The agenda and supporting materials are included in this package for your review.

Transcription

1 Meeting of the Transportation District Commission of Hampton Roads Thursday, December 13, :00 p.m. 2nd Floor Board Room 509 E. 18 th Street, Norfolk, VA A meeting of the Transportation District Commission of Hampton Roads will be held on Thursday, December 13, 2018 at 3:00 p.m. at 509 E. 18 th Street, Norfolk, VA. The meeting is open to the public and in accordance with the Board s operating procedures and in compliance with the Virginia Freedom of Information Act, there will be an opportunity for public comment at the beginning of the meeting. The agenda and supporting materials are included in this package for your review.

2 Meeting of the Transportation District Commission of Hampton Roads Thursday, December 13, :00 p.m. 2nd Floor Board Room 509 E. 18 th Street, Norfolk, VA. 1. Call to Order & Roll Call 2. Public Comments 3. Approval of November 8, 2018 Meeting Minutes 4. President s Monthly Report - William Harrell A. Board Updates Transit Benchmarking Metrics WSP Annual Financial Statements Cherry Bekaert 5. Committee Reports A. Audit & Budget Review Committee - Commissioner Hunter/ Conner Burns, Chief Financial Officer October 2018 Financial Report B. Operations & Oversight Committee - Commissioner Parnell/ Sonya Luther, Director of Procurement Contract No: Provision of Magnetic Fare Media (Renewal) Recommending Commission Approval: Award of a contract to a contract to Electronic Data Magnetic, Inc. to provide magnetic fare media in the notto-exceed amount of $165, over a three-year period. C. Planning and New Starts Development Committee - Commissioner Wood D. External/Legislative Advisory Committee - Commissioner Kanoyton E. Management/Financial Advisory Committee Brian DeProfio/ Conner Burns, Chief Financial Officer

3 F. Paratransit Advisory Subcommittee - Ms. Janice Taylor, Chair G. Transit Ridership Advisory Sub-Committee Ms. Doris Johnson, Chair 6. Old and New Business Overview of Rail State Safety Oversight by the Virginia Department of Rail and Public Transportation (DRPT). This presentation will be provided by Andrew Ennis, Program Manager. Resolution Adopting Update to the HRT Capital Improvement Plan (CIP) for FY FY Comments by Commission Members 8. Closed Session (as necessary) 9. Adjournment The next meeting will be held on Thursday, January 24, 2018 at 1:00 p.m. in the 2nd Floor Board Room at 3400 Victoria Boulevard, Hampton VA.

4 Meeting Minutes of the Transportation District Commission of Hampton Roads Thursday, November 8, :00 p.m. 2nd Floor Board Room 509 E. 18 th Street, Norfolk, VA Call to order A quorum was attained, and Chairman Fuller called the meeting to order at 1:01 p.m. Commissioners in attendance: Chairman Fuller, Chesapeake Vice Chair Hunter, Portsmouth Alt. Commissioner Sorey, Chesapeake Commissioner Mitchell, VDRPT Alt. Commissioner Cipriano, Newport News Commissioner Gray, Hampton Commissioner Kanoyton, Hampton Commissioner Parnell, Norfolk Alt. Commissioner Inman, Norfolk Commissioner Rowe, Portsmouth Commissioner Ross-Hammond, Virginia Beach Commissioner Wood, Virginia Beach Hampton Roads Transit Staff in attendance: Kim Ackerman, Chief Human Resource Officer Ray Amoruso, Chief Planning and Development Officer Debbie Ball, Assistant Director of Finance Keisha Branch, Capital Programs & Grant Administration Officer Conner Burns, Chief Financial Officer Danielle Burton, Operations Support Technician David Burton, General Counsel, Williams Mullen Alesia Cain, Chief Technology Officer Gene Cavasos, Director of Marketing & Communications Rodney Davis, Director of Customer Relations Margaret Denoncourt, Internal Auditor Glenda Dixon, Director of ERP Services Sheri Dixon, Manager of Revenue Services Angela Glass, Director of Budget & Financial Analysis William Harrell, President and CEO Tom Holden, Media Relations Specialist Keith Johnson, Manager of Paratransit Sonya Luther, Director of Procurement Shanti Mullen, Auditor I 1

5 Sibyl Pappas, Chief Engineering & Facilities Officer Mike Perez, Director of Rolling Stock Jim Price, Chief Transit Operations Officer Luis R. Ramos, Sr. Executive Assistant/Commission Secretary Sylvia Shanahan, Director of Finance Benjamin Simms, Director of Transportation Brandon Singleton, Assistant Director of Budget Brian Smith, Chief of Staff Mark Stemple, Director of Maintenance Brittany Sumpter, DBE & Grants Coordinator Robert Travers, Corporate Counsel Others in attendance: Judith Brown, League of Women Voters Rob Case, HRPTO Mark Geduldig-Yatrofsky, Portsmouthcitywatch.org Mike Hayes, City of Hampton Carl Jackson, City of Portsmouth Denise Johnson, Chair, Transit Ridership Advisory Committee Ina Kreps, Citizen Paratransit Customer Jeff Raliski, HRTPO Janice Taylor, Chair, Paratransit Advisory Committee Constantinos Velissarios, City of Newport News Evan Watson, 13 News The TDCHR meeting package was distributed electronically to all Commissioners, the media, and the public in advance of the meeting. The meeting package consisted of: Agenda Meeting Minutes President s Report Presentation Social Media Analytics Committee Reports Public Comments Mr. Mark Geduldig-Yatrofsky stated how pleased he was that HRT will receive funding for electric vehicles; he also provided his opinion on the pros and cons of the electric vehicles. Ms. Diane Mitchell stated her concerns regarding bus transportation. (Rodney Davis, Director of Customer Relations, followed-up with Operations on the complaint) A motion to close the Public Comments was made by Commissioner Sorey and properly seconded by Commissioner Ross-Hammond. A roll call vote resulted as follows: Ayes: Commissioners Fuller, Hunter, Sorey, Mitchell, Gray, Kanoyton, Cipriano, Parnell, Inman, Rowe, Ross-Hammond and Wood. 2

6 Nays: Abstain: None None Approval of the October 2018 TDCHR Meeting Minutes A motion to approve the October 2018 meeting minutes, was made by Commissioner Rowe and properly seconded by Commissioner Parnell. A roll call vote resulted as follows: Ayes: Nays: Abstain: Commissioners Fuller, Hunter, Sorey, Mitchell, Gray, Kanoyton, Cipriano, Parnell, Inman, Rowe, Ross-Hammond and Wood. None None President s Monthly Report Mr. Harrell welcomed everyone to the meeting. Mr. Harrell stated that as a result of the Capital Improvement Budget Workshop, more information will be provided to the Commission for formal action next month. An update was provided on the Transform Transit study, to include a video that was produced to encourage the public s input. The Governor s Transportation Conference were summarized. COMMITTEE REPORTS Audit and Budget Committee An overview of the Audit and Budget Committee meeting was not provided. A summary will be provided at the next meeting. Operations and Oversight Committee Commissioner Parnell called on Ms. Sonya Luther, Director of Procurement, to present the contracts for approval. Ms. Luther presented the following contracts for approval: Contract No: , Commercial Banking Services (Renewal) was recommended for Commission approval to award a contract to Towne Bank to provide commercial banking services in the amount of $264, A motion to approve Contract No: , Commercial Banking Services was made by Commissioner Parnell on behalf of the Operations and Oversight Committee and properly seconded by Commissioner Ross-Hammond. A roll call vote resulted as follows: 3

7 Ayes: Nays: Abstain: Commissioners Fuller, Sorey, Mitchell, Kanoyton, Cipriano, Parnell, Inman, Ross- Hammond and Wood. None Commissioners Rowe, Hunter and Gray Contract No , Eleven (11) 35 Low Floor Diesel Buses was recommended for Commission approval to award a contract to Gillig to procure eleven (11) heavy duty 35 low floor diesel buses in the total amount of $5,317,917. Contract No , Six (6) 40 Low Floor Diesel Buses was recommended for Commission approval to award of a contract to Gillig to procure six (6) heavy duty 40 low floor diesel buses in the total amount of $2,926,440. A motion to approve Contract and Contract was made by Commissioner Parnell on behalf of the Operations and Oversight Committee and properly seconded by Commissioner Sorey. A roll call vote resulted as follows: Ayes: Nays: Abstain: Commissioners Fuller, Hunter, Sorey, Mitchell, Gray, Kanoyton, Cipriano, Parnell, Inman, Rowe, Ross-Hammond and Wood. None None Planning and New Starts Development Committee The Planning and New Starts Development Committee did not meet in November and no report was given. External Legislative Advisory Committee (ELAC) Commissioner Kanoyton provided an overview of the ELAC meeting. Including an update on public engagement and the Transformation Transit program. Commissioner Kanoyton presented a letter from Dr. Smith, advocating for additional revenue services for the ferry and light rail Commissioner Kanoyton implored the cities to write similar letters. Mr. Harrell stated that light rail is a special mode of transportation that needs care and HRT wants to ensure that it is competitive in the new process. Mr. Harrell stated that further evaluations, specific to light rail, will be done. Management Finance Advisory Committee (MFAC) Commissioner DeProfio provided an overview of the MFAC meeting including. An update on the TSP plan, a review of the FMO presentation and report, and the connection MFAC believes it share with 4

