AGENDA. 3. To Approve and Sign as a Correct Record the Minutes of the Meeting of the Ordinary Council held on 21 st March 2019.

Transcription

1 You are hereby summoned to attend the Council Meeting of the LLANRHIDIAN HIGHER COMMUNITY COUNCIL to be held at 7 p.m. on Thursday, 18 th April 2019 at Penclawdd Community Centre, Penclawdd. 1. Apologies for Absence. AGENDA 2. Disclosures of Personal and Prejudicial Interests. 3. To Approve and Sign as a Correct Record the Minutes of the Meeting of the Ordinary Council held on 21 st March Police Report on Local Matters. (Verbal) 5. Public Question Time. (10 Minutes) Questions must relate to items listed on the agenda. 6. Draft Annual Plan 2019/ Chair s Announcements. Business to be Transacted: - 8. Reports of the Clerk. a) Accounts for Payment / Financial Report. b) Budget Monitoring and Budget c) Correspondence. d) General Matters. e) Work Programme 2018/2019. f) Council Action Log. 9. Sub-Committee / Working Group Reports. a) Personnel Sub-Committee No Report. b) Finance Sub-Committee No Report. c) Memorial Gardens Working Group No Report. 10. Council Property / Community Projects / Burial Grounds. 11. City and County of Swansea Issues. a) General Matters. (Verbal) b) Planning Applications for Consideration. (Verbal) c) Footpaths, Cycle Paths and Bridleways. (Verbal) 12. Reports of Delegate s on Outside Bodies. (Verbal)

2 Next Meetings: Annual Meeting - 16 th May 2019 at 7 p.m. at Penclawdd Community Centre. Ordinary Meeting 16 th May 2019 immediately following the Annual Meeting at Penclawdd Community Centre. Jeremy Parkhouse Jeremy Parkhouse PSLCC Clerk to the Community Council 8 th April 2019 Llanrhidian Higher Community Council Councillor R Collins Councillor L Davies (Vice Chair) Councillor N Doyle Councillor A Lewis-Pudduck Councillor S Phillips Councillor M Roberts Councillor T Snell (Chair) Councillor R Sweet Councillor M Thomas Councillor P Tucker Quorum 4

3 Item No. 2 Disclosures of Interest To receive Disclosures of Interest from Councillors and Officers Councillors Councillors Interests are made in accordance with the provisions of the Code of Conduct adopted by the Llanrhidian Higher Community Council. You must disclose orally to the meeting the existence and nature of that interest. NOTE: You are requested to identify the Agenda Item / Minute No. / Planning Application No. and Subject Matter to which that interest relates and to enter all declared interests on the sheet provided for that purpose at the meeting. 1. If you have a Personal Interest as set out in Paragraph 10 of the Code, you MAY STAY, SPEAK AND VOTE unless it is also a Prejudicial Interest. 2. If you have a Personal Interest which is also a Prejudicial Interest as set out in Paragraph 12 of the Code, then subject to point 3 below, you MUST WITHDRAW from the meeting (unless you have obtained a dispensation from the City and County of Swansea s Standards Committee) 3. Where you have a Prejudicial Interest you may attend the meeting but only for the purpose of making representations, answering questions or giving evidence relating to the business, provided that the public are also allowed to attend the meeting for the same purpose, whether under a statutory right or otherwise. In such a case, you must withdraw from the meeting immediately after the period for making representations, answering questions, or giving evidence relating to the business has ended, and in any event before further consideration of the business begins, whether or not the public are allowed to remain in attendance for such consideration (Paragraph 14 of the Code). 4. Where you have agreement from the Monitoring Officer that the information relating to your Personal Interest is sensitive information, as set out in Paragraph 16 of the Code of Conduct, your obligation to disclose such information is replaced with an obligation to disclose the existence of a personal interest and to confirm that the Monitoring Officer has agreed that the nature of such personal interest is sensitive information. 5. If you are relying on a grant of a dispensation by the Standards Committee, you must, before the matter is under consideration: i) Disclose orally both the interest concerned and the existence of the dispensation; and ii) Before or immediately after the close of the meeting give written notification to the Authority containing:

4 a) Details of the prejudicial interest; b) Details of the business to which the prejudicial interest relates; c) Details of, and the date on which, the dispensation was granted; and d) Your signature Officers Financial Interests 1. If an Officer has a financial interest in any matter which arises for decision at any meeting to which the Officer is reporting or at which the Officer is in attendance involving any member of the Council and /or any third party the Officer shall declare an interest in that matter and take no part in the consideration or determination of the matter and shall withdraw from the meeting while that matter is considered. Any such declaration made in a meeting of a constitutional body shall be recorded in the minutes of that meeting. No Officer shall make a report to a meeting for a decision to be made on any matter in which s/he has a financial interest. 2. A financial interest is defined as any interest affecting the financial position of the Officer, either to his/her benefit or to his/her detriment. It also includes an interest on the same basis for any member of the Officers family or a close friend and any company firm or business from which an Officer or a member of his/her family receives any remuneration.

