Plus 360 Advanced Integration. eschoolplus and IEPPLUS Integration for. Delaware
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1 Plus 360 Advanced Integration eschoolplus and IEPPLUS Integration for Delaware SunGard Public Sector Inc. All rights reserved. No part of this publication may be reproduced without the prior written permission of SunGard Public Sector Inc., with the exception of copies made for your internal use. AssessmentBUILDER, BusinessPLUS, CurriculumCONNECTOR, efinanceplus, eschoolplus, IEPPLUS, OLA, PerformancePLUS, PerformanceTRACKER, PLUS 360, PLUS SERIES, SunGard, and the SunGard logo are trademarks or registered trademarks of SunGard Data Systems Inc. or its subsidiaries in the U.S. and other countries. All other trade names are trademarks or registered trademarks of their respective holders SunGard Public Sector Inc. All Rights Reserved. Page 1 of 9
2 TABLE OF CONTENTS GENERAL OVERVIEW... 3 DATA INTEGRATION: DOWNLOAD... 3 OVERVIEW... 3 DOWNLOAD RULES... 3 DATA INTEGRATION: UPLOAD RULES... 6 OVERVIEW... 6 UPLOAD RULES... 6 ESCHOOLPLUS SCREEN REVISION HISTORY SunGard Public Sector Inc. All Rights Reserved. Page 2 of 9
3 GENERAL OVERVIEW eschoolplus and IEPPLUS Integration for Delaware Advanced Integration extends SunGard s PLUS 360 integration in the following ways: Additional data can be transferred via data integration rules Regulatory reporting data can be transferred (required in Delaware) Bidirectional data transfer is available by rule Customization of existing and/or new data integration rules (additional fees apply) Data transfer can be scheduled off hours and/or several times per day Allows for the ability to view the latest finalized IEP documents in eschoolplus/teacher Access Center/HAC The following data integration rules are included with PLUS 360 Advanced Integration: The State of Delaware uses a custom screen to identify Special Education students (Screen 400, Field 40) rather than the standard IEP_Status field on the eschoolplus Personal Page. DATA INTEGRATION: DOWNLOAD OVERVIEW The following rules when enabled will send data from eschoolplus to IEPPLUS as outlined below. DOWNLOAD RULES SOD - Download Medicaid Eligibility SOD - Download Primary Disability SOD - Download Secondary Disability SOD - Download Placement SOD - Download DTSP Accommodations SOD - Download IEP Meeting SOD - Download IEP Initiation Date custom screen 900 fields 1-4 to the IEPPLUS Medicaid eligibility custom screen 400 field 2 to an IEPPLUS disability with a priority of 1 and an alternate type of 'eschoolplus Code' from the 'CodesDisability' custom screen 400 field 3 to an IEPPLUS disability with a priority of 2 and an alternate type of 'eschoolplus Code' from the 'CodesDisability' custom screen 400 fields 4, 6, 19, 20, 21, 22, 23, 24, 34 and 38 to an IEPPLUS placement. custom screen 400 field 5 to an IEPPLUS release/waiver with an alternate type of 'eschoolplus Code' and an alternate value of 'SWAA'. custom screen 400 field 7 to an IEPPLUS meeting with an alternate type of 'eschoolplus Code' and an alternate value of 'AR'. custom screen 400 field 9 to an IEPPLUS important date with SunGard Public Sector Inc. All Rights Reserved. Page 3 of 9
4 SOD - Download IEP End Date SOD - Download Last Evaluation Date SOD - Download Enrollment SOD - Download Service #1 SOD - Download Service #2 SOD - Download Service #3 SOD - Download Service #4 SOD - Download Service #5 SOD - Download Service #6 SOD - Download Service #7 SOD - Download Last Specialist Evaluation Date SOD - Download Consent to Evaluation Date an alternate type of 'eschoolplus Code' and an alternate value of 'IEPStart'. custom screen 400 field 11 to an IEPPLUS important date with an alternate type of 'eschoolplus Code' and an alternate value of 'IEPEnd'. custom screen 400 field 13 to an IEPPLUS important date with an alternate type of 'eschoolplus