The agenda and supporting materials are included in this package for your review.

Transcription

1 Meeting of the Transportation District Commission of Hampton Roads Thursday, October 25, :00 p.m. 2nd Floor Board Room 509 E. 18 th Street, Norfolk, VA A meeting of the Transportation District Commission of Hampton Roads will be held on Thursday, October 25, 2018 at 1:00 p.m. at 509 E. 18 th Street, Norfolk, VA The meeting is open to the public and in accordance with the Board s operating procedures and in compliance with the Virginia Freedom of Information Act, there will be an opportunity for public comment at the beginning of the meeting. The agenda and supporting materials are included in this package for your review.

2 Meeting of the Transportation District Commission of Hampton Roads Thursday, October 25, :00 p.m. 2nd Floor Board Room 509 E. 18 th Street, Norfolk, VA. 1. Call to Order & Roll Call 2. Public Comments 3. Approval of September 27, 2018 Meeting Minutes 4. President s Monthly Report - William Harrell A. Board Updates 5. Committee Reports A. Audit & Budget Review Committee - Commissioner Hunter/ Conner Burns, Chief Financial Officer September 2018 Financial Report B. Operations & Oversight Committee - Commissioner Parnell/ Sonya Luther, Director of Procurement Contract No: R Light Rail Video Surveillance System Upgrade Recommending Commission Approval: Award of a contract to Apollo Video Technology for light rail video surveillance system upgrade services in the not-to-exceed amount of $159,728. Contract No Ten (10) 29 Low Floor Diesel Buses Recommending Commission Approval: Award of a contract to Gillig to procure ten (10) heavy duty 29 low floor diesel buses in the total amount of $4,640,980.

3 Contract No Agency Enterprise Asset Management System Recommending Commission Approval: Award of a contract to Trapeze Software Group, Inc. to implement an agency Enterprise Asset Management system in the not to exceed amount of $2,015,827. C. Planning and New Starts Development Committee - Commissioner Wood D. External/Legislative Advisory Committee - Commissioner Kanoyton E. Management/Financial Advisory Committee Brian DeProfio/ Conner Burns, Chief Financial Officer F. Paratransit Advisory Subcommittee - Ms. Janice Taylor, Chair G. Transit Ridership Advisory Sub-Committee Ms. Doris Johnson, Chair 6. Old and New Business 2019 Legislative Priorities 7. Comments by Commission Members 8. Closed Session (as necessary) 9. Adjournment The next meeting will be held on Thursday, November 8, 2018 at 1:00 p.m. in the 2nd Floor Board Room at 509 E. 18 th Street, Norfolk, VA.

4 Meeting Minutes of the Transportation District Commission of Hampton Roads Thursday, September 27, :00 p.m. 2nd Floor Board Room 3400 Victoria Blvd., Hampton, VA Call to order A quorum was attained, and Chairman Fuller of Chesapeake called the meeting to order at 1:10 p.m. Commissioners in attendance: Chairman Fuller, Chesapeake Past Chair Woodbury, Newport News Alt. Commissioner Sorey, Chesapeake Alt. Commissioner Pittard, VDRPT Alt. Commissioner Cipriano, Newport News Commissioner Gray, Hampton Commissioner Kanoyton, Hampton Commissioner McClellan, Norfolk Commissioner Parnell, Norfolk Alt. Commissioner Inman, Norfolk Alt. Carl Jackson, Portmouth Commissioner Rowe, Portsmouth Commissioner Wood, Virginia Beach Commissioner Ross-Hammond, Virginia Beach Alt. Commissioner Tara Reel, Virginia Beach Hampton Roads Transit Staff in attendance: Kim Ackerman, Chief Human Resource Officer Ray Amoruso, Chief Planning and Development Officer Keisha Branch, Capital Programs & Grant Administration Officer Amy Braziel, Sr. Executive Assistant Conner Burns, Chief Financial Officer David Burton, General Counsel, Williams Mullen Alesia Cain, Chief Technology Officer Gene Cavasos, Director of Marketing & Communications Margaret Denoncourt, Internal Auditor William Harrell, President and CEO Keith Johnson, Manager of Paratransit Ron Jordan, Advantus Strategies Sonya Luther, Director of Procurement Sheila McAllister, City of Newport News Craig Mytelka, General Counsel, William Mullen 1

5 Sibyl Pappas, Chief Engineering & Facilities Officer Mike Perez, Director of Rolling Stock Jim Price, Chief Transit Operations Officer Luis R. Ramos, Sr. Executive Assistant/Commission Secretary Sylvia Shanahan, Director of Finance Benjamin Simms, Director of Transportation Brian Smith, Chief of Staff Derrick Snowden, Chief Safety & Security Officer Mark Stemple, Director of Maintenance Brittany Sumpter, DBE & Grants Coordinator Robert Travers, Corporate Counsel Others in attendance: Robert Case, HRPTO Johnna Cossaboon, Advantus Peter Coutu, The Virginian Pilot Karl Daughtrey, City of Hampton Roy Kienitz, WSP Ina Kreps, Citizen Simon Mosbah, WSP Rick Nav, Kimley Horn Eric Nelson, HDR Kent Slusher, MABC Janice Taylor, Chair, Paratransit Advisory Committee Constantinos Velissarios, City of Newport News Vanessa Wadsworth, ATU-1177 The TDCHR meeting package was distributed electronically to all Commissioners, the media, and the public in advance of the meeting. The meeting package consisted of: Agenda Meeting Minutes President s Report Presentation Social Media Analytics Committee Reports Public Comments There were no public comments. Approval of the August 2018 TDCHR Meeting Minutes A motion to approve the August 2018 meeting minutes, was made by Commissioner McClellan and properly seconded by Commissioner Parnell. A roll call vote resulted as follows: Ayes: Commissioners Fuller, Woodbury, Sorey, Pittard, Gray, Kanoyton, Cipriano, McClellan, Parnell, Rowe, Jackson, Ross-Hammond and Wood. 2

