2018 Annual Benefit Enrollment (ABE) Open Enrollment Period October 2-27, 2017 September 28th, 2017

Transcription

1 2018 Annual Benefit Enrollment (ABE) Open Enrollment Period October 2-27, 2017 September 28th, 2017 The University of Wisconsin Service Center will: * Serve the people of the University of Wisconsin System * Act with Integrity always and in all matters * Collaborate by being supportive and constructive

2 Agenda Topic Introductions ABE Calendar and Landing Page (demo) ABE Updates (2018 Changes) WED Reports UW_BN_EBEN_PENDING ABE Reminders Self Service (ebenefits) Demonstration Questions Presenter Joanna Joanna Joanna Joanna Joanna Joanna Joanna Joanna 2

3 3 ABE Calendar & Landing Page

4 ABE Calendar Friday, September 29, 4:30 pm: Open Enrollment (OE) event process to create and prepare OE events will be kicked off. Monday, October 2 through Friday, October 27: OE process will be run nightly to finalize Self Service (ebenefits) elections, and generate confirmation statements. Sunday, October 8 6:00AM-10:00AM: Scheduled HRS Outage. Friday, October 27: OE process will be run several times throughout the day to finalize Self Service (ebenefits) elections. Friday, October 27, 4:30 pm: OE Self Service (ebenefits) security will be disabled and all open events for OE will be finalized. 4

5 ABE Calendar Friday, November 3: Last day to enter ABE enrollments within HRS including updating Coordination of Other Benefits and Medicare. Please contact the UWSC by Wednesday, November 1 if you are unable to meet this deadline. Decentralized institutions may need to set earlier deadlines to meet the November 3 entry. Monday, November 6: Late It s Your Choice appeal approvals will require a WiscIt to UWSC since the change will not be sent to ETF automatically. Monday, November 13: Campuses will be receiving lists of Empl IDs where OE events are unable to finalize, which will prevent the employee from receiving a confirmation statements on November 30. Friday, December 1: Employees with finalized OE events will be sent a confirmation statement. No confirmation statements will be sent after this point. 5

6 ABE Landing Page (demo) 6

7 7 ABE Updates

8 ABE 2018 Updates ABE Benefit Enrollment Opportunities Benefit Premiums Open Enrollment Schedules State Group Health Plan Changes Relationship and Coverage Code Changes New State Group Health application FSA/HSA Changes FSA Parking and Transit Updated KnowledgeBase documents 8

9 ABE 2018 Updates ABE Opportunities and Plans available (KB# 48687): State Group Health: Health Insurance Opt-Out Incentive Dental WI EPIC Benefits+ VSP Individual & Family Annual Increase Option FSA/LPFSA HSA 9

10 ABE 2018 Premium Changes Effective Date State Group Health Effective 12/1/2017 for 2017BW12A and 2017UNC12 payrolls except for Craftworkers whose Health rates are effective 11/12/2017 for 2017BW11B Premiums Reference: prta.asp Total premium change which impacts Less Than Half Time rates Craftworker rates EPIC Benefits+ and Dental Wisconsin Effective 12/1/2017 for 2017BW12A and 2017UNC12 payrolls 10

11 ABE 2018 Schedules OS18 Schedule (KB# 21916) Event Date 12/10/2017 Not available to employees in Self-Service (ebenefits) Updated the following: Benefit Programs (42,085 employees) WRS Plans (21,802 employees) Plans no longer available were waived (4,208 employees) Health Opt Out Incentive waived (705 employees) Moved employees into Quartz UW Health, Quartz Community, Network, Access and SMP plans (12,430 employees) Removed Domestic Partners and Domestic Partner Children (511 employees) Updated Dependent Relationships (41,663 dependents) OE18 Schedule (KB# 21916) Event Date 1/1/2018 Available to employees in Self-Service (ebenefits) 11

12 ABE 2018 State Group Health Plan Changes Plans No Longer Available effective 1/1/2018 (KB# 48687): Anthem Blue Preferred Northeast Arise Health Plan Health Tradition Health Plan Humana Eastern Humana Western UnitedHealthCare 12

13 ABE State Group Health Plan Changes State Group Health (KB# 48687) Merged Benefit Plans: New Benefit Plans: Unity UW Health Quartz UW Health Physicians Plus Unity Community & Gunderson Network SE/NE Access In/Out State SMP Both Quartz Community Network Access In/Out State SMP 13

