PiKed //FL_ THE PERSONNEL DEPARTMENT REPORT FROM. TO: The Honorable Mayor and The Honorable Members of City Council

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1 REPORT FROM THE PERSONNEL DEPARTMENT TO: The Honorable Mayor and The Honorable Members of City Council REFERENCE DATE Februa 21, 2013 COUNCIL FILE RECOMMENDATION: Receive and file.' DISCUSSION: Attached is a comprehensive overview for the second quarter of FY 2012/2013 regarding the efforts of City departments in providing temporary modified duty for injured employees, reducing workers' compensation costs and reasonably accommodating employees with permanent work restrictions as a result of industrial or non-industrial injuries or illnesses. Attachment 1, page 1 is a report from the Workers' Compensation Division which provides information for the second quarter of FY 2012/2013, by department, for the number of light duty hours worked; Injured on Duty (100)' pay saved by paying injured workers on light duty; and 100 spent for salary continuation for injured employees who cannot work. Page 2 of the chart reflects the breakdown of the same information for FY 2011/2012. A brief comparison of the second quarter data for FY 2012/2013 versus FY 2011/2012 shows that the current light duty hours worked decreased by 13,446; 100 saved decreased by $292,094; and 100 spent decreased by $672,792. Attachment 2 is a report from the Equal Employment Opportunity and Employee Development Division, in compliance with Executive Directive No. PE-1. This report shows the number of reasonable accommodation requests made and the number of requests granted by departments for the second quarter of FY 2012/2013. Attachment 3 is a report that provides Citywide placement efforts for those departments who determine they cannot accommodate the permanent work restrictions for their employees. This assessment is made on a case-by-case basis and only after an exhaustive search within the employing department. The department refers the employee to the Citywide Placement Coordinator who conducts a Citywide search on behalf of the employee. The attached report shows the results of searches and placements r the cond quarter of FY 2012/2013. Submitted by: --\-+=----I--I----~ Approved by: ~ ~ L-~~ -= PiKed MARGARET //FL_ GENERAL WHELAN, MANAGER

2 ... 'l'"" c: (J) E'l'"" TEMPORARY MODIFIEDDUTY(LD)COST SAVINGSIWORKERS'COMPENSATION 100 COSTS FISCALYEAR REPORT -Eo> S 0>, :...1st Quarter Jul- Se,{PP.1-71i...2nd Quarter Oct - Dec IPP 8-13)..:".<:. 1< 3rd Quarter Jan - Mar PP '..:... 4th Quarter ADr.; Jun IPP 21-27) ~ 8!. )artmen[ I.. LO Hours I 100 Saved..:IOO Spent LO Hours.c Saved.: 100 Spent. LO Hours 100 Saved.: c. 100 Spent -:' LO Hours Saved I 100 Spent Aging 0.00 $0.00 $ $0.00 $0.00 Airooits' ':1,-:;: 9,367i201::',,'$241; ;093:0 1 ::. :.c6,044;20/.: :$158i657:7E-":;:".$786;828A Animal Services 2, $53, $52, ,50S.30 $3S, $78,714.7 Buildjng& SafeW:~ ii lihi;;!:;jc:b"987.00i'.ii}:$45;138;9.;' $65,544,0.' "i>;:;$31i490;7~.:::\,:c%'$80,441:4 CityAttornev'sOffice 0.00 $0.00 $63, $0.00 $32,025.5 CAa'~<J':" ;,-, f \',~,O~OO S-<';'::<:i:'; :'-;' ;;::::::://;-:~:$O.OO \ ' : ":' >':$O~OO ','0-;-00 -_:::_;>-':;:'::'::::~:~";:';>:::~:':f',: $0300 ' " ". :,'~,:$0..,00 City Clerk 0.00 $0.00 $37, $0.00 $2,125.0{ CO)i~Etdfur.i.$pOtlSAte~,;<~::>}i;:)vO~OO :, $O'tOO '>,\~:Y;~~::$Of:P 0::00 >\:y".':'?r.o,\;,:$oi.oo.. ~ $O~:OO. Controller 0.00 $0.00 $ $0.00 $0.00 Gduhclr'>Y'ic':: ":~ "'~':';,?;!O;OO '$0;00 "Bii);!J:">'{)':i;;:igg~l::$O;O ' S/., >:;: mmo.! i\' "lc.c\:$o;oo\::i:;t{)~:);;';20j';s$o;oo. iiiti0mm. Develo ment.o.oo.,.$0.00. $33,~86.: $0.00 $16,235.8f, omo'$omo.., $0)0. 01'00"$0;00.:,$ $0.00 $10,072.8l 0.00 $0.00 $5,395.7~ 1utijIAffajrs","'i. ',:0;00.'. '. ';,$0.00 " '....$0.0 ".:,'O;OOli,'$ $0.00.'. -;. C : year End Totals. LO Hours Saved 100 Spent....':-. General Services I 3, $127,739.3~ $455, , $89,381.0 $312,497.0 Hatjjot.:Debb::. ii;';.. : 1,2:7MOO,,)';'i~'$4F276,..,;:$2S9;601i7 )?{.V."":543;00':.::;:;;;i}$16; ;.?$234;518;8 Housing Dept. I 0.00 $0.00 $16, $0.00 $11,464.4 Hul'naliRefation$;'i'jl $0.00..$0.00. ' $0.00.'.. $0,0 Info. Technology I $26, $74, $17, $36,114.5 [libra " $25~968JI ' '. a.00,::):'::::~.,' :,;:::.:-:~::~:,:::::- :~' :::::i::::;--:'$o. 00 1,::~::::';'::,:\::-': \:':;:)-;:';{.:$27:~ " Finance $0.001 $48, $0.00 $25,650.9 Pensions., '. $28, $0.00 ':"'$15';145.0 Personnel Dept $0.00 $60, $3,694.1C $83, PlarihiridlDebC 0.00 '. $0:00'. ',$766; $0,00.'.$0.00 (>. D"lice Dept. Sworn 63, $2,989,894.3( $7,291, , $2,874,392.9 $6,519,SOO.2C de&oedtcivilian..;.:if23i51~go(jr:f. ;;.$86t;9S0;6 i')');fj'::i$611;744~1 (i?}~%:2t,07210(j":..$748;833::3~1<'l' 2$593; PW - BMES I 0.00 $0.00 $ $0.00 $0.00 pw~isanitatjon;":'il/w::;8;37;t150ixw;~~,$266;027<6 17:i(';,i$651',604,9 l'a<'5;357;0(j..:;;.$175, './. {.$620;82t;3 PW - Stre~ingl 0.00 $0.00 $7, $0.00 $4,419.2 ~~sik'ir: :j@si165;ooid9:<m;:.$162>1tm7f um.';:: ;::H.$493;f23,9 1 %)!;iii%i3;943;00ihyi$125;109.8"::iiiy$361';177;g