6 Nays: Abstain: None None President s Monthly Report Mr. William Harrell, President and CEO, welcomed everyone to the meeting. Mr. Harrell welcomed Mr. Roy Kienitz and Simon Basbah, WSP. Mr. Kienitz provided a brief recap highlighting work that will be completed for the Regional Transit Transformation Project. As discussed during the Operations and Oversight Committee meeting, Mr. Harrell noted how public and stakeholder outreach activities will be conducted as part of the project using existing resources. Mr. Harrell shared a few initiatives that staff was working on in recent months such as: Hurricane Florence Emergency Preparedness Hampton Facility Update Governor s Transportation Conference TSP Letters coming October 1 st Legislative Draft Policy Adoption 2019 Mr. Joe Dillard provided an update on legislative outreach activities. At Mr. Dillard s request, Ron Jordan of Advantus Strategies, reviewed the draft 2019 legislative priorities for state level issues. Mr. Dillard reviewed federal policy priorities as well as recent federal advocacy efforts, which included visiting the Washington offices of Senator Warner, Senator Kaine, Congressman Scott, Congressman Taylor, and Congressman McEachin. Staff also conducted a tour locally with Congressman Taylor, who rode the Route 20 on September 10. At Mr. Harrell s request, Ms. Sibyl Pappas provided an update on the new Liberty Street Bus Transfer Center. She noted how the City of Chesapeake procured the funding for the new transfer center, which will be a meaningful improvement. COMMITTEE REPORTS Audit and Budget Committee It was reported that the Audit and Budget committee did not meet in August. Operations and Oversight Committee Commissioner Parnell, Chair, of the committee called on Ms. Sonya Luther, Director of Procurement, to present the contracts for approval, Ms. Luther presented the following contracts for approval: Contract No: Peninsula Bus Rapid Transit Document Categorical Exclusion Award of a contract to Kimley-Horn and Associates, Inc. to perform a Peninsula bus rapid transit documented categorial exclusion in the not-to-exceed amount of $1,390,

7 A motion to approve Contract No: was made by Commissioner Rowe and Commissioner Gray properly seconded. A roll call vote resulted as follows: Ayes: Nays: Abstain: Commissioners Woodbury, Sorey, Gray, Pittard, Kanoyton, Cipriano, McClellan, Parnell, Rowe, Jackson, and Ross-Hammond Commissioners Fuller and Wood None Purchase Order No Light Rail Vehicle State of Good Repair Equipment: Award of Purchase Order to Siemens Industry, Inc. to provide new horizontal dampers, suspension chevrons and spherical mount bearings for the State of Good Repair maintenance of HRT s LRVs in the total amount of $436, A motion to approve Purchase Order No was made by Commissioner Parnell and seconded by Commissioner Rowe. A roll call vote resulted as follows: Ayes: Nays: Abstain: Commissioners Fuller, Woodbury, Sorey, Pittard, Gray, Kanoyton, Cipriano, McClellan, Parnell, Rowe, Jackson, Ross-Hammond and Wood None None Note: David Burton, General Counsel, David Burton, left the meeting, and Craig Mytelka, replaced Mr. Burton as General Counsel. Planning and New Starts Development Committee The Planning and New Starts Development Committee did not meet in September. External Legislative Advisory Committee (ELAC) Commissioner Kanoyton shared a report on the recent legislative advocacy visit to Washington DC. She requested Commissioners plan to make similar trips at least twice a year. The draft 2019 legislative priorities were presented this month, to be considered for adoption by the Commission at its October meeting. Management Finance Advisory Committee (MFAC) Mr. Connor Burns stated that the MFAC committee met earlier in the week. Ms. Lisa Cipriano chaired the MFAC meeting and stated that the MFAC reviewed the financial report in detail. Ms. Cipriano stated that the TSP timeline was also discussed, and a final recommendation will be presented to the board. 4

8 Ms. Cipriano stated that the State operating assistant was also discussed, and the Committee will have further discussion regarding same at the October meeting. Ms. Cipriano stated that the DRPT Study will be reviewed by the Committee at the October MFAC meeting. Mr. Conner Burns presented the August 2018 Financial Report and reviewed the reconciliation pages in detail. The August 2018 Financial Report in its entirety was included in the meeting package. Paratransit Advisory Sub-Committee (PAC) Ms. Taylor stated that members of the PAC, accompanied by League of Women Voters, made visits to various legislators in the past month to promote transportation. Ms. Taylor elaborated on the legislator visits stating that the visit with Senator Lucas in Portsmouth and it was a good meeting. Her meeting with Delegate Chris Stolle of Virginia Beach, was not well received. Ms. Taylor provided an update on Paratransit fare ticket availability at retail outlets and on two consumer openings on the PAC, one in Chesapeake and one in Newport News Transit Ridership Advisory Committee (TRAC) No report was given. Old and New Business Jamie Jackson presented to the board the Title VI presentation. Mr. Ray Amoruso asked for an approval to accept Resolution Title IV Equity Analyses for Proposed Major Service Changes October Mr. Craig Mytelka read Resolution Title IV Equity Analyses for Proposed Major Service Changes-October 2018 to the Board. Commissioner Rowe motioned for adoption of Resolution , Title IV Equity Analyses for Proposed Major Service Changes-October Commissioner Inman seconded the motion. A roll call vote resulted as follows: Ayes: Nays: Abstain: Commissioners Fuller, Woodbury, Sorey, Pittard, Gray, Kanoyton, Cipriano, Inman, Parnell, Rowe, Jackson, Ross-Hammond and Reel None None 5