8 the Audit and Budget Review committees. It was stated that all localities should provide HRT with their comments by November 15, MFAC asked HRT to continue to work with localities and their budgets for the remainder of the fiscal year. Paratransit Advisory Sub-Committee (PAC) The Paratransit Advisory Sub-Committee did not meet in November. Commissioner Kanoyton inquired whether HRT could allow Paratransit riders to ride for free on election days. HRT will provide an analysis of the cost for the six cities to provide free rides on election days. Transit Ridership Advisory Committee (TRAC) Ms. Doris Johnson stated there was nothing to report from the TRAC meeting. Old and New Business There was no discussion on old or new business. Comments by Commissioners Congratulations was given to Commissioner Wood on his re-election to the Virginia Beach City Council. Adjournment The meeting adjourned at 1:31p.m. TRANSPORTATION DISTRICT COMMISSION OF HAMPTON ROADS ATTEST: Douglas Fuller Chair Luis R. Ramos, Commission Secretary December 13,

9 TDCHR Board Meeting November 9,

10 Transit Transformation Study 2

11 Transit Transformation Study 3

12 TDCHR Board Meeting November 9,

13 HAMPTON ROADS TRANSIT President s Report December 2018 WE VALUE OUR VETERANS! Virginia has the fastest growing Veteran labor force in the United States with over 12,000 transitioning service members in Hampton Roads annually. In September, Hampton Roads Transit completed the training and certification requirements to become a V3-certified company. V3 stands for Virginia Values Veterans. The Commonwealth became the first state to create an official program dedicated to improving the employment of Veterans by training employers on national best practices to recruit, hire, train and retain Veterans. Hampton Roads Transit now has the distinct privilege of being recognized as an employer of choice to our dedicated service members and their families. To date, 38,852 Veterans have been hired under this program statewide. The V3 Progran is mostly funded through general funds apprpriated by the Commonwealth of Virginia. It is also in part funded through non-general funds donated by interested parties through the Virginia Veterans Services Foundation. Under the Veterans Education Transition and Employment (VETE) directorate and within the Virginia Department of Veteran Services (DVS), the V3 certification underscores our commitment to not only recruiting Veterans to our organization, but our focus on retaining such a diverse and highly-skilled workforce. Mark Buehlman, V3 Regional Program Manager of Hampton Roads Presented a certificate to William E. Harrell, CEO. Mr. Harrell was Joined by Veterans Brian Smith, Rodney Davis and Luis Ramos. As part of our certification process, and on a quarterly basis, we will be required to report our Veteran recruitment activity to the Department of Veteran Services. I am happy to report that in the third quarter of this year, 19 percent of all our new hires were either Veterans of the Armed Forces, National Guard or Armed Forces Reserve. It is our goal to exponentially increase the number of Veterans that we add to our team. We are truly proud of this accomplishment and are excited to continue to provide opportunities to our honored service members. Sincerely, William E. Harrell

14 HAMPTON ROADS TRANSIT Social Media Analytics October 1 - October 31, 2018 FACEBOOK STATS October 1 October 31, 2018 HRT s Total fans: 12,713 Total posts: 12 Impressions: 20,540 Engagements: 405 Clicks: 104 People engaged: 58% female, 42% male Women between most active users November 1 November 30, 2018 HRT s Total fans: 12,706 Total posts: 9 Impressions: 13,363 Engagements: 211 Clicks: 29 People engaged: 59% female, 41% male Women between most active users FACEBOOK TOP POSTS Post Reactions Comments Engagement Reach

15 HAMPTON ROADS TRANSIT Social Media Analytics October 1 - October 31, 2018 TWITTER STATS October 1 October 31, 2018 HRT s Total followers: 6,471 Tweets sent: 79 Retweets: 45 Mentions received: 95 Impressions: 56,460 Engagements: 604 Clicks: 82 People engaged: 54% male, 46% female Men between most active users November 1 November 30, 2018 HRT s Total followers: 6,468 Tweets sent: 60 Retweets: 27 Mentions received: 67 Impressions: 62,342 Engagements: 302 Clicks: 44 People engaged: 54% male, 46% female Men between most active users TWITTER TOP POSTS Tweet Potential Reach Responses Clicks Retweets

16 Draft Financial Statement OCTOBER 2018 FISCAL YEAR 2019 FINANCIAL REPORT 1

17 OPERATING FINANCIAL STATEMENTS OCTOBER 2018 FISCAL YEAR 2019 Annual Month to Date Year to Date Dollars in Thousands Budget Budget Actual Variance Budget Actual Variance Operating Revenue Passenger Revenue $ 15,160.4 $ 1,357.8 $ 1,365.4 $ % $ 5,586.3 $ 5,542.2 $ (44.1) (0.8) % Advertising Revenue % % Other Transportation Revenue 2, % % Non-Transportation Revenue % % Total Operating Revenue 18, , , % 6, , % Non-Operating Revenue Federal Funding 18, , ,125.6 (32.6) (2.8) % 5, ,354.2 (181.9) (3.3) % State Funding 19, , , % 6, , % Local Funding 43, , ,607.4 (0.0) (0.0) % 14, ,429.6 (0.0) (0.0) % Total Non-Operating Revenue 80, , , % 26, ,471.3 $ % TOTAL REVENUE $ 98,888.6 $ 7,991.3 $ 8,119.6 $ $ 33,023.5 $ 33,189.0 $ Personnel Services $ 64,044.3 $ 5,170.6 $ 5,246.3 $ (75.6) (1.5) % $ 21,190.7 $ 20,733.3 $ % Contract Services 8, (52.4) (7.5) % 2, , % Materials & Supplies 10, ,041.1 (211.7) (25.5) % 3, ,034.7 (326.7) (8.8) % Utilities 1, % % Casualties & Liabilities 4, % 1, , % Purchased Transportation 8, % 2, , % Other Miscellaneous Expenses 1, % % TOTAL EXPENSE $ 98,888.6 $ 7,991.3 $ 8,194.4 $ (203.1) $ 33,023.5 $ 32,245.9 $ SURPLUS (DEFICIT) (74.9) Draft Financial Statement 2

18 LOCALITY CROSSWALK OCTOBER 2018 AS OF OCTOBER 31, 2018 Locality Non Locality Consolidated REVENUE Passenger Revenue $ 5,215,925 $ 326,302 $ 5,542,227 Advertising Revenue $ 355,345 $ 20,243 $ 375,588 Other Transportation Revenue $ $ 734,439 $ 734,439 Non Transportation Revenue $ 35,247 $ 30,284 $ 65,531 Federal Funding (PM 5307 & 5337) $ 4,304,271 $ 461,951 $ 4,766,222 Project Management Grant Reimbursement $ 556,259 $ 31,689 $ 587,948 State Funding $ 6,232,273 $ 455,183 $ 6,687,456 Local Funding $ 14,429,636 $ $ 14,429,636 TOTAL REVENUE: $ 31,128,956 $ 2,060,091 $ 33,189,047 TOTAL EXPENSES: $ 30,392,008 $ 1,853,888 $ 32,245,897 BUDGET STATUS TO DATE: $ 736,947 $ 206,203 $ 943,150 * * Budget status to date is expected to trend to zero by the end of the fiscal year Draft Financial Statement 3

19 OPERATING FINANCIAL STATEMENTS OCTOBER ,800, ,600, ,400, ,200, ,000, , , , , Farebox Revenue JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUNE FY18 ACTUAL FY19 BUDGET FY19 ACTUAL Total Expenses 9,500, ,000, ,500, ,000, ,500, ,000, ,500, ,000, ,500, ,000, JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUNE FY18 ACTUAL FY19 BUDGET FY19 ACTUAL Draft Financial Statement 4

