The meeting details are as follows:

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1 Strata Sense Pty Ltd Suite 207, 50 Holt Street Surry Hills NSW 2010 Phone: ABN: August 2017 Dear Owner(s), Precinct 3 Annual General Meeting (AGM) As the community managing agents for Precinct 3, Newington we extend a warm invitation for you to attend the Annual General Meeting. This is an important meeting of owners and we encourage you to attend. This is the forum to understand your community and obtain updates and information on projects. The meeting details are as follows: Tuesday 22 August 2017 at Room A, Newington Community Centre starting at 6.30pm Be In the Know The best way to understand and be aware of what is happening with your community scheme is to attend the Annual General Meeting. Not only will you be participating and voting in relation to important financial matters, you ll have opportunity to meet other owners as well as the community management team. This is an opportunity for you to exercise your right to vote and have your say about important issues that impact your investment. What decisions will be made? The motions appearing on the enclosed agenda include: Setting a budget and determining levy contributions. The proposed budget represents an annual increase of 5.32%. Confirming insurance arrangements. Electing an executive committee. How do I exercise my vote? By attending the meeting or appointing a proxy to vote on your behalf. To be entitled to vote you must ensure you have no outstanding levies due. This will mean you are considered financial at the meeting. We need to reach Quorum for the meeting to proceed At least one quarter of financial owners need to be represented at the meeting, either in person or by duly appointed proxy. If you cannot attend the meeting we urge you to please complete the enclosed proxy form. If quorum is not achieved, the meeting will be adjourned (incurring additional expenses). Once reconvened, any owners present will constitute a quorum. Proxy Appointments The appointment of a proxy is essentially giving another person the right to vote your behalf. It s important you understand how your vote will be exercised. We d suggest having a chat to your proxy holder before signing any forms. Proxy forms need to be completed correctly and signed by all owners of your lot to be valid. Please find enclosed the following: Statutory voting information Proxy form Executive committee nomination form Meeting package including agenda, insurance details, financial statements and audit report 1

2 Got Questions? Give us a call or drop us an prior to the meeting. We re here to help. We ll also be better placed to provide detailed answers with notice of your questions. We look forward to meeting you. Kind regards, Natalie Fitzgerald Community Manager Strata Sense Pty Limited Suite Holt Street, Surry Hills, NSW natalie.fitzgerald@stratasense.com.au Phone:

3 VOTING BY PROXY FOR ANNUAL GENERAL MEETING You can exercise your voting rights at the meeting in person or by proxy. If you are a corporation your voting rights may be exercised only by your company nominee in person, or by proxy appointed by the corporation. Should you be unable to attend the scheduled meeting, you are encouraged to cast your vote by completing the Proxy Form. This will help ensure that there is a quorum. Entitled to Vote You may vote and exercise your rights at the meeting: If you are not a subsidiary body (e.g. a community association) or a corporation, in person or by proxy; If you are a corporation (other than a subsidiary body), by your company nominee in person or by proxy; or If you are a subsidiary body, by proxy. You or your company nominee cannot vote at the Meeting on a motion for an ordinary or special resolution unless the following amounts have been paid before the Meeting: all contributions levied by the Community Association that are payable at the date of this notice; and any other money that is recoverable by the Community Association from you at the date of this Notice. Quorum 1. A motion submitted at a General Meeting of a Community Association must not be considered, and an election must not be held, unless there is a quorum present to consider and vote on the motion or on the election. 2. There is a quorum for considering and voting on such a motion or at such an election only if: (a) at least one quarter of the number of persons entitled to vote on the motion or at the election is present, either personally or by duly appointed proxy; or (b) at least one quarter of the aggregate unit entitlement of the Community Association is represented by the person who are present and entitled to vote on the motion or at the election, either personally or by duly appointed proxy. Completing the Proxy Form The following must be completed in order for the Proxy Form to be considered valid Date must be inserted and it should be the date that you are completing and signing the Form I/We must be the full name(s) as reflected on the title of your lot and thus the Community Roll. If jointly owned then both names must be recorded. Lot number must be inserted. This is not always your unit/suite number. If unsure contact Strata Sense. Appoint insert the individual s name and of where they are from. Period of meetings must be specified in a clear manner Authority must be granted using the proxy form. If you have specific voting instructions then detail on the form or if attaching to form refer to the attachment. If incomplete then the proxy cannot vote regarding managing agents. Signatures of both the owner(s). Return your Proxy Form to Strata Sense 24 hours prior to the commencement of the meeting. Post: Strata Sense Pty Limited Suite 108, 50 Holt Street, Surry Hills NSW 2010 info@stratasense.com.au 3

4 PROXY APPOINTMENT FORM Community Land Management Act 1989 (Cl. 6(1), 20(1) of Schedule 5 and Cl 9(1), 29(1) and 49(1) of Schedule 6) Date I/We The owners of Lot (if known) Appoint as my/our proxy for the purpose of meetings of the community association (including adjourned meetings) if you do not have anyone to appoint, you are welcome to nominate the Chairperson Period or number of meetings which appointment has effect (Note. The appointment cannot have effect for more than 12 months or 2 consecutive annual general meetings, whichever is the greater.) X X X in Deposited Plan No X I authorise my proxy to vote on my/our behalf on all matters (YES or NO). If answered No, please complete the next section. This form authorises the proxy to vote on my/our behalf on the following matters only: If a vote is taken on whether Strata Sense Pty Limited (the community managing agent) should be appointed or remain in office or whether another managing agent is to be appointed, I/we want the proxy to vote as follows: COMMUNITY MANAGING AGENT RE APPOINTMENT Strata Sense to be appointed as Community Managing Agent OR Strata Sense to be terminated. Signature of owner/s 1 This form does not authorise voting on a matter if the person appointing the proxy is present at the meeting and voted on the meeting 2 This form is ineffective unless it is given to the secretary of the Association at or before the first meeting in relation to which it is to operate and it contains the date on which it was made. 3 This form will be revoked by a later proxy appointment form delivered to the secretary of the community association in the manner described in the preceding paragraph. 4

