EXPRESSION OF INTEREST FOR. SELECTION & REGISTRATION OF ORIGINAL EQUIPMENT MANUFACTURERS (OEMs) FOR

Transcription

1 EXPRESSION OF INTEREST FOR SELECTION & REGISTRATION OF ORIGINAL EQUIPMENT MANUFACTURERS (OEMs) FOR MICRO IRRIGATION SCHEME IMPLEMENTED BY GUJARAT GREEN REVOLUTION COMPANY LIMITED ON BEHALF OF GOVERNMENT OF GUJARAT IN GUJARAT STATE GUJARAT GREEN REVOLUTION COMPANY LTD. FERTILIZERNAGAR TOWNSHIP, P.O. FERTILIZERNAGAR DIST.: VADODARA, GUJARAT Phone: , (D), Toll free: Fax No , 1

2 CONTENTS Sr. No. Section Page No. 1 2 Background & objectives for Implementation of Micro Irrigation System (MIS) Business Module for implementation of MIS in Gujarat State 3 Scope of work of Original Equipment Manufacturers Selection criteria for short listing & registration of Original Equipment Manufacturers Fees for assessment of manufacturing capability and quality assurance system by Third Party Tech. Agency 6 Registration Fee 6 7 Renewal Registration Fees 6 8 Disclaimer 6 9 Acceptance / rejection of EoI 7 10 Other Terms & Conditions 7 11 Instruction on Preparation of Expression of Interest 8 12 Expression of Interest Fees 8 13 Language & transmission arrangement 8 14 Cover Letter 10 Annexure I Company profile & experience 11 Annexure II Manufacturing capabilities of Major MIS Components. 13 Annexure III Details of experience & turn over in executing MIS 14 Other details to share with GGRC; if any

3 1. Background and Objectives for Implementation of Micro Irrigation Scheme (MI Scheme) Background Gujarat Green Revolution Company Limited (GGRC), a Special Purpose Vehicle promoted by Gujarat State Fertilizers & Chemicals Limited, Gujarat Narmada Valley Fertilizers Company Limited, & Gujarat Agro- Industries Corporation Limited is the implementing agency appointed by Government of Gujarat for implementing Micro Irrigation Scheme (MI Scheme) in entire Gujarat State vide Government of Gujarat GR No.PRCH N dt The MI Scheme was launched by Government of Gujarat on with total outlay of Rs.1500 Crores. Due to unique way of implementing MI Scheme in corporate manner, under the Scheme, within the period of 10 years (till Dec-2015) more than lakh hectare area have been covered & benefitted over 7.75 lakh farmers. Gujarat agriculture with 64 lakh hectare net irrigated area out of total 124 lakh hectares net cultivable area is dominated by closely spaced field crops & vegetable crops. Drip Irrigation system being a better water & energy saving technology has gained more preference by beneficiary farmers over sprinkler irrigation system. Presently 66 MIS Suppliers are participating in the MI Scheme & providing MI System to the farmers. Due to increased demand of Micro Irrigation System & huge targets & scope of adoption by farmers and the same way work of carrying out inspection of the Installed sites by third party inspection agencies is increased, GGRC intends to select & approve more number of Third Party Inspection Agency(ies) who are interested to participate in the MI Scheme implemented by GGRC. Objectives for implementation of MIS in the State I. To improve water use efficiency & thereby higher harvest of crop per unit of water. II. To improve energy use efficiency in agriculture sector. III. To improve crop productivity, increase farmers' income and consequent improvement of their life standard. IV. Training of farmers for scientific agriculture through better water management. Agencies involved in implementing MIS: I. Gujarat Green Revolution Company Limited (GGRC) - Implementing agency who implements the MI scheme on behalf of Government of Gujarat in the State. II. Beneficiaries Applicant/farmer who is interested in installation of MIS on his/her farm having authorized water source for irrigation. III. MIS Suppliers who make survey, install Micro Irrigation System on beneficiary farmers field and provides after sales services and agronomical advisory services to the farmers. IV. Banks who extends loan for installation of MI system to beneficiary farmers. 3