14 Quartz Plan Code Changes Quartz Plans Benefit Plan Codes for 1/1/2018 (KB# 48687) Benefit Plan Description 1/1/2018 Benefit Plan Code ETF Carrier Code for SGH Applications Quartz Community w/dental QTZCOM 97 Quartz Community w/o Dental XOQZCM OD HDHP Quartz Community w/dental HDQZCM JD HDHP Quartz Community w/o Dent XHQZCM XD Quartz UW Health w/dental QTZUWH 96 Quartz UW Health w/o Dental XOQZUW OC HDHP Quartz UW Health w/dental HDQZUW JC HDHP Quartz UW Health w/o Dent XHQZUW XC 14

15 Access Plan Code Changes Access In State Benefit Plan Codes for 1/1/2018 (KB# 48687) Benefit Plan Description Current Benefit Plan Codes 1/1/2018 Benefit Plan Code ETF Carrier Code for SGH Applications Access In-State w/ Dental STDIN ACCINS 03 Access In-State w/o Dental XOSTIN XOACIN OE HDHP Access In-State w/ Dental HDHP Access In-State w/o Dental HDSTIN HDACIN JE XHSTIN XHACIN XE 15

16 Access Plan Code Changes Access Out of State Benefit Plan Codes for 1/1/2018 (KB# 48687) Benefit Plan Description Access Out of State w/ Dental Access Out of State w/o Dental HDHP Access Out of State w/ Dental HDHP Access Out of State w/o Dental Current Benefit Plan Codes 1/1/2018 Benefit Plan Code ETF Carrier Code for SGH Applications STDOUT ACCOUT 03 XOSTOU XOACOT OE HDSTOU HDACOU JE XHSTOU XHACOT XE 16

17 State Maintenance Plan (SMP) Code Changes SMP Benefit Plan Codes for 1/1/2018 (KB# 48687) Benefit Plan Description State Maintenance Plan (SMP) w/ Dental State Maintenance Plan (SMP) w/o Dental HDHP State Maintenance Plan (SMP) w/ Dental HDHP State Maintenance Plan (SMP) w/o Dental Current Benefit Plan Codes 1/1/2018 Benefit Plan Code ETF Carrier Code for SGH Applications SMP STATMP 06 XOSMP XOSTMP OF HDSMP HDSTMP JF XHSMP XHSTMP XF 17

18 Relationship Changes Relationship Change effective 10/2/2017 Old Relationships Tax Qualified Child Tax Non Qualified Child Tax Qualified Stepchild Tax Non Qualified Stepchild Tax Qualified Legal Ward Child Tax Non Qualified Legal Ward New Relationships Child Stepchild Legal Ward 18

19 Relationship Changes Relationship Changes effective 1/1/ Relationships not eligible for Health Benefits: Tax Qualified Dom Partner Tax Non Qualified Dom Partner Tax Qualified DP Child Tax Non Qualified DP Child Tax Qualified Child Tax Non Qualified Child Tax Qualified Stepchild Tax Non Qualified Stepchild Tax Qualified Legal Ward Child Tax Non Qualified Legal Ward Adult Child Relationships Eligible for Health Benefits: Employee Spouse Child Stepchild Legal Ward Grandchild

20 Coverage Code Changes Coverage Code changes effective 1/1/2018 (KB# 16838) Coverage Code Description Coverage Code Employee 1 Family (only State Group Health) 15 Employee & Spouse 16 Employee & Child(ren) 18 Family (EPIC, Dental WI, and VSP) 21 20

21 State Group Health Application State Group Health Application: 21

22 ABE 2018 FSA/HSA Changes Changes to limits and contributions Effective 2017UNC12 and 2017BW12B Changes to Flex Spending Account (FSA) / Limited Purpose Flex Spending Account (LPFSA) and Parking & Transit: Deductions will be taken on 24 payrolls for biweekly (similar to HSA) FSA/LPFSA Annual Election Increase: Plan Contribution Limit FSA Health Care/Medical $2, Limited Purpose FSA $2, FSA Dependent Care $5,

23 ABE 2018 HSA Limits HSA Limits when Health Rate is Full Employer Share Coverage Total Contribution Limit = ( Employee + Employer) Employee Limit HSA Limits when Health Rate is Half Time: HSA Limits when Health Rate is Craftworkers: Employer Contribution Single $3, $2, $ Family $6, $5, $ Coverage Total Contribution Limit = ( Employee + Employer) Employee Limit Employer Contribution Single $3, $3, $ Family $6, $6, $ Coverage Total Contribution Limit = ( Employee + Employer) Employee Limit Employer Contribution Single $3, $3, $0.00 Family $6, $6, $

