STEM Academy Disney Adventure with YES Program February 26-28, 2016 Trip #10108

Transcription

1 quad double STEM Academy Disney Adventure with YES Program February 26-28, 2016 Trip #10108 Disney s Youth Education Series (Y.E.S.) transports students behind the scenes of Walt Disney World Theme Parks to showcase textbook principles. Students can be found swirling through G-force motion to test the laws of physics, meeting people and experiencing what life is like on the other side of the globe, and checking out all kinds of careers from business to acting. Each grade level will participate in one of the YES Programs that coincides with the curriculum being taught in the classroom! The following information will help plan for the trip. SCHEDULE February 26 Early morning departure from Savannah and travel to. Orlando. AM snack and juice included en route. Arrive at Epcot for the day (boxed lunch included). Students will have the opportunity to explore Future World and the Countries of the World Exhibits. Enjoy fireworks and a laser show tonight! Dinner coupon included for inside the park. Hotel check-in. February 27 Today is an early rise for breakfast at the hotel and each grade level will transfer to a Disney Park for a morning YES Program. All groups will meet after lunch for the remainder of the afternoon at the Magic Kingdom (lunch voucher included). Free time to enjoy the Lands of Tomorrow, Adventure and Fantasy. A meal coupon is included for dinner in the park followed by the Light Parade and Fireworks show this evening! February 28 Breakfast this morning and we head out on Safari at Animal Kingdom (lunch voucher included). The group departs the park at 3:00pm and travels home. Dinner stop included en route. Arrive back in Savannah this evening. 6th Grade YES Program: The Evolution of Technology 7th Grade YES Program: Sustainable Practices in Wildlife Conservation 8th Grade YES Program: The Science of Disney Imagineering - Gravity PACKAGE PRICE based on minimum 40 travelers $ per person - occupancy $ per person - triple occupancy $ per person - occupancy Deposit: $99.00 per person due October 1, non-refundable 2nd Payment: $ per person due November 1,2015 3rd Payment: $ per person due December 1, 2015 Final Payment: $Balance per person due February 1,2016 Includes: Roundtrip motor coach transportation, 2 nights lodging, 3 day Disney Park Hopper ticket, 1 YES program, 8 meals (2 breakfasts, 3 lunch, 3 dinners), 1:10 chaperone to student ratio, KellyTours Escort, t-shirt, snacks and drinks along the way, all taxes and travel arrangements.