9 CLOSED SESSION: No close session Adjournment The meeting adjourned at 2:45 p.m. TRANSPORTATION DISTRICT COMMISSION OF HAMPTON ROADS ATTEST: Douglas Fuller Chair Luis R. Ramos, Commission Secretary September 27,

10 TDCHR Board Meeting September 27,

11 Board Update Hurricane Florence Emergency Preparedness Hampton Facility Update Governor s Transportation Conference TSP Letters coming October 1 st Legislative Draft Policy Adoption

12 Federal Efforts Federal Visits and Bus Tours have started in September. Thank You for Electric Bus Support. Continued advocacy efforts of Federal funding. 3

13 TDCHR Board Meeting September 27,

14 HAMPTON ROADS TRANSIT President s Report October 2018 FUTURE OF TRANSIT AND REGIONAL MOBILITY Hampton Roads needs public transit that makes sense for today. Since bus services on the Southside and Peninsula merged 19 years ago to form Hampton Roads Transit, there s been little change to the region s transit. To say the least, it s time to reinvent the transit system. The Strategic Regional Transit Transformation Project will begin in November. The project will involve a fresh look at the design and performance of HRT s transit system and determine how a re-designed bus network and mix of services could be more relevant and reliable in supporting the region s economic health and prosperity. Different funding models and new governance structures will be explored as well. With today s new technologies and transportation options like Uber and Lyft, it s more important than ever that core transit service is an accessible and integrated part of the region s mobility ecosystem. The major goal of the study is to maximize public engagement. No one can assist more with this project than our transit riders themselves. We also want to increase collaboration among public and private sector partners because there are more people and more jobs and new destinations that deserve more reliable transit networks. The project will involve continuous public engagement to include, but not limited to, 33 small group meetings/ focus groups, 15 public meetings across Hampton Roads, 11 pop-up events in communities and three online public meetings. We will also launch a project website, social media, regional survey that will launch November 1 and a regional community summit. HRT is required to develop the transformation plan under legislation passed in this year s General Assembly session - Senate bill 856, a requirement for a new urban agency strategic plan. The state is funding 80 percent of the plan s development, and the member localities will split the rest of the bill. The Transform Transit kickoff event will be held on November 1 at 1 p.m. at the Slover Library and coincide with the governor s Transportation Conference. We re planning on having approximately 100 stakeholders and city and community partners to attend. Following brief opening remarks from regional leaders and a thought-provoking panel moderated by Robert Puentes, President of the ENO Center for Transportation and Brookings Institution scholar, we want everyone to get in on the conversation about the future of transit and regional mobility.

15 HAMPTON ROADS TRANSIT President s Report October 2018 We are truly excited with the timing of the Transformational Transit Study and look forward to having a solid reinvented plan for our transit system by this time next year. We must remember that transit is truly a workforce and economic development issue as Hampton Roads seeks to further diversify its economy and enhance regional economic growth. Sincerely, William E. Harrell President and CEO Hampton Roads Transit

16 HAMPTON ROADS TRANSIT Social Media Analytics August - September 2018 FACEBOOK STATS August 1 August 31, 2018 HRT s Total fans: 12,500 Total posts: 11 Impressions: 20,900 Engagements: 348 Clicks: 66 People engaged: 58% female, 42% male Women between most active users September 1 September 30, 2018 HRT s Total fans: 12,700 Total posts: 18 Impressions: 112,700 Engagements: 3,198 Clicks: 153 People engaged: 59% female, 41% male Women between most active users FACEBOOK TOP POSTS Post Reactions Comments Engagement Reach Hampton Roads Transit On Wednesday, September 12th, Hampton Roads Transit will offer FREE bus fare to all riders to help people in the hours before the storm lands. Thank you to all our city partners for making this possible! City of Norfolk Government, Hampton, VA - Gov, City of Newport News, VA - Government, Virginia Beach City Government, Portsmouth,VA, and Chesapeake VA. Service will be suspended Thursday until Sunday because the region is expected to endure severe flooding, power outages and high winds caused by the hurricane. Everyone be safe! #gohrt 1, % 39.5k (Post) September 11, :35 pm Hampton Roads Transit Two of our HRT staff members surprised customers on the route 1 the other day...#dotheshiggy #inmyfeelings #drake #gohrt % 4,913 (Post) September 07, :01 pm Hampton Roads Transit All transit services - bus, light rail and ferry - are restored today, Sunday, September 16. Thank you all for your patience. #gohrt % 1,917 (Post) September 16, :04 am Hampton Roads Transit #ThrowbackThursday to September 6, 1962 when the Midtown Tunnel between Norfolk and Portsmouth opened. The two-lane Midtown Tunnel was the second fixed crossing directly connecting Norfolk and Portsmouth across the Elizabeth River % 1,254 (Post) by Alisa C. September 06, :30 am