5 Llanrhidian Higher Community Council Minutes of the Council Meeting Held at Penclawdd Community Centre, Penclawdd on Thursday, 21 st March 2019 at 7.00 p.m. Present: Councillor T Snell (Chair) presided Councillors: A Lewis-Pudduck, S Phillips, M Roberts, R Sweet, M Thomas and P Tucker (Minutes only). Officers: J Parkhouse Clerk to the Community Council Also Present: Peter Bedina and Susan Rodaway 123. Apologies for Absence Apologies for absence were received from Councillors R Collins, L Davies and N Doyle Disclosures of Personal and Prejudicial Interests In accordance with the Code of Conduct adopted by Llanrhidian Higher Community Council, no following interests were declared Minutes Resolved that the Minutes of the meeting held on 21 st February 2019 be approved and signed as a correct record Police Report on Local Matters None Public Question Time None Chair s Announcements The Chair announced the following: - Foreshore Car Park Galvanised steel posts had been purchased and would be concreted along the inside of the sea wall. Councillor M Thomas queried if bolting the posts to the wall would be a better option. The Chair stated that he would investigate the option.

6 Graig Y Coed Nature Reserve Councillors were updated regarding the unregistered area of land within the nature reserve. The Chair explained that the Council had received legal advice and he had visited the Land Registry. He was also progressing possible local contacts and would update the Council regarding progress. He added that Penclawdd Primary School were fully supportive and that he wanted this to be a community project. Councillor M Roberts highlighted that the Woodland Trust were offering free trees, but the offer was only available during a limited period of time. It was explained that until the lease is confirmed, the Council should withhold making any purchases regarding the project Presentation Swansea Rural Community Voice Susan Rodaway, Project Manager for Swansea Rural Community Voice attended the meeting to provide the Community Council with information regarding the project. It was explained that the project was running in all eight rural wards of Swansea and aimed to improve community engagement, helping to reach those who were typically hard to reach by the use of a digital platform. Councillors asked questions regarding the project and were provided with examples of how other community councils had used the platform to establish local resident s needs. The Chair thanked Susan Rodaway for providing her presentation. Resolved that the topic be discussed further at the next scheduled meeting Reports of the Clerk The Clerk reported on the following: - (Councillor P Tucker left the meeting) a) Accounts for Payment 21 st March 2019 The accounts for payment were provided to the Community Council at Appendix A of the report. Additional invoices for payment were reported as follows: - Swansea Council Annual Rates at Parc Hendy Cemetery Somerset Trust Land Rental at Penclawdd - 5 Harris Arnold Solicitors Professional Fees for Completion of the Lease of the Foreshore Car Park and Playground, Penclawdd

7 Quotations were also received as follows: - K Clayfield Works at Foreshore Car Park BSS Galvanised Steel Posts Resolved that: - 1) The payments be approved; 2) The accounts paid since 21 st February 2019 meeting be noted and agreed; 3) The income / additional income be noted; 4) The bank reconciliation, bank transfers and bank accounts be noted and agreed; 5) The additional payments be approved; 6) The quotations received be approved. b) Budget Monitoring and Budget The Clerk presented the up to date budget spend for 2018/2019. The income and expenditure were highlighted and the large capital spends at Parc Hendy and Mount Hermon Cemeteries which would create a large budget overspend in the next financial year. Resolved that the contents of the report be noted. c) Correspondence 21 st March 2019 The correspondence reported by the Clerk was provided at Appendix B of the report. Actions / comments were made as follows: - Actions / Comments 1. Jill Evans MEP No Underground Nuclear Waste in Wales Resolved that the Community Council does not volunteers to host an underground nuclear waste dump in Llanrhidian Higher. 2. Swansea Council HMRC Scam. Noted. 3. Harris Arnold Solicitors Heads of Terms Graig Y Coed Nature Resolved that the Heads of Terms be approved. Reserve. 4. Swansea Council RDP Roadshow Chair to attend th March GS Enforcement Update. Noted. 6. Harris Arnold Solicitors Lease of Noted. Foreshore & Playground Confirmation. 7. Gower AONB Partnership Steering Group Agenda 25 th March Councillor P Tucker to attend.