3 TEMPORARY MODIFIED DUTY (LD) COST SAVINGSIWORKERS' COMPENSATION 100 COSTS FISCAL YEAR REPORT

4 DEPARTMENTAL SUMMARY OF REASONABLE ACCOMMODATION REQUESTS SECOND QUARTER, FY Attachment 2 ; #of Pending Cases Department Requests Granted Denied* as of 12/31/12 Aging Airports Animal Services Building & Safety CAO COD CERS City Attorney 0 a a 0 City Clerk, CLA & Mayor's Office 0 a 0 0 Controller 0 0 a a Convention Center 0 a a 0 Cultural Affairs 0 a 0 0 Department on Disability EI Pueblo Emergency Preparedness a Employee Relations r i.' Ethics a , _..,-,. Finance Fire Department General Services.' Harbor ITA LA Housinq 0 0 a 0 Library Neighborhood Empowerment 0 a 0 0 PIW Board/OMES 0 a 0 0 PIW Contract Administration PIW Enqineerinq 0 a a 0 PIW Sanitation PIW Street Lighting 0 a a 0 PIW Street Services Pensions 0 0 a 0 Personnel 1 1 a 0 Planning a a a 2 Police Recreation & Parks 8 2 a 8 Transportation 8 7 a 24 Water & Power a 27 Zoo 0 0 a a TOTALS *Denied: Following DepartmenUBureau's attempts to accommodate, employee forwarded to Citywide Placement, or when Public Works, then forward to Personnel Department, Liaison Services Bureau.

5 CITYWIDE PLACEMENT EFFORTS FY nd Quarter Pending Placement New Resolved Cases as of DEPARTMENT Searches Placements 12/31/12 Aging Airports Animal Services Building & Safety CAO COD CERS City Attorney City Clerk, CLA & Mayor's Office Controller Convention Center Cultural Affairs Dept On Disability EI Pueblo Ernerqencv Preparedness Employee Relations Ethics Finance Fire Department General Services Harbor ITA L A. Housing Library Neighborhood Empowerment P/w Board/OMES P/W Contract Administration P/W Engineering PIW Sanitation PIW Street Lightinq PIW Street Services Pensions Personnel Planninq Police Recreation & Parks Transportation Water & Power Zoo TOTALS Attachment 3