20 LOCALITY RECONCILIATION OCTOBER 2018 FISCAL YEAR 2019 Total Local (Dollars in Thousands) Annual Budget Budget Year to Date Actual Variance Locality Operating Share $ 43,288.9 $ 14,429.7 $ 14,429.7 Plus : Local Farebox $ 14,546.2 $ 5,359.9 $ 5,215.9 Locality Share Sub Total $ 57,835.1 $ 19,789.6 $ 19,645.6 $ (144.0) Plus : Federal Aid $ 13,975.7 $ 4,229.4 $ 4,304.2 $ 74.8 State Aid $ 18,142.3 $ 6,047.5 $ 6,232.3 $ Tota l Revenue Contri buti on $ 89,953.1 $ 30,066.5 $ 30,182.1 $ Opera ti ng Expens es $ 89,953.1 $ 30,066.5 $ 29,445.2 $ (621.3) Budget Status to Date: $ * KPI's Farebox Recovery 16.2% 17.8% 17.7% Farebox as a % of Locality Share Sub Total 25.2% 27.1% 26.5% Farebox as a % of Locality Operating Share 33.6% 37.1% 36.1% YTD September 2018 Total Local FISCAL YEAR 2019 Annual Year to Date (Dollars in Thousands) Budget Budget Actual Variance 43, , ,822.2 Locality Opera ting Share $ $ $ $ 3,924.8 Plus: Loca l Fa rebox 14,546.2 $ 4,057.2 $ $ 14, ,747.0 Locality Share Sub Total 57,835.1 $ $ (132.4) $ $ Plus: Federal Aid 13,975.7 $ 3,376.8 $ 3,484.3 $ $ 4, State Aid 18,142.3 $ 4,535.5 $ $ $ 22, Total Revenue Contribution 89,953.1 $ 22,791.7 $ $ $ 22,047.8 (743.9) Operating Expenses 89,953.1 $ 22,791.7 $ $ Budget Status to Date: $ * KPI's Farebox Recovery 16.2% 17.8% 17.8% Farebox as a % of Locality Share Sub Tot 25.2% 27.3% 26.6% Farebox as a % of Locality Operating Share 33.6% 37.5% 36.3% * Budget status to date is expected to trend to zero by the end of the fiscal year Draft Financial Statement 5

21 LOCALITY RECONCILIATION OCTOBER 2018 FISCAL YEAR 2019 Virginia Beach (Dollars in Thousands) Annual Budget Budget Year to Date Actual Variance Locality Operating Share $ 7,053.4 $ 2,351.2 $ 2,351.2 Plus: Local Farebox $ 2,259.4 $ $ Locality Share Sub Total $ 9,312.8 $ 3,183.7 $ 3,186.9 $ 3.2 Plus: Federal Aid $ 2,620.3 $ $ $ 97.4 State Aid $ 3,014.6 $ 1,005.0 $ 1,146.5 $ Total Revenue Contribution $ 14,947.7 $ 4,981.6 $ 5,223.7 $ Opera ti ng Expens es $ 14,947.7 $ 4,981.6 $ 5,410.4 $ Budget Status to Date: $ (186.7) * KPI's Farebox Recovery 15.1% 16.7% 15.4% Farebox as a % of Locality Share Sub Total 24.3% 26.1% 26.2% Farebox as a % of Locality Operating Share 32.0% 35.4% 35.5% YTD September 2018 Virginia Beach FISCAL YEAR 2019 Annual Year to Date (Dollars in Thousands) Budget Budget Actual Variance 7,053.4 $ 1, ,763.4 Locality Operating Share $ $ $ Plus: Local Farebox 2,259.4 $ $ $ 2, ,444.1 Locality Share Sub Total 9,312.8 $ $ 50.5 $ $ Plus: Federal Aid 2,620.3 $ $ $ $ State Aid 3,014.6 $ $ $ $ 4, Total Revenue Contribution 14,947.7 $ 3,780.4 $ $ $ 4, Operating Expenses 14,947.7 $ 3,780.4 $ $ Budget Status to Date: $ (203.0) * KPI's Farebox Recovery 15.1% 16.7% 15.7% Farebox as a % of Locality Share Sub Total 24.3% 26.3% 27.9% Farebox as a % of Locality Operating Share 32.0% 35.7% 38.6% *Heavily weighted service hours for July September Draft Financial Statement 6

22 LOCALITY RECONCILIATION OCTOBER 2018 FISCAL YEAR 2019 Chesapeake (Dollars in Thousands) Annual Budget Budget Year to Date Actual Variance Locality Operating Share $ 2,510.4 $ $ Plus: Local Farebox $ $ $ Locality Share Sub Total $ 3,257.3 $ 1,112.0 $ 1,098.5 $ (13.5) Plus: Federal Aid $ $ $ $ (0.6) State Aid $ 1,015.0 $ $ $ 2.8 Tota l Revenue Contri buti on $ 5,161.0 $ 1,719.3 $ 1,708.0 $ (11.3) Opera ti ng Expens es $ 5,161.0 $ 1,719.3 $ 1,652.9 $ (66.4) Budget Status to Date: $ 55.1 KPI's Farebox Recovery 14.5% 16.0% 15.8% Farebox as a % of Locality Share Sub Total 22.9% 24.7% 23.8% Farebox as a % of Locality Operating Share 29.8% 32.9% 31.3% YTD September 2018 Chesapeake FISCAL YEAR 2019 Annual Year to Date (Dollars in Thousands) Budget Budget Actual Variance $ 2,510.4 $ $ Locality Operating Share $ Plus : Loca l Farebox $ $ $ Locality Share Sub Total 3,257.3 $ $ (14.2) $ $ (1.2) Plus : Federal Aid $ $ $ $ State Aid 1,015.0 $ $ $ $ 1,289.1 (15.2) Total Revenue Contribution 5,161.0 $ 1,304.3 $ $ $ 1,231.5 (72.8) Operating Expenses 5,161.0 $ 1,304.3 $ $ Budget Status to Date: $ 57.6 KPI's Farebox Recovery 14.5% 16.0% 15.8% Farebox as a % of Locality Share Sub Total 22.9% 24.9% 23.6% Farebox as a % of Locality Operating Share 29.8% 33.2% 30.9% Draft Financial Statement 7

23 LOCALITY RECONCILIATION OCTOBER 2018 FISCAL YEAR 2019 Newport News (Dollars in Thousands) Annual Budget Budget Year to Date Actual Variance Locality Operating Share $ 7,220.0 $ 2,406.7 $ 2,406.7 Plus: Local Farebox $ 2,473.1 $ $ Locality Share Sub Total $ 9,693.1 $ 3,318.0 $ 3,296.1 $ (21.9) Plus: Federal Aid $ 2,697.4 $ $ $ (4.4) State Aid $ 3,132.1 $ 1,044.0 $ 1,057.2 $ 13.2 Tota l Revenue Contributi on $ 15,522.6 $ 5,178.3 $ 5,165.2 $ (13.1) Operating Expenses $ 15,522.6 $ 5,178.3 $ 4,993.6 $ (184.7) Budget Status to Date: $ KPI's Farebox Recovery 15.9% 17.6% 17.8% Farebox as a % of Locality Share Sub Total 25.5% 27.5% 27.0% Farebox as a % of Locality Operating Share 34.3% 37.9% 37.0% YTD September 2018 Newport News FISCAL YEAR 2019 Annual Year to Date (Dollars in Thousands) Budget Budget Actual Variance 7,220.0 $ 1, ,805.0 Locality Operating Share $ $ $ Plus: Local Farebox 2,473.1 $ $ $ 2, ,465.6 Locality Share Sub Total 9,693.1 $ $ (29.2) $ $ (5.2) Plus : Federal Aid 2,697.4 $ $ $ $ State Aid 3,132.1 $ $ $ $ 3,897.8 (31.7) Total Revenue Contribution 15,522.6 $ 3,929.5 $ $ $ 3,705.4 (224.1) Operating Expenses 15,522.6 $ 3,929.5 $ $ Budget Status to Date: $ KPI's Farebox Recovery 15.9% 17.6% 17.8% Farebox as a % of Locality Share Sub Total 25.5% 27.6% 26.8% Farebox as a % of Locality Operating Share 34.3% 38.2% 36.6% Draft Financial Statement 8

