Budget Deliberations FY Dates Saturday March 2 nd SUB Mirage-Thunderbird. Attendance:

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Budget Deliberations FY 2019-2020 Dates Saturday March 2 nd Locations SUB Mirage-Thunderbird Attendance: Committee Members Present Chair: Kyla Charlee Eliberto Calderon Andrea Abeita BriAnne Amador

1 Budget Deliberations FY Dates Saturday March 2 nd Locations SUB Mirage-Thunderbird Attendance: Committee Members Present Chair: Kyla Charlee Eliberto Calderon Andrea Abeita BriAnne Amador Sara Gutierrez Absent Trevor Jackson 2:25 deliberations begin GPSA and GPSA-affiliate Committee unanimously agreed to look at the mandatory stipulations of budgetary line items for GPSA and found several: Salaries for President, Council Chair, Chief of Staff, and Project Assistant Tuition for President, Council Chair, Chief of Staff, and Project Assistant Insurance for President, Council Chair, Chief of Staff, and Project Assistant Some stipend allocation for GPSA committee chairs, justices, recorder(s), and 2 vicechairs Noted by Eliberto that there is a difference in salary for President and Council Chair dependent on the student s status as a Graduate student or Professional student. Decision to go with the higher salary estimate of 18,000 for both. Sum of mandatory salaries, tuition, and insurance totaled 90.5*10^3. Noted that salary for project assistant included Summer pay wherein no project assistant would be anticipated to be hired. Summer pay removed and Project Assistant salary amended. Per previous hearing, all committee funds were reduced to stipend positions, with proviso that GPSA General Government would be responsible for all committees and some Council. 3:06 pm Eliberto exits GPSA Council food & refreshment reduced based on lower estimates of food & refreshment provided.

2 Committee decide to reduce committee stipend positions to allocate more monies to the student organizations. 3:26 pm motion to break made by BriAnne, seconded by Andrea, 4 approve, 0 veto, 0 abstain In GPSA General Government, computer/printer and professional services were dropped. All other line items (besides salary, tuition, insurance, and food & refreshment) reduced. 4:27 pm motion made to adjourn made by BriAnne, seconded by Sara, 3 approve, 0 veto, 0 abstain

3 Budget Deliberations FY Date Thursday, March 7 th Location SUB Cherry-Silver Attendance: Committee Members Present Chair: Kyla Charlee Andrea Abeita BriAnne Amador Sara Gutierrez Absent Eliberto Calderon Trevor Jackson Attendee Joanna Garcia Organization Student Government Accounting Office (SGAO) 2:03 pm call to order Joanna (representative of SGAO) notices Physical Therapy Student Association qualify for PB funds requests contact be made. Phone call to President made from application information. Joanna informs student about their standing for PB funds and encourages organization to apply for PB funds instead of budget as they would likely get more money. Physical Therapy Student Association withdraw budget application. From advisement of SGAO, line items were reduced: Advertisement reduced to 35 Copying Services reduced to 35 Office Supplies to 50 Categories recommended by SGAO as they were (on average) rarely used for their intended purpose or had low priority (advertisement). Food & refreshments were given highest priority. Recommendation to committee was to remove line items for one-time purchases (computer/printer costs) and corresponding computer supplies.

4 Motion to reduce SAC Publications by 200 made by Andrea, seconded by Sara Discussion: Sara asks if money could be pulled from other organizations, noted by SGAO that General operating fund would be reduced and may cover the gap. BriAnne notes that they could attempt another round through organizations and go back to SAC. 1 veto, 1 abstain SAC Publications not reduced and next line item run through for General Operating Several corrections made to categories, several that were motioned to change in Hearings were not updated on the forms. Corrected here. Found to be around 43 dollars under budget, this is deemed acceptable. motion to approve recommendation amounts made by Andrea, seconded by Sara, 3 approve, 0 veto, 0 abstain 3:08 pm motion to adjourn made by BriAnne, seconded by Sara, 3 approve, 0 veto, 0 abstain