17 HAMPTON ROADS TRANSIT Social Media Analytics August - September 2018 TWITTER STATS August 1 August 31, 2018 HRT s Total followers: 6,280 Tweets sent: 71 Retweets: 35 Mentions received: 131 Impressions: 55,900 Engagements: 567 Clicks: 56 People engaged: 54% male, 46% female Men between most active users September 1 September 30, 2018 HRT s Total followers: 6,389 Tweets sent: 48 Retweets: 129 Mentions received: 95 Impressions: 83,100 Engagements: 1,314 Clicks: 109 People engaged: 54% male, 46% female Men between most active users TWITTER TOP POSTS Tweet Potential Reach Responses Clicks Retweets gohrt_com On Wednesday, September 12th, Hampton Roads Transit will offer FREE bus fare to (Tweet) September 11, :35 pm 190.4k gohrt_com HRT will restart regular bus, light rail and ferry services Sunday morning, September 16, now that the projected path of hurricane Florence has turned sufficiently south and away from the region. #gohrt (Tweet) September 13, :18 pm gohrt_com Learn more: #gohrt #HurricaneFlorence (Tweet) September 11, :14 pm gohrt_com All transit services - bus, light rail and ferry - are restored today, Sunday, September 16. Thank you all for your patience. #gohrt (Tweet) September 16, :05 am gohrt_com : HRT will hold public meetings Sept 5-6 to discuss proposed changes to Routes 116 and 119, & proposed MAX Routes 972, 973 & 974. More @AboutChesapeake (Tweet) September 05, :01 am 137.1k 19.5k 113.8k 29.4k

18 Draft Financial Statement SEPTEMBER 2018 FISCAL YEAR 2019 FINANCIAL REPORT 1

19 OPERATING FINANCIAL STATEMENTS SEPTEMBER 2018 FISCAL YEAR 2019 Annual Month to Date Year to Date Dollars in Thousands Budget Budget Actual Variance Budget Actual Variance Operating Revenue Passenger Revenue $ 15,160.4 $ 1,404.3 $ 1,060.0 $ (344.3) (24.5) % $ 4,228.5 $ 4,176.8 $ (51.6) (1.2) % Advertising Revenue % % Other Transportation Revenue 2, % % Non-Transportation Revenue % % Total Operating Revenue 18, , ,330.3 (316.2) (19.2) % 4, , % Non-Operating Revenue Federal Funding 18, , ,200.3 (79.8) (6.2) % 4, ,228.6 (149.3) (3.4) % State Funding 19, , , % 4, , % Local Funding 43, , ,607.4 (0.0) (0.0) % 10, ,822.2 (0.0) (0.0) % Total Non-Operating Revenue 80, , ,479.6 (33.6) (0.5) % 20, ,066.4 $ (10.6) (0.1) % TOTAL REVENUE $ 98,888.6 $ 8,159.7 $ 7,809.9 $ (349.8) $ 25,032.2 $ 25,069.5 $ 37.3 Personnel Services $ 63,991.2 $ 5,280.3 $ 5,199.2 $ % $ 16,020.0 $ 15,487.1 $ % Contract Services 8, % 2, , % Materials & Supplies 10, (115.8) (13.9) % 2, ,993.5 (115.0) (4.0) % Utilities 1, (2.6) (2.7) % (8.0) (2.9) % Casualties & Liabilities 4, (96.8) (27.6) % 1, , % Purchased Transportation 9, % 2, , % Other Miscellaneous Expenses 1, (4.3) (2.9) % % TOTAL EXPENSE $ 98,888.6 $ 8,159.7 $ 8,072.6 $ 87.2 $ 25,032.2 $ 24,051.5 $ SURPLUS (DEFICIT) (262.6) 1,018.0 Draft Financial Statement 2

20 OPERATING FINANCIAL STATEMENTS SEPTEMBER ,800, ,600, ,400, ,200, ,000, , , , , Farebox Revenue JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUNE FY18 ACTUAL FY19 BUDGET FY19 ACTUAL Total Expenses 9,500, ,000, ,500, ,000, ,500, ,000, ,500, ,000, ,500, ,000, JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUNE FY18 ACTUAL FY19 BUDGET FY19 ACTUAL Draft Financial Statement 3

21 LOCALITY RECONCILIATION SEPTEMBER 2018 (Dollars in Thousands) Annual Budget Budget Year to Date Actual Variance Locality Operating Share $ 43,288.9 $ 10,822.2 $ 10,822.2 Plus : Local Farebox $ 14,546.2 $ 4,057.2 $ 3,924.8 Locality Share Sub Total $ 57,835.1 $ 14,879.4 $ 14,747.0 $ (132.4) Plus : Federal Aid $ 13,975.7 $ 3,376.8 $ 3,484.3 $ State Aid $ 18,142.3 $ 4,535.5 $ 4,674.1 $ Total Revenue Contribution $ 89,953.1 $ 22,791.7 $ 22,905.4 $ YTD August 2018 FISCAL YEAR 2019 Total Local Opera ti ng Expens es $ 89,953.1 $ 22,791.7 $ 22,047.8 $ (743.9) Budget Status to Date: $ * KPI's Farebox Recovery 16.2% 17.8% 17.8% Farebox as a % of Locality Share Sub Tot 25.2% 27.3% 26.6% Farebox as a % of Locality Operating Share 33.6% 37.5% 36.3% * Budget status to date is expected to trend to zero by the end of the fiscal year Draft Financial Statement 4

