Please Note: Bank reserves the right to accept / reject any/all offers or cancel the entire process without assigning any reason.

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Naomi Gilbert
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1 TENDER NOTICE INVITING SERVICES OF CASH VAN (TATA 407 SFC)` WITH COMPLETE SECURITY FITTINGS ON HIRE BASIS WITH DRIVER. ========================================================================= Sealed tenders are invited from reputed agencies having office/ branch office at Bhubaneswar, Odisha State for providing hired services of 01 New Cash Van with driver, to be located at Bhubaneswar, on hire basis for transportation of Cash, Gold, persons etc between various branches of Syndicate Bank, Offices and Currency Chest located in the State of Odisha, for a period of 03 Years/ 1 Lac Kms whichever is earlier, w.e.f The agency / firm is required to give complete profile of the agency as their introduction along with the details as asked for in the tender format which should be duly signed with seal and submitted in the following manner at Bank s Regional Office, located at Plot No-1556[P] & 1561[P],Jagamara, Khandagiri, Bhubaneswar ,Odisha State.. i) Cover should be super scribed as- 1st Cover containing Technical Bid- Technical Bid for Cash Van on Hire Basis 2nd Cover containing Financial Bid- Financial Bid for Cash Van on Hire Basis ii) Tender forms are available at the above mentioned address during working hours on all working days of the week. The same can also be downloaded from our banks website. iii) Last date for submission of tenders is up to 5.00 p. m. iv) Technical Bid shall be opened on at a. m, at Syndicate Bank, Regional Office located at Plot No-1556[P] & 1561[P],Jagamara, Khandagiri, Bhubaneswar ,Odisha State.. v) Financial bid of only those vendors who qualify in the Technical Bid will be opened on at a. m vi) Eligibility Criteria is attached as Appendix A. Terms and Conditions are attached as Appendix B. Technical Bid and Financial Bid formats are attached as Appendix C & D respectively. Modifications to the cash van as per RBI and Bank s Norms for the Cash Van are attached as Appendix E. The Cash Van shall be placed for operations after modifications as per Bank s specifications subject to being certified by the banks Security Officer & the Sr Manager of Currency Chest Bhubaneswar respectively. viii) Successful vendor will enter into a 03 year contract/ 01[One] Lac Kms whichever is earlier with the bank w.e.f Please Note: Bank reserves the right to accept / reject any/all offers or cancel the entire process without assigning any reason. SD/- REGIONAL MANAGER SYNDICATE BANK, RO, BHUBANESWAR - 1

2 Appendix-A ELLIGIBILITY CRITERIA [Only those firms which fulfill the following criteria will be considered for hiring cash vans. Sl. No. Eligibility Criteria Documents Required The applicant Company/Firm should have been in Order copies/ any other proof a) the business of providing cash van(s) along indicating that the applicant with driver(s) for the last three years in the Company/ Firm is in the State of Odisha. business since last 3 years in the State of Odisha. b) d) e) The applicant Company/ Firm should have provided cash van Services to RBI/PSU Banks/Reputed Private Banks in the State of Odisha with Odisha State Registration. The applicant Company/Firm should not have made loss in the preceding three years as of Solvency certificate valued at Rs 5 Lacs from a scheduled Commercial Bank. Relevant order copies in force should be submitted including that of Performance Certificate. Financial for last three years to be furnished. Copies of relevant documents should be enclosed. f) g) h) The applicant Company/Firm should have Credible Supervisory Infrastructure in the State of Odisha. The applicant Company/Firm should have drivers with experience of driving Cash Vans in the preceding three years with valid driving license and their antecedent duly verified by the police. (Sub contracting is not permissible). The applicant Company/Firm should have the required Statutory licences. Copies of relevant documents should be enclosed for providing cash van services. List of Drivers to be furnished with police verification, medical certificate including eye testing report. Copies of these Documents to be attached. The applicant Company/Firm should be free from i) any litigation, in the services provided, with any bank/ financial institution. The bidder should not have been blacklisted by any of the institutions as mentioned in Sl No: (b) above. If the bidder Company/Firm is a Private j) Security Agency it should be registered with the Govt. under the Contract Labour Act (Regulation & Abolition) 1970, and PSARA. K) Local office proof of the vendor and the residence proof of driver to be submitted. Affidavit to be submitted. Registration Certificate to be submitted.