24 LOCALITY RECONCILIATION OCTOBER 2018 FISCAL YEAR 2019 Hampton (Dollars in Thousands) Annual Budget Budget Year to Date Actual Variance Locality Operating Share $ 4,488.8 $ 1,496.3 $ 1,496.3 Plus: Local Farebox $ 1,442.4 $ $ Locality Share Sub Total $ 5,931.2 $ 2,027.8 $ 1,983.4 $ (44.4) Plus: Federal Aid $ 1,652.1 $ $ $ (4.4) State Aid $ 1,897.6 $ $ $ 3.3 Tota l Revenue Contri buti on $ 9,480.9 $ 3,160.3 $ 3,114.8 $ (45.5) Opera ti ng Expens es $ 9,480.9 $ 3,160.3 $ 3,028.0 $ (132.3) Budget Status to Date: $ 86.8 KPI's Fa rebox Recovery 15.2% 16.8% 16.1% Farebox as a % of Locality Share Sub Total 24.3% 26.2% 24.6% Farebox as a % of Locality Operating Share 32.1% 35.5% 32.6% YTD September 2018 Hampton FISCAL YEAR 2019 Annual Year to Date (Dollars in Thousands) Budget Budget Actual Variance $ 4,488.8 $ 1, ,122.2 Locality Operating Share $ $ Plus: Local Farebox 1,442.4 $ $ $ 1, ,480.5 Locality Share Sub Total 5,931.2 $ $ (44.0) $ $ (3.5) Plus: Federal Aid 1,652.1 $ $ $ $ State Aid 1,897.6 $ $ $ $ 2,350.6 (47.5) Total Revenue Contribution 9,480.9 $ 2,398.1 $ $ $ 2,257.2 (140.9) Operating Expenses 9,480.9 $ 2,398.1 $ $ Budget Status to Date: $ 93.4 KPI's Farebox Recovery 15.2% 16.8% 15.9% Farebox as a % of Locality Share Sub Total 24.3% 26.4% 24.2% Farebox as a % of Locality Operating Share 32.1% 35.8% 31.9% Draft Financial Statement 9

25 LOCALITY RECONCILIATION OCTOBER 2018 FISCAL YEAR 2019 Norfolk (Dollars in Thousands) Annual Budget Budget Year to Date Actual Variance Locality Operating Share $ 19,243.1 $ 6,414.3 $ 6,414.3 Plus : Local Fa rebox $ 6,702.8 $ 2,469.8 $ 2,417.7 Locality Share Sub Total $ 25,945.9 $ 8,884.1 $ 8,832.0 $ (52.1) Plus: Federal Aid $ 5,128.5 $ 1,552.0 $ 1,558.9 $ 6.9 State Aid $ 7,930.1 $ 2,643.4 $ 2,655.0 $ 11.6 Tota l Revenue Contri buti on $ 39,004.5 $ 13,079.5 $ 13,045.9 $ (33.6) Opera ti ng Expens es $ 39,004.5 $ 13,079.5 $ 12,447.8 $ (631.7) Budget Status to Date: $ * KPI's Farebox Recovery 17.2% 18.9% 19.4% Farebox as a % of Locality Share Sub Total 25.8% 27.8% 27.4% Farebox as a % of Locality Operating Share 34.8% 38.5% 37.7% YTD September 2018 Norfolk FISCAL YEAR 2019 Annual Year to Date (Dollars in Thousands) Budget Budget Actual Variance 19,243.1 $ 4, ,810.7 Locality Operating Share $ $ $ 1, ,783.0 Plus: Local Farebox 6,702.8 $ $ $ 6, ,593.7 Locality Share Sub Total 25,945.9 $ $ (86.5) $ $ 1, Plus: Federal Aid 5,128.5 $ 1,239.2 $ $ $ 1,946.8 (35.7) State Aid 7,930.1 $ 1,982.5 $ $ $ 9,788.3 (113.6) Total Revenue Contribution 39,004.5 $ 9,901.9 $ $ $ 9,108.0 Operating Expenses 39,004.5 $ 9,901.9 $ $ (793.9) * Budget Status to Date: $ KPI's Farebox Recovery 17.2% 18.9% 19.6% Farebox as a % of Locality Share Sub Tot 25.8% 28.0% 27.0% Farebox as a % of Locality Operating Share 34.8% 38.9% 37.1% * Positive variance of $290K in mode 150 Draft Financial Statement 10

26 LOCALITY RECONCILIATION OCTOBER 2018 FISCAL YEAR 2019 Portsmouth (Dollars in Thousands) Annual Budget Budget Year to Date Actual Variance Locality Operating Share $ 2,773.2 $ $ Plus: Local Farebox $ $ $ Locality Share Sub Total $ 3,694.8 $ 1,264.0 $ 1,248.7 $ (15.3) Plus: Federal Aid $ $ $ $ (20.1) State Aid $ 1,152.9 $ $ $ 12.4 Tota l Revenue Contri buti on $ 5,836.4 $ 1,947.5 $ 1,924.5 $ (23.0) Opera ti ng Expens es $ 5,836.4 $ 1,947.5 $ 1,912.5 $ (35.0) Budget Status to Date: $ 12.0 KPI's Farebox Recovery 15.8% 17.4% 17.0% Farebox as a % of Locality Share Sub Total 24.9% 26.9% 26.0% Farebox as a % of Locality Operating Share 33.2% 36.7% 35.1% YTD September 2018 Portsmouth FISCAL YEAR 2019 Annual Year to Date (Dollars in Thousands) Budget Budget Actual Variance $ 2,773.2 $ Locality Operating Share $ $ Plus: Local Farebox $ $ $ Locality Share Sub Total 3,694.8 $ $ (9.0) $ $ (19.4) Plus : Federal Aid $ $ $ $ State Aid 1,152.9 $ $ $ $ 1,454.8 (22.7) Total Revenue Contribution 5,836.4 $ 1,477.5 $ $ $ 1,417.9 (59.6) Operating Expenses 5,836.4 $ 1,477.5 $ $ Budget Status to Date: $ 36.9 KPI's Farebox Recovery 15.8% 17.4% 17.5% Farebox as a % of Locality Share Sub Total 24.9% 27.1% 26.4% Farebox as a % of Locality Operating Share 33.2% 37.1% 35.8% Draft Financial Statement 11

27 PROCUREMENTS BETWEEN $50K-$100K OCTOBER 2018 There were no procurements between $50K- $100K in October

28 Contract No: Title: Provision of Magnetic Fare Media (Renewal) Base Year Price: Two Option Years Price: $55, $110, Acquisition Description: Enter into a renewal contract with a qualified Contractor to provide magnetic fare media for HRT s public transportation services. Background: Hampton Roads Transit utilizes various magnetic fare media, which allows riders access to HRT-provided public transportation. Magnetic fare media includes tickets for riding bus, rail, trolley, and ferry. Under the terms of this agreement, the Contractor is required to provide pre-printed and pre-encoded fare media stock according to HRT s specifications. Contract Approach: A Request for Quote (RFQ) was issued on September 7, Eleven (11) vendors were solicited through direct . The solicitation was also posted to HRT s website and eva. The eva Report of Vendors Notified states that 922 vendors were advised of the solicitation via . Nine (9) vendors registered on HRT s website to download copies of the solicitation. One (1) quote was received on October 31, 2018 from Electronic Data Magnetic, Inc. (EDM) in the amount of $168, A post-solicitation survey concluded that other firms solicited did not possess the capability to provide the requirements, such as the pre-encoding of media stock, as described in the Scope of Work (SOW). Since there was no indication that a resolicitation to pursue more competition would have resulted in greater participation, a decision was made to enter into price negotiations with EDM. Negotiations focused on reducing the proposed unit prices for the various fare media stock specified in the SOW. During negotiations, EDM indicated that the increase in the proposed unit prices was as a result of significant increases in the price of raw materials. As a result of the negotiations, EDM reduced its total proposed price by $3,202.50, or approximately 1.9%, to $165, The revised pricing represents an approximate 36% increase over the previous contract pricing. The previous contract was awarded in 2013 for five (5) years, with no changes in pricing over the five (5) years. Therefore, HRT staff determined that the revised pricing is deemed fair and reasonable. A contractor responsibility review performed confirmed that EDM is technically and financially capable to perform the services. EDM, located in High Point, NC, has provided similar services to the Alameda-Contra Costa Transit District (AC Transit) in Oakland, CA; the Kansas City Area Transportation Authority (KCATA) in Kansas City, MO; and, Broward County Transit (BCT) in Pompano Beach, FL. EDM also provides these services to HRT satisfactorily. The period of performance for this contract is one (1) base year with two (2) additional one-year options. No DBE Goal was assigned for this solicitation.