8 8. Gower Society Confirmation of 1,000 grant towards tree removal at Mount Hermon Cemetery. Noted. Clerk to respond and complete the necessary forms. Resolved that: - 1) All correspondence be noted; 2) The actions outlined in the list of correspondence be completed. d) General Matters The Council discussed the following: - Foreshore Car Park The refuse bins remained a continual problem and different options for the future were being discussed. The Chair would update the Council at the next scheduled meeting. Programme Advert Llanmorlais Carnival Councillor M Roberts asked if the Council wanted to advertise in the programme as per previous years. Resolved that the advert be submitted by the Clerk. Crofty Playground Small Swings Councillor M Roberts requested an update. The Clerk stated that the Council Contractor was in the process of lengthening the chains. Llanmorlais Hall Parking Councillor M Roberts requested a progress update. The Clerk stated that the Council Contractor would complete the work to paint the lines when he had a period of dry weather. e) Work Programme The Clerk presented the up to date Work Programme Resolved that the Work Programme be noted. f) Action Tracker The Clerk presented the Action Tracker report. Resolved that the contents of the Action Tracker be noted Sub Committee Reports a) Personnel Sub-Committee The Minutes of the Personnel Sub-Committee meeting held on 25 th July 2018 were reported for information. The Sub-Committee met on 4 th March b) Finance Sub-Committee The Minutes of the Finance Sub-Committee meeting held on 7 th January 2019 were reported for information. The Sub-Committee met on 14 th March 2019.

9 c) Memorial Gardens Working Group No report Council Property / Community Projects / Burial Grounds The Clerk presented a report regarding Community Council property, community projects and burial grounds. The Council discussed the following: - Graig Y Coed The Chair stated that the Pavilion building required upgrading / decorating and prices were being obtained. There was also a problem with the boiler which was being addresses. He and the Clerk would progress matters. Dan Y Graig Penclawdd AFC Ladies Section had requested sanitary facilities be provided at the Pavilion. The Clerk stated that he would contact the Club to confirm exactly what they were requesting. Memorial Gardens The Clerk stated that he had ordered 70 lamppost poppies off Mark Mathias, Royal British Legion for Remembrance Sunday He added that the Royal British Legion were looking for volunteers to collect in CK s Supermarket in October Swansea Council Issues a) General Matters Foreshore Car Park Councillor M Thomas informed the Council that he had written to Ashley Moule, Welsh Water to express his thanks for the work to repair the surface of the car park. He added that they used 40 tonnes of chippings for half of the car park and the Council should bear this in mind for the future now that the lease had been completed. Discussions took place in relation to the potential cost of regularly re-surfacing the car park and businesses contributing to the cost of floral displays throughout the area. Welsh Water Work at Crofty Councillor M Thomas explained that Welsh Water would be undertaking significant work to improve the sewerage system at Crofty. The work would be from April to August 2019 and would cause traffic disruption in the area.

10 Welsh Water had also had an open day for residents and Councillor M Roberts highlighted that grant money of approximately 1,000 would be available for local projects. She suggested utilising land at the bottom of Chapel Road, Crofty. Councillor M Thomas stated that he would clarify if the land belonged to Swansea Council. Councillor A Lewis-Pudduck praised the effort of Rebecca Evans A.M., Councillor M Thomas and former Councillor M Harry in ensuring the work would be completed which would eradicate the serious problems encountered at Osborne Place. b) Planning Applications The Community Council discussed but made no comment on the following Planning Application: /0273/FUL - Demolition of existing rear extensions, construction of two storey rear extensions, fenestration alterations, first floor rear Juliette balconies to both numbers 1 & 2 London House and re-location of entrance door to side elevation of No. 2 London House at London House, Beach Road, Penclawdd, Swansea. c) Footpaths, Cycle Paths and Bridleways None Reports of Delegates on Outside Bodies None. The meeting ended at 8.41 p.m. Chair

11 Item No. 6 Llanrhidian Higher Community Council Annual Plan Welcome to the Community Council s Annual Report for The report gives information about the Community Council, the activities it carries out and its priorities for the forthcoming year. A complete list of all Community Councillors is included on the next page of the report, where you will also find details of how to contact them. Jeremy Parkhouse Clerk to the Community Council May 2019