Code' and an alternate value of 'LED'. custom screen 400 fields 15 and 16 to an IEPPLUS enrollment with an alternate type of 'eschoolplus Code' from the 'CodesStudentStatusReason' custom screen 400 field 25 to an IEPPLUS service with an custom screen 400 field 26 to an IEPPLUS service with an custom screen 400 field 27 to an IEPPLUS service with an custom screen 400 field 28 to an IEPPLUS service with an custom screen 400 field 29 to an IEPPLUS service with an custom screen 400 field 30 to an IEPPLUS service with an custom screen 400 field 31 to an IEPPLUS service with an custom screen 400 field 32 to an IEPPLUS important date with an alternate type of 'eschoolplus Code' and an alternate value of 'LSED'. custom screen 400 field 33 to an IEPPLUS referral with an alternate type of 'eschoolplus Code' and an alternate value of 'IR' SunGard Public Sector Inc. All Rights Reserved. Page 4 of 9
5 SOD - Download Initial Evaluation Date SOD - Student Inactivation Rule SOD - Student Reactivation Placement Rule SOD - Student Reactivation Rule #1 SOD - Student Reactivation Rule #2 SOD - Student Reactivation Rule #3 SOD Download PPPS Meeting Date SOD Download PPPS ISP Initiation Date custom screen 400 field 37 to an IEPPLUS important date with an alternate type of 'eschoolplus Code' and an alternate value of 'IR'. This custom rule will update the eschoolplus custom screen 400 field 40 when there is no active enrollment record in the IEPPLUS system denoting that a student has been inactivated from special education. This custom rule will create a new 'To Be Determined' placement record if there is not a currently active one in the IEPPLUS system and they are flagged as 'RSE'. This custom rule will create a new 'Special Education' enrollment record if there is not a currently active one in the IEPPLUS system and they are flagged as 'RSE'. This custom rule will update the eschoolplus custom screen 400 field 40 when there is an active enrollment record in the IEPPLUS system denoting that a student has been reactivated in special education and given a valid start date. This custom rule will update the eschoolplus custom screen 400 field 40 when there is an enrollment record in the IEPPLUS system without a valid start date. custom screen 400 field 42 to the IEPPLUS Meeting and MeetingReason tables for new students only. custom screen 400 field 43 to the IEPPLUS ImportantDate table for new students only SunGard Public Sector Inc. All Rights Reserved. Page 5 of 9
6 DATA INTEGRATION: UPLOAD RULES OVERVIEW The following rules will upload data from IEPPLUS into eschoolplus under custom Screen 400. UPLOAD RULES SOD - Upload SE Pre-Referral SOD - Upload Primary Disability field 1 from an IEPPLUS referral with an alternate type of 'eschoolplus Code' and an alternate value of 'IR'. field 2 from an IEPPLUS disability with a priority of 1 and an alternate type of 'eschoolplus Code' from the 'CodesDisability' SOD - Upload Secondary Disability SOD - Upload Placement Location SOD - Upload DTSP Accommodations SOD - Upload Placement Staff SOD - Upload IEP Meeting SOD - Upload IEP Initiation Date SOD - Upload IEP End Date SOD - Upload Last Evaluation Date SOD - Upload Exit Date SOD - Upload Exit Reason field 3 from an IEPPLUS disability with a priority of 2 and an alternate type of 'eschoolplus Code' from the 'CodesDisability' field 4 from the currently active IEPPLUS placement with an identification of type 'Non-Public Facility Code'. field 5 from an IEPPLUS release/waiver with an alternate type of 'eschoolplus Code' and an alternate value of 'SWAA'. field 6 from the currently active IEPPLUS placement. field 7 from an IEPPLUS meeting with an alternate type of 'eschoolplus Code' and an alternate value of 'AR'. field 9 from an IEPPLUS important date with an alternate type of 'eschoolplus Code' and an alternate value of 'IEPStart'. field 11 from an IEPPLUS important date with an alternate type of 'eschoolplus Code' and an alternate value of 'IEPEnd'. field 13 from an IEPPLUS important date with an alternate type of 'eschoolplus Code' and an alternate value of 'LED'. field 15 from the most recent IEPPLUS enrollment. field 16 from the most recent IEPPLUS enrollment. It will report the reason with an alternate type of 'eschoolplus Code' from the 'CodesStudentStatusReason' SunGard Public Sector Inc. All Rights Reserved. Page 6 of 9