4 V. Third Party Inspection Agency who undertakes inspection of installations done by MI suppliers in the field and for inspection of manufacturing capabilities & quality assurance system by visiting their factory sites once in six months / once in year. VI. VII. Insurance Company for insurance of system and farmer. Original Equipment Manufacturers (OEMs) who supply ancillary MIS Components to the GGRC registered MIS Suppliers. Need for Registration of Original Equipment Manufacturers (OEMs): To maintain and to adhere to the prescribed quality standards of the ancillary MIS Components, it is required to take all the Original Equipment Manufacturers of ancillary MI Component under the ambit of quality evaluation by the GGRC approved technical inspection agencies. Such agencies will be required to get their product tested and their manufacturing capability will be assessed on regular interval as decided by GGRC through GGRC approved technical inspection agencies. All the GGRC registered MIS Suppliers will be required to procure these ancillary MI Components (which are not manufactured by them) from GGRC registered OEMs only. Role of Original Equipment Manufacturers (OEMs): I. To supply ancillary MIS Components viz. Disc Filters, Screen Filters, Hydrocyclone Filters, Sand Filters, PVC Pipes, all types of Control Valves (Ball Valves), Pressure Gauge, Ventury Injector Assembly, Sprinkler Nozzles etc. to registered MIS Suppliers. II. To keep sufficient stock and timely supply of ancillary MI Components so as to avoid shortage of these products to cater the need of the farmers through MIS Suppliers. 2. Business Module for implementation of MIS in Gujarat State The detailed Business Module for the implementation of the Micro Irrigation Scheme is attached at Annexure Scope of work of Original Equipment Manufacturers (OEMs) 1.0 Registered OEM will supply Micro Irrigation System Components of prescribed quality standards (as per clause no. 4.1) to registered MIS Suppliers of GGRC. 2.0 OEM will provide guarantee / warranty for the supplied components for the period of minimum 5 years to MIS Suppliers. 3.0 OEM shall supply the MIS Components to registered MIS Suppliers as and when purchase order raised by the registered MIS Suppliers under the MI Scheme. 4

5 4.0 It is obligatory on the part of OEMs to generate the demand for Components manufactured by them among registered MIS Suppliers and to participate in various promotional activities including farmers meetings, participation in fairs/festivals by putting exhibition. 4. Selection criteria for short listing & registration of Original Equipment Manufacturers (OEMs) 1. OEMs must have own manufacturing facilities for any of the below mentioned Micro Irrigation System Component to get registered with GGRC: Sr. No. MI Component IS No. 1. Sand Filter with back wash assembly IS 14606:1998 (reaffirmed 2009) 2. Disc Filter IS 12785:1994 (reaffirmed 2011) 3. Screen Filter/Semi auto clean SF IS 12785:1994 (reaffirmed 2011) 4. Hydrocyclone Filter IS 14743:1999 (reaffirmed 2009) 5. Pressure Gauge 2" (Glycerin) IS Butterfly Valve IS Header Assembly - MS As specified by GGRC 8. Inlet Manifold (PP) for HA with flanges As specified by GGRC 9. Outlet Manifold (PP) for HA with flanges As specified by GGRC 10. PVC Ball Valve / Control Valve As specified by GGRC 11. PP Ball Valve / Control Valve As specified by GGRC 12. PP Ball Valve with Flange Ends As specified by GGRC 13. Air Release Valve As specified by GGRC 14. Ventury Injector Assembly with Valve & IS (part 1) 1997 (reaffirmed 2009) without manifold 15. Gun Metal Throttle Valve IS Throttle Valve - PP As specified by GGRC 17. PVC Pipe for Main and Sub-main Pipelines IS Online Dripper IS 13487:1992 (reaffirmed 2009) 19. Mini (Impact) Sprinkler Nozzles IS (part-1)-1996 (reaffirmed 2011) IS (part-2)-1995 (reaffirmed 2011) 20. Sprinkler Nozzles (1.7 to 2.8 Kg/cm2) 5 to 40 Liters/Minute Capacity (Brass / plastic) IS 14606:1998 (reaffirmed 2009) To qualify and apply for selection as registered Original Equipment Manufacturer, Company must have at least own manufacturing facility for any of the MIS Components as mentioned in above table and must have Valid BIS license if the Component is having BI Standard. 2. GGRC may visit to your factory site and registered office for verification of credential of your organization before / along with the visit of third party technical inspection agency. The third party technical agency will assess manufacturing capability & quality assurance system of MI components manufactured by the OEM at factory site. 3. Company s experience in supplying MI Components manufactured by them to registered MIS Suppliers with implementing agency for Micro Irrigation Scheme of various States including GGRC during last 3 years. 5

