

5 JPOs/SARCs administered by the UNDP JPO Service Centre Brief introduction to the JPO and SARC Programmes The Junior Professional Officer (JPO) Programme offers young professionals under years old the opportunity to gain two to three years of experience in multilateral development cooperation. In turn, JPOs bring up-to-date academic knowledge to recipient UN Organizations. In, UNDP expanded its JPO Programme to include a Special Assistant to the Resident Coordinator (SARC) Programme in response to a need to support UN coordination in the field. SARCs are experienced young professionals (in many cases former JPOs) recruited at the P level. The SARC Programme is currently funded by Denmark, Spain and Sweden. Both the JPO and SARC Programmes allow UNDP and other United Nations entities to augment professional staffing capacity and to create a pool of talent to tap into for future staffing needs. Both Programmes also give participating donor countries a unique opportunity to strengthen their national capacity in the field of cooperation and to market their nationals with the UN System. Role of the UNDP JPO Service Centre Part of the UNDP Office of Human Resources, the UNDP JPO Service Centre (JPOSC) is in charge of the following activities: Overall management of the UNDP and affiliated (UNCDF, UNDOCO, and UNV) JPO Programme, as well as the SARC Programme. This responsibility includes strategic donor activities, such as JPO/SARC placements, supervision, career planning, etc. 6 Number of JPOs and SARCs Day-to-day contracts, benefits and entitlements administration of all or some JPOs assigned to partner UN Organizations (UN Women, UNAIDS, UNFPA, UNIDO, UNITAR, UNOPS, UNRWA, UNSSC, UNU, UPU, and WHO). 8 As of April, the UNDP JPO Service Centre administers JPOs and 6 SARCs, as follows: 9 JPOs/SARCs are assigned to UNDP and affiliated funds and programmes (UNCDF, UNDOCO and UNV) JPOs are assigned to partner UN Agencies that have delegated the administration of part or all of their JPO Programme to UNDP. 6 Jan. 6 Jan. 7 Jan. 8 Jan. 9 UNDP JPOs non-undp JPOs Jan. Jan. Jan. Apr. UNDP SARCs UNDP JPO Service Centre -

6 Breakdown by Organization As of April, the UNDP JPO Service Centre (JPOSC) administers JPOs and 6 SARCs, assigned to UN entities. Compared to the first quarter, the total number of JPOs/SARCs administered by the JPO Service Centre has decreased by %. The number of UNDP and affiliated (UNCDF, UNDOCO and UNV) JPOs and SARCs represents % of the total population serviced by the JPO Service Centre. Organization Number of JPOs Percentage UN Women 9% UNAIDS % UNDP 7 9% UNDP / UNCDF % UNDP / UNDOCO % UNDP / UNV % UNFPA % UNITAR % UNOPS % UNRWA 6% WHO % Total 7 % Number of JPOs and SARCs Jan. 6 Jan. 7 Jan. 8 Jan. 9 Jan. Jan. Jan. Apr. WHO UNRWA UNOPS UNITAR UNIDO UNFPA UNAIDS UN Women UNDP / UNV UNDP / UNDOCO UNDP / UNCDF UNDP UNDP SARC Programme UNDP JPO Service Centre - 6

7 Breakdown by Donor As of April, close to one JPO/SARC out of three are funded by Spain, and 9% of all current JPOs/SARCs are funded by European countries. Donor UNDP &affiliated JPOs and SARCS Non-UNDP JPOs Total by donor Percentage Austria % Belgium 8 % Denmark % Finland 7% France 6 7 % Germany % Greece % Italy 6 6 % Japan 7 7 8% Luxembourg % Norway 7 7 7% Rep. of Korea % Spain 6 9% Sweden 6 6% Switzerland % The Netherlands 9% Total 9 7 % UNDP JPO Service Centre - 7

8 Number of JPOs/SARCs JPOs administered on behalf of other UN Organizations UNDP and affiliated JPOs & SARCs UNDP JPO Service Centre - 8

9 Breakdown by Gender As of April, 7% of all JPOs and SARCs administered by the UNDP JPO Service Centre are female. This is the highest percentage of female participants in the JPO/SARC Programmes ever. Organization Number of JPOs & SARCS Percentage Females 7 7% Males 9% Total 7 % Number of JPOs and SARCs Jan. 6 Jan. 7 Jan. 8 Jan. 9 Jan. Jan. Jan. Apr. Males Females UNDP JPO Service Centre - 9

10 Upcoming Activity As of April, 66 JPO/SARC positions have been selected by the donor community and are in the process of being filled. The recruitment process varies from post to post: some JPOs/SARCs are in the final recruitment stage, while other placements will be advertised in the coming months. Donor UNDP & affiliated JPOs and SARCS Non-UNDP JPOs Total by Donor Percentage Belgium 6 9% Denmark 6% Finland 9 % France % Germany 9 % Italy % Japan % Luxembourg % Norway 8% Sweden 6 % The Netherlands 9 % Total 66 % Upcoming JPOs and SARCs 9 6 JPOs administered on behalf of other UN Organizations UNDP and affiliated JPOs & SARCs UNDP JPO Service Centre -

