COCHIN SHIPYARD LTD. (A GOVERNMENT OF INDIA ENTERPRISE) KOCHI , INDIA

Transcription

1 COCHIN SHIPYARD LTD. (A GOVERNMENT OF INDIA ENTERPRISE) KOCHI , INDIA क च न शपय ड ल मट ड (भ रत सरक र क उ म) क , भ रत Date : Description : PORTABLE MULTI GAS DETECTOR TENDER ENQUIRY CSL contact person s Name & Designation : SONY CLEMENT T M (SENIOR MANAGER (MECHANICAL)) sony.clement@cochinship yard.com Tender Information: Dear Sirs Sealed Tenders in duplicate, super scribing the Enquiry Number & Last date for receipt of Quotations on the envelope,are invited in two separate / single cover as SINGLE BID SYSTEM for the supply of the following Materials / Services so as to reach the undersigned on or before the last date and time shown. Tenders should be addressed to "The Deputy General Manager (Materials), Cochin Shipyard Ltd., PB No. 1653, Cochin , Kerala. P.Grp / Enquiry No. Enquiry Date Last Dt. & Time for Receipt of Tender Tender Opening Date & Time MSC/ :00: :30:00 SL No. Material code Material / Services description Qty UOM Delivery date

2 COCHIN SHIPYARD LTD. (A GOVERNMENT OF INDIA ENTERPRISE) KOCHI , INDIA क च न शपय ड ल मट ड (भ रत सरक र क उ म) क , भ रत SL No. Material code Material / Services description Qty UOM Delivery date 10 PRM M1 PORTABLE MULTI GAS DETECTOR 1.00 EA PORTABLE MULTI GAS DETECTOR (OXYGEN, LEL & SO2) General 1. Multi gas detector shall be of reputed make and brand. Detailed catalogue with make and model to be submitted along with the offer. 2. Provision for Onsite service/ calibration facility and product support is mandatory. 3. Authorization letter from the manufacturer is required to be submitted along with the offer. Specifications: Gas detected All combustible gases Oxygen Sulfur dioxide Detection Range (Resolution) 0-100% LEL (1% LEL ) 0-25% VOL ( 0.1 % VOL ) 0 99 ppm (0.05 ppm) Sampling method Pump suction type Flow rate Not less than 0.45 L/min Display Display language English, Digital LCD Simultaneous display of gas concentrations, time, battery, flow status etc Alarm sounds Not less than 95 db Response time Within 30 seconds Continuous operation Not less than 10 Hrs after full charge Power source Direct charging Lithium ion rechargeable battery pack Ingress proof rating IP67 or higher Safety design/ Approvals Intrinsically safe and ATEX/ IECEx approved Warranty One year minimum Accessories & Other Requirements 1. Li-ion battery charger 2. Rubber cover/ enclosure 3. Tapered nozzle 4. Hand strap and belt clip 5. Gas sampling probe 5m 6. Operation/ Maintenance manual 7. Calibration certificates for each equipment to be provided along with the supply. 8. Commissioning and onsite demo to be conducted along with the supply.

3 6tfrrfMfrfr?lg (qit sflr[) COCHIN SHIPYARIILTD. Frcd.1q H.I (A GOVERNMENT OF tndia ENTERpRTSE) KOCHI , NDIA SL Material No. code 20 PRMO714O63OM , $trg[ Material / Services description Qty DETECTOR UOM 1,OO EA Delivery date PORTABLE MULTI GAS PORTABLE MULTI GAS DETECTOR (oxygen, LEL & NO2) General Multi gas detector shall be of reputed make and brand. Detailed catalogue with make and model to be submitted along with the offer. Provision for Onsite service/ calibration facility and product support is mandatory. Authorization letter from the manufacturer is required to be submitted along with the offer. Specifications: Gas detected Alleombustible gases Oxygen Nitrogen dioxide Detection Range (Resolution) 0-100% (1% LEL 0-25% VOL (0.1 %VOL) 0-20ppm LEL ) (0.05 ppm) Sampling method Pump suction type Flow rate Not less than 0.45 Umin Display Display language - English, Digital LCD Simultaneous display ol gas concentrations, time, battery, flow status etc Alarm sounds Not less than 95 db Response time Within 30 seconds Continuous operation Not less than 10 Hrs after f ull charge Power source Direct charging Lithium ion rechargeable battery pack lngress prool lp67 or higher Safety design/ Approvals lntrinsically safe and ATEX/ IECEx approved Warranty One year minimum Accessories & Other Requirements Li-ion battery charger Rubber cover/ enclosure Tapered nozzle Hand strap and belt clip Gas sampling probe - 5m Operation/ Maintenance manual Calibration certificates for each equipment to be provided along with the supply. Commissioning and onsite demo to be conducted along with the supply. rating Annexures for Tender Enquiry. 1 " Technical Specification 2. General Terms & Conditions 3. Commercial Check List 4. Price Bid Format {s Trtqfrffi'te*nn so.i#*hrm Senior Monoger q+dqmkfi{ts Cochin ShiPyord Lld' / Kochi' shd