7 SOD - Upload Placement Frequency SOD - Upload Placement TISE SOD - Upload Placement Length of Program SOD - Upload Placement Level of Intervention #1 SOD - Upload Placement Level of Intervention #2 SOD - Upload Placement TORC SOD - Upload Placement Funding SOD - Upload Service #1 SOD - Upload Service #2 SOD - Upload Last Specialist Evaluation Date SOD - Upload Consent to Evaluation Date SOD - Upload Placement Location of Intervention SOD - Upload Evaluated No Disability SOD - Upload Eligible Not Receiving Services SOD - Upload Initial Evaluation Date SOD Upload PPS Meeting Date SOD Upload PPPS ISP Initiation Date field 19 from the currently active IEPPLUS placement. field 20 from the currently active IEPPLUS placement. field 21 from the currently active IEPPLUS placement. field 22 from the currently active IEPPLUS placement. field 23 from the currently active IEPPLUS placement. field 24 from the currently active IEPPLUS placement. field 38 from the currently active IEPPLUS placement. This custom rule will reset data in eschoolplus custom screen 400 fields 25, 26, 27, 28, 29, 30 and 31. fields 25, 26, 27, 28, 29, 30 and 31 from the currently active IEPPLUS services with an alternate type of 'eschoolplus Code' from the 'CodesService' field 32 from an IEPPLUS important date with an alternate type of 'eschoolplus Code' and an alternate value of 'LSED'. field 33 from an IEPPLUS referral with an alternate type of 'eschoolplus Code' and an alternate value of 'IR'. field 34 from the currently active IEPPLUS placement. This custom rule will exchange data to eschoolplus custom screen 400 field 35 from an IEPPLUS enrollment with an alternate type of 'eschoolplus Code' and an alternate value of 'DNQ'. This custom rule will exchange data to eschoolplus custom screen 400 field 36 from an IEPPLUS enrollment with an alternate type of 'eschoolplus Code' and an alternate value of 'NS'. field 37 from an IEPPLUS important date with an alternate type of 'eschoolplus Code' and an alternate value of 'IR'. field 42 from the most recent meeting record with type='ppps - Eligibility Determination' and reason='determine Placement'. field 43 from the most recent important date record with type='ppps - Individual Service Plan Initiation Date' SunGard Public Sector Inc. All Rights Reserved. Page 7 of 9
8 SOD Upload Placement Diploma/Certificate, Field 44 from the currently active IEPPLUS Important Date record, Diploma Type with alternate type of eschoolplus Code and descriptions of Certificate or Diploma. NOTE: An error will be returned if the student has two Important Date types of Certificate and/or Diploma. ESCHOOLPLUS SCREEN 400 Listed below is an example of eschoolplus Screen 400 for reference SunGard Public Sector Inc. All Rights Reserved. Page 8 of 9
9 REVISION HISTORY 06/24/16: SOD-Upload Diploma/Certification modified this data integration rule outlined below to look at the student s important date record and not the placement, diploma type field. 04/08/16: SOD-Upload Diploma/Certification - new data integration rule to upload the student s diploma type to eschoolplus, Screen 400, Field /12/13: Four (4) new rules added for Delaware. Upload/Download PPPS Meeting date and upload/download PPPS ISP Initiation Date (Important Date record) SunGard Public Sector Inc. All Rights Reserved. Page 9 of 9
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