IN PUBLIC C14/10/01/01 TO CHOOSE A PERSON TO PRESIDE IF THE CHAIRMAN AND VICE-CHAIRMAN BE ABSENT

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1 Minutes of the ordinary meeting of the ONCHAN DISTRICT COMMISSIONERS held in the Boardroom, Willow House, Main Road, Onchan, on Monday 13 th October 2014 at 7.00 p.m. Present: Mr D. Crellin (Chairman) Mr R. Callister Mrs J. Kelly Mr J.F.J. Quaye (Vice-Chairman) Mr R. Turton (Lead Member for Finance and General Purpose) Miss K. Williams (Lead Member for Properties and Amenities) Apologies: Mr D.A. Scambler (Lead Member for Environmental and Technical Services) In Attendance: Mr P.M. Hulme Mr T.R. Craig Mr B.T. Price Mr T.M.G. Reed Ms A.S. Dentith (Chief Executive) (Deputy Clerk) (District Surveyor) (Finance Manager) (Personal Assistant) C14/10/01/01 TO CHOOSE A PERSON TO PRESIDE IF THE CHAIRMAN AND VICE-CHAIRMAN BE ABSENT Not necessary. C14/10/01/02 BUSINESS REQUIRED TO BE DEALT WITH BY STATUTE BEFORE ANY OTHER BUSINESS 1. Kenyon s Café (44 Main Road) It was RESOLVED that under Standing Order 15 (xiv), taking any business from the private business for consideration in public, that correspondence received from the Chairman of Kenyon s Café be considered in the public domain, apart from the section towards the end of the letter which refers to negotiations about the lease and sale of the building which will be considered under private business. For: Against: Messrs Quaye, Callister, Miss Williams and Mrs Kelly Messrs Crellin and Turton C14/10/01/03 MINUTES 1. Ordinary meeting held on Monday 29 th September 2014 The minutes of the ordinary meeting held on Monday 29 th September 2014, copies of which having previously been circulated, were considered. It was proposed by Mrs Kelly, seconded by Mr Turton, and unanimously RESOLVED that the minutes be signed as a correct record of proceedings and were signed by the Chairman. C14/10/01/04 BUSINESS ARISING NOT REFERRED TO IN THE MINUTES OF ANY SPECIAL COMMITTEES Page 1 of 8

2 C14/10/01/05 BUSINESS EXPRESSLY REQUIRED BY STATUTE TO BE DONE C14/10/01/06 BUSINESS ADJOURNED FROM A PREVIOUS MEETING C14/10/01/07 PLANNING DECISIONS/COMMUNICATIONS FROM THE DEPARTMENT OF INFRASTRUCTURE PLANNING COMMITTEE 1. Plans to the Board (a) The following plans were considered by the Board. It was proposed by Mr Callister, seconded by Mrs Kelly, and it was unanimously RESOLVED that the District Surveyor s recommendations in respect of the following planning applications be recommended for approval en bloc:- RESOLVED that the following planning applications be recommended for approval:- Planning Application Address Description PA 14/ Ridgeway Road Amended plans to previous submission merging the size of the rear extension and altering window to a patio door. PA 14/ Strathallan park Replacement of existing conservatory with a sun room with a slightly larger footprint. PA 14/ Howe Road Single storey extension to the rear to create additional living accommodation and conversion of part of the roof space to increase the bedroom size. PA 14/ Majestic Drive Enlargement of existing patio area to the rear of the property. PA 14/ Sandringham Drive Proposed first floor extension over existing kitchen to create a bathroom, and conversion of the roof space with a rear dormer to form an additional bedroom with ensuite. PA 14/ Harbour Road Replacement conservatory roof with lightweight tiles. Page 2 of 8