12 Councillors Penclawdd Ward Roy Collins (Labour Party) Old Colliery House, Old Colliery Road, Penclawdd, Swansea, SA4 3FX Nigel Doyle (Labour Party) , Ael Y Bryn, Penclawdd, Swansea, SA4 3LF Sue Phillips (Labour Party) Park View, Park Road, Penclawdd, SA4 3LE Terry Snell (Labour Party) , Nurses Corner, Penclawdd, Swansea, SA4 3XG Richard Sweet (Labour Party) richard.sweet@hotmail.co.uk 4, Waun Y Felin, Penclawdd, Swansea, SA4 3RD Paul Tucker (Independent) The Beech, Beach Road, Penclawdd, Swansea, SA4 3YN Llanmorlais Ward Leanne Davies (Independent) leannedavies777@gmail.com Penyfro, Penuel, Llanmorlais, Swansea, SA4 3UQ Ann Lewis-Pudduck (Labour Party) Melissa Roberts (Labour Party) Mark Thomas (Labour Party) , Hazel Tree Copse, Crofty, Swansea, SA4 3SH , Riverside, Llanmorlais, Swansea, SA4 3SU Bramley Cottage, Banc Bach, Penclawdd, Swansea, SA4 3FJ Clerk to the Community Council Jeremy Parkhouse llanrhidianhighercc@gmail.com Homeleigh, Llanmorlais, Swansea, SA4 3RY

13 The Community Council consists of 10 Councillors, none of whom receive remuneration. Councillors are appointed through election or co-option and the current term is from Councillors were elected at the Local Government elections in May The Council employs one part-time employee who is the Clerk: Mr Jeremy Parkhouse, Clerk and Responsible Finance Officer The Council meets 10 times per year, normally on the third Thursday of each month and holds its Annual Meeting during May. The dates of the Council meetings are attached on the next page. The Council also has Finance & Property and Personnel Sub-Committees. All meetings are advertised on the Council's website and on the noticeboard situated by the Health Centre, Penclawdd. The public are welcome to attend meetings and there is an item on every agenda where the public have up to 10 minutes to ask questions relating to any agenda items.

14 DATES OF COUNCIL MEETINGS 2019/2020 Meetings Commence at 7 p.m. on the following dates: - 16 th May 2019 (Annual Meeting immediately followed by Ordinary Meeting) - Penclawdd Community Centre 20 th June Penclawdd Community Centre 18 th July Penclawdd Community Centre August Council in Recess 19 th September Penclawdd Community Centre 17 th October Penclawdd Community Centre 21 st November Penclawdd Community Centre December Council in Recess 16 th January Penclawdd Community Centre 20 th February Penclawdd Community Centre 19 th March Penclawdd Community Centre 16 th April Penclawdd Community Centre 21 st May Penclawdd Community Centre (Annual General Meeting)

15 Council Activities The Council currently manages the following sites and employs a ground maintenance contractor to manage its property: - Recreation Ground, Penclawdd including the Rugby Pavilion, Bowls / Weights Pavilion, Bowls Green and Tennis Courts; Dan Y Graig Football Pavilion and Playing Field; Recreation Ground, Llanmorlais including Pavilion, MUGA, Tennis Courts, Skateboard Park and Playing Field; Graig Y Coed Pavilion and Playing Fields (1 Football and 1 Rugby); Crofty Playground; Penclawdd Playground; Foreshore Car Park, Penclawdd Memorial Gardens; Mount Hermon Chapel, Cemetery and Car Park, Penclawdd; Parc Hendy Cemetery, Penclawdd. Note: - The Council is currently in negotiation with the City and County of Swansea over the asset transfer of Graig Y Coed Nature Reserve.

16 Council Priorities The Council has highlighted the following as its priorities for 2019/20: - 1) To transfer burial records onto software. 2) To finalise the asset transfer of Graig Y Coed Nature Reserve from Swansea Council and to progress the ground maintenance and management as a community project. 3) To continue to work with the Swansea Council / third sector organisations / private businesses to improve the appearance of the area by working with the Penclawdd Ward Member and various departments of the Unitary Authority. 4) To discuss investing and improving playgrounds in Penclawdd and Llanmorlais Wards. 5) To work in partnership with sporting bodies regarding maintenance and use of facilities. 6) To complete improvement works at Mount Hermon & Parc Hendy Cemeteries. 7) To continue with the defibrillator scheme.

17 Item No. 8 LLANRHIDIAN HIGHER COMMUNITY COUNCIL 18 th April 2019 REPORTS OF THE CLERK a) Accounts for Payment / Financial Report Attached at Appendix A. b) Budget Monitoring and Budget Attached at Appendix B. c) Correspondence Attached at Appendix C. d) General Matters Attached at Appendix D. e) Work Programme Attached at Appendix E. f) Council Action Log Attached at Appendix F. Jeremy Parkhouse Clerk to the Community Council 8 th April 2019