5 FORM 3 COMMUNITY LAND MANAGEMENT ACT 1989 (Cl. 6(1), 20(1) and 34(1) of Schedule 5 and Cl 9(1), 29(1) and 49(1) of Schedule 6). PROXY FORM Date *Precinct / *Neighbourhood Association Deposited Plan No. or *The Owners Corporation - Strata Plan No. appoints: of as the *Association s / *Corporation s proxy for the purposes of meetings of the *Community / *Precinct Association (including adjournments of meetings). Period or number of meetings for which appointment of proxy has effect *months/*meetings * Delete whichever does not apply (Note: The appointment cannot have effect for more than 12 months or 2 consecutive annual general meetings, whichever is the greater) The proxy must vote on each item of business to be considered at the meeting as follows: *THE COMMON SEAL OF *PRECINCT / *NEIGHBOURHOOD ASSOCIATION DEPOSITED PLAN NO. WAS AFFIXED ON IN THE PRESENCE OF BEING THE PERSON(S) AUTHORISED BY SECTION 8 OF THE COMMUNITY LAND MANAGEMENT ACT TO ATTEST THE AFFIXING OF THE SEAL, OR *THE COMMON SEAL OF THE OWNERS - STRATA PLAN NO WAS AFFIXED ON IN THE PRESENCE OF BEING THE PERSON(S) AUTHORISED BY SECTION 238 OF THE STRATA SCHEMES MANAGEMENT ACT 1996 TO ATTEST THE AFFIXING OF THE SEAL. SIGNATURE OF PROXY:... * strike out whichever is inapplicable. Notes: 1. A subsidiary body may state the manner in which a proxy may vote on each item of business to be considered at the meeting. 2. This form is ineffective unless it is given to the secretary of the Association at or before the first meeting in relation to which it is to operate and it contains the date on which it was made. 3. This form will be revoked by a later proxy appointment form delivered to the secretary of the Association in the manner described in the preceding paragraph.

6 Strata Sense ANNUAL GENERAL MEETING 2 1 Newington Precinct 3 Newington

7 Notice of Annual General Meeting Community Land Management Act 1989 (NSW) The Owners Deposited Plan No Date of this notice: Precinct 3 Newington, NSW 2127 Date, Place and Time The meeting will be held on Tuesday 22 August 2017 in Room A, Newington Community Centre commencing at 6.30pm. Documents accompanying this notice 1. Minutes of the Previous Meetings 2. Insurance Details 3. Financial Statements 4. Proposed Budget Should you be unable to attend the scheduled meeting, you are encouraged to complete the Proxy Form and return to the office of Strata Sense prior to the commencement of the meeting so as to ensure that there is a quorum, which means the minimum amount of owners are present for the meeting to proceed. Agenda Motion 1 Minutes Refer appendix 1. That the minutes of the previous general meeting held on 28 July 2016 be accepted as a true and accurate record of the proceedings at that meeting. Explanatory Note Notice of a general meeting of a community association must include, or be accompanied by, a form of motion to confirm the minutes of the last general meeting of any kind. Motion 2 Insurances Please refer to appendix 2. That the community association decide whether the insurances placed on 19 February 2017, including office bearers liability in the amount of $1,000, and fidelity guarantee in the amount of $100,000.00, should be confirmed, varied or extended. Explanatory Note Notice of an annual general meeting of a community association must include the information relating to insurance, of which some covers are mandated. Motion 3 Insurance Valuation That, the community association authorise the community managing agent to obtain a valuation for insurances purposes and to effect insurances in accordance with such valuation. Explanatory Note To provide the last insurance valuation date to the community association to determine if another valuation is required. Motion 4 Financial Statements Refer to appendix 3 to sight the audit report and financial statements. a. That the audited financial statements for the period ending 31 March 2017 be reviewed and adopted. b. That the supplementary statements from the period ending 31 May 2017 be noted as received. Explanatory Note The association must prepare the prescribed financial statements and present them at each annual general meeting. The statements must accompany each notice of annual general meeting. 5