3 (b) PA 14/01133 La Serene, Little Mill Road The District Surveyor advised:- That the planning application was for a first storey extension over existing bungalow creating a two storey dwelling. The dwelling site is on a large plot The property does not overlook any other property. It was proposed by Mrs Kelly, seconded by Mr Callister, and it was unanimously RESOLVED that the PA 14/01133, La Serene, Little Mill Road, be recommended for approval. 2. Planning Communications (a) PA 14/00825/B 33 King Edward Park, alterations and extensions. The District Surveyor advised Members that the Commissioners had recommended refusal to the planning application. However, the Planning Committee have granted approval. C14/10/01/08 REPORT FROM THE CLERK OR OTHER OFFICER 1. IOM Bank The Chief Executive advised of the meeting held the previous week which had notified the Commissioners that the Onchan Branch of the IOM Bank was closing. The Board were informed that the intention was to supply mobile banking. The Chairman stated that the Board registered their disappointment that the Onchan Branch would be closing and it would be missed. Unfortunately, this closure was a business decision but it did not take in to account the community factor. The Chief Executive was requested to write to the Bank and ask for them to keep the Authority updated with their plans, particularly with regard to the position of the mobile bank. 2. C14/09/02/08(4) IOM Woodland Trust Memorial Garden The Chief Executive advised that arrangements are moving forward in the creation of an agreement for the IOM Woodland Trust to take over Centenary Park and create a Memorial Garden. A planning application will be required for the re-forestation. Discussion ensued with regard to the request to send the Parks Foreman across with the IOM Woodland Trust to collect 1,000 saplings from the U.K., which would be sponsored by the IOM Steam Packet for the cost of the vehicle and two passengers. In answer to question, the Chief Executive confirmed that the saplings were free of charge, the cost would be for the Parks Foreman s time, fuel and overnight stay. The saplings were coming from the Woodland Trust in the U.K.. The Chief Executive to speak with the contact at the IOM Woodlands Trust to clarify what can be arranged, and to progress the drawing up of the agreement. The Chairman requested that the matter be placed for consideration at the next meeting. Page 3 of 8

4 3. P.R. and Communications through the Clerk The Chairman advised that this matter had been placed on the public agenda by mistake and determined that this would be discussed In Committee. The Chairman advised that this matter had been placed on the public agenda by mistake and determined that this would be discussed In Committee. A Member requested that under Standing Order 15(xiv), the same procedure as earlier in the meeting, the business should be considered in the public domain. A vote was taken. For: Mr Callister Against: Messrs Crellin, Quaye, Turton, Mrs Kelly and Miss Williams. The business was discussed in private and the following minute was transferred to the public domain: After discussion, and in answer to question, the Chief Executive stated that any press release considered to be Authority business, has to be through the Chief Executive. However, this does not stop individual Commissioners from voicing their own opinion. Mr Callister left the meeting at 8.35 p.m. Members referred to the social media and how easily something could be taken out of context. 4. Open Debate Means Testing Members referred to the open debate on Means Testing which was taking place on 14 th November 2014, at 7.00 p.m. at the Parish Hall, Royal Avenue, Onchan. The Board could not express an opinion on Means Testing until further information was available from the Department of Health and Social Care. that The Chairman and the Board Members agreed if Members attended the meeting they did so as individuals and not as representatives of Onchan District Commissioners. C14/10/01/09 LETTERS, PETITIONS, MEMORIALS AND OTHER COMMUNICATIONS 1. Eisteddfod Committee Letter of invitation received dated 3 rd October 2014 from the Onchan Jubilee W.I. Eisteddfod Committee, to present the prize winners of the afternoon classes on 7 th November at 7.15 p.m.. The Chairman indicated his attendance. 2. Jurby Parish Commissioners Invitation received dated 20 th September 2014 from the Chairman and Commissioners of Jurby Parish Commissioners to their Divine Service to be held in Jurby Parish Church on Sunday 19 th October 2014 at a.m.. The Chairman indicated his attendance. Page 4 of 8

5 3. Kenyon s Café (44 Main Road) C14/10/01/10 QUESTIONS C14/10/01/11 MOTIONS Correspondence received from the Chairman of Kenyon s Café dated 7 th October The following views were expressed:- Expressed thanks that Kenyon s acknowledged the attendance of the Authority at the preview night. A Member stood by the stance that, in his opinion, the building was not fit for purpose and would like to find a new Kenyon s for the future. The Department of Education have been informed of the Authority s intention to sell the property. The Board are not against the youth of the district, alternative suggestions have been offered but were turned down. In answer to question, the Chief Executive advised that the Board had to have a project in mind to utilise the funds from the sale of the property. A discussion arose with regard to the content of the minute referred to. The Chairman clarified that the minutes record what was said and those minutes had been approved. The comment is not the view of the whole Board but of an individual. The Board have no reason to believe that Kenyon s Café is run in an unreasonable manner. The following matter was discussed in private and transferred to the public domain. Members discussed the points raised within the letter:- The Authority are not able to estimate the anticipated month and/or year in which they expect Main Road to be placed on to the market. The Authority are unable to provide details of the anticipated asking price. The Authority would be willing to provide an alternative facility such as the Onchan Youth and Community Centre. The Chief Executive to write an open letter to youth organisations and other service users to encourage them to come forward with improvements/suggestions for the improvement of the Youth and Community Centre. Further that the Chief Executive respond to the correspondence received from Kenyon s Café. To be placed on the agenda for the meeting of the Board to be held in January Page 5 of 8