18 Appendix A ACCOUNTS FOR PAYMENT 18th April 2019 Clerks Salary Clerks Expenses Spencer ECA ( 3, Net) ( VAT) - Invoice Monthly 3, Fee March 2019 Spencer ECA ( 112 Net) ( VAT) - Invoice x self closing gate springs supplied & installed at Penclawdd RFC & Playground K Clayfield Groundworks - Removal & relocation of bench at Foreshore Car Park K Clayfield Groundworks - PaintING end piece of sea wall at Penclawdd Foreshore with high visibility paint K Clayfield Groundworks - Replaced 2 x kerb stones at the Penclawdd Foreshore Car park Swansea Council Pension Fund HMRC - PAYE Total Payments 5, Invoices Paid since 21st March 2019 NST Insurer Trust (Insurance Policy Installment) - March Dwr Cymru - Monthly Payment of Bill at Rugby Pavilion - March BSS (Reimbursement of Cllr T Snell) - Galvanised posts for hanging baskets Bank Service Charges - April Total Total Outgoings 6, Income since 21st March 2019 Dwr Cymru - Refund Bank Interest - March Total Income TRANSFERS: None RECONCILIATION: Current Account Balance 8th April , Less Approved Payments (April 2019) 5, Total BANK ACCOUNTS Current Account Balance 8th April , Reserve Account Balance - 8th April , TOTAL 74,744.59

19 Financial Budget Comparison Comparison between 01/04/18 and 31/03/19 inclusive. Excludes transactions with an invoice date prior to 01/04/ /2019 Revised Actual Net Balance 2019/2020 INCOME Administration 100 Precept 94, , , , Refund of bank charges Bank Interest Bank Interest Grants received Miscellaneous Income , , , Miscellaneous Income - Current , , , , Account Total Administration 94, , , , , Outside Services 300 Cemetery Income 8, , , , , Wayleaves Recreation Grounds , , , Total Outside Services 9, , , , , Total Income 103, , , , , /04/19 06:31 PM Vs: 8.18 Llanrhidian Higher Community Council Page 1 of 3

20 Financial Budget Comparison Comparison between 01/04/18 and 31/03/19 inclusive. Excludes transactions with an invoice date prior to 01/04/ /2019 Revised Actual Net Balance 2019/2020 EXPENDITURE Administration 1001 Salaries 20, , , , , Clerks Expenses Subscriptions Office Costs 2, , , , , Web Site Advertising Insurance 6, , , , , Bank Charges Audit Fees Accountancy Services Legal Costs 2, , , , , Loan Repayments 2, , , Training ICO Fee Total Administration 37, , , , , Outside Services 3000 Cemeteries , , , , Grounds Maintenance 58, , , , , Playgrounds , , , Recreation Grounds 1, , , , Other Outside services 4, , , , , Defibrillators , Total Outside Services 64, , , , , Civic 07/04/19 06:31 PM Vs: 8.18 Llanrhidian Higher Community Council Page 2 of 3

21 Financial Budget Comparison Comparison between 01/04/18 and 31/03/19 inclusive. Excludes transactions with an invoice date prior to 01/04/ /2019 Revised Actual Net Balance 2019/ Councillor Expenses 3, Councillor Training Meeting Costs Election Costs Total Civic 4, , Grants 4046 Donations Section 137 Payments 2, , , , Projects , Total Grants 2, , , , Total Expenditure 108, , , , , Total Income 103, , , , , Total Expenditure 108, , , , , Total Net Balance - 5, , , , /04/19 06:31 PM Vs: 8.18 Llanrhidian Higher Community Council Page 3 of 3

22 Appendix C Correspondence 18 th April Harris Arnold Solicitors Notice of Change of Ownership. 2. Coroners, Burial, Cremations and Inquiries Policy Team Confirmation of Acceptance of Exhumation of Human Remains at Mount Hermon Cemetery. 3. Family Housing Association - Penclawdd Development Notice of community event on Wednesday 24 th April 11am-1pm Penclawdd Community Centre. 4. Institute of Welsh Affairs - Your council s contribution to the Understanding Welsh Places website. Jeremy Parkhouse 8 th April 2019

23 Appendix D General Matters Swansea Rural Community Voice The Community Council received a presentation at its last meeting and agreed to discuss the matter further. For Discussion Jeremy Parkhouse Clerk to the Community Council 8 th April 2019

24 Appendix E Report of the Clerk Llanrhidian Higher Community Council 18 th April 2019 Llanrhidian Higher Community Council Workplan 2018/2019 Purpose: Report Author: This report details the Community Council Work Plan to May Jeremy Parkhouse For Information 1. Introduction 1.1 The Community Council Workplan to May 2019 is attached at Appendix 1 for information. 1.2 The dates included for the meetings in 2018/19 are subject to approval at the Annual Council meeting. Appendix 1 Community Council Workplan 2018/19