8 Motion 5 Budget & Levy Determination Refer to appendix 4. a. That the proposed budget of estimated receipts and payments for the administrative fund and the sinking fund be adopted by the community association; b. That contributions be determined in accordance with Schedule 4, Part (13) of the Community Land Management Act (1989) for the 12 month period from 1 April 2017 as follows: i. to the administrative fund $181, ($165, plus GST); and ii. to the sinking fund $36, ($33, plus GST) c. That the contributions be paid in four (4) instalments as detailed in the following table: Due Date Administration Fund (Including GST) Sinking Fund (Including GST) Total (Including GST) 1 April 2017 $42, $9, $51, (already invoiced) 30 July 2017 $46, $9, $55, October 2017 $46, $9, $55, January 2018 $46, $9, $55, Total $181, $36, $217, d. That the first levy for the 2018/19 financial year be due and payable to the administration fund and sinking fund in accordance with the table below and that these amounts continue to fall due and payable on a quarterly basis until redetermined at the next general meeting of owners: Due Date Administration Sinking Fund Total Fund (Including (Including GST) (Including GST) GST) 1 April 2018 $46,91.65 $9, $55, Explanatory Note The association must impose a levy on each member payable by the relevant members in shares proportional to the unit of entitlements of their respective lots. The proposed budget represents a quarter on quarter increase of 7% and an annual increase of 5.32% Motion 6 Auditor That an auditor be appointed for the financial year ending 31 March Explanatory Note Notice of an annual general meeting of a community association must include a form of motion to consider the appointment of an auditor. It is not compulsory to have an auditor appointed. Motion 7 Executive committee That in accordance with Section 29 and Schedule 6, Part 1 of the Community Land Management Act 1989: a. The nominations for the executive committee be taken. b. The number of executive committee members be determined c. The executive committee be elected Explanatory Note The chairperson will call for nominations and the meeting will then decide the number of members to be on the committee. If there are more nominations than positions, an election will be held. The executive committee must consist of a minimum of one (1) and no more than nine (9) members. To be elected on the executive committee a nominee must be a member of the association or a nominee of a corporation that is a member of the association. A joint proprietor may only be a candidate if they are nominated by a member of the association other than a joint owner of the lot or a joint owner of the lot who is not a candidate. 6

9 Motion 8 Amend By law 4.7 Alarm System This motion requires a special resolution That, in accordance with Cl14, S3 (c ), the community association specially resolves to amend by law 4.7 as recorded in the Community Management Statement as follows: Bylaw 4.7 be repealed; and A new by law 4.7 be made in the following terms: Alarm System a) An owner or occupier of a Lot, the Community Association or a Subsidiary Body may, with the consent of the executive committee, install and maintain a security monitoring device (Security Closed Circuit Television CCTV ) for the sole purpose of personal and personal property security, subject to the following conditions: (i) The system is installed by a licensed security technician: (ii) Any components visible outside the lot are to be limited in number, enclosed, and unobtrusive to the appearance of the lot: (iii) Cabling required to install and maintain the system is not to be visible (iv) Appropriate signing, as required by law, which is subject to the application and approval (v) Any cameras may only capture the street immediately overlooking the front of the subject lot. (vi) The system be removed on request if this by law, or any other reasonable condition of consent is breached. b) An owner or occupier of a Lot, the Community Association or a Subsidiary Body must not install or maintain an alarm which can be seen from outside the lot, Community Property oo Subsidiary Body Property. Explanatory Note By law 4.7 current prevents residents from installing security cameras. The executive committee believe it would be beneficial to all owners if they had the right to install a security camera, upon application, to assist in their home security measures. 7

10 Notice of Executive Committee Meeting Community Land Management Act 1989 (NSW) The Owners Deposited Plan No Date of this notice: Precinct 3 Newingtion, NSW 2017 Date, Place and Time The meeting will be held on Tuesday 22 August 2017, in the meeting room A, Newington Community Centre immediately following the Annual General Meeting. An owner or the nominee of a corporate owner can attend Executive Committee Meetings but cannot address the meeting unless the Committee agrees. Agenda Motion 1 Minutes That the minutes of the previous executive committee meeting held on 2 May 2017 be accepted as a true and accurate record of the proceedings at that meeting. Motion 2 Office bearers That the executive committee office bearers of chairperson, secretary and treasurer be elected. Motion 3 Community Property That the executive committee discusses the community property and resolves any action in relation to maintenance and upkeep as deemed appropriate. Motion 4 Next Meeting That the time, date and place for the next executive committee meeting be determined. 8

11 Appendix 1 Minutes o Previous Meetin s 10

12 Minutes of Annual General Meeting Community Land Management Act 1989 (NSW) The Owners Deposited Plan No Newington Precinct 3 NEWINGTON NSW 2127 Date, Place and Time The meeting was held on Thursday, 28 July 2016 in the Newington Community Centre, Corner of the Avenue of Europe and the Avenue of Asia, Newington and commenced at 6:30pm. Attendees Present Aleksander Lajovic Lot 20 Bein Wang & Wei Huang Lot 22 Graham Nelson Lot 31 David & Lerle Craig Lot 61 Brian Tjin Lot 145 Ben Nilsson Lot 246 Jenny Kelly Lot 260 Present by Proxy: The Owners Strata Plan No (Lots 21, 108, 192, 193, 194) proxy to John Eggleston Jackie So and Carl Chu (Lot 146) proxy to the Chairperson Ann Collins (Lot 178) proxy to the Christian Kent The Owners Strata Plan No (Lot 199) proxy to Jonathan Pund The Owners Strata Plan No (Lot 200) proxy to Owen McFarlane The Owners Strata Plan No (Lot 201, 202 & 203) proxy to Christian Kent Guang and Jia Wang (Lot 226) proxy to the Chairperson In Attendance Janine Steel Johnathan Pund Christian Kent Owen McFarlane John Eggleston Natalie Fitzgerald Toby Stanford Chairperson Natalie Fitzgerald (By Invitation Strata Sense Pty Limited Strata Sense Pty Limited Preceding the Annual General Meeting the Chairman of the executive committee spoke to his report and updated owners in relation to high-speed internet connection confirming it is now live. Updates on security and landscaping were also provided. Minutes Motion 1 Minutes It was RESOLVED that the minutes of the previous general meeting held on 20 January 2016 be accepted as a true and accurate record of the proceedings at that meeting. Motion 2 Insurances It was RESOLVED that the community association confirm the insurances taken out, including office bearers liability in the amount of $1,000,000 and fidelity guarantee in the amount of $100,000. Motion 3 Insurance Valuation The community association DEFERRED obtaining an insurance valuation until the next general meeting. 1