3 TERMS AND CONDITIONS APPENDIX B 1. Tender forms & documents can be downloaded from the Bank s website 2. The New cash van[s] should be modified on a new TATA 407 SFC Chassis.The Cash Van will be deployed w.e for Bank s operations.vehicle should accommodate minimum 1+4 passengers and insurance coverage should also cover minimum 1+4 passengers. 3. Necessary endorsement of RTO for modification/ seating capacity is needed in the RC book. The cash van will have RTO passing, Odisha State Registration and Commercial Goods Carriage Permit[Cash Van] for commercial activity as required for by the Bank. 4. The vehicle to be provided on hire basis on consolidated monthly rental basis including cost of fuel, replacement of tyres, break down maintenance, periodical maintenance/ services, driver s salary, their bhatta, etc and all inclusive. 5. The tender is in 2 bid system viz Technical Bid and Financial Bid. The Technical and Financial Bids should be submitted in separate sealed covers bearing title Technical Bid and Financial Bid. Both these envelopes should be submitted in an Envelope titled Tender for Cash Vans. Please note that the Financial Bids of only those tenders will be opened who are found qualified in Technical Bid. 6. The cover of Technical Bid shall contain the details of Cash Van vendor profile and terms & conditions related / mandatory documents. The financial bid cover shall contain only the price quoted as per the prescribed format and any price submitted other than in the prescribed format shall be treated as invalid and the successful firm/agency shall be treated as disqualified. 7. Last date for receipt of offers in the above format at our office is on or before by 5 p m. Tenders will be opened on at a m at the above address of Syndicate Bank. Financial Bid of only those bidders who have qualified in the Technical Bid will be opened on at a m. 08. The New Cash Van is to be modified as per Bank s design & Specifications including arrangements for chaining the cash boxes to the body of the vehicle and arrangements for locking the door from inside, etc. The modifications to the Vans would be as per appendix E & the cost is to be borne by the contractor.

4 09. The contractor has to submit an undertaking to replace the vehicle with a new cash van with similar modifications after it has run one lakh Kms before completion of 03 years. 10. The contractor should obtain the registration of vehicle as cash van and also must have a valid route permit from appropriate authority. 11. Taxes, insurance, fuel, oil, driver s salary, repairs, maintenance and other expenses of the vehicle shall be borne by the contractor. 12. Insurance: Service providers shall be fully responsible for the comprehensively insuring the cash van against all risks including theft, arson and accident at its cost. 13. The Kms run shall be counted from and to the Currency Chest / branch to which it is attached. The contractor shall make his own arrangement for parking of the Cash Van. 14. In case of non availability of cash van for any reason, a sum of Rs. 2500/- per day shall be deducted as penalty, from the monthly charges payable. 15. One time new GPRS facility to be provided at vendor s cost. Connectivity charges [actual] by user. 16. One time Mobile CCTV system with four cameras,hdd etc to be provided at vendors cost comprising of the following.maintenance Charges by user. a) One robust 4 Channel Mobile Standalone DVR (3G compatible) and supports 2 TB Hard Disc. b) One 2 TB Hard Disc Drive. c) 04 cameras (03 IR HD Mobile cameras and 01 pinhole camera) d)wireless mouse e) One vehicle 7 TFT screen f) CCTV should be able to provide at least 60 days backup MDVR and cameras are to be from UL /EN certified brands only. Clarifications on specifications and placement of components proposed can be discussed with this office before the tender. Vendor would be fully responsible for the working of the CCTV system. 17. One time Security Alarm integrated with Panic buttons located with driver, guard in driver compartment and guard in rear compartment with two hooters to be provided at vendors cost. Maintenance by the user 18. Properly secured First Aid Box is to be provided in cash van by the vendor,medicine of normal use and dressing medicines to be provided by the user. 19. Portable Fire Extinguishers (IS: 15683) one each of 02 Kg of ABC type and 2 Kg Fe- 36[Clean Agent],preferred brand SAFEX,/FIRESHIELD MAKE & confirming to IS to be provided at vendors cost. Refilling by user on use/discharge/due date.