25 Appendix 1 Draft Community Council Workplan 2018/19 Date of Meeting Reports 18 th April 2019 Reports of the Clerk Accounts for Payment / Financial Report Budget Monitoring 2018/19 Correspondence General Matters Sub-Committee Reports Council Property / Community Projects / Burial Grounds City and County of Swansea Issues Reports of Delegate s on Outside Bodies Draft Annual Plan Council Action Log Draft Work Programme 2019/2020

26 Appendix F Report of the Clerk Llanrhidian Higher Community Council 18 th April 2019 Community Council Action Tracker Purpose: Report Author: This report details the actions recorded by the Community Council and response to the actions. Jeremy Parkhouse For Information 1. Introduction 1.1 During the course of Community Council meetings various actions may be decided which are recorded on the minutes of the meetings. 1.2 In the past, the Council has had no transparency over the outcomes of the actions minuted. As a result, the Action Tracker process has been formulated. 1.3 An Action Tracker has been created which records the decisions taken by the Community Council and provides an outcome for each action. 1.4 The Action Tracker for the remainder of 2017/18 Municipal year is attached at Appendix The Action Tracker will be regularly updated and any completed actions will be marked closed. 1.6 The Action Tracker will be reported to each Community Council meeting for information. Appendix 1 Action Tracker 2017/18 (Since March 2018)

27 Appendix F Community Council Action Tracker 2017/18 (Since March 2018) Action Outcome / Action Appendix 1 19/04/18 Minute No. 143 Council Property / Community Projects / Burial Grounds Crofty Playground NRW Meeting. Clerk has forwarded a letter of thanks to Anne Thomas, NRW for attending the meeting in Crofty. Council to agree its options for the site. Dog Faeces at Recreation Ground. Clerk to proceed with ordering signs. 21/06/18 Minute No.35 Report of the Clerk a) Accounts for Payment - Quotations Penclawdd Forge Quotation for new gate to old cemetery approved. 20/09/18 Minute No.63 Swansea Council Issues Parking on verges in West End Clerk to highlight to Councillor M Thomas. CLOSED Bus Shelter, Llanmorlais Cross Chair stated that he would look at the seating options available. 15/11/18 Minute No.85 Reports of the Clerk Action Tracker Report Llanmorlais Hall Car Park Vice-Chair, in conjunction with the Clerk, to obtain a quotation for parking lines to be painted on Llanmorlais Hall Car Park. CLOSED Memorial Gardens Clerk to order sufficient poppies for the Memorial Gardens in 2019 and to obtain permission from Swansea Council regarding placing poppies on lampposts. 17/01/19 Minute No.104 Report of the Clerk b) Correspondence 17 th January 2019 Swansea Council Hanging Baskets Resolved to purchase baskets as per previous years, the cost of additional planters at Crofty and the Foreshore Car Park be investigated and the cost of using smaller chippings be investigated. CLOSED Penclawdd RFC Request regarding possible locations of a new clubhouse. Harris Arnold Solicitors Draft Lease for Foreshore Car Park. Wicksteed Playground Report. Resolved that the Clerk contacts Swansea Council / Miners Welfare to establish their position. Resolved that the draft lease be approved and the protruding kerbs at the edge of the tarred area be lowered. Resolved that medium / high risk jobs be completed, and the remainder be discussed by the new Property Sub- Committee in the new Municipal Year.

28 Appendix F Action Outcome / Action 17/01/19 Minute No Council Property / Community Projects / Burial Grounds Memorial Gardens Resolved that Councillors T Snell, P Memorial stone required cleaning; Tucker and the Clerk progress the The fence in front of Cae Folland was matters discussed. damaged; Some of the borders required weeding; The noticeboard attached to the Health Centre required replacing / refurbishment; A price for tree lights being erected prior to Christmas was required. 21/02/19 Minute No.120 Council Property / Community Projects / Burial Grounds Parc Hendy Cemetery / Mount Hermon Cemetery Resolved that the gravestones be headstone only in the new section of Parc Hendy and next row at Mount Hermon Cemeteries. Llanmorlais Recreation Ground Resolved that the Chair, in conjunction with the Clerk, investigates additional drainage options. 21/03/19 Minute No.129 Presentation - Swansea Rural Community Voice Presentation by Susan Rodaway Swansea Rural Community Voice 21/03/19 Minute No.130 Report of the Clerk - c) Correspondence Jill Evans MEP No Underground Nuclear Waste in Wales. Resolved that the topic be discussed further at the next scheduled meeting. Resolved that the Community Council does not volunteers to host an underground nuclear waste dump in Llanrhidian Higher. Harris Arnold Solicitors Heads of Terms Resolved that the Heads of Terms be Graig Y Coed Nature Reserve. approved. Gower Society Confirmation of 1,000 Noted. Clerk to respond and complete grant towards tree removal at Mount the necessary forms. Hermon Cemetery. 21/03/19 Minute No.130 Report of the Clerk - d) General Matters Foreshore Car Park. Foreshore Car Park The refuse bins remained a continual problem and different options for the future were being discussed. The Chair would update the Council at the next scheduled meeting. Programme Advert Llanmorlais Carnival - Councillor M Roberts asked if the Council wanted to advertise in the programme as per previous years. Crofty Playground Small Swings Cllr M Roberts requested an update. Resolved that the advert be submitted by the Clerk. Clerk stated that the Contractor was in the process of lengthening the chains.