13 Strata Sense Motion 4 Financial Statements It was RESOLVED that: a. the audited financial statements for the period ending 31 March 2016 be reviewed and adopted. b. the supplementary statements from the period ending 20 June 2016 be reviewed and adopted. Motion 5 Budget and Levy Determination It was RESOLVED that: a. the proposed budget of estimated receipts and payments for the administrative fund and the sinking fund be adopted by the community association; b. contributions be determined in accordance with Schedule 4, Part (13) of the Community Land Management Act (1989) for the 12 month period from 1 April 2016 as follows: i. to the administrative fund $155, ($170, plus GST); and ii. to the sinking fund $33, ($36, plus GST) c. the contributions be paid in four (4) instalments as detailed in the following table: Due Date Administration Fund (Including GST) Sinking Fund (Including GST) Total (Including GST) 1 April 2016 $44, $7, $51, (already raised) 1 July 2016 $42, $9, $51, October 2016 $42, $9, $51, January 2017 $42, $9, $51, Total $170, $36, $206, d. the first levy for 2017/18 financial year be due and payable to the administration fund and sinking fund in accordance with the table below and that these amounts continue to fall due and payable on a quarterly basis until redetermined at the next general meeting of owners: Due Date Administration Sinking Fund Total Fund (Including (Including GST) (Including GST) GST) 1 April 2017 $42, $9, $51, Motion 6 Auditor It was RESOLVED that an auditor be appointed for the financial year ending 31 March Motion 7 Executive Committee In accordance with Community Land Management Act 1989 (NSW) the number of nominations received were four (4) and these were: Christian Kent Lot 201 Ben Nilsson Lot 246 John Eggleston Lot 21 Anne Collins Lot 178 Upon the chairperson declaring that nominations had closed the meeting RESOLVED the number of the executive committee members be determined at four (4) and those candidates nominated were duly elected. Motion 8 Debt Collection It was RESOLVED the community association resolves for the purposes of collecting or recovering levy contributions, interest and any expenses incurred to authorise the community managing agent and/or executive committee to do any one or more of the following: a. engage or appoint the services of a debt collection agency; b. commence, pursue, continue or defend any Court, Tribunal or any other proceedings against any lot owner, mortgagee in possession and/or former lot owner in relation to 2

14 Strata Sense all matters arising out of the recovery or levy contributions and the recovery of other debts, including penalties, interest, legal and other costs; c. enforce any judgment obtained in the collection of levy contributions including commencing and maintaining bankruptcy or winding up proceedings; d. file an appeal or defending an appeal against any judgment concerning the collection of levy contributions; and e. liaise, instruct and prepare all matters with the owners corporation s lawyers in relation to any levy recovery proceedings. Motion 9 Amendment to Community Management Statement It was UNANIMOUSLY RESOLVED pursuant to section 14 of the Community Land Management Act to amend the Community Management Statement ( CMS ) as follows: By-Law 1 Definitions and Interpretation By-law 1.2 the following definitions are amended as set out below: Lot by adding the word to the end of this clause, including Retail Lot ; Strata Lot by adding the words to the end of this clause, including a retail lot and a new definition is added as follows: Retail Lot means lots 79 to 86 (inclusive) and lots 139 to 148 (inclusive) and lots 189 and 190 in strata plan By-Law 3 Building Works and Alterations A new by-law 3.17 is added as follows: 3.17 Notwithstanding any other by-law in this by-law 3, the consent of the executive committee will not be unreasonably withheld to the erecting of any sign on a Retail Lot which complies with the Architectural Standards. By-Law 4 External Fixtures By-Law is amended as follows: By-Law 4.13(a) is amended by adding at the end of the by-law the words, but such approval will not be unreasonably withheld in respect of a Retail Lot where the sign complies with the architectural standards ; and By-Law 4.14 is deleted and replaced with the following: Subject to clause 4.13, an owner or occupier of a Strata Lot must not erect any sign on a Strata Lot or Subsidiary Body Property Closure Matters Arising Owners discussed matters related to the Community Association and these items are detailed on the minutes of the Executive Committee. A round of applause and thanks were given to the committee in appreciation of their efforts, especially in relation to internet installation. There being no further business, the chairperson declared the meeting closed at 7:14pm. 3