22 LOCALITY RECONCILIATION SEPTEMBER 2018 FISCAL YEAR 2019 Virginia Beach (Dollars in Thousands) Annual Budget Budget Year to Date Actual Variance Locality Operating Share $ 7,053.4 $ 1,763.4 $ 1,763.4 Plus: Local Farebox $ 2,259.4 $ $ Locality Share Sub Total $ 9,312.8 $ 2,393.6 $ 2,444.1 $ 50.5 Plus: Federal Aid $ 2,620.3 $ $ $ State Aid $ 3,014.6 $ $ $ Tota l Revenue Contri buti on $ 14,947.7 $ 3,780.4 $ 4,124.8 $ Opera ti ng Expens es $ 14,947.7 $ 3,780.4 $ 4,327.8 $ Budget Status to Date: $ (203.0) * KPI's Farebox Recovery 15.1% 16.7% 15.7% Farebox as a % of Locality Share Sub Total 24.3% 26.3% 27.9% Farebox as a % of Locality Operating Share 32.0% 35.7% 38.6% YTD August 2018 Virginia Beach FISCAL YEAR 2019 Annual Year to Date (Dollars in Thousands) Budget Budget Actual Variance 7, , ,163.3 Locality Operating Share $ $ Plus: Local Farebox 2,259.4 $ $ $ 1, ,705.9 Locality Share Sub Total 9, $ $ Plus: Federal Aid 2,620.3 $ $ $ $ State Aid 3,014.6 $ $ 2, Total Revenue Contribution 14,947.7 $ 2,538.9 $ 2, Operating Expenses 14,947.7 $ 2,538.9 Revenue Variance Less Operating Expenses $ (91.2) * KPI's Farebox contribution to Operating Expenses 15.1% 16.6% 18.1% Farebox as a % of Locality Share Sub Total 24.3% 26.6% 31.8% Farebox as a % of Locality Operating Share 32.0% 36.2% 46.6% *Heavily weighted service hours for July September Draft Financial Statement 5

23 LOCALITY RECONCILIATION SEPTEMBER 2018 FISCAL YEAR 2019 Chesapeake (Dollars in Thousands) Annual Budget Budget Year to Date Actual Variance Locality Operating Share $ 2,510.4 $ $ Plus: Local Farebox $ $ $ Locality Share Sub Total $ 3,257.3 $ $ $ (14.2) Plus: Federal Aid $ $ $ $ (1.2) State Aid $ 1,015.0 $ $ $ 0.2 Total Revenue Contribution $ 5,161.0 $ 1,304.3 $ 1,289.1 $ (15.2) Opera ti ng Expens es $ 5,161.0 $ 1,304.3 $ 1,231.5 $ (72.8) Budget Status to Date: $ 57.6 KPI's Farebox Recovery 14.5% 16.0% 15.8% Farebox as a % of Locality Share Sub Total 22.9% 24.9% 23.6% Farebox as a % of Locality Operating Share 29.8% 33.2% 30.9% YTD August 2018 Draft Financial Statement 6

24 LOCALITY RECONCILIATION SEPTEMBER 2018 FISCAL YEAR 2019 Newport News (Dollars in Thousands) Annual Budget Budget Year to Date Actual Variance Locality Operating Share $ 7,220.0 $ 1,805.0 $ 1,805.0 Plus: Local Farebox $ 2,473.1 $ $ Locality Share Sub Total $ 9,693.1 $ 2,494.8 $ 2,465.6 $ (29.2) Plus : Federal Ai d $ 2,697.4 $ $ $ (5.2) State Aid $ 3,132.1 $ $ $ 2.7 Tota l Revenue Contri buti on $ 15,522.6 $ 3,929.5 $ 3,897.8 $ (31.7) Opera ti ng Expens es $ 15,522.6 $ 3,929.5 $ 3,705.4 $ (224.1) Budget Status to Date: $ KPI's Farebox Recovery 15.9% 17.6% 17.8% Farebox as a % of Locality Share Sub Total 25.5% 27.6% 26.8% Farebox as a % of Locality Operating Sha re 34.3% 38.2% 36.6% Newport News FISCAL YEAR 2019 Annual Year to Date (Dollars in Thousands) Budget Budget Actual Variance 7, , ,206.8 Locality Operating Share $ $ Plus: Local Farebox 2,473.1 $ $ $ 1, ,695.9 Locality Share Sub Total 9, $ $ (9.2) Plus: Federal Aid 2,697.4 $ $ $ $ (4.4) State Aid 3,132.1 $ $ 2, Total Revenue Contribution 15,522.6 $ 2,655.1 $ 2,441.9 (213.2) Operating Expenses 15,522.6 $ 2,655.1 Revenue Variance Less Operating Expenses $ KPI's YTD August 2018 Farebox contribution to Operating Expenses 15.9% 17.4% 20.0% Farebox as a % of Locality Share Sub Total 25.5% 27.6% 28.8% Farebox as a % of Locality Operating Share 34.3% 38.2% 40.5% Draft Financial Statement 7

