Emergency Management. Alden Graybill, Recovery / Mitigation Division Manager, OEM

Transcription

1 Emergency Management Alden Graybill, Recovery / Mitigation Division Manager, OEM

2 Our Mission To minimize the effects of all disasters and emergencies upon the people of Oklahoma through mitigation, preparedness, response and recovery programs.

3 Our Hazards Tornadoes/Straight-Line Winds

4 Our Hazards Flooding

5 Our Hazards Ice Storms

6 Our Hazards Blizzards/Snow Ice Storms Storms

7 Our Hazards Wildfire/Drought

8 Our Hazards Earthquakes? Oklahoma 2010 Earthquakes

9 Our Hazards Manmade Blizzards/Snow Ice Storms Storms

10 Our Organization OEM is under the Governor

11 Nationally... Oklahoma ranks 3 rd in Presidential Declarations since 1953

12 RESPONSE

13 All Disasters Are Local!!! OEM Provides Coordination and Support At the Scene and...

14 All Disasters Are Local!!!

15 Response In the NEW State Emergency Operations Center OEM serves as the Disaster POC for the Governor Provides a 24/7 Duty Officer Coordinates and Trains State Agency Liaison Officers Maintains the State EOC and Administers WebEOC

16 RECOVERY

17 Disasters in Oklahoma 78 Major Disaster Declarations 10 Emergency Declarations 88 Fire Management Assistance Grants 45 Gubernatorial Declarations

18 Since January 1, 2007 Individual Assistance: $140,087,280

19 Since January 1, 2007 Public Assistance: $926,734,44

20 Since January 1, 2007 Hazard Mitigation: $141,130,521

21 Major Disaster Declarations Since Jan. 1, 2007

22 MITIGATION

23 Mitigation OEM chairs an active State Hazard Mitigation Team which meets quarterly at the state capitol. The state utilizes all five federal mitigation programs: HMGP; PDM; FMA; SRL; AND, RFC

24 HM Projects Funded Through OEM Local HM Plans Property Acquisitions Drainage Projects Warning Systems Generators School Safe Rooms Individual Safe Rooms

25 Mitigation Since January 2007, OEM has administered over $80 million in federal Hazard Mitigation funds

26 PREPAREDNESS

27 Supporting our Customers Support 97 local emergency management programs with $2.0 million EMPG funding, annually.

28 Supporting our Customers Planning Assist locals with EOPs, Hazard Mitigation and Recovery plans Part of Interstate Emergency Response Support Plan

29 Supporting our Customers Training and Exercising

30 OKLAHOMA UNIQUE

31 Operation Haymaker/Hay Drop 1998 and 2007

32 Safe Room Rebate Program 1999 Since then: 23,819 Safe Rooms 91 School Safe Rooms

33 PA Meter Repair Program 2007

34 Shelter-in-a-Box 2009

35 Oklahoma Incident Resource Hotline Program 2011

36 More About Recovery

37 Local Information Drives Federal Support Incident

38 Robert T. Stafford Disaster Act Authorizes Federal Assistance To Supplement The Efforts Of State & Local Governments 44 CFR 2 CFR

39 Normal Sequence of Events Disaster Event Implementation Of Local Plan Damage Assessment Governor s Request Presidential Action Joint Field Office (JFO) Federal / State Agreement & then the real work begins

40 Damage Assessment Used To Determine Amount & Type Of Damages Caused By The Disaster Overall Impact To Community Requires A Team Of Local Experts Is Easiest When Local Officials Pre-Identify Team Members & Write An Action Plan Damages Must Exceed Threshold Send Damage Data To: (WebEOC) or call-asap: (405)

41 Requesting Assistance First - Step Accomplish Preliminary Analysis Local Declaration Only Damage primarily To Individual Homes (IA) Damage To public Property (PA) Damage To Businesses (SBA) Damage To Agricultural Interest (County Agent)

42 Requesting Assistance Second-Step If Determined That Supplemental Assistance Is Required: A Local Disaster Must Be Declared Initiate Detailed Documentation To Explain & Describe The Scope & Magnitude Of The Disaster Event