24 Parking and Transit Process - Timeline Paper Applications only. Online TASC enrollment is not available. 10/2/17 11/10/17: Institutions will collect enrollment forms and enter into spreadsheet. Spreadsheet due by 4:30 PM on 11/10 11/10/17 11/17/17: UWSC will upload enrollments into HRS and transmits to TASC. Week of 11/20/17 12/1/17: UWSC will validate enrollments and send issues to institutions for review. 12/4/17 12/8/17: Institutions will research and respond to identified issues. Issue resolution due by 4:30 PM on 12/8 12/11/17: UWSC will have updated all records in HRS. 24

25 Parking and Transit - Tasks Institutions Validate enrollment amount against annual maximum Validate number of deductions against expected paychecks Validate enrollment against existing parking deductions Enter enrollments into spreadsheet; submit to UWSC by 11/10 at 4:30 Resolve issues identified by UWSC by 12/8 at 4:30 UW Service Center Payroll Determine per-check deduction amounts (including pre-tax/post-tax) Upload enrollments into HRS by 11/17 Perform additional validation against existing deductions Provide any discrepancies/issues to campuses/institutions by 12/1 Update revised enrollments in HRS by 12/11 25

26 ABE 2018 WRS Rates WRS Employee rate Effective 12/10/2017 for 2017UNC12 and 2017BW12B payrolls: General 0.10% to 6.70% Executive 0.10% to 6.70% Protective 0.10% to 6.70% Teacher 0.10% to 6.70% 26

27 ABE 2018 Employee KBs Updated KnowledgeBase for Employee: ABE using Self Service (ebenefits) (KB# 20420) Self Service (ebenefits) Confirmation Statements (KB# 64265) FAQ for Employees using ABE Self Service (ebenefits) (KB# 55920) Self Service (ebenefits) Updating Other Health Insurance Information (KB# 67317) 27

28 ABE 2018 Employer KBs Updated KnowledgeBase for Employer processes: Benefits Personal Data page (KB# 17882) Using On-Demand for Open Enrollment OE (KB# 20419) Reprocessing Open Enrollment OE event (KB# 21160) Health Opt Out Business Process (KB# 57671) List of Benefit Schedules (KB# 21916) Plan Type and Benefit Plan Code Cheat Sheet (KB# 48687) Benefit Coverage Code Aid (KB# 16838) Benefit Program Assignment Job Aid (KB# 57531) 28

29 ABE 2018 Employer Reports Updated KnowledgeBase for Employer reports: Ben Admin Schedule Summary (KB# 28470) Employee Process Status Report (KB# 20470) MSC Event Evaluation Report (KB# 16795) UW New Hire Hold Report (KB# 35681) 29

30 Questions

31 31 WED Reports

32 WED Reports Please continue to work your WED Reports and MSC Evaluation Report. Issue: Employees appearing on the WED reports or MSC Evaluation Report may not have a open OE event. Or their OE event will incorrectly waive their ICI coverage. Also prevents the Benefit Administrator from completing benefit entry. Action: Please work the WED reports prior to ABE to ensure employees are not impacted. 32

33 33 UW_BN_EBEN_PENDING KnowledgeBase #66867

34 UW_BN_EBEN_PENDING WED Issue: Employees have not confirmed their ebenefit elections. Action: Notify the employee of their ebenefit elections have not been confirmed which need to be completed by enrollment deadline. 34

35 35 ABE Reminders

36 Reminders ABE OE Event Processing Coordination of Benefits page Audits Health Opt Out Confirmation Statements 36

37 ABE 2018 Reminders 2018 Reminders for ABE: Open Enrollment Self Service (ebenefits) offered to all institutions FSA Medical, FSA Dependent, LPFSA Medical, and HSA enrollments is available through UW Self Service (ebenefits) or paper application. Do not submit enrollments directly to TASC Health Opt Out Incentive is available through UW Self Service (ebenefits) or paper application. 37

38 ABE 2018 FSA/HSA Reminders Re-enrollment needed every year: FSA Medical FSA Dependent Care LPFSA Medical HSA Employees who elect into one of the plans will receive a 1/1/2018 enrollment row. Employees who do not elect into one of the plans will receive a 1/1/2018 termination row. 38

39 ABE 2018 Schedules OS18 Schedule (KB# 21916) Event Date 12/10/2017 Not available to employees in Self-Service (ebenefits) Updated the following: Benefit Programs (42,085 employees) WRS Plans (21,802 employees) Plans no longer available were waived (4,208 employees) Health Opt Out Incentive waived (705 employees) Moved employees into Quartz UW Health, Quartz Community, Network, Access and SMP plans (12,430 employees) Removed Domestic Partners and Domestic Partner Children (511 employees) Updated Dependent Relationships (41,663 dependents) OE18 Schedule (KB# 21916) Event Date 1/1/2018 Available to employees in Self-Service (ebenefits) 39