25 LOCALITY RECONCILIATION SEPTEMBER 2018 FISCAL YEAR 2019 Hampton (Dollars in Thousands) Annual Budget Budget Year to Date Actual Variance Locality Operating Share $ 4,488.8 $ 1,122.2 $ 1,122.2 Plus: Local Farebox $ 1,442.4 $ $ Locality Share Sub Total $ 5,931.2 $ 1,524.5 $ 1,480.5 $ (44.0) Pl us : Federal Ai d $ 1,652.1 $ $ $ (3.5) State Aid $ 1,897.6 $ $ $ Total Revenue Contribution $ 9,480.9 $ 2,398.1 $ 2,350.6 $ (47.5) Opera ti ng Expens es $ 9,480.9 $ 2,398.1 $ 2,257.2 $ (140.9) Budget Status to Date: $ 93.4 KPI's Farebox Recovery 15.2% 16.8% 15.9% Farebox as a % of Locality Share Sub Total 24.3% 26.4% 24.2% Farebox as a % of Locality Operating Share 32.1% 35.8% 31.9% YTD August 2018 Hampton FISCAL YEAR 2019 Annual Year to Date (Dollars in Thousands) Budget Budget Actual Variance 4, Locality Operating Share $ $ Pl us: Loca l Fa rebox 1,442.4 $ 1, ,015.9 Locality Share Sub Total 5,931.2 (3.0) $ $ (4.5) Pl us: Federal Aid 1,652.1 $ $ $ $ (3.0) State Aid 1,897.6 $ $ 1,609.9 (10.5) Total Revenue Contribution 9,480.9 $ 1,620.4 $ 1,492.1 (128.3) Operating Expenses 9,480.9 $ 1,620.4 Revenue Variance Less Operating Expenses $ KPI's Farebox contribution to Operating Expenses 15.2% 16.6% 17.8% Farebox as a % of Locality Share Sub Total 24.3% 26.4% 26.2% Farebox as a % of Locality Operating Share 32.1% 35.8% 35.4% Draft Financial Statement 8

26 LOCALITY RECONCILIATION SEPTEMBER 2018 FISCAL YEAR 2019 Norfolk (Dollars in Thousands) Annual Budget Budget Year to Date Actual Variance Locality Operating Share $ 19,243.1 $ 4,810.7 $ 4,810.7 Plus: Local Farebox $ 6,702.8 $ 1,869.5 $ 1,783.0 Locality Share Sub Total $ 25,945.9 $ 6,680.2 $ 6,593.7 $ (86.5) Plus: Federal Aid $ 5,128.5 $ 1,239.2 $ 1,247.8 $ 8.6 State Aid $ 7,930.1 $ 1,982.5 $ 1,946.8 $ (35.7) Tota l Revenue Contri buti on $ 39,004.5 $ 9,901.9 $ 9,788.3 $ (113.6) Opera ti ng Expens es $ 39,004.5 $ 9,901.9 $ 9,108.0 $ (793.9) * Budget Status to Date: $ KPI's Farebox Recovery 17.2% 18.9% 19.6% Farebox as a % of Locality Share Sub Tot 25.8% 28.0% 27.0% Farebox as a % of Locality Operating Share 34.8% 38.9% 37.1% YTD August 2018 Norfolk FISCAL YEAR 2019 Annual Year to Date (Dollars in Thousands) Budget Budget Actual Variance 19, , ,212.3 Locality Operating Share $ $ 1, ,340.1 Pl us : Local Farebox 6,702.8 $ 4, ,552.4 Locality Share Sub Total 25, $ $ 16.7 Pl us : Federal Ai d 5,128.5 $ $ $ $ 1,282.4 (39.3) State Aid 7,930.1 $ 1,321.7 $ 6, Total Revenue Contribution 39,004.5 $ 6,667.9 $ 5,996.9 (671.0) Operating Expenses 39,004.5 $ 6,667.9 Revenue Variance Less Operating Expenses $ KPI's Farebox contribution to Operating Expenses 17.2% 18.7% 22.3% Farebox as a % of Locality Share Sub Total 25.8% 28.0% 29.4% Farebox as a % of Locality Operating Share 34.8% 38.9% 41.7% * $340,000 of LRT specific costs not yet expensed Draft Financial Statement 9

27 LOCALITY RECONCILIATION SEPTEMBER 2018 FISCAL YEAR 2019 Portsmouth (Dollars in Thousands) Annual Budget Budget Year to Date Actual Variance Locality Operating Share $ 2,773.2 $ $ Plus: Local Farebox $ $ $ Locality Share Sub Total $ 3,694.8 $ $ $ (9.0) Plus: Federal Aid $ $ $ $ (19.4) State Aid $ 1,152.9 $ $ $ 5.7 Total Revenue Contribution $ 5,836.4 $ 1,477.5 $ 1,454.8 $ (22.7) Opera ti ng Expens es $ 5,836.4 $ 1,477.5 $ 1,417.9 $ (59.6) Budget Status to Date: $ 36.9 KPI's Fa rebox Recovery 15.8% 17.4% 17.5% Farebox as a % of Locality Share Sub Total 24.9% 27.1% 26.4% Farebox as a % of Locality Operating Share 33.2% 37.1% 35.8% Portsmouth FISCAL YEAR 2019 Annual Year to Date (Dollars in Thousands) Budget Budget Actual Variance 2, Locality Operating Share $ $ Plus: Local Farebox $ Locality Share Sub Total 3, $ $ (15.0) Plus: Federal Aid $ $ State Aid 1,152.9 $ $ 1, Total Revenue Contribution 5,836.4 $ $ (45.1) Operating Expenses 5,836.4 $ $ $ Revenue Variance Less Operating Expenses $ 52.6 KPI's YTD August 2018 Farebox contribution to Operating Expenses 15.8% 17.2% 19.9% Farebox as a % of Locality Share Sub Total 24.9% 27.1% 29.0% Farebox as a % of Locality Operating Share 33.2% 37.1% 40.9% Draft Financial Statement 10