6 4. Existing network in Gujarat (includes marketing offices and manpower deployed for distribution and service of MIS Components). 5. Financial strength of the organization. The minimum turnover of the OEM should be Rs.50 Lacs per annum; however, it is on the part of the OEM to prove that they have enough financial capacity and infrastructural capacity to meet the demand of the MIS Component. GGRC may review such OEMs whose turnover is less than Rs. 50 lacs for qualification. 6. Provided OEM agree to the business module of implementation of the MI Scheme. 5. Fees for assessment of manufacturing capability and quality assurance system by Third Party Tech. Agency: OEMs are required to deposit Rs. 40,000/- as reimbursement of assessment fees to be carried out by GGRC approved technical inspection agency at manufacturing site of OEMs. This amount is required to be paid along with the submission of Expression of Interest (EoI). The amount will be payable along with the submission of EoI by DD / Multi City Cheque in favour of Gujarat Green Revolution Company Limited payable at Vadodara (Baroda). In case, EoI of the OEM is not qualified and accepted for assessment by third party tech. inspection agency, the amount of Rs. 40,000/- shall be refunded to the OEM. In case, EoI is qualify and accepted for assessment by third party inspection agency and OEM is not qualify for selection as one of the registered OEMs with GGRC after assessment of manufacturing capability & quality assurance system by third party tech. inspection agency / GGRC, the amount of assessment fees of Rs. 40,000/- shall be forfeited. It is to be noted that the balance excess amount after paying bills of the technical inspection agency will be refunded to the respective OEMs after settlement of the bills of the tech. agency. If the amount is found short from the actual bills payable to the technical inspection agency, the same shall be recovered from the OEMs which shall be binding on the OEMs. 6. Registration Fee: Non refundable fee of Rs. 50,000 shall require to be paid for registration as one of the Original Equipment Manufacturers with GGRC subject to selection after assessment of manufacturing capability and quality assurance system by third party technical inspection agency. The amount of Rs. 50,000/- shall be paid to GGRC by DD/multi city cheque in favour of Gujarat Green Revolution Company Ltd. Payable at Vadodara (Baroda) after selection as registered OEM of GGRC. 7. Renewal Registration Fees: Once OEMs are registered in GGRC, for every next financial year, a renewal fees would be charged by GGRC from them. Non-payment of such fees would lead to cancellation of OEM s registration. The amount of renewal registration fees will be decided by GGRC which will be binding to the OEMs. 6

7 8. Disclaimer: The information in this document has been prepared to assist the firm/s in preparing the non binding EOI and it is clarified that: 1.0 It does not constitute an invitation to offer or an offer in relation to the transaction. 2.0 This document does not constitute any contract or agreement of any kind whatsoever. 3.0 This document does not, and does not purport to contain all the information that interested firm/s and their advisors would desire or require in reaching decisions as to the requirement / interested. Firm/s should form their own view as to what information is relevant to such decisions and make their own independent investigations in relation to any additional information. 4.0 Neither the information in this document nor any other written or oral information in relation to the requirement or otherwise is intended to form the basis of or the inducement for any investment activity or any decision to enter into any contract or arrangement in relation to the transition and should not be relied on as such. Neither GGRC Ltd., nor their employees or advisors shall be liable to any interested party or any entity under any law including the law of contract, tort, the principle of restitution or unjust enrichment or otherwise for any loss, expenses or damage which may arise, or be incurred, or suffered, in connection with this document, or any matter that may be deemed to form part of this document, or any other information supplied by or on behalf of, GGRC Ltd. or their employees or advisors or otherwise arising in any way from the selection process mentioned herein. 5.0 GGRC Ltd. is not bound to accept any or all the EOIs. The Company reserves the right to reject any or all EOIs without assigning any reasons. No applicant shall have any cause of action or claim against or its officers, employees, advisors, agents, successors or assignees for rejection of this EOI 6.0 Failure to provide information that is essential to evaluate the applicant s qualifications or substantiation of the information supplied, shall result in disqualification of the applicant. 7.0 It shall not be assumed that there shall be no deviation or change in any of the herein mentioned information. While this document has been prepared in good faith, neither GGRC Ltd. or any of their officers or employees or advisors or agents make any representation or shall have any responsibility or liability whatsoever in respect of ant statements or omissions here from. Any liability is accordingly expressly disclaimed by GGRC Ltd. or any of their respective officers, employees, advisors or agents, whether negligent or otherwise. 7