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6 Annexure -2 GENERAL TERMS AND CONDITIONS (ENQUIRY) 1. Tenderers are to carefully go through the terms and conditions and the technical specification of the items for which offers are called for. Deviations, if any, shall be specifically brought out in the offer. 2. Offers are to be furnished in duplicate and should be free from overwriting. Corrections and additions, if any, must be attested. Incomplete/ambiguous offers are likely to be rejected. 3. Indigenous tenderers should quote prices for delivery of materials at CSL stores. Insurance shall be arranged by CSL. 4. Prices should be valid for acceptance for a period of four months from the date of opening of tender. 5. No enhancement of rate for whatever cause will be allowed once the offer is accepted and an order is placed. Withdrawal of the quotation after it is accepted or failure to make the supply within the stipulated delivery period will entail cancellation of the order and forfeiture of Earnest Money Deposit/Security Deposit, if any and/or risk purchase. 6. Percentage of GST payable extra is to be indicated in the price part for single bid and in technocommercial part for two bid. 7. Delivery time required for supplies should be indicated in the offer. 8. CSL terms of payment are 100% within 30 days from the date of receipt and acceptance of material. Please confirm in your offer that our terms of payment are acceptable to you. 9. The firm/bidder winning the contract shall sign an agreement with Cochin Shipyard Ltd for Fall clause. Accordingly, during the contract period the firm/bidder cannot offer the item/s to anyone else at rates lower than the rates quoted, or the same lowest rate shall be applicable to the contract with CSL. 10. Manufacturer s name, their trademark and brand, if any, should invariably be mentioned and illustrative leaflets giving technical particulars etc., should be attached to the offer. 11. Materials offered shall conform to CSL specifications and drawings. 12. Samples are to be supplied free of cost in the event of requirement by CSL. The detailed working drawing, if called for, is also to be furnished for approval before commencement of manufacture. 13. The quantities in each item to be purchased may vary according to actual requirement at the time of placing orders. 14. Security Deposit: The successful tenderer must remit a security deposit of 10% of the order value by way of Bank Guarantee as per CSL format from a Nationalised or Scheduled Indian Bank if an order is placed on him towards satisfactory performance of the contract and for enforcement of agreed performance guarantee as per the Guarantee clause. The Bank Guarantee should be initially valid till completion of supplies and later revalidated to cover the guarantee period indicated at clause 18 plus a grace period of 28 days. 15. Force Majeure condition: - Should failure in performance of the contract or part thereof arise from war insurrection, restrain imposed by Government, Act of Legislature or other Statutory Authority or illegal strike, riot, legal lock-out, flood, fire, explosion, act of God or any inevitable or unforeseen event beyond human control which may be construed as reasonable ground for an extension of time, CSL may allow such additional time as is mutually agreed, to be justified by the circumstances of the case. The occurrence/ cessation of force majeure situation is to be informed with documentary evidence within 15 days from the date of occurrence/cessation. 16. Liquidated Damage: - In case of delay in supply of ordered materials beyond the stipulated delivery period, supplier is to pay Liquidated Damages a sum equivalent to ½%(half percent) per week or part of the week of the order value in the case of Machinery/Equipment and of the value of materials delayed in the case of all other items, subject to a maximum of 10% of the order value.