6 GPSA Budgets FY2020 Hearing Prior Funding Current Max. Index Attended Attended Current Organization FY18 PB FY19 PB Chartered Recommended % Reduction Eligible Number FY18 Budget FY19 Budget Workshop Hearing Request Funds Funds Amount Funding Advancing Women in Science yes yes yes $ $ % $ NEW African Students Association yes yes yes $ 1, $ % $ NEW Albuquerque Opportunity Center Clinic of Health Sciences Students yes yes yes $ $ % $ American Medical Women's Assn. (PB Funds) $ $ $ yes yes no $ $ % Assn. of Certified Fraud Examiners $ $ yes yes yes $ 2, $ % Assn. of Latino Professionals for America $ $ yes yes yes $ $ % NEW Association of Women Surgeons yes yes yes $ $ % $ Bangladeshi Student Assn. $ $ yes yes yes $ 6, $ % Beta Alpha Psi $ $ 1, yes yes yes $ 4, $ % NEW Biophysical Society Student Chapter yes yes no $ $ % $ Brazil Club $ yes yes yes $ $ % GPSA Council $ 24, $ 24, yes yes yes $ 28, $ 27, % GPSA Court of Review $ 1, yes yes yes $ 1, $ % GPSA Elections Committee $ 1, $ yes yes yes $ 1, $ % GPSA Executive Adhoc Committee yes yes yes $ 1, $ % $ GPSA Executive Finance Committee $ 1, $ 2, yes yes yes $ 2, $ 1, % GPSA General Government $ 60, $ 67, yes yes yes $ 75, $ 71, % GPSA Lobby $ 1, $ yes yes yes $ 2, $ 1, % GPSA Programs Committee $ 1, $ yes yes yes $ 2, $ % GPSA Student Support & Advocacy $ 1, $ yes yes yes $ 1, $ % Graduate Statistics Club yes yes yes $ $ % $ Hemisphere $ 1, yes yes yes $ 2, $ % Hobbit Society yes yes yes $ $ % $ Indian Student Assn. $ yes yes yes $ $ % Lobo Parenting Cubs $ $ yes yes yes $ 3, $ % Luther House yes yes yes $ 1, $ % $ Medieval Studies Student Assn. yes yes yes $ 1, $ % $ Museum Collections Club yes yes yes $ $ % $ Pediatric Medicine Interest Group (PB Funds) $ $ yes yes yes $ $ % Physical Therapy Student Assn. yes yes yes $ $ % $ SAC Publications $ 1, yes $ 1, $ 1, % Sleep Medicine Interest Group yes yes yes $ $ % $ Amount Approved by Council TOTAL REQUESTED $ 149, $ 113, $ - Amount Available $ 113, $ 113, $ 113, Amount (Over Budget) Under Budget $ (36,442.00) $ $ 113, GPSA Budget (Anticipated Revenue 19-20) $ 280, Less: 5% Unallocated -Remains in General Fund for appropriations $ (14,000.00) Available for Budget Process $ 266, Less: Reserved for PB Funds 40% $ (112,000.00) Less: Reserved for SRG/PDG $ (28,000.00) Less: Student Research Endowment $ (5,000.00) Less: Professional Development Endowment $ (5,000.00) Less: UNM Student Publications Board 1% $ (2,800.00) Available for Organizations Above $ 113,200.00

7 GPSA Recommended Total $ 113, Advancing Women in Science $ NEW African Students Association $ NEW Albuquerque Opportunity Center Clinic of Health Sciences Students $ Office Supplies $ Office Supplies $ General Operating /Other Supply Costs $ Assn. of Certified Fraud Examiners $ Educational/Instructional Materials $ UNM surcharge $ Assn. of Latino Professionals for America $ NEW Association of Women Surgeons $ Educational/Instructional Materials $ Bangladeshi Student Assn. $ Educational/Instructional Materials $

8 UNM surcharge $ Beta Alpha Psi $ Brazil Club $ Refreshments / Food $ GPSA Council $ 27, Salary $ 18, Stipend $ Tuition $ 5, Insurance $ 1, Refreshments / Food $ UNM surcharge $ GPSA Court of Review $ UNM surcharge $ GPSA Elections Committee $ Stipends $ GPSA Executive Adhoc Committee $ GPSA Executive Finance Committee $ 1, Stipend $ 1, UNM surcharge $ GPSA General Government $ 71, Office Supplies $ Advertising $ Copying Services $ Refreshments / Food $ 1,500.00

9 General Operating /Other Supply Costs $ Travel $ Telephone $ Telephone $ Telephone $ Salary $ 18, Salary $ 16, Salary $ 12, Tuition $ 5, Tuition $ 5, Tuition $ 5, Insurance $ 3, UNM surcharge $ GPSA Lobby $ 1, Advertising $ Travel $ Stipends $ UNM surcharge $ GPSA Programs Committee $ GPSA Student Support & Advocacy $ Graduate Statistics Club $ Hemisphere $ Professional Services $ Hobbit Society $ Copying Services $ 25.00

10 Indian Student Assn. $ Lobo Parenting Cubs $ Advertising $ Educational/Instructional Materials $ Computer/Printer Supplies $ Luther House $ Educational/Instructional Materials $ Refreshments / Food $ Medieval Studies Student Assn. $ Refreshments / Food $ Educational/Instructional Materials $ Museum Collections Club $ Pediatric Medicine Interest Group (PB Funds) $ Educational/Instructional Materials $ SAC Publications $ 1, Advertising $ 1, UNM surcharge $ Sleep Medicine Interest Group $ Advertising $

PRESENTED BY THE STUDENT GOVERNMENT ACCOUNTING OFFICE

PRESENTED BY THE STUDENT GOVERNMENT ACCOUNTING OFFICE Who Should be Here? Organizations that received funding through the Spring 2016 ASUNM or GPSA budget process. Undergraduate organizations who plan