43 Requesting Assistance Third-Step Contact Oklahoma Emergency Management (EOC) & OEM Area Rep Record Local Declaration With County Clerk & Provide EOC With Copy Plan For Arrival Of Joint State/FEMA Inspection Teams (IA, PA, SBA) To Verify Types Of Damages Keep Records Of Activities & Locate All Damaged Areas

44 Requesting Assistance Threshold Amounts Individual Assistance 25 Structures With Major Damage (SBA) No Set Threshold By FEMA Public Assistance Statewide - $1.39 Per Person County - $3.50 Per Person Fire Exceed The Annual State Fire Floor Cost

45 Major Disaster Any Natural Catastrophe Any Fire, Flood, Or Explosion - Regardless Of Cause Of Sufficient Severity & Magnitude To Warrant Supplemental Assistance

46 Emergency Any Event Determined By The President To Require Federal Assistance To: Save Lives & To Protect Property & Public Health & Safety Lessen Or Avert The Threat Of A Catastrophe

47 FEMA Role Assist States Evaluate Request, Advise The President Implement Assistance Programs Coordinate Activities Manage The Disaster Relief Funds

48 State Role Assist Local Governments Preliminary Damage Assessment Coordinate Assistance with State Agencies & local officials Process request of supplemental assistance

49 Governor s Request Must Certify: State Emergency Plan Has Been Implemented Disaster Response Beyond State Capabilities State / Local Resources Are Committed Compliance With Cost-Sharing Requirements Of The Stafford Act Must Include Preliminary Estimates Of Supplemental Federal Assistance Needed

50 Considerations Amount & Type Of Damages Available Resources Assistance From Other Federal Agencies Recent Disaster History Impact Extent & Type Of Insurance Imminent Threats Other Pertinent Factors

51 FEMA Region 6 Recommendation Based on Governor s Letter & Package Results Of Region s Review Of Joint Preliminary Damage Assessments Findings Of Severity & Magnitude

52 A Major Declaration May Include Individual Assistance Programs (IA) Public Assistance Programs (PA) Hazard Mitigation Assistance (HM)

53 PDA - Purpose Establish Dollar Estimate Of Damage Determine Impacts To The Community Document Local Response Resources Used Document State Response Resources Used Establish Federal Response Resources That Are Required

54 Damage Assessment For PDA s Used To Determine Amount & Type Of Damages Caused By The Disaster Overall Impact To Community Requires A Team Of Local Experts Is Easiest When Local Officials Pre-identify Team Members And Write An Action Plan Damages Must Exceed Threshold Provide Damage Data To Oklahoma OEM ASAP: (405)

55 PDA - Sequence of Events Event Rapid Assessment By Local Officials Joint Assessment With State Officials FEMA Joint Assessment Governor s Declaration Request FEMA Evaluation Presidential Decision

56 PDA- Federal Responsibilities Provide Experienced Staff Brief Inspector Teams Provide Material & Resources Provide Cost Codes Prepare PDA Reports Determine Validity Of Damage

57 PDA- State Responsibilities Provide Inspectors / Schedule Inspections Identify Local Representatives Identify Problems Beyond State & Local Capability Determine Response Capability Request Joint PDA When Necessary Collect Data For The Governor s Request Collect Management Data

58 PDA- Local Responsibilities Provide Knowledgeable Person For The Team Identify & Map Damage Locations Distinguish Previous vs Current Disaster Damage Provide Rationale For Cost Estimates Provide Additional Relevant Information Provide Information On Impacts Of The Disaster Identify Mitigation Measures Identify PNP Facilities Conduct Needs Assessment

59 PDA - Issues Maintenance (Ownership) Responsibility Pre-Disaster Function Description Of Damage (i.e. Road Requiring Temp Wk.) Status Of Repair Work Alternate Routes History Of Damages Insurance Coverage Impact On The Communities

60 Joint Inspection Team Plan For: Individual Assistance (IA) Team Public Assistance (PA) Team Participating Agencies: Federal Representative SBA Representative For IA EHP Local Representative

61 Issues In Previous Disasters Improper Contracts & Unit Costs Insufficient Monitoring No Organized Response Poorly Documented Estimates Movement Of Non-Disaster Debris Continued

62 As well as Noncompetitive Bids Piggyback Contracts Reasonable Rate Failure To Comply With Environmental Or Historic Requirements

63 Individual Assistance Programs

64 What is Individual Assistance?Individual Assistance Identifies and supports response and recovery programs necessary to assist individuals and small businesses during a disaster.

