Strata Sense ANNUAL GENERAL MEETING MINUTES - 28 JULY Newington Precinct 3 Newington

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1 Strata Sense ANNUAL GENERAL MEETING MINUTES - 28 JULY 2016 Newington Precinct 3 Newington

2 Minutes of Annual General Meeting Community Land Management Act 1989 (NSW) The Owners Deposited Plan No Newington Precinct 3 NEWINGTON NSW 2127 Date, Place and Time The meeting was held on Thursday, 28 July 2016 in the Newington Community Centre, Corner of the Avenue of Europe and the Avenue of Asia, Newington and commenced at 6:30pm. Attendees Present Aleksander Lajovic Lot 20 Bein Wang & Wei Huang Lot 22 Graham Nelson Lot 31 David & Lerle Craig Lot 61 Brian Tjin Lot 145 Ben Nilsson Lot 246 Jenny Kelly Lot 260 Present by Proxy: The Owners Strata Plan No (Lots 21, 108, 192, 193, 194) proxy to John Eggleston Jackie So and Carl Chu (Lot 146) proxy to the Chairperson Ann Collins (Lot 178) proxy to the Christian Kent The Owners Strata Plan No (Lot 199) proxy to Jonathan Pund The Owners Strata Plan No (Lot 200) proxy to Owen McFarlane The Owners Strata Plan No (Lot 201, 202 & 203) proxy to Christian Kent Guang and Jia Wang (Lot 226) proxy to the Chairperson In Attendance Janine Steel Johnathan Pund Christian Kent Owen McFarlane John Eggleston Natalie Fitzgerald Toby Stanford Chairperson Natalie Fitzgerald (By Invitation) Preceding the Annual General Meeting the Chairman of the executive committee spoke to his report and updated owners in relation to high-speed internet connection confirming it is now live. Updates on security and landscaping were also provided. Minutes Motion 1 Minutes It was RESOLVED that the minutes of the previous general meeting held on 20 January 2016 be accepted as a true and accurate record of the proceedings at that meeting. Motion 2 Insurances It was RESOLVED that the community association confirm the insurances taken out, including office bearers liability in the amount of $1,000,000 and fidelity guarantee in the amount of $100,000. Motion 3 Insurance Valuation The community association DEFERRED obtaining an insurance valuation until the next general meeting. 1

3 Strata Sense Motion 4 Financial Statements It was RESOLVED that: a. the audited financial statements for the period ending 31 March 2016 be reviewed and adopted. b. the supplementary statements from the period ending 20 June 2016 be reviewed and adopted. Motion 5 Budget and Levy Determination It was RESOLVED that: a. the proposed budget of estimated receipts and payments for the administrative fund and the sinking fund be adopted by the community association; b. contributions be determined in accordance with Schedule 4, Part (13) of the Community Land Management Act (1989) for the 12 month period from 1 April 2016 as follows: i. to the administrative fund $155, ($170, plus GST); and ii. to the sinking fund $33, ($36, plus GST) c. the contributions be paid in four (4) instalments as detailed in the following table: Due Date Administration Fund (Including GST) Sinking Fund (Including GST) Total (Including GST) 1 April 2016 $44, $7, $51, (already raised) 1 July 2016 $42, $9, $51, October 2016 $42, $9, $51, January 2017 $42, $9, $51, Total $170, $36, $206, d. the first levy for 2017/18 financial year be due and payable to the administration fund and sinking fund in accordance with the table below and that these amounts continue to fall due and payable on a quarterly basis until redetermined at the next general meeting of owners: Due Date Administration Sinking Fund Total Fund (Including (Including GST) (Including GST) GST) 1 April 2017 $42, $9, $51, Motion 6 Auditor It was RESOLVED that an auditor be appointed for the financial year ending 31 March Motion 7 Executive Committee In accordance with Community Land Management Act 1989 (NSW) the number of nominations received were four (4) and these were: Christian Kent Lot 201 Ben Nilsson Lot 246 John Eggleston Lot 21 Anne Collins Lot 178 Upon the chairperson declaring that nominations had closed the meeting RESOLVED the number of the executive committee members be determined at four (4) and those candidates nominated were duly elected. Motion 8 Debt Collection It was RESOLVED the community association resolves for the purposes of collecting or recovering levy contributions, interest and any expenses incurred to authorise the community managing agent and/or executive committee to do any one or more of the following: a. engage or appoint the services of a debt collection agency; b. commence, pursue, continue or defend any Court, Tribunal or any other proceedings against any lot owner, mortgagee in possession and/or former lot owner in relation to 2

