Basic Science Faculty Benefits Overview 2018

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1 Basic Science Faculty Benefits Overview 2018

Welcome to the University of Florida College of Medicine The College of Medicine provides a broad and comprehensive employee benefit program to faculty members of the University of Florida.

2 Welcome to the University of Florida College of Medicine The College of Medicine provides a broad and comprehensive employee benefit program to faculty members of the University of Florida. The insurance programs are designed to protect against the economic effects of total disability, Table of Contents: Eligibility...2 Health Insurance...4 Wellness...5 Dental Insurance...6 Vision Insurance...6 Life Insurance...7 Disability...7 Additional State Benefits...7 Retirement...8 Time Away from Work...11 Care.com...11 Employee Reference Guide...12 On Boarding Checklist...13 medical expense and death from accidental or natural causes. The retirement programs are planned to provide maximum financial security during retirement years. Selecting health and retirement benefits is your first step in taking advantage of the benefits provided to you by the College. Please review this booklet carefully to see what best meets your needs. You may also contact the Benefits Manager, Jamie Weinar at jweinar@ufl.edu or (352) Things to Consider: You have 60 days from your date of hire to enroll in your benefits. UFSelect plans are enrolled in using myufl. State of Florida plans are enrolled in using the People First website. Your 403b deductions will start on your first paycheck, however in order to select the funds that you want your money invested in, you must enroll with one of the vendors for each plan. In order to enroll your dependents, you will need their DOB and SSN. If your dependent doesn t have a SSN, please notify the COM Benefits Manager.

3 Basic Science Faculty working at least.75 FTE Effective Date College of Medicine Long Term Disability 60% of Salary Date of Hire UFSelect Plans Dental: Eagles Select Vision: Humana Life Insurance: Term Long Term Disability (30 or 90 day) Preferred Legal Plan Date of Hire State of Florida Plans Health Insurance 1st day of the month after a full payroll deduction is taken or the 1st of the month after you elect if you choose this option and pay premiums. Dental Insurance 1st day of the month after a full Vision Insurance payroll deduction is taken Basic State Paid Life Insurance $25,000 Date of Hire Term Life Insurance 1st day of the month after a full Disability (Colonial) payroll deduction is taken Accident, Cancer, Hospital plans HSA (if enrolled in qualified plan) Once payroll is deducted and State Deposits funds FSA (medical and dependent) Enrollment Date Retirement 403b ORP Plan Optional 403b plan 5.14% is contributed f employer and 3% is auto withdrawn from salary, with option of additional 5.14% Funded 100% by Employee 457 Deferred Comp Can contribute a max of $18,600 First Paycheck, but you must sign up with a UF preferred Vendor in order for your money to transfer to the retirement account First or second paycheck after you sign up with a vendor First or second paycheck after you sign up with a vendor

4 Health Insurance You are for health insurance plans through the State of Florida. The cost of these plans are shared between you and the State. State of Florida Health Insurance* 24 Deduction Employee Cost State PPO State HMO Individual: $25 Family: $90 State PPO State HMO State Health Investor Individual: $7.50 Family: $32.15 PPO or HMO Individual Deductible Family Deductible Individual Out of Pocket Max Family Out of Pocket Max Coinsurance Member Pays Primary/Specialist Copay Virtual Visit Primary/Specialist Emergency Room (waived if admitted) $250 $0 $1,300 $750 $0 $2,600 $7,350 $7,350 $4,300 $14,700 $14,700 $8,700 20% 20% 20% after Ded $15/$25 $20/$40 20% after Ded N/A N/A N/A $100 $100 20% after Ded *Benefits shown are in-network, for full plan comparisons, please go to the People First website. Neither HMO plan provides Out of Network coverage. Note: We intend for this benefits guide to help you choose benefits offered by The College of Medicine, The University of Florida and the State Group Insurance Program, but it is not representative of all plan provisions or rules that govern the program. Please refer to each plan document that fully describes its benefits. Plan docuements, statutory provisions and rules prevail if there are any discrepancies with this guide.

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5 The UF and UF Health Wellness Committe, along with GatorCare, is dedicated to bringing wellness opportunities to all UF and UF Health employees, regardless of insurance coverage. For more information on all wellness benefits go to COLLEGE OF MEDICINE EMPLOYEE WELLNESS College of Medicine is proud to offer a comprehensive wellness program with a focus on eight dimensions or windows of wellness. Wellness program offerings include: Classes & workshops on a variety of topics Individual and team challenges Free group fitness classes Free health screenings And much more! LOOK FOR W THIS ICON!W ellness Wellness Title Text W Title Text GatorCare members who participate in the wellness program can earn points and get rewarded. Title TextW Learn more about the employee wellness opportunities at GatorCare.org/Wellness ss W W WELLNESS We W WELLNESS We ess P lln We WELLNESS Title Text e lln INTS ess P lln INTS Title Text PS /24/18