2 TRANSPORTATION Modern motorcoach transportation will be provided for all tours conducted by Kelly Tours. The motorcoach will be operated by an experienced driver and equipped with a DVD player and a restroom. ALLERGIES OR SPECIAL NEEDS If a traveler has food allergies or special dietary needs please contact Kelly Tours at least 30 days prior to the trip s departure date. KELLY TOURS ESCORT If listed as included in package price, a Kelly Tours representative will accompanythe groupto all destinations to oversee the trip and take care of all arrangements. This is an added feature that will allow the chaperones to handle their responsibilities. GRATUITIES Gratuities for the driver and escort who accompany the group are not included in the package price. We recommend $2 per person/per day for the driver and $2 per person/per day for the escort as each will work hard to ensure that everyone has a great trip! Meal gratuities are included in your package price. PAYMENT INFORMATION Don t Turn In Money To Teachers! No teacher will accept payments for trips. Please do not send payments for this trip to the school. Mail the payment to Kelly Tours or check the remaining balance and make your payment conveniently online at corn. Please make all payments payable to Kelly Tours, Inc. Checks, cash, money orders, or credit card payments are accepted. Please include your driver s license number, student s/traveler s name and the trip number on your check. (A charge will be incurred on all checks returned for insufficient funds. Questions concerning Express Checks can be directed to org or g ). Mail payments to our Savannah office or deliver to the office nearest you. SAVANNAH OFFICE 2788 US Hwy 80W Savannah GA CHARLESTON OFFICE 6484 Savannah Hwy Charleston SC VALDOSTA OFFICE 1101 W Hill Ave Valdosta GA CANCELLATION The deposit as listed on the flyer is nonrefundable should a traveler cancel up to 4 days before the trip date. If a trip is cancelled within 3 days of the tour 50% of the trip cost is non-refundable. All other payments will be refunded through Kelly Tours should a student have to cancel for any reason. Written notice must be sent to notify KellyTours of cancellation and the refund will be mailed out. GENERAL INFORMATION A final letter will be sent to participants highlighting departure and return times, important phone numbers and arrangements, what to bring and an updated schedule of the trip. WAIT LISTS Kelly Tours buses accommodate 56 passengers (including the chaperones and escort). Availability on all motor coach tours is based on a first come first serve basis. If space is not available, the traveler will be put on a waiting list. An additional bus may be added to the trip (at the discretion of the school and KellyTours) if the waiting list exceeds 20 people by the final payment date. Signups with initial or full payment made after the final payment date will not be guaranteed space on the trip, and, in most cases, will not be processed. KELLY TOURS, INC. - RESPONSIBILITY AND COMPULSORY ARBITRATION This form is important. It includes Terms & Conditions and releases Kelly Tours, Inc. from liability. All participants and parents or guardians of participants under age 18 must sign this form, I understand and agree that this Agreement shall constitute a binding contract between the undersigned and KellyTours, Inc. which for this contract includes its officers, directors, shareholders and employees, (collectively, Kelly ). Except for certain buses and vans, Kelly does not own or operate any entity which is to or does provide goods or services for your program, including, for example, arrangements for or ownership or control over lodging facilities, airline, vessel, bus or other transportation companies, local ground operators, visa processing services, providers or organizers of optional excursions, food service of any kind or entertainment providers, etc. All such persons and entities are independent contractors. As a result, Kelly is not liable for any negligent or willful act or failure to act of any such person or entity, or of any third party. Without limitation, Kelly is not responsible for any injury, loss, or damage to person or property, death, delay or inconvenience in connection with the provision of any goods or services occasioned by or resulting from, but not limited to, acts of God, force majeure, acts of war or civil unrest, insurrection or revolt, strikes or other labor activities, criminal, terrorist or threatened terrorist activities of any kind, overbooking or downgrading of accommodations, structural or other defective conditions in lodging facilities (or in any heating, plumbing, electrical or structural problem therein), mechanical or other failure of airplanes or other means of transportation or for any failure of any transportation mechanism to arrive or depart timely, dangers associated with animals, sanitation problems, food poisoning, epidemics or the threat thereof, disease, lack of, access to or quality of medical care, difficulty in evacuation in case of a medical or other emergency, or for any other cause beyond the direct control of Kelly. COMPUSLORY ARBITRATION. Upon making payment for this trip, I agree that any dispute concerning, relating, or referring to this contract, the brochure, or any other literature concerning my program, or the program itself shall be resolved exclusively by binding arbitration in Savannah, Georgia, according to the then existing commercial rules of the American Arbitration Association. Such proceedings will be governed by substantive Georgia law. QUESTIONS Please feel free to direct any questions to the offices of KellyTours at (800) or online at

3 1ILPPr 2788 US HWY 80W ToIl Free (800) D Garden City GA 3740$ kellytours@kellytours.com KE I_ Phone (912) Please be sure to fill out the attached forms completely and send in with your payment. Failure to fill out the following forms could result in your payment being returned, improperly posted or the student could be denied a space on the trip. Thank you! Cut & send with payment Final PAYMENT ($Balance) due February 1, 2016 STEM Academy - Disney Trip # AMOUNTSENT: $ DAYTIME PHONE NUMBER: Cut & send with payment rd PAYMENT ($150) due December 7, 2015 STEM Academy - Disney Trip # AMOUNTSENT: $ DAYTIME PHONE NUMBER: Cut & send with payment 2nd PAYMENT ($150) due November 1, 2015 STEM Academy - Disney Trip # AMOUNT SENT: $ DAYTIMEPHONENUMBER: Cut&send with payment DEPOSIT PAYMENT ($99) due October 1,2015 STEM Academy - Disney Trip # HOMEROOM: BEST CONTACT # EMERGENCY # SPECIALDIETARY NEEDS ADDRESS: CITY: ST ZIP AMOUNT OF PAYMENT ENCLOSED: (Deposit is non-refundable) T-SHIRT SIZE: (please circle your size) Youth: M L Adult: S M L XL XXL XXXL