65 State IA Program NO State program currently exists Coordination with Partners VOAD Takes JFO lead during FEMA declared disasters

66 What is Individual Assistance? OPERATIONS OF IAAddress Emergency Support Functions ESF 6 Mass Care, Human Services ESF 8 Human Services ESF 14 Long Term Recovery ESF 16 Donations/Volunteer Coordinate and Implement Damage Assessment for households and small businesses. Mediate local/tribal and federal resources and programs Individuals and Households (IHP) Other Needs Assistance (ONA) Crisis Counseling Disaster Unemployment Assistance D-SNAP Disaster Commodities

67 Sequence of Events best line of defense Voluntary Agencies Emergency Food, Shelter, Clothing Medical Needs Insurance Such as Homeowners, NFIP, etc. FEMA Housing Assistance (Not SBA Dependent) Applicants can receive more than one type of assistance 1. Temporary Housing Assistance 2. Repair Assistance 3. Replace Assistance 4. Permanent Housing Construction immediate and local a beginning to housing medical, dental, bereavement, child care FEMA/State Individual Household Program (IHP) Non-SBA Dependent Items SBA Income Evaluation (Repayment Capability) APPLY! WHY? SBA eligible SBA Referral For SBA Dependent items Real Property (owners) loans up to $200,000 Personal Property (owners & renters) loans up to $40,000. FEMA/State Other Needs Assistance (ONA) For those applicants who do not qualify for a SBA loan Personal Property Transportation Moving and Storage Group Flood Policy FEMA eligible recovery at its BEST! Unmet Needs Voluntary Agencies it s about the Community

68 IA - PDA Guidelines Overall Guidelines Destroyed - Total Loss Or Damage To Such An Extent That Repairs Are Not Economically Feasible. Any One Of The Following May Constitute A Status Of Destroyed: (Should Be Obvious) Structure Is Not Economically Feasible To Repair Structure Is Permanently Uninhabitable Complete Failures To Major Components Of Structure (e.g., Foundation, Walls, Roof) Unaffected Structure That Will Require Demolition As A Result Of The Disaster (e.g., Floodplain)

69 IA - PDA Guidelines Overall Guidelines - Continued Major - Major Damage Is When The Home Has Sustained Structural Or Significant Damages, Is Uninhabitable And Requires Extensive Repairs. Substantial Failures To Structural Elements Of The Residence (e.g., Walls, Floors, Foundation) Damage To The Structure That Exceeds The Disaster Housing Program Home Repair Grant maximum

70 IA - PDA Guidelines Overall Guidelines - Continued General Exterior Property Damage That Exceeds The Disaster Housing Program Home Repair Grant Maximum (E.G., Roads & Bridges, Wells, Earth Movement & Other Imminent Danger Situations.) Has More Than 50% Damage To Structure Damage That Will Take More Than 30 Days To Repair

71 Preparedness... to... Response The RESOURCES to assist in a disaster are dependant on the level of preparedness and resiliency the local community is equipped to handle. What is the Local Capacity? Identify Capabilities Determine Gaps

72 Response... to... Recovery The all-hazard Mass Care approach (sheltering and feeding needs addressed) Identify Emergency Assistance resources (medical, housing, etc) Conduct Damage Assessments (Local and Joint) Identify possible Donations and Volunteer activities (Logistics, Local VOAD, State VOAD

73 Recovery... to... Mitigation Long Term Recovery Housing (Temporary to Permanent) Disaster Case Management Disaster Case Management Identify Unmet Needs Advocate for the Survivor Rebuilding a Tax Base Identifying mitigation options

74 Recovery... to... Mitigation Small Business Recovery Community Recovery

75 Mitigation... to... Preparedness Identify how individuals and small businesses mitigate in their communities. Identify the unique populations and characteristics of each community. Senior Citizens Access and Functional Needs

76 Public Assistance

77 Public Assistance Supplemental Financial Assistance To State, Local Governments & Certain Private Non-Profit Organizations For Response & Recovery Activities Required As A Result Of A Disaster.