4 Strata Sense all matters arising out of the recovery or levy contributions and the recovery of other debts, including penalties, interest, legal and other costs; c. enforce any judgment obtained in the collection of levy contributions including commencing and maintaining bankruptcy or winding up proceedings; d. file an appeal or defending an appeal against any judgment concerning the collection of levy contributions; and e. liaise, instruct and prepare all matters with the owners corporation s lawyers in relation to any levy recovery proceedings. Motion 9 Amendment to Community Management Statement It was UNANIMOUSLY RESOLVED pursuant to section 14 of the Community Land Management Act to amend the Community Management Statement ( CMS ) as follows: By-Law 1 Definitions and Interpretation By-law 1.2 the following definitions are amended as set out below: Lot by adding the word to the end of this clause, including Retail Lot ; Strata Lot by adding the words to the end of this clause, including a retail lot and a new definition is added as follows: Retail Lot means lots 79 to 86 (inclusive) and lots 139 to 148 (inclusive) and lots 189 and 190 in strata plan By-Law 3 Building Works and Alterations A new by-law 3.17 is added as follows: 3.17 Notwithstanding any other by-law in this by-law 3, the consent of the executive committee will not be unreasonably withheld to the erecting of any sign on a Retail Lot which complies with the Architectural Standards. By-Law 4 External Fixtures By-Law is amended as follows: By-Law 4.13(a) is amended by adding at the end of the by-law the words, but such approval will not be unreasonably withheld in respect of a Retail Lot where the sign complies with the architectural standards ; and By-Law 4.14 is deleted and replaced with the following: Subject to clause 4.13, an owner or occupier of a Strata Lot must not erect any sign on a Strata Lot or Subsidiary Body Property Closure Matters Arising Owners discussed matters related to the Community Association and these items are detailed on the minutes of the Executive Committee. A round of applause and thanks were given to the committee in appreciation of their efforts, especially in relation to internet installation. There being no further business, the chairperson declared the meeting closed at 7:14pm. 3

5 Minutes of Executive Committee Meeting Community Land Management Act 1989 (NSW) The Owners Deposited Plan No Newington Precinct 3 NEWINGTON NSW 2127 Date, Place and Time The meeting was held on Thursday, 28 July 2016 in the Newington Community Centre, Corner of the Avenue of Europe and the Avenue of Asia, Newington and commenced at immediately following the annual general meeting. Attendees Present John Eggleston Christian Kent Ben Nilsson In Attendance Natalie Fitzgerald Toby Stanford Chairperson Natalie Fitzgerald (By Invitation) Minutes Motion 1 Minutes It was RESOLVED that the minutes of the previous executive committee meeting held on 10 May 2016 be accepted as a true and accurate record of the proceedings at that meeting. Motion 2 Office Bearers It was RESOLVED that the following office bearers be elected for the ensuing year: Chairperson: Christian Kent Treasurer: Christian Kent Secretary: John Eggleston Motion 3 Community Property The following items of Community Property were discussed: Trees The community association discussed the street trees and in particular the large gum trees. The community manager and estate manager would continue to liaise with Council about the dangers that these falling tree branches pose to community members and property. A discussion would be had with Parramatta Council in regards to the introduction of suitable new replacement species of trees and a site inspection with both Parramatta Council and Haywards Landscaping would be organised. Internet The chairperson of the executive committee provided a detailed update in regards to current internet and infrastructure to all community members in attendance. Security The security of Newington Precinct 3 was discussed in relation to current security patrols and systems implemented and it was agreed that these items would be further reviewed as required. 4

6 Strata Sense Family Day Care Centre The strata managing agent and estate manager was asked to investigate if a family day care centre was being operated on Curley Street, Newington an to discuss signage and parking with the operator. Motion 4 Next Meeting It was RESOLVED that the next meeting of the executive committee will be held at 8:00am on Tuesday, 13 September 2016 at JAG Café, Newington. Closure There being no further business, the chairman declared the meeting closed at 7:49pm. 5

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