15 Minutes of Executive Committee Meeting Community Land Management Act 1989 (NSW) The Owners Deposited Plan No Newington Precinct 3 NEWINGTON NSW 2127 Date, Place and Time The meeting was held on Thursday, 28 July 2016 in the Newington Community Centre, Corner of the Avenue of Europe and the Avenue of Asia, Newington and commenced at immediately following the annual general meeting. Attendees Present John Eggleston Christian Kent Ben Nilsson In Attendance Natalie Fitzgerald Toby Stanford Chairperson Natalie Fitzgerald (By Invitation) Strata Sense Pty Limited Strata Sense Pty Limited Minutes Motion 1 Minutes It was RESOLVED that the minutes of the previous executive committee meeting held on 10 May 2016 be accepted as a true and accurate record of the proceedings at that meeting. Motion 2 Office Bearers It was RESOLVED that the following office bearers be elected for the ensuing year: Chairperson: Christian Kent Treasurer: Christian Kent Secretary: John Eggleston Motion 3 Community Property The following items of Community Property were discussed: Trees The community association discussed the street trees and in particular the large gum trees. The community manager and estate manager would continue to liaise with Council about the dangers that these falling tree branches pose to community members and property. A discussion would be had with Parramatta Council in regards to the introduction of suitable new replacement species of trees and a site inspection with both Parramatta Council and Haywards Landscaping would be organised. Internet The chairperson of the executive committee provided a detailed update in regards to current internet and infrastructure to all community members in attendance. Security The security of Newington Precinct 3 was discussed in relation to current security patrols and systems implemented and it was agreed that these items would be further reviewed as required. 4

16 Strata Sense Family Day Care Centre The strata managing agent and estate manager was asked to investigate if a family day care centre was being operated on Curley Street, Newington an to discuss signage and parking with the operator. Motion 4 Next Meeting It was RESOLVED that the next meeting of the executive committee will be held at 8:00am on Tuesday, 13 September 2016 at JAG Café, Newington. Closure There being no further business, the chairman declared the meeting closed at 7:49pm. 5

17 Minutes of an Executive Committee Meeting Community Land Management Act 1989 (NSW) The Owners Deposited Plan No Newington Precinct 3 NEWINGTON NSW 2127 Date, Place and Time The meeting was held on Tuesday, 2 May 2017 at JAG Restaurant, Shop 11 Newington Market, Avenue of Europe, Newington commencing at 8:00am. Attendance Present: Ben Nilsson Lot 246 John Eggleston Lot 193 Christian Kent Lot 201 Anne Collins Lot 178 In Attendance: Christine Rigby (in part) Precinct 2 (P2) Andrew Paz (in part) Lot 63 Tony Hole Waterpoint Natalie Fitzgerald Strata Sense Pty Limited Chairperson: Natalie Fitzgerald chaired the meeting by invitation Motion 1 Minutes RESOLVED the amended minutes of the executive committee meeting held on 21 March 2017 be confirmed as a true record and account of the proceedings at that meeting. Air Conditioning lot 63 Mr Paz addressed the meeting in relation to his application to install three (3) airconditioning units. The application was tabled and APPROVED. Community Matters Christine Rigby addressed the meeting in relation to greater Newington matters as follows; Dog Park the committee SUPPORTED Christine in her endeavour that the location of the proposed dog park be campaigned to be changed noting issues of suitability of the park, impact of fencing and parking. Approvals the committee discussed the matter of a standard Newington works approval letter previously circulated as an idea. Christine confirmed it has been agreed by P2 and P1 North as being inappropriate. In response the committee AGREED with the proposed standard tick box approval cover note for works applications requiring Council consent. Newington Council Meeting it was NOTED as being held on Wednesday 10 May 2017 with committee members committing to attend. Motion 2 Financial Statements The executive committee RESOLVED the financial statements for the period ending 31 March 2017 be adopted. Motion 3 Budget The committee reviewed the draft budget prepared by Strata Sense for the period beginning 1 April 2017, noting small amendments in relation to gardening provisions it was RESOLVED that the budget be presented to owners at the AGM for approval. 1

18 Strata Sense Motion 4 Gardens The committee NOTED the enclosed gardening report supplied by Haywards Landscaping. The committee RESOLVED to accept the quotation for $11,000 ($10,000 plus GST) for installation of irrigation and new plants in the finger parks. It was further agreed that quotations be obtained for additional lighting in the same parks. It was NOTED that there was no progress to date in relation to establishment of a Newington Community Garden. Motion 5 CMS Review The committee considered both the Community Management Statement and the Architectural and Landscape Standards as they related to satellite dishes, noting such dishes are no longer required for owners to access Foxtel services. It was NOTED no amendment to either document is required, as visible dishes are already prohibited. The committee RESOLVED to develop a time based strategy to request that owners remove now redundant dishes. Motion 6 Works Approval Process/Development of Handbooks The committee noted the front page checklist for all Newington works requiring Council approval, and as noted above RESOLVED to support its use. The committee AGREED that its procedure for works will remain; 1. Owners contact the Estate manager who will undertake initial assessment and advice. 2. Estate Manager sends application to the community manager. 3. The community and estate managers make a joint recommendation to the committee. 4. The committee considers the application at its next meeting and approves or declines according to the ALS requirements. Motion 7 Street Security Cameras Christian Kent provided an update and confirmed Council were considering their legal position in relation to the installation of street cameras. Robbie Williams, Parramatta Council Security Officer is to be reporting back shortly. The committee AGREED to investigate installing its own cameras on lot property (with consent from the property owner) and will further consider approaching the Eco Owners Corporation in this regard. The community manager was instructed to investigate the ALS In relation to the installation of the cameras. Motion 8 Newington Marketplace The committee NOTED that the Police and Local Council are the entities empowered to enforce no smoking laws as they relate to food outlets. It was AGREED the laws were not being adhered to in the Marketplace and this issue will be raised with Council. The committee also discussed the disrepair and general unkempt state of the road behind the community centre. It was AGREED to investigate the ownership of the road and formally request that the party or parties responsible immediately act to rectify. 2