78 Factors Of Eligibility

79 Eligible Applicants State Local City / Town / Village Certain Private Non- Profit Organizations (PNP) Other State Political Subdivisions Native American Tribes and Tribal Organizations

80 Private Non-Profit Entities The Following Essential Service Facilities Are Eligible When Open To The General Public: Museums Community Centers Zoos Libraries Homeless Shelters Rehabilitation Facilities Workshops Senior Day Care Shelters

81 Disaster Event PDA Governor s Request Declaration Kickoff Meeting Submission of Request Applicants Briefing Formulation of Projects Project Review Approval Subgrantee Grantee Funding

82 PA Eligibility Must Haves If costs are incurred or an item of work is required: As a result of a Declared Event Work Is within Designated Disaster Area Work Is the Responsibility of the Applicant Not within the Authority of another Program It may be eligible

83 PA - PDA - Guidelines - Cat A Debris Removal Type - Amount, Spread & Density Distribution - How Dense Within Identified Area Affected Property - Farmland, Roads, Schools, Bridges, Public Property, Private Property, Etc. Affected Services - Transportation, Utilities Or Communications Removal Requirements - Special Equipment Local Response - Progress To This Point

84 Disaster Debris Types Household Hazardous Waste

85 Always Unusual Debris Issues Types Of Potential Disasters Estimated Quantities & Types Of Debris How It Will Be: Collected Stored Reduced Disposed

86 Debris Damage Assessment Assessment Must Provide Idea Of Severity & Magnitude So Decisions Can Be Made Immediate Priorities Short Term (Days) Initial Recovery (Weeks) Long Term Recovery (Months)

87 Sandbags

88 And Animal Carcass

89 Private Non-Profit Entities Other Facilities That Provide Health & Safety Services Of A Governmental Nature May Be Eligible: Examples Of Possible Eligibility Include Low-Income Housing, Alcohol & Drug Rehabilitation Centers, Programs For Battered Persons, Transportation To Medical Facilities & Food Programs Continued

90 Types Of Eligible Work Emergency Work (Cat A & B) Permanent Work (Cat C-G)

91 Emergency Work Cat B - EPM Cat A: Debris Removal Cat B: Emergency Protective Measures

92 Permanent Work Cat C: Road & Bridge Systems Cat D: Water Control Facilities Cat E: Public Buildings & Equipment Cat F: Public Utilities Cat G: Other (Parks, Recreation)

93 General Cost Eligibility Reasonable & Necessary Cost To Accomplish Eligible Work Complies With Federal, State & Local Laws & Regulations Insurance Proceeds, Salvage Value & Purchase Discounts Must Be Deducted

94 Eligible Permanent Work LIBRARY Repair, Restore Or Replace Damaged Facilities In Accordance With Regulations Restore To Pre-Disaster Design, Capacity And Function In Accordance With Applicable Codes & Standards LIBRARY The Work Must Be Required As A Result Of The Disaster May Include Cost Effective Hazard Mitigation Measures

95 Required Insurance Facilities For Which Applicants Receive Funding For Repair Or Replacement Are Required To Obtain & Maintain Insurance Coverage For The Type Of Peril (Flood, Earthquake, General) That Caused The Disaster Damage & In The Minimum Amount Of The Disaster Damage To The Facility

96 Types Of Projects SMALL PROJECTS LARGE PROJECTS IMPROVED PROJECTS

97 Small Project Or Large Project? Annually Updated By The CPI Value < $ 121,800>

98 Alternate Projects Funds Used For A Project Other Than Repair Of The Damaged Structure: Must Receive FEMA Prior Approval Require Environmental Assessment Based on FEMA Funding From Original Project Worksheet DAMAGED NEW WING HERE SCHOOL

99 Improved Projects With State Approval, The Applicant May Restore Pre- Disaster Function & Make Improvements (For Which The Applicant Is Financially Responsible)

100 Hazard Mitigation Scenario Pre-Disaster Disaster Damage Larger Culvert With Concrete Wing-Walls New Upstream Retention Pond

101 Public Service Announcement Keep Original Copies Of Insurance Policies & Other Documentation Of Loss Computation & Settlement

102 Floodplain Administrators

103 Floodplain Managers Things to consider Build partnerships with local EMs Sharing information early High water marks Damage Make HM opportunity recommendations to the community and EM.

104 Alden Graybill Questions Questions