29 Contract No: Title: Provision of Magnetic Fare Media (Renewal) Base Year Price: Two Option Years Price: $55, $110, Cost/Funding: Project Managers: This contract will be funded with operating funds. Sheri Dixon, Manager of Revenue Services Contracting Officer: Fevrier Valmond, Senior Contracts Specialist Recommendation: It is respectfully recommended that the Commission approve the award of a contract to Electronic Data Magnetic, Inc. to provide magnetic fare media in the not-to-exceed amount of $165, over a three-year period. SOLICITATION RESULTS PERIOD ORIGINAL QUOTE REVISED QUOTE Base Year $56, $55, Option Year 1 $56, $55, Option Year 2 $56, $55, Quote Total $168, $165,330.00

30 Chairman's Report for Paratransit Advisory Committee ( PAC") Meeting Tuesday, December 11, :00 p.m. Location: 2nd Floor Board Room 509 E. 18th Street, Norfolk, VA Transportation District Commission of Hampton Roads (TDCHR) Meeting Report Thursday, October 25, :00 p.m. 2nd Floor Board Room 509 E. 18th Street, Norfolk, VA 1. Call to Order & Roll Call 2. Public Comments Ms. Dianne Mitchell stated that she is a customer of HRT s bus service, specifically the Route 4. Ms. Mitchell shared concerns regarding the changes to the Route 4 and senior citizens that need the service that was eliminated or changed. Mr. Ray Amoruso stated that the Route 4 went through streamlining recently. 3. Approval of Minutes September 27, 2018 Roll call. Approved. 4. President s Monthly Report - Mr. William Harrell, President and CEO Mr. Harrell welcomed everyone to the meeting. Mr. Harrell welcomed Mr. Doug Smith, City Manager of Norfolk to the meeting. Mr. Harrell discussed the Governor's Transportation Conference at the Norfolk Hilton The Main next week. Mr. Harrell gave information regarding a few agenda items taking place during the Conference to include: Transforming Transit Panel will meet on October 31st at 3:00 PM Operations and Oversight Committee Meeting on November 1st at 10:00 AM Kick off Forum: Regional Transit Transformation Project on November 1st at 1:30 PM at the Slover Library on the 6th Floor. Mr. Harrell had Dr. Brian Smith give an update regarding the public engagement portion of the Regional Transit Transformation Project. Dr. Smith: New Project UPDATE: ORGANIZING Project Groups The Interagency Coordinating Committee Regional Advisory Panel Technical Workgroup (HRT) TDCHR Management Team There was some discussion regarding public outreach and and additional cost that could be incurred. Mr. Ray Amoruso stated that HRT has a contract in place for outreach activities that will be utilized. Mr. Amoruso stated that there is plenty of funding available under that contract. A. Board Updates

31 Sheriff Barron from Norfolk - Recognition 2nd Annual Senior Support Seminar - plaque presented to Mr. Harrell. The event had over 700 senior citizens. - had over 80 vendors HRT Max Campaign - Mr. Cavasos highlighted the following: Park Less Text more Video was shown Update on transit funding - Dr. Smith Handout on statewide funding New dedicated funding WMATA, WMATA was removed New prioritization framework for capital grants is now in place GRANTS PROGRAM no longer 3 tiers state of good repair Good availability of funds There was discussion regarding State funding and the new funding model to include SMART Scale funding We have had traditional funding 5. Committee Reports Mr. Burns Presented the September 2018 Financial Report. Operating Financial STATEMENT SEPTEMBER 2018 A. Audit & Budget Review Committee Commissioner Hunter/Conner Burns, Chief Financial Officer September 2018 Financial Report - Mr. Conner Burns B. Operations & Oversight Committee - Commissioner Parnell/Sonya Luther, Director of Procurement Will meet during the Governor's Conference Contract No: R, Light Rail Video Surveillance System Upgrade, was recommended for Commission approval to award of a contract to Apollo Video Technology for light rail video surveillance system upgrade services in the not to exceed amount of $159,728. There was discussion regarding the number of bidders on the contract. Contract No , Ten (10) 29 Low Floor Diesel Buses, was recommended for Commission approval to award of a contract to Gillig to procure ten (10) heavy duty 29 low floor diesel buses in the total amount of $4,640,980. Mr. Harrell stated that HRT was asked to look at adding USB ports and WiFi to all new buses. The initial cost for the upgrades would exceed $100, Mr. Harrell stated that staff gathered requested information and that HRT feels that USB ports and WiFi for its entire fleet is not a good investment at this time. Commissioner Parnell provided additional details on a discussion that took place during the Operations and Oversight Committee regarding USB ports and WiFi. Contract No , Agency Enterprise Asset Management System, was recommended for Commission approval to award of a contract to Trapeze Software Group, Inc. to implement an agency Enterprise Asset Management system in the not to exceed amount of $2,015,827. Contracts were voted on and approved

32 C. Planning and New Starts Development Committee Commissioner Wood Did not meet in October. D. External Legislative Advisory Committee (ELAC) - Commissioner Kanoyton Met on the 17th. Discussed groups for outreach. Dr. Brian Smith gave an overview of the ELAC meeting. Dr. Smith stated that the Legislative priorities of being brought forward for Commission approval. E. Management/Financial Advisory Committee (MFAC) Brian DeProfio/ Conner Burns, Chief Financial Officer Commissioner DeProfio stated that the MFAC met on Monday gave an overview of the meeting. State funding. Discussed how the TSP process works. Routes and cost. Distributed to localities. It was stated that the deadline for getting comments back to HRT is November 15, Therefore, HRT will provide cost estimates to the cities in December. Commissioner DeProfio stated that the State completed an audit in the spring and mention the funding model specifically. It was requested that HRT staff give updates on the items mentioned in the report at the next meeting. F. Paratransit Advisory Subcommittee Ms. Janice Taylor, Chair PAC met on Wednesday, October 10, 2018, 1:00 PM - 3:00 PM, HRT, 509 East 18th Street, Norfolk, VA, 2nd Floor Board Room. Sub-committees Reports Service Quality Discussed Tablets, the drivers tablets continue to go down. First Transit is responsible for tablets. Problem. The drivers use their own cell phones for GPS when their tablets go down. The drivers still need to identify themselves when picking up paratransit clients. This is problematic for the visually impaired. Paratransit clients have difficulty recognizing blue and white cabs. The decals not stick on the Norfolk cabs per Marshall. Overall the cabs are performing well. The PAC members complimented the cab drivers. Policy Discussed Hurricane Florence effects. Emergency same day trips. Free rides on Sunday. The consensus was the people were with how transportation (HRT) and Paratransit was handled in an emergency situation. Updates on meetings with Delegates David Yancey and Glenn Davis The meetings were successful since we achieved our objectives. We were able to meet with Delegates Yancey and Davis to discuss the vital role transportation plays in our lives, importance of having dedicated funding for transportation and reliable transportation. Additionally, ask their viewpoint on transportation, advice on how we can mutually work together, their background in transportation, the committees they serve, their vision now and the future. See full report attached. This report was written and compiled by Ms. Darcy Sink, the League of Women Voters, South Hampton Roads Chapter, Transportation Committee and Ms. Janice Taylor, Paratransit Advisory Committee Chair Delegate David Yancey, 94th District Warwick Blvd., Suite 212 Newport News, VA Monday, October 8, 2018 Time: 11:00 A.M. - 12:00 P.M. Ended 12:22 P.M.

33 Transit Advocates' Meeting with Members of Virginia General Assembly Attendees: Delegate David Yancey, 94th District Representative, Transportation Committee Member. Newport News representative for the HRTPO and HRTAC. Denise Johnson, HRT Transit Riders' Advisory Committee (TRAC) Chair Janice Taylor, HRT Paratransit Advisory Committee (PAC) Chair Keith Johnson, Hampton Roads Transit (HRT), Manager of Paratransit Darcy Sink, League of Women Voters (LWV), South Hampton Roads, Transportation Committee, Team Leader and Meeting Organizer *The meeting was originally scheduled with Del. Yancey s Chief of Staff Gretchen Heal, but Delegate Yancey was able to host us himself. Introductions, Attendees tell their experiences and concerns Delegate David Yancey's Viewpoint Del. Yancey explained that he has spoken with HRT leadership. He advises more efficient bus routes that are based on ridership data to make the most of limited transit funds. The attendees explained that they and HRT are aware of that constraint and HRT is pursuing a Bus Rapid Transit option for the peninsula corridor study. Thoughts 1. Inconsistent service. His opinion they need to hone in the routes. More predictability. The Tide is not used. NSU students use it. He believes the light rail comes in second as the least used transit system in the state. And, has observed only 8-people on a train during rush hour periods. He sees it as a failed project. He elaborated light rail is also not possible on the peninsula because CSX will not share right of way. Norfolk Southern trains does not want to run next to light rail either. He suggested MARTA system. He discussed with HRT that HRT needs to create more excitement about future plans to engage riders and build a public mandate for initiatives. 2. Big challenges. This is not a traditional city. Like NYC. Never built for transportation. 3. Had cable cars. 4. Improve rail system for the Pennisula. The people here are a car dominated system. 5. Challenges for the law. Did not adjust gas tax for inflation. Thinking is take port money for transit bill get away from gas tax to sales tax. Gas tax is regressive. Sales tax affects everyone. Internet sales tax. The thought is/was we have enough money for transportation. The decision was infrastructure is not good. Del. Yancey noted possible revisions to the gax tax bill (HB2313) that may impact transportation. Cultural speaking is slower here. He also spoke of upcoming projects on interstates in the Hampton Roads Region through What other forms in the future? Del. Yancey also gave a detailed explanation of the mechanics of the transportation committee, its interactions with other committees, the competing interests and projects throughout the state. I81 corridor. Port of Virginia. HRBT has to be completed Container traffic competing for port funding. Savannah/Atlanta