40 ABE 2018 OE Event Reminders OS18 Schedule (KB# 21916) Event Date 12/10/2017 UWSC Benefits Team: events and enrollments. Will continue to manage these Institutions/Campuses: Please create a WiscIt with your AG if you have any questions or issues with the 12/10/2017 OE event. 40

41 ABE 2018 OE Event Reminders Open Enrollment (OE) Event: Employee Self Service (ebenefits) ONLY Administrative (ADM) Event: Administrator entry of paper app only Finalize OE event before processing ADM event Enrollment Codes & Reasons: Enrollment Code: Change Benefit Plan Enrollment Reason: It s Your Choice Enrollment 41

42 ABE 2018 OE Event Reminders Reminders: OE event with process status of Entered will be finalized each evening during ABE. Self Service (ebenefits) confirmation statements will be sent each evening during ABE. For paper applications Benefit Administrators should remember to: o Review Modify a Person o Update Benefits Personal Data o Review Dependent/Beneficiary 42

43 ABE 2018 OE Event Reminders Eligibility or enrollment changes while the OE event is open: If an eligibility and enrollment change occurs, the system will automatically reprocess the OE event back to Assign Program to recognize the changes. Risk: Enrollments may be lost if eligibility or enrollment changes (ADM or MSC) and ABE enrollment changes are processed the same day. 43

44 ABE 2018 OE Event Reminders Eligibility or enrollment changes while the OE event is closed: Do not reprocess the OE event back to Assign Program unless the employee needs to make additional changes during ABE. Risk: Self Service (ebenefits) enrollments will not be valid if the employee does not submit enrollment changes again. Paper applications will be required for all enrollment changes. Do NOT enter into the OE event or finalize the OE event 44

45 ABE 2018 COB Reminder Coordination of Benefits (COB) and Medicare Ongoing verification is required for HDHP enrollments Current COB information will not be removed Where to update information: Benefit Administrator (KB 17882): Benefits > Employee/Dependent Information > Benefits Personal Data Employee (KB 67317): Self Service > Personal Information > Personal Information Summary 45

46 ABE 2018 Audits Reminder UWSC will be auditing and reaching out to the institutions via UWSC Communication s. Health Plans going away with no new election Current Health Opt Out with no new election COB listed as Unknown COB answered No with values in field COB answered Yes 1/1/2018 In HDHP with no HSA enrollment 1/1/2018 In HSA with no HDHP enrollment 1/1/2018 In HDHP/HSA with FSA Medical 1/1/2018 In LPFSA with no HDHP/HSA enrollment HDHP and Medicare Indicator Selected HDHP and over Age 65 46

47 ABE 2018 Updates - Health Opt Out Health Insurance Opt-Out Incentive Employees and Campus: Now available for ABE Self Service (ebenefits) Employees must re-enroll into Health Opt Out plan Please continue to fax any paper applications received Do NOT use an ADM event for paper applications received 47 UWSC: Validation of eligibility will be done by UWSC and ETF For paper applications: UWSC will complete enrollment in HRS for Health Opt Out plan once approval from ETF is received UWSC will notify institutions of approval or denial (approx. November 30 th )

48 ABE 2018 Health Opt Out Process UWSC will send institutions a spreadsheet each Friday of Health Opt Out ABE Self Service enrollments Spreadsheet will include any paper applications received as well Institutions validate all applications are listed on the spreadsheet If not, please refax application with original coverage sheet and a note stating Refaxed Friday, November 3: Last day to enter ABE enrollments within HRS 48

49 ABE 2018 Reminder Benefits Confirmation Statements for Employees Employees receive a Confirmation Statement The will direct the employee to go to the UW portal Benefit Information section. A PDF of the 1/1/2018 effective insurances will be available for review and print in the portal. The statement will either be displayed on the Statements tab. A copy will be available in Cypress for Administrators. 49

50 ABE 2018 Benefit Confirmation Statements 2 Phases of Benefit Confirmation Statements 1. October 2 nd October 27 th : Self Service elections during the Open Enrollment period 2. December 1 st : All employees who had an Open Enrollment event will receive a confirmation statement, regardless if they elect via Self Service (ebenefits), Ben Admin, or make no election at all. 50

51 Questions

52 Self Service (ebenefits) Demonstration 52

53 Questions

54 ABE Dinner 131 W. Wilson Street Arrive at 5pm Carpooling Brenda Williams, Nick Faber, Val Quinn 54