11 Focus on the UNDP JPO/SARC Programme UNDP and affiliated JPOs Breakdown by Entity The UNDP JPO population includes JPOs directly assigned to UNDP, as well as to UNCDF, UNDOCO and UNV. Until January, JPOs assigned to UNIFEM (now part of UN Women) were included in the UNDP JPO population. The total number of UNDP and affiliated JPOs has therefore decreased now that UN Women JPOs are no longer included. Entity Number of JPOs Percentage UNDOCO % UNV % UNCDF 8% UNDP 7 88% Total 6 % 7 Number of UNDP & affiliated JPOs Jan. 6 Jan. 7 Jan. 8 Jan. 9 Jan. Jan. Jan. Apr. UNDP UNDP / UNCDF UNDP / UNDOCO UNDP / UNV UNDP JPO Service Centre -

12 UNDP SARCs Breakdown by Donor Initially funded by Denmark from, the Special Assistant to the Resident Coordinator (SARC) Programme is now funded by three donor countries. Donor Number of SARCS Percentage Denmark % Spain 6 7% Sweden 9 % Total 6 % Number of SARCs Jan. 7 Jan. 8 Jan. 9 Jan. Jan. Jan. Apr. Denmark Sweden Spain UNDP JPO Service Centre -

13 UNDP JPOs and SARCs Breakdown by Gender The SARC population is more gender-balanced than the JPO population, which reflects the fact that males are more represented in higher level UN positions. This trend is however slightly reversed in the current stats, as the pool of potential SARC talent is becoming increasingly female-based. Gender UNDP JPOs SARCS Total Percentage Females % Males 6 % Total % % % 9% 9% 8% 8% 7% 6% 8% 7% 6% 68% % % % % % % % % % % % % % SARCs % UNDP and affiliated JPOs Males Females Males Females UNDP JPO Service Centre -

14 UNDP JPOs and SARCs Breakdown by Sector of Activity Because of the growing importance of the SARC Programme, 9% of UNDP JPOs/SARCs now work in the field of UN System Coordination. The largest following groups are related to UNDP s other strategic areas of intervention (governance, environment, poverty reduction, and crisis prevention and recovery). Sector of Activity Number of UNDP JPOs & SARCS Percentage Business and administrative Management 7% Capacity building 8 % Crisis prevention, humanitarian relief and recovery 7 9% Energy and environment % Gender % Governance and human rights % HIV/AIDS % Local Governance and Microfinance 9 % MDGs & Sustainable human development 8 % Poverty and economic issues 9 % Private sector development, micro-finance and trade % Strategic partnerships and resource mobilization % UN system coordination 9% Total 9 % UN system coordination Governance and human rights Energy and environment Poverty and economic issues Crisis prevention, humanitarian relief and recovery Business and administrative management Strategic partnerships and resource mobilisation Local Governance and Microfinance Capacity Development MDGs & Sustainable human development Private sector development, micro-finance and trade Gender HIV/AIDS Number of UNDP & affiliated JPOs and SARCs 6 UNDP JPO Service Centre -

15 UNDP JPOs and SARCs Overall Breakdown by Region Close to one JPO/SARC out of three is assigned to sub-saharan Africa, confirming the donors interest in supporting one of UNDP s key regions of intervention. The number of JPOs assigned to Headquarters locations has increased over the years and now reaches 9% in relative terms (8% for the JPO population and % for the SARC population). Region Number of UNDP JPOs & SARCs Percentage Africa 6 9% Arab States 7% Asia-Pacific 7% Eastern Europe and the CIS 8 % Headquarters 8 % Latin America and the Caribbean % Total 9 % Number of UNDPJPOs and SARCs Jan. 8 Jan. 9 Jan. Jan. Jan. Apr. Africa Arab States Asia-Pacific Europe & the CIS Headquarters Latin America and Car. Note on the graphics: UNDP-UNIFEM JPOs were included in the above 8, 9 and figures. They have been taken out of the figures from January, as UNIFEM is now part of UN Women, which is an Organization distinct to UNDP. UNDP JPO Service Centre -

16 UNDP JPOs and SARCs Breakdown by Region: Africa Donor UNDP & affiliated JPOs SARCs Total by donor Percentage Belgium n/a % Denmark n/a % Finland n/a % Germany n/a % Italy n/a % Japan n/a 7% Luxembourg n/a % Norway n/a 9% Rep. of Korea n/a % Spain 6% Sweden 6 9 6% Switzerland n/a % The Netherlands n/a % Total 6 6 % Africa Region (UNDP & affiliated JPOs) 8 6 Africa Region (SARCs) 8 6 Spain 6 Sweden UNDP JPO Service Centre - 6