6 Dental Insurance As an employee of the University of Florida, you are for the Eagles Select dental reimbursement plan. As an additional option, you are also for dental insurance plans through the State of Florida. The State has many dental plans to choose from including several PPO options and Prepaid plans. UFSelect State of Florida Dental Insurance 24 Deduction Employee Cost Eagles Select Preventive PPO Standard PPO Indemnity PPO Prepaid Dental Employee: $18.74 EE & SP: $35.93 EE & CH(ren): $35.93 Family: $61.37 Choose from MetLife and Ameritas. Cost varies by tier from $ $33.88 Choose from MetLife and Ameritas. Cost varies by tier from $ $48.14 Choose from MetLife and Ameritas. Cost varies by tier from $ $68.26 Choose from Cigna, SunLife and Humana. Cost varies by tier from $ $ Individual Deductible $50 $50 $50 $50 $0 Most covered at Covered 100% Covered 100% Preventive Care: 2 visits/year 100% Restorative Services Covered 80% Fixed copayment 50% Major Services No Coverage Covered 50% schedule Orthodontia Lifetime benefit of No Coverage $2,000 $50% or $2,500 Discounted Orthodontia Waiting Period $1,500 NA 1 year None Annual Maximum/person $1,500 $1,000 $1,500 $2,000 None Vision Insurance As an employee of the University of Florida, you are for the Humana Vision plan through UFSelect or State of Florida. 24 Deduction Employee Cost UFSelect Humana Employee: $3.27 EE & SP: $6.54 EE & CH(ren): $6.22 Family: $9.77 State of Florida Humana Employee: $3.48 EE & SP: $6.87 EE & CH(ren): $6.80 Family: $10.68 In-Network Out of Network In-Network Out of Network Eye Exam Copay $10 NA $10 NA Lenses and/or Frames $15 NA $10 NA Eye Exam 100% after copay $30 allowance 100% after copay $40 Allowance Frames Contact Lenses Single 100% after copay $25 allowance 100% after copay $40 allowance Bifocal 100% after copay $40 allowance 100% after copay $60 allowance Trifcoal 100% after copay $60 allowance 100% after copay $80 allowance Frames $150 retail allowance $65 retail allowance $75 wholesale allowance $60 retail allowance Elective (conventional & disposable) $150 allowance $104 allowance $150 allowance $75 allowance Medically Necessary 100% covered $210 allowance 100% covered $100 allowance Eye Exam and Lenses every 12 months 12 months 12 months 12 months

7 Life Insurance You have the option to purchase additional life insurance for you and your covered dependents, through both the UFSelect Plan, as well as through the State of Florida. Rates are age banded. A free basic group term life insurance benefit of $25,000 is available to all full-time employees through the State of Florida. All employees enrolled in basic term life insurance may elect and pay for dependent spouse coverage. Disability Insurance As a faculty member of the College of Medicine, you are provided with a long term disability insurance policy at no cost to you. The coverage provides a monthly income benefit of 60% of your basic monthly earnings (tax-free) up to a maximum of $15,000 per month. There is a 180 day elimination period. This is a specialty own occupation policy. *Limitations and Exclusions apply as stated in the booklet Certificate and Master Contract. * For more detailed information and to view the policy document, go to You also have the option to purchase additional disability insurance for you through the UFSelect plans. There are 30 day and 90 day plans to choose from. Additional Benefits UFSelect Preferred Legal Plan- low-cost access to comprehensive legal assistance, advice, and representation on different types of legal services. Baby Gator Child Development Center at Newell Drive- was established as a partnership with the Colleges of Medicine and Public Health and Health Professions. Faculty and Housestaff Members whose children are between the ages of 6 weeks and 5 years are for enrollment at reduced tuition rates. Questions or comments about Baby Gator should be directed to babygator@admin.ufl.edu Phone: , Fax: (352) Baby Gator maintains a waiting list for all age groups. Please apply to the waiting list by visiting the website at There is a $ application fee that must be paid by either check or money order, after you have completed the application. Gator Care Now- Same-Day care for all UF and Shands Employees. Located at the Internal Medicine at Medical Plaza. If you are feeling under the weather, you can seek same day care on campus. Please call (352) for an appointment, Monday through Friday 8am-noon.

8 Retirement State University System Optional Retirement Program (ORP) The ORP is a defined contribution plan qualified under section 403(b) of the Internal Revenue Code administered by the Florida Department of Management Services. The department contracts with five Investment Provider Companies to offer a variety of mutual funds and annuities to university personnel. The benefits are determined by performance of the participants investment choices funded by employer contributions and employee contributions. Employer Contribution 5.14% Employee Contribution 3% (also can elect an additional 5.14% voluntary contribution) All Contributions are subjed to the IRS guidelines for the 2018 Limit: Under age 50: $18,500 (pre-tax) Age 50 and older: $24,500 (pre-tax) AXA James Frank james.frank@axa-advisors.com (850) Jeff Willard jeffrey.willard@axa-advisors.com (904) Christopher Lewis christopher.lewis@axa-advisors.com (904) Nathan Moore nathan.moore@axa-advisors.com (904) Voya Financial Advisors Deborah James debbi@gaboragency.com (352) Russell Renner russell.renner@gaboragency.com (352) MetLife Josh Fischer jfischer@floridafinancialgroup.com (352) TIAA Ben Tyson benjamin.tyson@tiaa.org (352) Barbara Vaught bvaught@tiaa.org (407) VALIC Shawn Bennett shawn.bennett@valic.com (352) Owen Brock owen.brock@valic.com (352) Tryssa Pacciulli tryssa.pacciulli@valic.com (352) For More information on the ORP, please go to