28 PROCUREMENTS BETWEEN $50K-$100K SEPTEMBER 2018 Contract Method of Contract Description Cost Center Funding Source Award Amount Award Date Awarded Vendor Performance Period Number Procurement Light Rail Vehicle Operator Seats Operations Grant RFQ $ 52, /20/2018 Recaro North America, Inc. N/A 11

29 Contract No: R Title: Light Rail Video Surveillance System Upgrade Price: Term: $159,728 Three (3) Months Acquisition Description: Enter into a contract with a qualified Contractor to provide light rail video surveillance system upgrades. Background: HRT requires a qualified Contractor to furnish and install Apollo Video Technology s RoadRunner High Definition Mobile Recording Systems on its fleet of Light Rail Vehicles (LRV). Under the terms of this agreement, the Contractor is required to provide all equipment, materials and labor to install the video surveillance equipment on HRT s fleet of LRVs. The Contractor shall also provide project management, system training, warranty and support services. Contract Approach: An Invitation for Bids was issued August 31, One (1) bid was received on September 27, 2018 from Apollo Video Technology (Apollo). Upon review and evaluation of the bid, staff determined that Apollo was a responsive (in compliance with submittal requirements) and responsible (capable to perform) bidder; and, is therefore eligible for award. A post-solicitation survey of vendors solicited concluded that most were not capable of providing the services requested in the Scope of Work as it was outside of their normal services and/or the inability to supply the required system components. There was no indication that a re-solicitation to pursue more competition would have resulted in greater participation. Apollo s bid price, in the amount of $159,728 is deemed fair and reasonable based on a price analysis performed utilizing historical data and the independent cost estimate. A Contractor responsibility review confirmed that Apollo is technically and financially capable to perform the work. Apollo, located in Bothell, WA, has provided similar services to San Diego Metropolitan Transit System, Milwaukee County Transit System, Knoxville Area Transit and Santa Cruz Metro Transit District. The period of performance for this Contract is three (3) months. No DBE goal was assigned for this solicitation. Cost/Funding: Project Manager: This Contract will be funded with Grant funds. Alesia Cain, CIO/CTO Contracting Officer: Jason Petruska, Contract Specialist Recommendation: It is respectfully recommended that the Commission approve the award of a contract to Apollo Video Technology for light rail video surveillance system upgrade services in the not-to-exceed amount of $159,728.

30 Contract No: Title: Ten (10) 29 Low Floor Diesel Buses Price: $4,640,980 Acquisition Description: Piggyback on an existing Commonwealth of Virginia, Department of Rail and Public Transportation (DRPT) Contract No MA2274 to procure ten (10) 29 Low Floor Diesel Buses (State Contract). Background: Using the competitive procurement process, in June 2017, the Commonwealth of Virginia awarded Contract No. E MA2274 to Gillig to purchase a number of different style buses during a base term of one (1) year with four (4) additional one-year options. Under the terms of the Contract, as a DRPT funds recipient, the Transportation District Commission of Hampton Roads dba Hampton Roads Transit (HRT) is considered an additional user. This procurement is to utilize the Gillig contract to purchase ten (10) 29 heavy duty low floor buses for use in HRT s operations. It should be noted that HRT is often precluded from piggybacking on existing state contracts as those agreements often do not include all of the contractual terms mandated by the Federal Transit Administration. DRPT, however, included the mandated federal terms in the State Contract thus allowing HRT to order buses pursuant to this agreement. Contract Approach: The original State Contract was competitively procured with a base unit price of $377,517 for a standard 29 bus. Unit prices for additional features/options were also established at the time of award of the State Contract. Gillig s unit price to HRT, including HRT selected options, is $464,098. HRT s options include passenger information stations, driver s seat shoulder belt, heavy duty driver s protective barrier, upgraded passenger windows with bonded frames, side turn signal guards, Trapeze TransitMaster Automatic Vehicle Locator (AVL), Twin Vision amber LED destination and rear run signs, Genfare FastFare fareboxes, farebox guards, Apollo video surveillance systems, bike racks, electrically assisted power steering and a number of other additional upgrades. Based on a price analysis conducted by DRPT at the time of award of the State Contract, and the fact that the pricing was obtained in a competitive environment, Gillig s unit price of $464,098 is deemed fair and reasonable. All Federal Transit Administration required pre-award audits and certifications confirming Buy America, final assembly and motor vehicle safety standards have been received and verified. Cost/Funding: This contract will be funded by Grant funds. Project Manager: Michael Perez, Operations Project and Contract Administrator Contracting Officer: Sonya Luther, Director of Procurement Recommendation: It is respectfully recommended that the Commission approve the award of a contract to Gillig to procure ten (10) heavy duty 29 low floor diesel buses in the total amount of $4,640,980.