4 Savannah-Chatham County Public School System 1 (sccpss IFCB-E (4) Transportation Authorization for Field Trip Transportation By: School Bus/Van Private Vehicle Walking Charter Bus X Schnnlll/1P. 113A f1fpyfl. Teacher s NameIA Field Trip To: ticu \J\f ovild ies ttrn tfr\cm a. Date:l)7IP L2)gJ Rp Time:. ci TTnti1 Room No.B I and to ride the school bus/private car. has my permission to go on this field trip I am aware that the Savannah-Chatham Board of Education assumes no legal responsibility for the results of any actions resulting from the use of a private vehicle. Parents/Guardian Signature Important Information about Use of Private Vehicles By state law, each driver and passenger, in a privately owned vehicle is covered for injury by his/her family s Personal In/ury Protection (PIP) policy (if a family auto is owned). All vehicle owners are solely responsible for loss and accidental damage to their automobiles. Employees, parents, and chaperones driving their own vehicles on school-related trips should be aware that they assume personal financial liability if an accident should occur. School staff members should make vehicle drivers fully aware of their personal liability and of the serious duty to safeguard our school children during such trips. FORM # REVISED 4/21/2014

5 Policy Number çsccpss Savannah-Chatham County Public School System Out-of-County Field Trip Medical Authorization to the school official(s) of (Parent/guardian name, please print) (Student name, please print) being the legal parent / guardian of do hereby give the right and power to authorize medical treatment, care and services, to discipline, and to make whatever decisions that are necessary for my child s welfare in the discretion of said official(s) while my child is a participant of at/in For the period of I understand that this authorization in no way relieves me of any financial or other obligations related to any decisions made by the above school official(s) I hereby appoint The Board of Education as my agent or the purposes of obtaining medical treatment in the event of injury. I agree to be responsible for all medical treatment, then and in that event I agree to reimburse said Board of Edu cation in full. Insurance Company Drug Allergies Date of last Tetanus Shot Any other known medical condition(s) Family Doctor Father s Name Father s Work Mother s Name Mother s Work Home Phone Work Phone Home Phone Work Phone Home Address City State Home Phone Signature of Parent / Guardian Date Date R)RM )01 R LVI SOD 4116/2014

6 October 5, 2015 Dear STEM Academy Disney trip participants, We have arranged a World s finest Chocolate fundraiser for those of you who want to offset some of the cost of the Disney trip. You will make $.50 for every $1 bar of the World s finest Chocolate that yott and your child sell. The profit will be sent to Kelly Tours to be credited to your child s account. Your child does not have to participate. This is totally voluntaiy Jar those who would like to make the cost of thefield trip less painfill. If your child chooses to participate, please sign the permission slip on the bottom of this letter, and return it to me in room E-3/ GYM. Your signature affirms that yott assume responsibility for the candy and will pay for any chocolate bars that might become melted, lost, stolen, or eaten during a sugar attack. Only when parental permission is received, and the deposit to Kelly Tours is made, will a box of chocolate be issued to your child. If you prefer, you can make arrangements with Coach Tuten to pick up the chocolate after school. After the first box is sold, bring th $.Q Coach Tuten during homeroom and receive another box, For every box sold, your child earns $30. The money will be sent to Kelly Tours to be credited to your child s account. Diana Tuten Diana.Tuten@sccpss.com Disney Trip Coordinator By signing below: - I - I - I give my child permission to sell World s Finest Chocolate. understand that we are responsible for returning $60 per box. understand that chocolate cannot be returned. Student Name: Parent Signature: Phone # HR Teacher

7 Medicine Distribution Instructions: Student Name: I hereby give the Disney Trip Coordinator permission to administer the following medications to my child at the listed dates and times (please put this with medications in ziploc bag and turn into Coordinator at drop off): Parent Signature: February 26, 2016 MEDICINE DOSAGE TIME Special Instructions February 27, 2016 MEDICINE DOSAGE TIME Special Instructions February 28, 2016 MEDICINE DOSAGE TIME Special Instructions