34 Attendees noted that one of HRT s main hurdles is the lack of dedicated funding that disrupts continuity of service and inhibits long range planning. They asked Del. Yancey whether a measure supporting dedicated funding for public transit would be possible in the next 5 years. Del. Yancey explained that it would be possible, but reminded attendees of the competing interests for transportation dollars and of public sentiment that heavily favors spending to support personal vehicles. Attendees asked Del. Yancey whether he supports HRT s study for high capacity transit on the Peninsula. He supports the measure but believes dollars are wasted on studies. The peninsula s geography (long and narrow) only leaves only a few viable options for fixed guideway routes. A study could be done with local resources (HRT experts and city traffic engineers) instead of a few consultants who get rich off of a study to create a product that could have been produced in-house. Attendees explained that the studies (such as DEIS and EIS) are required to compete for federal dollars, to which he did not have a reply. None of this matters if we can't figure out how to move people around. Get people to work. How do we help Sunday church people? Delegate Yancey discussed. Appropriation. Transportation budget. Split into committees. Hiccup has been the cities arguments. States perspective where are you spending money. HR Planning Committee. Everyone is aware transportation issue. He encourages us to our officials. Talk to them to see what they want and would get them to work together. He reached out to others to work out agreements. LWV: How do we put together a deal where everyone benefits? Get localities together. Del. Yancey gave attendees a tutorial on deal making and drafting legislation. He encourages the League of Women Voters to speak with every locality in the region to identify common interests and propose phased legislation that everyone gets something out of and is thus invested in. He suggested sharing this homespun legislation at the HRTPO and posited that perhaps it will gain advocates among the electeds and city staffs. He advised us to study the various bills related to transportation and the consolidated financial statements so that we can speak intelligently and not be fooled. Attendees pointed out that this meeting is an example of the LWV forming a coalition with other transit advocates (TRAC and PAC) to propose transit issues to legislators. Del. Yancey also suggested that LWV remain aware of other transit initiatives in the state, such as the push to create a Roanoke Valley transportation authority which might free up transportation dollars for other areas. Long process to fix transportation What is the most immediate thing to fix? Build on immediate successes. Del. Yancey concluded the meeting noting that he agrees that public transportation needs to be better funded and more efficient so that it is a reasonable alternative.

35 Delegate Glenn Davis 932 Laskin Road, Suite 100, Virginia Beach, VA Thursday, September Meeting Format AGENDA Transit Advocates Meeting with Members of Virginia General Assembly I. Brief Introductions Attendees: Delegate Glenn Davis Denise Johnson, HRT Transit Riders' Advisory Committee (TRAC) Chair Janice Taylor, HRT Paratransit Advisory Committee (PAC) Chair Bertha Myrick, League of Women Voters (LWV), South Hampton Roads, Transportation Committee, Team Leader and Meeting Organizer Joni Baker, League of Women Voters (LWV), South Hampton Roads, Transportation Committee, Team Leader and Meeting Organizer II. Citizens tell experiences and share stories of how we move in our region Served on Transportation Committee III. Vision for the future: Delegate Davis shared we have a transportation problem, disability and aging in place He mentioned Norfolk started flight possibility of expansion Instead of new buses; Jitney buses are used in Arizona. UBER is the future. Timeless vehicle mph for autonomous vehicles Autonomous buses Attendee asked, What about transportation funding to improve bus shortages now? No response. However, stated the following: As for HRT, we like to see more innovation (General consensus with also Delegates Stolle and Yancey) He opined Uber is work friendly, laptop and how to get most productive time in traveling There needs to be a discussion. Start building towards the future Accessing the vehicles, assisted for the medical needs, Medicaid pays to take client to hospital He would like to see HRT buses which are smaller where there are less people We need smaller buses that are on-time. Discussed the scale ridership. Solutions with various situations How to grow ridership? Note: Delegate Davis used the ridership report. Janice Taylor provided the May 2018 Transportation District Commission of Hampton Roads Meeting Report which contained other transit information Family members won't have to worry about their loved ones who ride the bus again, if their relatives are stranded IV. Discussed transit in the General Assembly 8 recent years - and in 2018 Delegate Glenn Davis talked about funding Statewide funding cliff. Will expire in 2019 MD defaulted Bond would have to pay for new buses Transportation funding overhaul - have many good features, but it allows HR to use gas tax money only for road projects, not public transit of any kind. Need for dedicated funding Have to have all the region's will have to get together. - we have a hard time working together (the cities) - decision-makers don't ride the buses - each city funds Mentioned Core 20 - data driven plan

36 - Northern VA works together Regions are strong Delegate Glenn Davis advised HRT needs a vision and in technology Penalties For assault of transit operators - this issue was not resolved, and may come up again in Expanded governance of HRT (TDCHR) - having some legislators on the governing board of HRT (TDCHR). This issue was not resolved Dedicated funding for capital - Hampton Roads was left out of the transit funding bill, as all funds went to Northern Virginia, particularly Metro Current funding in HR does not allow long-range, strategic and regional planning. Hampton Roads still badly needs dedicated transit funding the region can count on. Made him aware of what we need High Capacity transit to Norfolk airport and Naval base (light rail expansion) Bus Rapid transit to the Peninsula - key to future connection with the southside Considering new technologies (online retailers, autonomous vehicles, ride hailing networks) and their impact on congestion IV. Concluding remarks - How can we work together Discussion *Our opinion was, Delegate Glenn is very data driven and willing to work with HRT The meeting format was provided by the League of Women Voters The report was submitted and prepared by Ms. Janice Taylor, Paratransit Advisory Committee Chair Messrs. Keith Johnson and Rodney Davis b8th from HRT, were gracious in providing transit data city-by-city for these meetings. Meeting with Senator Wagner on Thursday, October 4, 2018 was cancelled due to an emergency. The next Paratransit Advisory Committee Meeting is scheduled to be held on Wednesday, December 12, 2018 at 1:00 p.m. in the 2 nd Floor Board Room at 3400 Victoria Blvd, Hampton (location subject to change due to ongoing construction) G. Transit Ridership Advisory Sub-Committee (TRAC) Mr. Jamie Battle 6. Old and New Business Title VI Update Norfolk Westside Transit Study Update 7. Comments by Commission Members 8. Closed Session (as necessary) 9. Adjournment at 2:15p.m. The next TDCHR meeting will be held on Thursday, November 9, 2017 at 1:00 p.m. in the 2nd Floor Board Room at 3400 Victoria Boulevard, Hampton, VA

37 Chairman's Report for Paratransit Advisory Committee ( PAC") Meeting Tuesday, December 11, :00 p.m. Location: 2nd Floor Board Room 509 E. 18th Street, Norfolk, VA Transportation District Commission of Hampton Roads (TDCHR) Meeting Report Thursday, November 8, :00 p.m. 2nd Floor Board Room 509 E. 18th Street, Norfolk, VA 1. Call to Order & Roll Call 2. Public Comments HRT is getting funding for electric buses. Climate changes. Sea level rising per NYT article. New beach will be Richmond. Diane Mitchell bus service. 3. Approval of October 25, 2018 Meeting Minutes 4. President s Monthly Report - William Harrell, President and CEO of HRT The workshop on capital budget was good Mr. Harrell discussed the Transforming TRANSIT Panel Video Transit Transformation Study 3 out of 6 Mayors present Commissioner Ross-Hammond praised the conference A. Board Updates 2018 Governor's Transportation Conference The Main Hilton Downtown Norfolk 10/31 Transforming Transit" Panel (3pm) 11/1 Operations and Oversight Committee Meeting (10am), 3rd Floor - The Ghent Boardroom 11/1 Kick-off Forum: Regional Transit Transformation Progect (1:30-3pm) Clover Library, 6th Floor, 235 E. Plume Street, Norfolk 5. Committee Reports A. Audit & Budget Review Committee - Commissioner Hunter/Conner Burns, Chief Financial Officer October 2018 Financial Report will be presented at the December 2018 Meeting B. Operations & Oversight Committee - Commissioner Parnell/Sonya Luther, Director of Procurement Great meeting.