5 20. The Bank shall not bear any other charges other than as marked in Format of Offer. 21. Successful bidder would be required to enter in to an Agreement with the Bank as per Bank s prescribed format for a period of 03 years and the vendor or the bank may terminate the Agreement by giving three months notice. 22. Certificate should be signed by the owner that he has read and understood terms and conditions and shall abide by it. 23. The successful vendor shall be agreeable to open an account with any branch of Syndicate Bank convenient to them and receive the payments through the said account. 24. Each page of the tender submitted should bear the name and signature of the owner with company seal. 25.A pre-bid meeting shall be held at our Regional Office on at 11 a m. No queries irrespective of its nature shall be entertained beyond the date & time mentioned above.

6 TECHINCAL BID Sl No. Particulars 1 Name of the applicant Firm Address of the Head Office / Branch Office at 2 Bhubaneswar with valid proof. address 5 Telephone Numbers, Fax number and Mobile no. Type of Organization : (Proprietorship/ 6 Partnership/ Pvt Ltd) Names of the Directors/Partners/Proprietors of 7 Applicant with address & Phone Numbers Name of the Registering Authority with date & 8 Registration no (Encl copies of the Certificates) 9 Year of establishment The bidder Company/Firm should have been in the business of providing cash van(s) with Odisha 10 State Registration along with driver(s) for the last three [03] years in the State of Odisha. If the applicant is a Private Security Agency, whether registered with the Govt. under the 11 Contract Labor Act (Regulation & Abolition) 1970, and having PSARA license. Registration with appropriate authority for G S T 12 (mention no. and date) Whether income Tax Assesses?( Enclose Copies of 13 Last three Income Tax Returns) 14 Pan Card Number( Enclose Copy of Pan Card) Certificate of ESI corporation ref no. and date, 15 if any Certificate of EPF organization under EPF and 16 Misc. Provision Act-1952 with Ref no. Date, if any Customer / client base. [Including RBI,PSB,Pvt 17 Banks and PSU s in the State of Odisha Whether the applicant is having 02 Running contracts with Public / Private Sector Banks, RBI 18 in the State of Odisha? Names of the Banks, period of contracts, value of contract with documental proof of satisfactory service from them. 19 Service network and experience in the field Number of Police Verified Drivers available, 20 If any. No. of cash vans held and registered as CASH 21 VAN with National Permit 22 No. of Staff available 23 Supervisory infrastructure Information APPENDIX C Supporting Document attached (YES/NO)

7 24 Time required for deployment of modified C Van Is a minimum time period of 90 days acceptable to 25 the applicant for termination of the agreement from either side? Whether the applicant company will resort to sub 26 contracting? Whether the applicant company shall accept one 27 year lock in period for any increase towards rentals due to hike in FOL Cost? Whether the driver shall be ready to carry out 28 extra duty beyond 8 hours in case of need by the bank? Whether the applicant company shall be in a position to provide a Cash Van duly modified as 29 per the banks specification (as replacement) immediately in case of breakdown of cash van? Whether the applicant company shall be able to 30 provide police verification report of driver and his replacement before deploying the driver? Whether the applicant company is free from any litigation, in the services provided, with any bank/ financial institution. The company should 31 not have been blacklisted by any of the institutions. Affidavit to this effect to be submitted. A Certificate signed by the owner that he has read 32 and understood terms and conditions and shall abide by it,is attached? Whether Mobile CCTV system would be provided as per attached Bank s terms and conditions at 33 vendors cost? If yes, please specify Brand and Model Number of CCTV DVR, Cameras and Hard Disc Drive proposed to be installed. Whether GPRS with facility for online tracking 34 would be provided at vendors cost? Whether Standalone alarm with specified panic 35 buttons and sensors as per attached terms and conditions would be provided at vendors cost? Whether the applicant company is willing to replace the vehicle with a new cash van with 36 similar modifications after it has run one lakh Kms before completion of 03 years. Insurance: Whether the applicant company is willing to be fully responsible for the comprehensively insuring the cash van, driver, 37 remittance party and escort party against all risks including theft, arson and accident at its cost. Date: Name & Signature of the Vendor with Seal Note: Please enclose copies of all relevant certificate and documents for record.