29 Appendix F Action Outcome / Action Llanmorlais Hall Parking Councillor M The Clerk stated that the Council Roberts requested a progress update. Contractor would complete the work to paint the lines when he had a period of dry weather. 21/03/19 Minute No.133 Swansea Council Issues a) General Matters Welsh Water Work at Crofty - Welsh Water had also had an open day for residents and Councillor M Roberts highlighted that grant money of approximately 1,000 would be available for local projects. She suggested utilising land at the bottom of Chapel Road, Crofty. Councillor M Thomas stated that he would clarify if the land belonged to Swansea Council.

30 Item No. 10 Llanrhidian Higher Community Council 18 th April 2019 COUNCIL PROPERTY / COMMUNITY PROJECTS / BURIAL GROUNDS 1. Dan Y Graig Playing Fields No report. 2. Parc Hendy Cemetery The wall at the top entrance has been repaired and work to improve the gate area at the top entrance is continuing. 3. Lease Scout Hut The lease arrangements were finalised last October, and the matter is closed. 4. The Dock / Penclawdd Playground The lease has been completed. Some small but very necessary jobs in the car park have been completed. The Chair / Clerk are also progressing adding additional posts along the seawall to hold hanging baskets. Councillors R Sweet and L Davies have completed risk inspections. 5. Memorial Gardens The Clerk will make enquiries regarding potential costs to place lights in the trees for Christmas 2019 and for lamppost poppies prior to Remembrance Sunday. The Chair is progressing updating the noticeboard fixed onto the Health Centre. Councillor S Phillips has completed a risk inspection. 6. Recreation Ground / Bowls Green A contractor has been employed to repair the roof of the Rugby Pavilion. The Bowls season will commence in April Crofty Playground The new climbing net play equipment was installed last month. Following an observation by a Wicksteed representative, the Council Contractor has been requested to extend the chains on the small swings. Councillor M Roberts has completed a risk inspection. 8. Llanmorlais Changing Rooms / MUGA / Recreation Ground The Chair is awaiting a quotation regarding work to isolate the control switch inside the Changing Rooms. The work to prevent flooding to the storeroom has been completed. However, it has also diverted water towards the Hall kitchen entrance, which will have to be addressed. The Chair and Clerk will progress installing additional drainage.

31 The Council Contractor has scheduled into his work programme line-painting parking spaces for Hall users. Councillor M Roberts has completed a risk inspection. Penclawdd AFC Junior Section have opted to pay per game instead of paying an annual fee. The electricity bill for the MUGA lights has been paid.. 9. Hermon Cemetery The Gower Society have awarded the Council a grant of 5,000 in respect of completing internal works to the inside of the Chapel and rebuilding the boundary wall. The Gower Society also awarded the Council a grant of 1,000 in respect of felling and removing the Cypress trees near the boundary wall. The trees were felled and removed last month. 10. Graig Y Coed The Clerk has also agreed with Active HSE that the Pavilion be included in the quarterly / annual checks undertaken of Council buildings. Contractors will also be employed to check the building / heating system. Councillor L Davies has completed a risk inspection. A problem with the showers has been highlighted and a local plumber / electrician employed to repair the fault. The Council Contractor has been checking pitches on both Saturday and Sunday mornings during periods of bad weather. 11. Defibrillators The Clerk has been tasked with making a further application to Awards for All for additional defibrillators, along with their locations. The Clerk is in discussions with Cariad / Gower First Responders regarding the preferred locations. The Awards for All grant level available have increased to 10,000. Progress regarding the grant application was delayed owing to other areas taking priority. 12. Risk Inspections Risk inspection forms have been circulated and Councillors have commenced inspections. 13. Graig Y Coed Nature Reserve The heads of terms have been agreed and Harris Arnold Solicitors are progressing matters. The Chair is actively seeking grant funding for the project. 14. Property Maintenance Programme The Property Maintenance Programme is provided at Appendix A. The responsibility for the Programme will pass to the Property Sub-Committee after the Annual Meeting in May 2019.