7 Annexure Risk Purchase: -If the supplier fails to supply the items ordered within the delivery date or violate any of the terms and conditions of the purchase order; CSL shall have the following rights. a) To terminate the contract with 15 days notice. b) To initiate alternate procurement action at the risk and cost of the supplier. 18. Guarantee: - The goods supplied shall be guaranteed for satisfactory performance for 12 months from the date of supply against faulty design, defective materials and bad workmanship. Supplier should supply and install free of cost immediately any part found to be defective for the above reasons within the guarantee period. 19. Suppliers are allowed to depute their authorized representative to be present at the time of opening of the price bid. 20. Indian Agent: - Cochin Shipyard Ltd. is a fully owned Govt. of India Enterprise and prefers to deal directly with the supplier. However, if the supplier appoints an Indian Agent to deal with Cochin Shipyard Ltd., the commission payable by the supplier to such an agency shall be intimated. The Indian agent shall be enlisted with Director General of Supplies and Disposals under the compulsory registration scheme of Ministry of Finance. If manufacturer s effect supplied through Agents only, authorization in writing from manufacturers in favour of the Agent for supply to CSL shall be furnished. If Indian Agent submit offers on behalf of foreign manufacturers, copy of the Agency Agreement between them and their mutual interest in the basis to be furnished. In case where an Agent participates in a tender on behalf of a Foreign manufacturer with specific authorization from the manufacturer, he should not quote on behalf of another Foreign manufacturer along with the first manufacturer in a subsequent/parallel tender for the same item. In other words one Agent cannot represent two suppliers or quote on their behalf in a particular tender. 21. Jurisdiction: - All questions, disputes or difference arising under, out of, or in connection with contracts shall be subject to the exclusive jurisdiction of the Courts at Ernakulam, Kerala, India. 22. In case advance payment is sought, interest at prime lending rates prevailing in India will be charged. In addition, a Bank Guarantee in the CSL format equivalent to advance amount is to be executed to cover the period till the advance payment is adjusted. Normally Advance payments are not encouraged. 23. Earnest Money Deposit (EMD) of Rs. 10,000/- / USD 2300/- should be furnished either in the form of a Demand Draft drawn in favour of Cochin Shipyard Limited, Kochi 15 or in the form of a bank guarantee from a nationalized Indian Bank which is to be valid for a minimum period of three months from the date of opening of the tenders. The offers without EMD would be considered as unresponsive and rejected. 24. Conditional discounts, if any, will not be reckoned for tender evaluation / comparison purposes. 25. Supplier should depute only persons who are entitled for exemption for income tax in India or any site work. In case the supplier does not depute such persons, the tax liability will be to supplier s account. 26. Packing Material should be eco friendly. 27. Supplier should follow the statutory requirements of products offered. 28. Products supplied shall be non toxic and harmless to health. In the case of toxic materials Material Safety Data Sheet may be furnished along with the material. 29. After submission of tender, no unsolicited correspondence will be entertained. 30. Cochin Shipyard Limited does not bind itself to accept the lowest or any tender but reserves to itself the right to reject any or all or a part of any tender at its discretion. 31. Deviations, if any, in the offer submitted from that of tender enquiry in any form, should be clearly furnished in a separate document titled as List of Deviations, failing which it will be presumed that all the terms and conditions are acceptable.