17 Donor UNDP JPOs and SARCs Breakdown by Region: Arab States UNDP & affiliated JPOs SARCs Total by donor Percentage Austria 8% Belgium 8% Denmark 8% Finland 8% Italy 8% Japan 8% Luxembourg 8% Norway 8% Spain 8% Total % Arab States Region (UNDP & affiliated JPOs) Arab States Region (SARCs) Spain UNDP JPO Service Centre - 7

18 UNDP JPOs and SARCs Breakdown by Region: Asia-Pacific Donor UNDP & affiliated JPOs SARCs Total by donor Percentage Denmark 9% Finland 9% France % Japan % Luxembourg 6% Norway % Rep. of Korea % Spain % Sweden 9% The Netherlands % Total 7 6 % 8 6 Asia-Pacific Region (UNDP & affiliated JPOs) Asia-Pacific Region (SARCs) Denmark Spain Sweden UNDP JPO Service Centre - 8

19 Donor UNDP JPOs and SARCs Breakdown by Region: Eastern Europe and the CIS UNDP & affiliated JPOs SARCs Total by donor Percentage Finland % Greece 9% Italy % Japan % Spain % The Netherlands % Total 6 7 % Eastern Europe & the CIS Region (UNDP & affiliated JPOs) Finland Greece Italy Japan The Netherlands Eastern Europe & the CIS Region (SARCs) Spain UNDP JPO Service Centre - 9

20 Donor UNDP JPOs and SARCs Breakdown by Region: Latin America and the Caribbean UNDP & affiliate d JPOs SARCs Total by donor Percentag e Denmark % Finland % Italy % Japan % Luxembourg % Norway % Spain 9 8% Sweden % The Netherlands % Total % 8 6 Latin America and the Caribbean Region (SARCs) 9 Spain Sweden Latin America & the Caribbean Region (UNDP & affiliated JPOs) UNDP JPO Service Centre -

21 Donor UNDP JPOs and SARCs Breakdown by Region: Headquarters Locations UNDP & affiliated JPOs SARCs Total by donor Percentage Belgium 7% Denmark % Finland % France 9% Germany 8 8 % Greece % Italy % Japan % Luxembourg 6 6 % Norway 7% Rep. of Korea % Spain 6% Sweden % The Netherlands 7% Total 7 8 % 9 6 Belgium Denmark Headquarters Locations (UNDP & affiliated JPOs) Finland France 8 Germany Greece Italy Japan 6 Luxembourg Norway Rep. of Spain Sweden The Headquarters Locations (SARCs) Spain UNDP JPO Service Centre -

22 UNDP JPOs Retention Rates Retention groups are defined as follows: Retained, current UN Staff groups former JPOs who still work in the UN System. Retained, former UN Staff groups former JPOs who worked for at least six months within the UN System after their JPO assignment but who currently have another professional activity or occupation. Non retained JPOs groups former JPOs who did not work at all, or worked for less than six months, within the UN System after the completion of their JPO assignment. Over the last ten years, at least 6% of UNDP and affiliated JPOs continued working in the UN System after their JPO assignment; and at least JPO out of still works in the UN System. This figure is probably higher as it is not possible to keep a perfectly accurate carrier track of all separated JPOs. The detailed figures below are based on available information as of August. Updated figures will be shared in the next issue of this Bulletin. Current retention status (based on available information as of August ) total number of JPOs: JPO Year end retained current UN staff, females retained no longer UN staff, females not retained, females not retained, males retained current UN staff, males retained no longer UN staff, males Total Total UNDP JPO Service Centre -

23 Number of JPOs retained, current UN staff, females retained, no longer UN staff, females retained, current UN staff, males retained, no longer UN staff, males Current retention status (based on available information as of August ) in percentage: JPO Year end retained current UN staff, females retained no longer UN staff, females not retained, females not retained, males retained current UN staff, males retained no longer UN staff, males Total % % 7% % % 8% % 8% 8% % 8% 6% 8% % 6% % % 8% % % % % % 9% 9% 6% 8% % 6% % 9% % 8% % % 6 % 7% % % % 6% % 7 % 6% % % 9% % % 8 % % % % 8% % % 9 6% % % 7% % % % % % % % % % % Percentage 9% 8% % % 6% 6% % UNDP JPO Service Centre -

24 % 9% 8% 7% 6% % % % % % % % % % 9% 9% % 7% % % % % 8% 6% 8% 9% % 7% % % % 8% 8% % % % % 7% % % % 8% 8% % % % 8% % % % % 6% % % 8% 6% 6% % % 9% % 6% 8% 6% % % % 6% % retained, current UN staff, females retained, current UN staff, males UNDP JPO Service Centre -