32 15. Station Square Sign / Lectern s Councillor N Doyle has completed a risk inspection. Jeremy Parkhouse 8 th April 2019

33 Draft Property Maintenance Programme Appendix B Date Checked By Whom Arrangement Planned Check / Maintenance Llanmorlais Pavilion Roof Apr-19 Fascias / Guttering Apr-19 Doors / Windows Apr-19 Boiler / Heating Apr-19 Showers / Toilets Annually Active HSE Contract Fire Check Annually CCTV Wales Contract H & S Checks Quarterly Active HSE Contract Building Structure Car Park MUGA Lights Jun-18 Lighthouse Electrics Requested MUGA Fencing Monthly J Davis GMC Monthly MUGA Surface Monthly J Davis GMC Monthly Tennis Courts Surface Monthly J Davis GMC Monthly Tennis Courts Nets / Fence Monthly J Davis GMC Monthly Boundary Monthly J Davis GMC Monthly Pavilion Painting Pavilion Flooring Graig Y Coed Pavilion Roof Fascias / Guttering Doors / Windows Boiler / Heating Showers / Toilets Annually Active HSE Contract Pavilion Painting Flooring Fire Check Annually CCTV Wales Contract Mar-19 H & S Checks Quarterly Active HSE Contract Building Structure Car Park Monthly J Davies Contract Monthly Fencing Monthly J Davis GMC Monthly Trees Crofty Playground Boundary Weekly J Davis GMC Weekly Equipment Weekly J Davis GMC Weekly Picnic Bench Weekly J Davis GMC Weekly Equipment / H & S Check Annually Wicksteed Requested Jan-19

34 Penclawdd Playground Boundary Weekly J Davis GMC Weekly Equipment Weekly J Davis GMC Weekly Picnic Bench Weekly J Davis GMC Weekly Equipment / H & S Check Annually Wicksteed Requested Jan-19 Foreshore Car Park Car Park Surface Monthly J Davis GMC Benches Recreation Ground Entrance Gates Monthly J Davis GMC Rugby Pavilion Roof Annually A Evans Requested Nov-18 Fascias / Guttering Doors / Windows Boiler / Heating Showers / Toilets Annually Active HSE Contract Painting Rugby Pavilion Rugby Pavilion Flooring Fire Check Annually CCTV Wales Contract Jan-19 H & S Checks Quarterly Active HSE Contract Rugby Pavilion Structure Boundary Monthly J Davis GMC Monthly Trees Bowls Pavilion Roof Annually A Evans Requested Fascias / Guttering Doors / Windows Boiler / Heating Bowls Showers / Toilets Annually Active HSE Contract Bowls Pavilion Painting Bowls Pavilion Flooring Fire Check Annually CCTV Wales Contract Jan-19 H & S Checks Quarterly Active HSE Contract Bowls Pavilion Structure Memorial Gardens Boundary Monthly J Davis GMC Monthly Memorial Stone Picnic Bench Monthly J Davis GMC Monthly Trees Monthly J Davis GMC Monthly Benches Oct-18 J Davis GMC Monthly Noticeboards Monthly Clerk Employee Monthly

35 Dan Y Graig Pavilion Roof Fascias / Guttering Doors / Windows Boiler / Heating Showers / Toilets Annually Active HSE Contract Pavilion Painting Weekly Penclawdd AFC Club to Manage Annually Flooring Fire Check Annually CCTV Wales Contract Jan-19 H & S Checks Quarterly Active HSE Contract Building Structure Fencing Monthly J Davis GMC Monthly Parc Hendy Cemetery Bottom Gate Monthly J Davis GMC Monthly Boundary Hedge / Fence Monthly J Davis GMC Monthly Boundary Wall (Top Entrance) Monthly J Davis GMC Monthly Top Gates Monthly J Davis GMC Monthly Footpath / Support Rail Monthly J Davis GMC Monthly Mount Hermon Chapel, Cemetery & Car Park Car Park Boundary Monthly J Davis GMC Monthly Car Park Entrance Height Bar Monthly Car Park Surface Monthly J Davis GMC Monthly Chapel Boundary Wall Mar-19 Chapel Building Apr-18 Contractor Requested Annually Cemetery Boundary Monthly J Davis GMC Monthly Trees Monthly J Davis GMC Monthly Old Station Platform Penclawdd Sign Quarterly Cllr N Doyle Risk Inspection Jan-19 Information Panels x 4 Quarterly Cllr N Doyle Risk Inspection Jan-19 Benches List as per Asset List Quarterly