38 Contract No: Commercial Banking Services (Renewal) Contract approved Recommending Commission Approval: Award of a contract to TowneBank to provide commercial banking services in the amount of $264, Contract No Eleven (11) 35 Low Floor Diesel Buses Recommending Commission Approval: Award of a contract to Gillig to procure eleven (11) heavy duty 35 low floor diesel buses in the total amount of $5,317,917. Contract No Six (6) 40 Low Floor Diesel Buses Recommending Commission Approval: Award of a contract to Gillig to procure six (6) heavy duty 40 low floor diesel buses in the total amount of $2,926,440. Approved. C. Planning and New Starts Development Committee - Commissioner Wood D. External/Legislative Advisory Committee - Commissioner Kanoyton Update on transformation project. Pop ups to surveys. Debrief on transportation conference. Letter to ask for funding for light rail and ferry. TISDACT Committee Light rail Lobby day January Capital campaign - Ms. Kaine works trying to get contracts signed. Dec. 12th ELAC meet E. Management/Financial Advisory Committee Brian DeProfio/Conner Burns, Chief Financial Officer Met Monday. TSP localities commitment. F. Paratransit Advisory Subcommittee - Ms. Janice Taylor, Chair No report. Commissioner Kanoyton is concerned Some Paratransit users need to get to the polls. But had to pay $7.00 G. Transit Ridership Advisory Sub-Committee Ms. Doris Johnson, Chair 6. Old and New Business 7. Comments by Commission Members 8. Closed Session (as necessary) 9. Adjournment The next TDCHR meeting will be held on Thursday, December 13, 2018 at 1:00 p.m. in the 2nd Floor Board Room at 509 E.

39 Delegate David Yancey, 94th District - Meeting Notes Warwick Blvd., Suite 212 Newport News, VA Monday, October 8, 2018 Time: 11:00 A.M. - 12:00 P.M. Ended 12:22 P.M. Transit Advocates' Meeting with Members of Virginia General Assembly Attendees: Delegate David Yancey, 94th District Representative, Transportation Committee Member. Newport News representative for the HRTPO and HRTAC. Denise Johnson, HRT Transit Riders' Advisory Committee (TRAC) Chair Janice Taylor, HRT Paratransit Advisory Committee (PAC) Chair Keith Johnson, Hampton Roads Transit (HRT), Manager of Paratransit Darcy Sink, League of Women Voters (LWV), South Hampton Roads, Transportation Committee *The meeting was originally scheduled with Del. Yancey s Chief of Staff Gretchen Heal, but Delegate Yancey was able to host us himself. Introductions, Attendees tell their experiences and oncerns Ms. Johnson introduced herself as a longtime transit user in Hampton Roads and noted a concern for reliable and efficient service. She departed at 7:00 am to travel from Norfolk and arrive for the 10:00 am meeting. Ms. Taylor introduced herself as new to the area and also relatively new user to paratransit services as a recent disabled person. Although she referenced using transit in New York City. She emphasized Paratransit as a lifeline to its users independence, existence, connectivity to the outside world, to avoid isolation and for social stimulation. Paratransit and transportation is also key to a healthy community to travel to doctors appointments, therapy, dialysis, shopping (clothing and grocery) and the pharmacy to get much needed prescriptions. Ms. Sink introduced herself a citizen who grew up in the 94th district. She would like more transportation options to support efficient movement of people and goods and to improve quality of life and connectivity between our cities. Multi-modal options are key to truly mitigating traffic congestion (highways can only be widened so far), stemming environmental impacts, and planning for future growth. Delegate David Yancey's Viewpoint Del. Yancey explained that he has spoken with HRT leadership and advises more efficient bus routes that are based on ridership data to make the most of limited transit funds. The attendees explained that they and HRT are aware of that constraint and HRT is pursuing a Bus Rapid Transit option for the peninsula corridor study. 1. Inconsistent service, his opinion they need to hone in the routes. More predictability. The Tide is not used. NSU students use it. He believes the light rail comes in second as the least used transit system in the state. And, has observed only 8-people on a train during rush hour periods. He sees it as a failed project. He elaborated light rail is also not possible on

40 the peninsula because CSX will not share right of way. Norfolk Southern trains does not want to run next to light rail either. He suggested MARTA system. He discussed with HRT that HRT needs to create more excitement about future plans to engage riders and and build a public mandate for initiatives. 2. Big challenges. This is not a traditional city. Like NYC. Never built for transportation. 3. Had cable cars. 4. Improve rail system for the Pennisula? No. The people here are a car dominated system. 5. Challenges for the law. Did not adjust gas tax for inflation. Thinking is take port money for transit bill get away from gas tax to sales tax. Gas tax is regressive. Sales tax affects everyone. Internet sales tax. The thought is/was we have enough money for transportation. The decision was infrastructure is not good. Del. Yancey noted possible revisions to the gax tax bill (HB2313) that may impact transportation. He also expressed support for a measure to use a tax on commerce through the Port of Virginia to support infrastructure improvements that would benefit road transportation in and out of the port and in the region overall. Del. Yancey gave an in-depth report of his work on the transportation committee particularly regarding the expansion of the I-64 Fort Eustis corridor and the Hampton Roads Bridge Tunnel. HRTO the projects need funding. HRBT is that it has to be done to improve transportation. I64 to I664 to Outer Banks. Culturally, speaking is slower here. He also spoke of upcoming projects on interstates in the Hampton Roads Region through What other forms in the future? Del. Yancey also gave a detailed explanation of the mechanics of the transportation committee, its interactions with other committees, and the competing interests and projects throughout the state. Long Bridge. Ex. Potomac River a train bridge. Uneasy between railroad, federal government. A service a time to run through. Mandarin Hotel - train runs under an upscale hotel. He noted that the Long Bridge project in Northern Virginia will impact transportation funding. I81 corridor. Port of Virginia. HRBT has to be completed Container traffic competing. Savannah/Atlantic Attendees noted that one of HRT s main hurdles is the lack of dedicated funding that disrupts continuity of service and inhibits long range planning. They asked Del. Yancey whether a measure supporting dedicated funding for public transit would be possible in the next 5 years. Del. Yancey explained that it would be possible, but reminded attendees of the competing interests for transportation dollars and of public sentiment that heavily favors spending to support personal vehicles. Attendees asked Del. Yancey whether he supports HRT s study for high capacity transit on the Peninsula. He supports the measure but believes dollars are wasted on studies. The peninsula s geography (long and narrow) only leaves only a few viable options for fixed guideway routes. A study could be done with local resources (HRT experts and city traffic engineers) instead of a few consultants who get rich off of a study to create a product that could

41 have been produced in-house. Attendees explained that the studies (such as DEIS and EIS) are required to compete for federal dollars, to which he did not have a reply. None of this matters if we can't figure out how to move people around. Get people to work. How do we help Sunday church people? Delegate Yancey discussed. Appropriation. Transportation budget. Split into committees. Hiccup has been the cities argument. States perspective where are you spending money. HR Planning Committee. Everyone is aware transportation issue. He encourages us to our officials. Talk to them to see what they want and would get them to work together...he reached out to others to work out agreements. He spoke briefly about Project Patriot. Patriots Crossing comes out of navy yard. Nothing could done until Army Core of Engineers signs off. LWV: How do we put together a deal where everyone benefits? Get localities together. Del. Yancey gave attendees a tutorial on deal making and drafting legislation. He noted that sometimes advocacy groups become so focused or embattled on an issue that they cannot look beyond it. He encourages the League of Women Voters to speak with every locality in the region to identify common interests and propose phased legislation that everyone gets something out of and is thus invested in. He suggested sharing this homespun legislation at the HRTPO and posited that perhaps it will gain advocates among the electeds and city staffs. He advised us to study the various bills related to transportation and the consolidated financial statements so that we can speak intelligently and not be fooled. Attendees pointed out that this meeting is an example of the LWV forming a coalition with other transit advocates (TRAC and PAC) to propose transit issues to legislators. Del. Yancey also suggested that LWV remain aware of other transit initiatives in the state, such as the push to create a Roanoke Valley transportation authority which might free up transportation dollars for other areas. Long process to fix transportation What is the most immediate thing to fix. Build on immediate successes. Del. Yancey concluded the meeting noting that he agrees that public transportation needs to be better funded and more efficient so that it is a reasonable alternative.