31 Contract No: Title: Agency Enterprise Asset Management System Implementation and Base Year Price: Four (4) Years Option Pricing: $1,631,380 $384,447 Acquisition Description: Enter into a sole source contract with Trapeze Software Group, Inc. for the expansion of the current implementation of a Facilities Enterprise Asset Management (EAM) solution to all of HRT s transit assets. Background: In 2017, HRT awarded a contract to Trapeze Software Group, Inc. (Trapeze) for the implementation of an EAM system for its Facilities Department (Facilities EAM). Trapeze is in the initial phase of the process to set up the Facilities EAM. HRT has available funding and the opportunity during the initial phase of the Facilities EAM to expand the system to all of HRT s transit assets, including rolling stock (Agency Asset Management). Expansion to a system wide Agency Asset Management at this point in time will result in a significant cost saving to HRT. Additionally, an Agency EAM ensures compliance with the FTA s Moving Ahead for Progress in the 21 st Century Act (MAP-21) asset management requirements, while also providing an enterprise system for capital asset prioritization, work order management, and State of Good Repair (SGR) maintenance. It should be noted that HRT s rolling stock asset management system, Spear, must be replaced in the near future as it is an outdated system and no longer supported by the manufacturer. In short, the expansion of the Facilities EAM system to a comprehensive asset system allows HRT to accelerate the replacement of its outdated rolling stock management program with uniform software at a significant cost savings to the agency without the need for additional funding from outside sources. The project will leverage the current Facilities EAM solution and provide additional functionality and/or modules as needed to support the use of the solution for all transit assets: rolling stock, maintenance equipment, non-revenue vehicles, fare collection equipment, rail systems and linear infrastructure (track and guideway). Under the terms of this agreement, the Contractor shall provide system related professional services, such as project management, business process review, implementation support, data migration, data integration, configuration, report development and end user training. Contract Approach: FTA and Virginia Public Procurement Act guidelines allow non-competitive procurements when only one source is practicably available, and the award of a contract is infeasible under small purchase procedures, sealed bids, or competitive proposals. Moreover, Section 6.8 of the HRT Policy and Procurement Manual permits sole source procurements in instances involving substantial duplication costs. Specifically, sole source procurements are permissible (i)n the case of a follow-on Contract for the continued development or production of highly specialized equipment and major components thereof, when it is likely that award to another Contractor would result in substantial duplication of costs that are not expected to be recovered through competition.

32 Contract No: Title: Agency Enterprise Asset Management System Implementation and Base Year Price: Four (4) Years Option Pricing: $1,631,380 $384,447 Due to the specific requirements of this solicitation, including substantial duplication costs, full and open competition was not feasible. Trapeze is the sole provider of its EAM system. Sole Source procurements are accomplished through solicitation and acceptance of a proposal from only one source. A Request for Proposal (RFP) was issued on August 13, 2018 and Trapeze provided a responsive proposal on August 22, 2018 in the amount of $2,027,079. The proposal included pricing for the vendor-hosted agency-wide EAM system, including software, hardware and implementation; the hardware license fee; software licensing fee; training; warranty; and, maintenance services. Upon review and evaluation of the proposal, HRT staff determined that further discussions and negotiations needed to be held with Trapeze in order to clarify the proposed project approach and scope items and to address proposed pricing. After multiple discussions with Trapeze, HRT staff determined that the final proposed pricing, in the amount of $2,015,827, provided the most advantageous option for HRT. A price analysis was performed utilizing historical pricing and comparative pricing for other EAM systems. Based on the result of the price analysis performed, Trapeze s proposal is deemed fair and reasonable. Trapeze is headquartered in Cedar Rapids, IA and has provided similar services to Alternate Concepts/Denver Commuter Rail (operators of MBTA Commuter Rail) in Boston, MA; Sound Transit Authority in Seattle, WA; and, Regional Transit District of Denver in Denver, CO. Trapeze has also performed similar services to HRT satisfactorily. The period of performance for this contract is eighteen (18) months for implementation of the software and one (1) base year, with four (4) additional one-year options, for continued maintenance and support. Cost/Funding: Project Manager: This contract will be funded with Grant and Operating funds. Michael Perez, Operations Project and Contract Administrator Contracting Officer: Sonya Luther, Director of Procurement Recommendation: It is respectfully recommended that the Commission approve the award of a contract to Trapeze Software Group, Inc. to implement an agency Enterprise Asset Management system in the not to exceed amount of $2,015,827.

33 Statewide Transit Capital Funding 2019 TDCHR Legislative Priorties The TDCHR supports state funds, to replace state bond funding that will significantly decline beginning in FY2019, for transit State of Good Repair (SGR) and transit expansion projects. The Commonwealth needs steady and reliable revenues dedicated to the statewide transit capital program. Regional Dedicated Funding The TDCHR supports the development of a new regional funding model to support priority regional public transportation. Criminal Penalties for Battery On a Transit Operator The TDCHR supports establishing a minimum, mandatory period of confinement for a conviction of battery against public transit employees. Innovative Grants for Multimodal Transportation Concepts The TDCHR supports new & innovative funding and financing programs for innovative transit-related pilot initiatives to meet the needs of commuting public. Federal funding and Surface Transportation Reauthorization Fixing America s Surface Transportation Act (FAST Act) is set to expire in September The TDCHR urges Congress to work collaboratively toward passage of new surface transportation authorization legislation and ensure the solvency of the Highway Trust Fund (HTF) / Mass Transit Fund. Federal State of Good Repair Bus The TDCHR supports increased federal funding for bus and bus facilities. Under the FAST Act, bus funding for the new fiscal year has proposed increases in Senate legislation by $400 million and in the House legislation by $550 million respectively. Support of Transportation Demand Management The TDCHR supports the expanded use of Transportation Demand Management special programs and development of new park-and-ride options that can improve transit-related mobility and support reduced congestion Victoria Boulevard Hampton, VA East 18th Street Norfolk, VA gohrt.com