19 Strata Sense Motion 9 Community Centre The committee RESOLVED that the following representation be made to Council in the strongest of terms, noting this matter will be raised at the next LRAC meeting and with other Newington Community Associations; Use of the centre for Community Association meetings, including the AGM should be at no cost. The context is that all of the attendees are unpaid volunteers and pay fees to Council. The centre is frequently used by private operators who profit from their booking. Use of the community centre should be prioritised for community events and not commercial activities. Motion 10 Estate Managers Report The Estate Managers report was taken as read. The following items were discussed; Service Issues Secom It was AGREED that a formal letter of complaint be issued to Secom, following a compilation of noted problems being produced, noting the following issues; 1. Not wearing hi vis vests 2. No light bar on security vehicle 3. Not moving continually during shifts 4. Complaints from owners in relation to monitoring issues Parking It was NOTED there was a slight improvement in parking on Latham Terrace but Council needed to provide an even stronger presence, especially early in the morning and later in the evenings in relation to illegal parking. The prime time for offending being between 7pm and 7am. Trees 13 and 14 Curlew Ave It was RESOLVED that the community manager would write to Defence Housing and request that they immediately address the issue of large trees in their properties which in turn are dropping large branches onto the backyards of other houses, posing a serious risk. Planter Boxes Latham Terrace (Eko) The committee RESOLVED to contribute to the cost, capped at $500, for new timber sealers/finishers for Latham Terrace to the Owners Corporation. Newington Sign The committee RESOLVED to approve quotation to clean the sandstone Newington sign, noting water need to be brought to the site by truck. Motion 9 Next Meeting It was NOTED the next meeting will be the Annual General Meeting, being held on Wednesday 12 July at 6.30pm in the Community Centre (if available). Closure There being no other items for discussions the chairman declared the meeting closed at 9.47am. 3

20 Appendix 10

21 Issued on behalf of the Insurers: QBE Insurance (Aust) Ltd ABN Pitt Street Sydney NSW 2000 (AFS Licence No: ) Policy No: NT Period of Insurance: From: 19/02/17 To: 19/02/18 at 4.00 pm Certificate of Currency - Tax Invoice The Insured & Situation: Community Association - DP OLYMPIC VILLAGE COMMUNITY PLAN LOT 1 CURLEW AVENUE NEWINGTON NSW 2127 POLICY PERIOD 19/02/17 TO 19/02/18 Sum Insured POLICY 1 COMMUNITY PROPERTY 3,185,582 COMMUNITY PROPERTY (Community Income) 477,837 COMMUNITY PROPERTY (Common Area Contents) 31,856 Sports Playing Field Not selected Extra Expenses Not selected POLICY 2 PUBLIC OR LEGAL LIABILITY 20,000,000 POLICY 3 VOLUNTARY WORKERS 200,000/2,000 POLICY 4 WORKERS COMPENSATION (NSW, ACT, TAS & WA ONLY) Not selected POLICY 5 FIDELITY GUARANTEE 100,000 POLICY 6 OFFICE BEARER S LEGAL LIABILITY 1,000,000 POLICY 7 MACHINERY BREAKDOWN Not selected POLICY 8 CATASTROPHE (COMMUNITY ASSOCIATION) Not selected Extended cover Community Income/Temp Accommodation/Storage Not selected POLICY 9 Government Audit Costs 25,000 Appeal expenses - common property health & safety breaches 100,000 Legal Defence Expenses 50,000 FLOOD Selected Date of Issue: Issue Fee Incl GST: Issue Fee GST: This certificate confirms that on the date of issue noted above, a policy existed for the sums insured shown. It is not intended to amend, extend, replace or override the policy terms and conditions contained in the actual policy document. This certificate is issued as a matter of information only and confers no rights on the certificate holder. CHU Underwriting Agencies Pty Ltd is an underwriting intermediary acting on behalf of the insurers. Our Ref: New South Wales/ACT 1 Northcliff Street MiIsons Point 2061 PO Box 507, Milsons Pt 1565 Phone: Fax: info_nsw@chu.com.au Victoria / Tasmania Level 4, 628 Bourke Street Melbourne 3000 GPO 4323, Melbourne 3001 Phone: Fax: Tasmania Ph: info_vic@chu.com.au Queensland Level 13, King George Central 145 Ann Street, Brisbane 4000 GPO Box 705, Brisbane 4001 Phone: Fax: info_qld@chu.com.au CHU Underwriting Agencies Pty Ltd ABN AFS Licence No: Western Australia Level 15, QBE House 200 St Georges Terrace Perth 6000 Phone: Fax: info_wa@chu.com.au South Australia Ground Floor 208 Greenhill Road Eastwood 5063 Phone: Fax: info_sa@chu.com.au