6 C14/10/01/12 ENVIRONMENTAL AND TECHNICAL SERVICES MATTERS 1. Christmas Trees It was proposed by Mr Crellin, seconded by Mr Callister, and unanimously RESOLVED that Christmas Trees be provided throughout the District in the same location as the previous year at a cost not exceeding 1, Street Lighting Report The Street Lighting Report for May September 2014, having previously been circulated was considered and noted. The Chairman asked that appreciation be expressed to the contractor. 3. Phase 2 - Springfield Court Replacement Windows The Select Tender List Report of the District Surveyor dated 3 rd October 2014, having previously been circulated was considered. Members agreed that tender documentation be issued to those companies who had passed the supply competency and resource questionnaires. C14/10/01/13 PROPERTIES AND AMENITIES MATTERS 1. Property Purchase After discussion, it was proposed by Mr Quaye, seconded by Mrs Kelly, and unanimously RESOLVED to request the Government Valuer to provide a valuation on the property at 1 First Avenue, and once received to bring the matter back to the Board for further consideration. 2. HA 3606 Correspondence received dated 1 st October 2014, from the housing application, having previously been circulated was considered. In light of the evidence available, it was proposed by Miss Williams, seconded by Mr Quaye, and unanimously RESOLVED that due to misleading information from the housing applicant, that HA 3606 be removed from the housing waiting list with immediate effect. 3. Application to Run a Business 14/70 The Deputy Clerk advised Members that the property was currently under a Notice to Quit due to rent arrears, therefore no appeal should be discussed until those arrears have cleared and a new tenancy granted. Page 6 of 8

7 The Board continued with original decision not to grant permission to run a business from home. 4. Housing Allocation 12/12 The report of the Deputy Clerk dated 13 th considered. October 2014, having previously been circulated was It was proposed by Miss Williams, seconded by Mrs Kelly, and unanimously RESOLVED that a joint tenancy for 12/12 be offered to SHA 390 and HA Housing Allocation 13/30 The report of the Deputy Clerk dated 13 th considered. October 2014, having previously been circulated was It was proposed by Miss Williams, seconded by Mrs Kelly, and unanimously RESOLVED that the tenancy of be offered to HA Surgery Reports The reports for both Commissioners Surgery held on 7 th October, having previously been circulated were considered and noted. C14/10/01/14 FINANCE AND GENERAL PURPOSES MATTERS 1. Financial Statements 2014 It was proposed by Mr Turton, seconded by Mr Quaye, and unanimously RESOLVED that the Financial Statements for the year ended 31 st March 2014 be accepted and signed by the Chairman. The Finance Manager advised that the queries raised within the audit with regard to lease agreements and the housing points were being addressed. The Lead Member for Finance and General Purposes stated that the Auditors, Grant Thornton Ltd, were happy with the accounts, and thanks should be expressed to the Authority s staff. 2. Park Takings Report of the Finance Manager detailing the analysis of the income for Onchan Park, having previously been circulated, was considered and noted. Page 7 of 8

8 3. Staffing Matter See Staff Minute Book. C14/10/01/15 CHAIRMAN S ANNOUNCEMENTS 1. Attendances Lonan Parish Commissioners, Civic Service. C14/10/01/14 OTHER URGENT BUSINESS 1. 1 st Floor Elm Tree House It was proposed by Mr Crellin, seconded by Mr Quaye, and unanimously be RESOLVED that a 5 year lease be offered to the interested party on the terms and conditions as agreed with the Chief Executive. 2. Spring Planting War Memorial The Chairman asked that thanks be forwarded to the Parks Department for the preparation works to allow for the Onchan Brownies to plant spring bulbs. 3. Remembrance Sunday In answer to question, the Deputy Clerk advised that the road closure order was in place. 4. Summary List The Chairman advised that a brief outline of items of what the Authority s have been doing during the year is being compiled for issue. 5. Hawthorn Villa Refurbishment The District Surveyor gave an update with regard to the progress of works, and was asked to bring along pictures to the next meeting with regard to options for the existing entrance way. There being no further business, the meeting closed at p.m. Page 8 of 8

The Chairman extended the condolences of the Board to Commissioner Williams on the death of her Mother.

The Chairman extended the condolences of the Board to Commissioner Williams on the death of her Mother. Minutes of the ordinary meeting of the ONCHAN DISTRICT COMMISSIONERS held in the Boardroom, Hawthorn Villa, 79 Main Road, Onchan, on Monday 19 th March 2018 at 7.00 p.m. Present: Mr. A. Allen (Chairman)