8 9. Acceptance / rejection of EoI: GGRC reserves the right to accept or reject any EOI application and / or to the selection process and reject all EOI at any point of time without assigning any reason or incurring any liability to the applicant. 10. Other Terms & Conditions: 1.0 Selected firm(s) shall be granted registration as Original Equipment Manufacturer. The decision of the GGRC in this matter shall be final & binding to firms selected by GGRC. 2.0 EOI received after due date & time will not be accepted. 3.0 Incomplete Expression of Interest will be treated as disqualified. 4.0 OEMs should observe a high standard of ethics during the selection process and in the execution of the work assigned and for the same; they have to execute Ethic Pact. An Ethics Pact will be signed between GGRC and the OEM to ensure fulfillment of the obligations mutually. 11. Instruction on preparation of Expression of Interest The Expression of Interest should contain following. 1. Company profile & experience as per Annexure I. 2. Manufacturing capabilities of MIS Components as per Annexure-II. 3. Details of experience & turn over in supplying MI Components to MIS Suppliers during last 3 years in Gujarat or in any State of India as per Annexure-III. OEM shall submit their details as mentioned above in triplicate (one original and two photocopies) in a single envelope sealed and super-scribed with name as Expression of Interest for Selection of Original Equipment Manufacturers (OEM). The outer envelope shall indicate the name and address of the agency to enable the EoI to be returned unopened in case, it is declared late'. All pages of this EoI must be signed. If the outer envelope is not sealed and marked as required, the GGRC will assume no responsibility for the EoI's misplacement. 12. Expression of Interest fees : Expression of Interest will be available from the Company web site OEMs shall be required to submit duly filled in EoI along with Fees of Rs. 10,000/- by way of Demand Draft payable at Vadodara in favour of Gujarat Green Revolution Company Ltd /-. The fees shall be non refundable. The EOI must be signed by Proprietor / Managing Director / Managing Partner of the firm, only. EOI signed by the person other than above would lead to disqualification of EOI. 8

9 13. Language & transmission arrangements: The Expression of Interest is required to be prepared in English and should be submitted in triplicate along with a covering letter, assessment fees and EOI fees to reach the following address on or before 29/02/2016 by 05:00 pm. All three copies should be kept in one cover only. JOINT MANAGING DIRECTOR GUJARAT GREEN REVOLUTION COMPANY LTD. FERTILIZERNAGAR TOWNSHIP, P. O. FERTILIZERNAGAR, DIST. VADODARA, GUJARAT

10 (Draft of Covering Letter) No. Date: To, Sr. Manager (AD, AI & MIS) Gujarat Green Revolution Co. Ltd Fertilizernagar Township, PO: Fertilizernagar Dist. Baroda Sub: EXPRESSION OF INTEREST FOR SELECTION & REGISTRATION OF ORIGINAL EQUIPMENT MANUFACTURER (OEM) UNDER THE MI SCHEME. Dear Sir, We have received Expression of Interest through down loading from your website. We have gone through the business module, scope of work, selection criteria for short listing and general terms & conditions, and all are acceptable to us. Considering this, we are forwarding all details in the enclosed Annexure I, II, and III for your consideration. EoI fees Rs. 10,000/- by DD No. date and, assessment fees of Rs. 40,000/- by DD No. Date payable at Vadodara favouring GGRC Ltd. are enclosed. Thanking You, Yours faithfully, For (Authorized Signatory with Name & Designation) (Seal of the Company) 10