8 FINANCIAL BID Appendix-D SN Details Rates [Rs] 1 Monthly hiring charges for a new Cash Van duly modified as per the specifications of the bank on a TATA 407 SFC Chassis with Odisha State Registration, driver, provisioning of a new GPRS, a Four [04] Channel Mobile CCTV DVR with Cameras to cover all compartments, front, rear & sides & Panic Alarm System upto 3000 Kilometers without AC. 2 Additional Charges per Kilometer for hiring the Cash Van beyond 3000 Kms without AC with the aforesaid accompaniments. 3 Charges for utilizing the Cash Van beyond 8 Rs./ hour. 4 Outstation charges for overnight stay. 5 Enhancement on completion of 1 year in terms of % on 3000 Kms without AC. 6 Time [days] required for making the vehicle available complete in all respects at Currency Chest from the date of W Order. 7 Monthly Maintenance / Connectivity Charges A GPRS B Four Channel Mobile CCTV DVR with Cameras C Security Alarm System G S T as applicable Date: Name & Signature of the Vendor with Seal

9 APPENDIX E MODIFICATIONS, LAYOUT, DESIGN & SPECIFICATIONS FOR THE CASH VAN 1. Vehicle should accommodate minimum 1+ 4 passengers and insurance coverage should also cover minimum 1+ 4 passengers gauge Cold Rolled Close Annealed (CRCA) sheets for all sides & roof top for paneling. In the interiors, insulation should be provided in the form of thermo cool provided between interior and exterior paneling 3. There shall be three separate compartments Drivers Compartment, Cash Compartment & Rear Compartment. 4. At least one spare Tyre with Tube to be provided with easy access and one toolkit should be available with the vehicle. Spare Tyre & Tube should not be carried in the cash compartment. The toolkit should contain sufficient spares of fan belts, spare bulbs, emergency safety triangles/cones (orange colored glow in the dark), jack & handle and tools to carry out minor repairs. 5. All windows and wind screen should have wire mesh protection (of not more than 1 sq. inch). No window to be provided in the cash box area. Each window mesh should have a rectangular port hole of width 6 inches for use of weapon. Front wind screen to have 1 square thick wire meshes in two partitions to cover wind shield from stone pelting. The door hinges should not be visible from outside. 6. Cash van shall be marked with ON DUTY GOVERNMENT OF INDIA. 7. Driver Compartment:- a) Seating for at least four persons (including driver) to be available. b) There should be two rows of seats in the driver s cabin, front row for driver and codriver and the rear row for three persons to sit. The rear seat shall be reclined seat. c) All seats shall have a minimum of 6 seat cushion with washable seat covers. d) The door windows in the driver compartment must have movable glass panes with welded mesh grills (1 Sq Inch) outside. The doors should have facility for locking & opening from both sides. e) At least one roof light to be provided over the driver. f) Three Fans to be provided for the Driver s compartment. g) Engine immobilizing switches should be provided near the driver and the Armed Guard in the rear. h) Arrangement for mobile charging to be available. i) One Portable Fire Extinguisher ABC type of 2 Kg (IS: 15683) to be provided in Driver Compartment. 8. Cash Compartment:- a) The cash hold compartment should be sufficiently strengthened by providing additional 3.15 mm metal sheet on the floor and all the sides. b) It should be separated with Driver compartment with a welded metal grill of one inch steel bars duly supported by horizontal metal sheet of 3.15 mm thickness from both sides covering three fourth from bottom. c) The entrance of the cash compartment should be from the rear compartment. A cash compartment should have only one collapsible gate (with sufficient space to move the boxes) from the rear compartment side with double locking facility. d) Minimum four chains to be provided, one end of which should be welded with the body of the vehicle, for securing the cash boxes. e) The chains provided should be of adequate thickness, size & sufficient length so as to enable locking of at least 20 boxes. f) At least two roof lights to be provided. g) No windows should be provided in Cash compartment.

10 9. Rear Compartment:- a) The rear door should have facility to lock from inside & outside. b) There should be two side windows & two door windows. All the windows should have welded mesh grills. The windows should have window panes, which may be sliding in nature as in normal vehicles. c) One Fan to be provided for the rear compartment. d) At least one water bottle bracket shall be provided. e) One first Aid Medical Box shall be provided. f) At least two roof lights shall be provided. g) The tool box shall be kept in the rear compartment. h) One portable Fire Extinguisher of CO2 type (IS 15683) to be fixed to the body in the rear compartment opposite to the guard. i) Rear door to have strong steps to board the boxes into the cash van.

To be given in advertisement

To be given in advertisement TENDER FOR CASH VAN WITH DRIVERS ON HIRE BASIS Syndicate Bank invites tenders for one (01) cash van with driver (fabricated Force Tempo Traveller Model 3050- BS- IV as per