22 Appendix 10

23 Audit Only Pty Limited ABN Level 7 91 Phillip Street Parramatta NSW 2150 INDEPENDENT AUDITORS REPORT TO THE OWNERS OF COMMUNITY ASSOCIATION D.P Newington Village P3, 1 Newington Village, NEWINGTON NSW 2127 Tel: Fax: Scope We have audited the attached special purpose financial report comprising the Statement of Financial Position, Statement of Financial Performance and accompanying notes to the financial statements of DP No as at 31 March The Community Association's Executive are responsible for the preparation and fair presentation of the financial report, and has determined that the accounting policies described in Note 1 to the financial report is appropriate to meet the requirements of the New South Wales Community Land Management Act, and the needs of the owners. This includes the responsibility of maintaining internal controls necessary to enable the preparation of financial reports that are free from material misstatement, whether due to fraud or error. Our responsibility is to express an opinion on the financial report based on our audit. Our audit has been conducted in accordance with Australian Auditing Standards. Those standards require that we comply with relevant ethical requirements relating to audit engagements and plan and perform the audit to obtain reasonable assurance whether the financial report is free from material misstatement. An audit involves performing procedures to obtain audit evidence about amounts and disclosures in the financial report. The procedures selected depend on the auditor s judgement, including the assessment of risk of material misstatement of the financial report, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity s preparation and fair presentation of the financial report in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by the owners corporation, as well as evaluating the overall presentation of the financial report. We believe the audit evidence obtained is sufficient and appropriate to provide a basis for our opinion. Audit Opinion In our opinion, the financial report presents fairly, in all material respects, the financial position of DP No as at 31 March 2017 and the financial performance for the year then ended in accordance with the accounting policies described in Note 1 to the financial statements. Liability limited by a scheme approved under Professional Standards Legislation.

24 Page 2 Basis of Accounting Without modifying our opinion, we draw attention to the notes to the financial report, which describe the basis of accounting. The financial report has been prepared to assist the Community Association s Executive to meet the requirements of the New South Wales Community Land Management Act. As a result, the financial report may not be suitable for another purpose. Andrew Hunt Director 12 April 2017 Liability limited by a scheme approved under Professional Standards Legislation.

25 Deposited Plan No Newington Village P3, 1 Newington Village, NEWINGTON NSW 2127 NOTES TO AND FORMING PART OF THE ACCOUNTS FOR THE PERIOD ENDED 31 MARCH 2017 NOTE 1: Statement of Accounting Policies This is not a general purpose financial report. It is a special purpose report prepared for the owners of the plan specifically to enable compliance with and in accordance with i A. As the plan is not a reporting entity, there are no requirements to prepare accounts in accordance with any applicable Australian Accounting Standards, Australian Accounting Interpretations, or any other pronouncements of the Australian Accounting Standards Board. The accounts are prepared in accordance with conventional historical costs principals, together with the basic concepts of a going concern. They do not take into account changes in monetary values or current valuations of non-current assets, except where otherwise stated. NOTE 2: Accounting for Income & Expenses The accrual basis of accounting has been applied to all levies receivable ll er income and expenditure ll p ri i i i p i r r l p r r i NOTE 3: Levies in Arrears/Advance The items shown as levies in Arrears/Advance in the balance sheet represent the position of all levies in arrears or advance at the balance date plus any other charges incurred during this period. NOTE 4: Insurance Premiums The amount of commission received (if applicable) by the managing agents is reflected on each successful quote. NOTE 5: Income Tax Assessable income such as interest and other income derived by the plan from the investment of funds or derived from other personal property as defined in taxation ruling IT2505, is taxable at the current company tax rate. Assessable income received by the plan in respect of common property is taxable in the hands of individual owners as determined by taxation ruling IT2505.

26 Statement of Financial Performance for the financial year to 31/03/2017 Newington Village Newington Village - P3, 1 Newington Village, NEWINGTON NSW 2127 Administrative Fund Current period Annual budget 01/04/ /03/ /04/ /03/2017 Revenue Interest on Arrears--Admin Interest on Investments--Admin Interest--Bank Levies Due--Admin 155, , Status Certificate Fees Strata Roll Inspection Fees Total revenue 156, , Less expenses Admin--Accounting Admin--Agent Disbursements 9, Admin--Agent Disburst--Other Admin--Agent Disburst--Stationery Admin--Auditors--Audit Services Admin--Bank Charges Admin--Bank Charges--Account Fees Admin--Consultants Admin--Executive Committee Expenses Admin--Income Tax--Admin , Admin--Land Titles / Registration of By Laws Admin--Legal Fees , Admin--Management Fees--Non Routine , Admin--Management Fees--Standard 26, , Admin--Stationery, Printing & Scanning Admin--Status Certificate Fees Paid Admin--Strata Inspection Fees Paid Admin--Subscriptions , Building Manager / Caretaker , Insurance--Excesses Insurance--Premiums 5, , Maint Bldg--Electrical Maint Bldg--Security Monitoring 14, Maint Bldg--Security Patrol 25, , Maint Grounds--Landscaping 3, Maint Grounds--Lawns & Gardening 41, , Utility--Electricity 2, , Utility--Water & Sewerage /04/ :17 Sher Lin Kua Strata Sense Pty Limited Page 1

27 Newington Village Newington Village - P3, 1 Newington Village, NEWINGTON NSW 2127 Administrative Fund Current period Annual budget 01/04/ /03/ /04/ /03/2017 Total expenses 137, , Surplus/Deficit 19, , Opening balance Closing balance 22, $42, , $33, /04/ :17 Sher Lin Kua Strata Sense Pty Limited Page 2