9 Additional Voluntary Savings Plans You are to participate in voluntary savings plans via payroll deductions. Employees can contribute to both a 403(b) plan and the 457 Deferred Compensation plan, up to each plan s separate IRS limit. The employer does not contribute to these plans. 403(b) Plan: * Both tax-deffered plans and after-tax Roth plans are available. * All contributions are subjed to the IRS guidelines for the 2018 Limit: Under age 50: $18,500 (pre-tax) Age 50 and older: $24,500 (pre-tax) - contributions will automatically be suspended when you reach your maximum Fidelity Investments Gene Varela gene.varela@fmr.com (407) Voya Financial Advisors Deborah James debbi@gaboragency.com (352) MetLife Josh Fischer jfischer@floridafinancialgroup.com (352) TIAA Ben Tyson benjamin.tyson@tiaa.org (352) VALIC Tryssa Pacciulli tryssa.pacciulli@valic.com (352) Deferred Compensation Plan: * All contributions are made on a pre-tax basis. * All contributions are subject to the IRS guidelines for the 2018 Limit: Under age 50: $18,500 (pre-tax) Age 50 and older: $24,500 (pre-tax) - contributions will automatically be suspended when you reach your maximum VALIC (888) Charles Schwab (888) Empower (800) Nationwide (800) A self directed brokerage account utilizing Nationwide Funds Voya (800) T. Rowe Price (800) rps.troweprice.com/mc/sites/florida

10 MyUFL Employee Reference Guide Please use the reference paths below for commonly referenced pages within myufl. Update Address Main Menu > My Account > Update My Directory Profile Change Direct Deposit Information Main Menu > My Self Service > Payroll and Compensation > Direct Deposit Change W-4 Information Main Menu > My Self Service > Payroll and Compensation > W-4 Tax Information View Paycheck Main Menu > My Self Service > Payroll and Compensation > View Paycheck Check Leave Usage and Balances Main Menu > My Self Service > Payroll and Compensation > UF Leave History On Boarding Employee Benefit Checklist The list below is meant to help you complete necessary tasks for your benefits to take effect. Make any desired elections in myufl for UF Select plans Make any desired elections in PeopleFirst for State of Florida plans Select and sign up with a retirement vendor for ORP plan. Complete Vendor form and submit to HR. Confirm address is correct in myufl Designate a beneficiary for State paid life insurance in PeopleFirst

11 Time Away From Work Vacation (annual) Leave- provided for 12 month faculty. This leave should be taken when it is necessary for a faculty member to be absent from assigned duties and responsibilities for reasons other than for illness. Full-time faculty members on 12 month appointments accrue annual leave at the rate of hours biweekly (roughly 22 days/year). A maximum of 352 hours of annual leave may be accumulated. All requests for vacation should be submitted to the chair or supervisor as far in advance as possible. Additional information may be obtained from your department s administrator. Upon resignation or retirement, an employee may have a lifetime cash out up to 200 hours of annual leave. Sick Leave- Full-time faculty members earn 4 hours biweekly (roughly 13 days/year) of sick leave. There is no limit on total hours accrued. Sick leave must be earned before being taken. Additional information may be obtained from your department s administrator. There is no cash-out option for sick leave. December Personal Leave (PDL)- Full-time faculty members earn four additional days of leave which are credited to their account in December of each year. These days are typically used between December 26th- 31st. However, due to department staffing needs, these days will be available for use until the end of the current fiscal year (June 30th.). More information on leave can be found at Care.com Life is unpredictable and sometimes we could all use a little extra help. Care@Work gives you access to: Local caregivers for one-time or ongoing care needs Profiles, reviews and background check options Online screning and hiring Expert advice on finding and managing care You can use your Care.com membership to find: Nannies & sitters Senior caregivers Dog walkers, sitters and groomers Personal assistants Summer or vacation camps Special needs caregivers House cleaners Tutors Transportation assistance Childcare centers And More! Activate your benefits now at: uf-com.care.com

Brian N. Berryman, MBA Assistant Director, Benefits UF College of Medicine (352) phone

Brian N. Berryman, MBA Assistant Director, Benefits UF College of Medicine (352) 273-5077 phone bnberryman@ufl.edu TODAY S OBJECTIVES Understanding the differences between the College of Medicine, University