8 Annexure In any case ofthe above conditions is not acceptable to the tenderer, it should be specifically indicated in the tender failing which it will be presumed that all the terms arrd conditions are acceptable. 33. In a tender, either the Indian Agent on behalf of the Principal/OEM or PrincipaVOEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender 34. If an agent submits bid on behalf of the PrincipaVOEM, the same agent shall not submit a bid on behalf of another PrincipaVOEM in the same tender for the same item/product. 35. Purchase oreference Policv 2012: The rules related to Purchase oreference oolicv 2012 will be aoolicable for this Tender. SPECIAL PRMLEGES FOR MICRO & SMALT ENTERPRISES (MSEs) A. The following benefits are extended for all the Firms who are registered with District Industries Centre and come under the category of Micro and Small Enterprises holding a valid Entrepreneurs Memorandum (EM) Part II certificate or Udhyog Adhaar certificate, However in order to avail the benefits as per Public Procurement Policy for MSMEs order, 2012, all MSE bidders are required to declare their Udyog Aadhar Memorandum(UAM) number in Central Public Procurement Policy(CPPP) compulsorily. i) Tender forms shall be issued free of cost. ii) Payment of Earnest money Deposit (EMD) is exempted. iii) The list of items published as part of MSME order dated 23rd March 20L2 fcurrently 358 itemsj shall be procured exclusively from MSE firms only B" For all firms who are registered with National Small Industries Corporation(NSlC) and come under Micro and Small Enterprises holding a valid NSiC Certificate, the below benefit is also extended in addition to above. i) Waiver of Security Deposit (SD) for the performance of the contract (10olo of the order Value by the way of Bank Guarantee till the supplies are completed), up to financial limit as mentioned in NSiC Certificate. However to ensure performance of the item during the guarantee period a Performance Bank Guarantee (PBG) (10olo of the Order Value by the way of Bank Guarantee) to be submitted by the firm as applicaale. C. This tender shall be based on MSME order dated 23rd March 2012, pertaining to Public procurement Poliry. D. When supply/service as per tender is divisible in nature, MSEs within price band of L1.+15 per cent shall be allowed to supply a portion up to 200/o of requirement by bringing down their price to L1 Price where L1 is non MSEs. If multiple vendors satisfy the above condition, requirement shall be divided equally. In this scenario, preference shall be given to SC/ST vendors to such an extent that they are allowed to supply minimum 4o/o ortt of the 20olo in line with the aforementioned MSME order. SC/ST vendors shall submit a valid certificate from Dstrict Industries CentreAISIC, for qualifying in the above criteria. E. In the case of tender item non-split able or non-divisible, MSEs quoting price band L1+75o/o (in the ascending order) may be awarded fulv complete supply of total tendered value to MSEs, considering spirit of poliry for enhancing the Government procurement from MSEs. v"qft s{q6 Senior Monogerr "#;'qffim *S'l#x'-z'szo15 ^ -Lia \n

9 Enquiry No.. (To be filled by the firm) COMMERCIAL CHECK LIST Annexure-3 SL NO DESCRIPTION COMPLIANCE YES NO REMARKS 1 Submission of Tender in Single Bid 2 Delivery period required 3 Delivery of material at CSL Store including freight and insurance charges 4 Validity of offer - 4 months 5 Payment Terms-confirm your offered mode of payment a) 100% Within 30 days of receipt and acceptance of item b) Others such as 90% against despatch documents through bank and balance within 30 days/100% Against despatch documents/irrevocable L/C etc. (Specify details) Agency Commission payable to Indian Agent, if any, and if so amount payable by the supplier. Have you included the minimum days of service/ commissioning/installation engineers Have you quoted for the perdiem rate for additional days of stay at Cochin of your service engineer A copy of price offer without price to be included in the techno-commercial offer. Please confirm Have you specified Taxes, duties, levies, packing & forwarding etc., if any, in the offer. Security Deposit for 10% of order value by way of Bank Guarantee to be submitted towards satisfactory performance of contract on placement of order. The BG should be initially valid till completion of supplies and later revalidated to cover the Guaranteeperiod as specified by CSL. 12 L.D. payable as per relevant Clause in the General terms of enquiry Termination of contract/risk purchase as per relevant clause in the General terms of enquiry. Disputes in connection with contract subject to jurisdiction of courts at Cochin, India. 15 Willingness to come to Cochin for techno commercial negotiation 16 Will you furnish manufacturer's TEST & GUARANTEE certificate. 17 EMD 18 GST Registration Certificate 19 HSN/SAC Code months Guarantee Period of the offered items 21 Confirm all other terms and conditions of enquiry are acceptable. Note: Whether there is non-agreement, deviations to be mentioned in detail Signature Address of the Tenderer.

10 PRICE FORMAT SL No. ITEM DESCRIPTION Qty Rate per Qty Annexure: 4 Total Price (Qty x Rate) 1 2 A B C PORTABLE MULTI GAS DETECTOR (OXYGEN, LEL & SO2) PORTABLE MULTI GAS DETECTOR (OXYGEN, LEL & NO2) TOTAL BASIC PRICE PACKING & FORWARDING CHARGES, IF ANY FREIGHT CHARGES, IF ANY 1 No. 1 No. D UNLOADING CHARGES BY CSL E F % of GST OTHER CHARGES, IF ANY GRAND TOTAL G H GST REGISTRATION NO. HSN CODE/SAC CODE