28 Newington Village Newington Village - P3, 1 Newington Village, NEWINGTON NSW 2127 Capital Works Fund Current period Annual budget 01/04/ /03/ /04/ /03/2017 Revenue Interest on Arrears--Capital Works Interest on Investments--Capital Works 4, , Interest--Bank Levies Due--Capital Works 32, , Total revenue 37, , Less expenses Income Tax--Capital Works Maint Bldg--General Replacement , Maint Bldg--Signs & Notice Boards , Total expenses , Surplus/Deficit 37, , Opening balance Closing balance 306, $343, , $340, /04/ :17 Sher Lin Kua Strata Sense Pty Limited Page 3

29 Statement of Financial Position As at 31/03/2017 Newington Village Newington Village - P3, 1 Newington Village, NEWINGTON NSW 2127 Owners' funds Administrative Fund Operating Surplus/Deficit--Admin 19, Owners Equity--Admin 22, , Capital Works Fund Operating Surplus/Deficit--Capital Works 37, Owners Equity--Capital Works 306, , Net owners' funds $386, Represented by: Assets Current period Administrative Fund Cash at Bank--Admin 76, Receivable--Levies--Admin 1, Receivable--Other--Admin Receivable--Owners/Sundry Debtors--Admin , Capital Works Fund Cash at Bank--Capital Works 100, Investments--Capital Works 250, Receivable--Levies--Capital Works , Unallocated Money Cash at Bank--Unallocated Total assets 430, Less liabilities Administrative Fund Accrued Expenses--Admin 7, Creditor--GST--Admin (2,495.08) Creditors--Other--Admin (16.50) Prepaid Levies--Admin 31, , Capital Works Fund Creditor--GST--Capital Works Prepaid Levies--Capital Works 6, , Unallocated Money Prepaid Levies--Unallocated /04/ :17 Sher Lin Kua Strata Sense Pty Limited Page 1

30 Newington Village Newington Village - P3, 1 Newington Village, NEWINGTON NSW 2127 Current period Total liabilities 44, Net assets $386, /04/ :17 Sher Lin Kua Strata Sense Pty Limited Page 2

31 Appendix 10

32 Statement of Financial Position As at 07/08/2017 Deposited Plan Newington Village - P3, 1 Newington Village, NEWINGTON NSW 2127 Current period Previous quarter Owners' funds Administrative Fund Operating Surplus/Deficit--Admin (22,772.69) 13, Owners Equity--Admin 42, , , , Capital Works Fund Operating Surplus/Deficit--Capital Works 7, , Owners Equity--Capital Works 343, , , , Net owners' funds $370, $407, Represented by: Assets Administrative Fund Cash at Bank--Admin 13, , Receivable--Levies--Admin , Receivable--Other--Admin Receivable--Owners/Sundry Debtors--Admin , , Capital Works Fund Cash at Bank--Capital Works 101, , Investments--Capital Works 250, , Receivable--Levies--Capital Works , , Unallocated Money Cash at Bank--Unallocated 1, , , , Total assets 367, , Less liabilities Administrative Fund Creditor--GST--Admin (5,738.84) (2,103.88) (5,738.84) (2,103.88) Capital Works Fund Creditor--GST--Capital Works Unallocated Money Prepaid Levies--Unallocated 1, , , , Total liabilities (3,538.57) (420.27) Net assets $370, $407, /08/ :48 Natalie Fitzgerald Strata Sense Pty Limited Page 1

33 Statement of Financial Performance for the financial year-to-date 01/04/2017 to 07/08/2017 Deposited Plan Newington Village - P3, 1 Newington Village, NEWINGTON NSW 2127 Revenue Less expenses Administrative Fund Current period Annual budget 01/04/ /08/ /04/ /03/2018 Previous year 01/04/ /03/2017 Interest on Arrears--Admin Interest on Investments--Admin Interest--Bank Levies Due--Admin 38, , , Recovery--Legal Fees Status Certificate Fees Strata Roll Inspection Fees Total revenue 39, , , Admin--Accounting Admin--Agent Disbursements 3, , , Admin--Agent Disburst--Other Admin--Agent Disburst--Stationery Admin--Auditors--Audit Services Admin--Bank Charges Admin--Bank Charges--Account Fees Admin--Consultants Admin--Executive Committee Expenses Admin--Income Tax--Admin , Admin--Land Titles / Registration of By Laws Admin--Legal Fees , Admin--Management Fees--Non Routine , Admin--Management Fees--Standard 8, , , Admin--Stationery, Printing & Scanning Admin--Status Certificate Fees Paid Admin--Strata Inspection Fees Paid Admin--Subscriptions , Building Manager / Caretaker 13, , Insurance--Excesses Insurance--Premiums , , Maint Bldg--Electrical Maint Bldg--Security Monitoring 4, , , Maint Bldg--Security Patrol 10, , , Maint Bldg--TV Antenna & Cables 6, Maint Grounds--Landscaping , Maint Grounds--Lawns & Gardening 13, , , Utility--Electricity , , /08/ :48 Natalie Fitzgerald Strata Sense Pty Limited Page 2

34 Deposited Plan Newington Village - P3, 1 Newington Village, NEWINGTON NSW Administrative Fund Current period Annual budget Previous year 01/04/ /08/ /04/ /03/ /04/ /03/2017 Utility--Water & Sewerage Total expenses 61, , , Surplus/Deficit (22,772.69) (355.00) 19, Opening balance 42, , , Closing balance $19, $41, $42, /08/ :48 Natalie Fitzgerald Strata Sense Pty Limited Page 3