42 Regional Transit Transformation Project Slover Library, 235 E. Plume Street, Norfolk, VA November 1, 2018 Time: 1:30 p.m. - 1:45 p.m. Transit Transformation Project Working together, we can shape the future with more efficient and effective bus transit to serve the region better. Tim Reynolds Welcome and Introduction - William Harrell - HRT CEO & President Recognized Delegate Glenn Davis Three of the six Mayors were present Mayor Tuff - Hampton - Speaker Need active partners in the business community Spoke of Amazon Mayor John Rowe - Portsmouth Trend move back to Urban areas Mayor Louis Jones - Virginia Beach He is not on the board. Stated 19 million visitors used trolley service and more sidewalks were added in Virginia Beach. Jennifer Mitchell - Raills A person asked her about transportation #8 bus is inconsistent. And, sometimes it doesn't come at all William Harrell spoke on the funding model and bus system. Introduce Panelist - Tim Reynolds, Project Manager of METRONext Moderator - Robert Puente, President & CEO Eno Center for Transportation and Brookins Institute scholar Panelist Adam Yates is a Business Development Executive for TransLoc, a Smart Mobility company based out of the Research Triangle Park in Durham, North Carolina. Roland Staib is President and CEO, INT Innovations in Transportation, Inc. Zack Wesserman is Head of Global Business Development at Via, the leading developer and operator of an on-demand transit system. he oversees Via's business model model innovation and strategic growth projects around the world. Plan your trip, where to put vehicles for people, shared use Glenn Davis Ford is willing to work for the future OVERVIEW PRESENTATION How do you with options? How is transit a choice? Easy to pay, access, provide see if affordable, convenient service, mass federal funding subject Microtransit - like UBER, use a smartphone Still a need for fixed route Glenn Davis Smaller buses, no 40 foot buses Micrometers can use to get to fixed route if ¼ mile away What are the pitfalls?

43 People who don't have a smartphone What can we do? Mass transit backbone, scooter, transit agencies show stay in control of their customers What should people pay attention to? Translōc Encourage HRT to think broader, Moderator: no one is not trying to get rid of mass transportation Nationally and. Locally National decline in transportation Mobility landscape is changing - bike, scooters in many cities, Electric vehicles, autonomous vehicles Role or Microtransit and Bus Bus still plays a critical role in regional and transit Are we providing in the right place? Low-income Decline in service - not frequent service, A need for coordination of cities, Need to keep up with customer needs Achieve Sustainable Funding -- How are other transit agencies responding? Implementation of frequent networks Jacksonville has lot of water Capital improvement improvement --Queue jumps for buses Transit signal What can You Contribute Breakout Session Funding

44 League of Women Voters Calendar for advocating with the 2019 General Assembly Nov Dec 2018 SHR Legislative Collaborative Table (LCT) is organizing visits to all G.A. legislators, in their Hampton Roads offices, by small groups of constituents, to discuss the six LCT legislative priorities. Public transit is one of the six. (If you are not already receiving messages about visits to your Delegate and your State Senator, contact Carolyn McPherson, Stephanie Sterner, or Judith Brown) Dec. 5. (Wed) 8:30 am 2 pm -- LWV-VA Pre-Session Roundtable (in Richmond at John Marshall Hotel). Speakers prepare us to advocate with the General Assembly on many different issues. Public transit will be explained by Lisa Guthrie, CEO of Virginia Transit Association. Register before Nov. 23 if you plan to stay for the lunch and keynote speaker: (We will car pool or travel by AMTRAK). Dec. 15 (Sat) 9-10 am Hampton Roads Roundtable (at Max & Irma s, Mil.Hgwy & Northhampton Blvd, Norfolk). Local advocates update each other on upcoming issues in the General Assembly. Group will decide when to meet during the G.A. session. Events in Richmond during the General Assembly (Jan, Feb, Mar 2019): Every Wednesday morning LWV members will gather at the Sun Trust Building to share info and updates on key issues, then visit their legislators. Jan. 22 (Tues) Day for All People, sponsored by Virginia Interfaith Center for Public Policy. People from around the Commonwealth gather for informative and inspirational talks, then visit their own legislators offices, to advocate on key issues of social justice. Jan. 28 (Mon) Transit Day hear a briefing by Virginia Transit Association, visit legislators, attend House or Senate Committee meetings. In the evening, we may be invited to the annual VTA Barbecue at Union Station (attended by public transit professionals, legislators, and often the Governor and Secretary of Transportation) Feb. 6 (Wed) League Day ============================

45 TRAC Report Dec, 2018 HRT s Transit Riders Advisory Committee (TRAC) met on November 7, 2018, in Norfolk. Mr. William Harrell, HRT President & CEO, thanked TRAC members for their service to HRT and those in need of mass transit. He stressed the need for public participation in the Transit Transformation Project and encouraged advocacy with elected officials focused on support for better quality service. Mr. Rick Justice, Security Manager, provided an overview of HRT s security program and initiatives. Mr. Derrick Snowden, Chief of Safety and Security attended the presentation. Upon conclusion of the presentation, Ms Helene Green, Portsmouth representative, asked if HRT provided security for customers vehicles parked at the Chesapeake Center shopping mall. Mr. Snowden explained that HRT has no authority for security at Chesapeake Center. Ms Vanessa Wadsworth, ATU 1177 Vice President and bus operator asked about the adequacy of lighting at the Liberty & Seaboard Transfer Center. Mr. Derrick Snowden, Chief Safety & Security Officer said there were ongoing talks with the City of Chesapeake about that stop. On November 27 th, the TRAC Chairperson was informed that the streetlights for the Liberty & Seaboard transfer center in the City of Chesapeake have been installed and activated. Ms Wadsworth surfaced the need for lighting at the Military Circle transfer center late at night and early in the morning. On November 29 th, the TRAC Chairperson was informed that HRT Engineering & Facilities will discuss the need for extended lighting with Military Circle Mall management. Ms Alyson Swett, Norfolk representative, offered her compliments on HRT security measures. Aside from security, Ms Kisha Brown, Portsmouth representative, said she saw an opportunity for greater mass transit in Portsmouth given the impact of the imposition of tolls on the tunnels. Ms Green, said that although the situation did improve, some of the operators on the Route 973 were not sufficiently familiar with their route during the first few days after its startup. Ms Sherry Scott, Assistant Manager of Bus Transportation apologized for the deficiency. Chairperson Johnson briefed members on recent meetings (in conjunction with the League of Women Voters) with five members of the General Assembly during which the issue of public transportation was raised. The next TRAC meeting will be held in Hampton on January 9, 2019.

46 12/3/2018 Annual Rail State Safety Oversight Activities for the Hampton Roads Transit Tide Light Rail Operations and Oversight Committee December 6, 2018 Andrew Ennis Transit Rail Safety & Emergency Management Administrator HRT Program Documents Accident Investigation Policy June 2018 Security and Emergency Preparedness Plan Oct Continuity of Operations Plan Nov System Safety Program Plan* Currently under review & revision December Presentation Overview DRPT State Safety Oversight - Updates HRT Tide program documents Accidents Audits Corrective Action Plans Other items 49 CFR 673 Transit Agency Safety Plan Reportable Accidents and Hazards Collisions 2 with Automobile FTA Notified 4 with object 1 Derailment Pre-cursor incidents (hazards) 2 5 DRPT State Safety Oversight Updates State Safety Oversight (SSO) program certified under 49 CFR April 4, 2018 Key takeaways: Independence, Conflicts of Interest, Enforcement Authority, Notifications and FTA Penalties Security Workshops FTA SSO Final Triennial Audit Final Report July 2018 DRPT Triennial Audits of HRT TIDE System Safety Program Plan elements 1-3, 5, 7-9, 17-19, and 21 (March 2018) Final report issued June Findings: 2 non-compliance, 2 compliance with recommendation 3 6 1

47 12/3/2018 DRPT Triennial Audits of HRT TIDE System Safety Program Plan elements 13, 16, and 20 (September 2018) Draft report issued October Findings (1 non-compliance, 2 compliance with recommendation) HRT Internal Audits* Other Items Security and Emergency Preparedness Plan - tabletop exercise Intruder at NTF Safety Manager position 7 10 Corrective Action Plans (CAPs) DRPT Triennial Audits System Safety Program Plan Being addressed with current review & revision PTASP Security and Emergency Preparedness Plan All CAPs closed Accidents/Incidents and Hazards Employee re-training, Lessons Learned, Safety Stand-down Public Transportation Agency Safety Plan 49 CFR 673 Dates July 19, 2019 Effective date July 20, 2020 Compliance deadline Applicability 49 U.S.C Recipients or sub-recipients Rail Transit Agency (RTA) System Safety to Safety Management Systems 8 11 Corrective Action Plans (CAPs) Civic Plaza City of Norfolk betterments 11 CAPs 2017 Track Access/Adjacent Construction Special Study 6 CAPs Public Transportation Agency Safety Plan 49 CFR 673 General Requirements: Signed by the agency s Accountable Executive and approved Board of Directors (or an equivalent authority); Incorporate Safety Management Systems (SMS) principals and document the RTA s methods for operating its SMS; Develop performance targets based on the safety performance measures established in FTA s National Public Transportation Safety Plan (49 CFR 670);