11 ANNEXURE -I Company Profile & Experience 1. Name of the firm : 2. Brand Registered : (pls. provide Trade Mark certificate for registering your brand/ brand registration certificate) 3. Nature of firm : Company/partnership firm/ proprietorship 4. Address : Telephone Fax E Mail: 5. Year of establishment : Enclose self-attested copies of below documents 5.1 Memorandum & Article of Association / Partnership deed in case of partnership firm, 5.2 Company / firm Registration Certificate, 5.3 Duly audited Financial Accounts along with CA report for last 3 years, 5.4 Incorporation certificate issued by Registrar of Companies if applicable 6. Organizational setup (Board of Directors with residential address & Qualifications): (Attach separate sheet if necessary) Sr. Designation No. 1 Chairman 2 Managing Director 3 Directors : i) Name & Address with contact Nos. Share Holding / Partner share 7. Turnover (enclose Balance sheet of last 3 years and in case of partnership concern, certificate of audited account from Chartered Accountants be attached) Capital Authorized Rs. Rs. Rs. Paid up Rs. Rs. Rs. Borrowing Term loan Rs. Rs. Rs. Current capital Rs. Rs. Rs. 11

12 8. Other State registration details (if any) 9. Copy of factory area / plot (with drawing duly certified by Govt. approved structural engineer) and land ownership / lease documents. 10. Organizational set up of professional experts/specialists at the head quarter: Qualification Particulars Production Personnel Marketing Personnel Mention qualification of the personnel engaged in the above table (attach separate sheet if necessary) 11. Organization set-up in the State of Gujarat: Posted at Particular factory site / H.O. (Nos.) Production Personnel Marketing Personnel Posted at Regional Offices(Nos.) Persons posted in the field (Nos.) 12. Dealer network in Gujarat (attach district wise list of dealers with full address) Name, address telephone no. & fax numbers of the OEM s banker's who may provide reference if contacted by the GGRC. Information (if any) on litigation history during last five years in which the OEM is involved. Address of the parties with whom Amount Present status Cause of dispute OEM is involved in litigation involved (Rs.) remarks 13. Certificates: 13.1 Certified that the information provided in this Expression of Interest is true to the best of my knowledge and if found incorrect, all my future claims would be forfeited Certified that I will produce all the reverent records in original for verification as and when required by GGRC. Seal of Organization Date: Encl: as above For and on behalf of ( ) (with Name & Designation) 12

13 ANNEXURE -II Manufacturing capabilities of MI Components (use separate sheet if necessary) 1. Address of manufacturing site of MI system Component: 2. Manufacturing capabilities of MI components Sr. No. Name of MI Componen t BIS Certificat e no. & date of issuance Production capacity/ year as per documentary evidence available No. of molding machine No. of extrude r Other machines (Pls. specify) Actual Production based on excise/audited records *please mention the year of purchase of the machines (attach separate sheet if necessary) with support of machine purchase bills. 2.1 MI Components: Sr. No. MI Component IS No. 1. Sand Filter with back wash assembly IS 14606:1998 (reaffirmed 2009) 2. Disc Filter IS 12785:1994 (reaffirmed 2011) 3. Screen Filter/Semi auto clean SF IS 12785:1994 (reaffirmed 2011) 4. Hydrocyclone Filter IS 14743:1999 (reaffirmed 2009) 5. Pressure Gauge 2" (Glycerin) IS Butterfly Valve IS Header Assembly - MS As specified by GGRC 8. Inlet Manifold (PP) for HA with flanges As specified by GGRC 9. Outlet Manifold (PP) for HA with flanges As specified by GGRC 10. PVC Ball Valve / Control Valve As specified by GGRC 11. PP Ball Valve / Control Valve As specified by GGRC 12. PP Ball Valve with Flange Ends As specified by GGRC 13. Air Release Valve As specified by GGRC 14. Ventury Injector Assembly with Valve & IS (part 1) 1997 (reaffirmed 2009) without manifold 15. Gun Metal Throttle Valve IS Throttle Valve - PP As specified by GGRC 17. PVC Pipe for Main and Sub-main Pipelines IS Online Dripper IS 13487:1992 (reaffirmed 2009) 19. Mini (Impact) Sprinkler Nozzles IS (part-1)-1996 (reaffirmed 2011) IS (part-2)-1995 (reaffirmed 2011) 20. Sprinkler Nozzles (1.7 to 2.8 Kg/cm2) 5 to 40 Liters/Minute Capacity (Brass / plastic) IS 14606:1998 (reaffirmed 2009) 2.2 Mention production capacity in Meter for piped components (if it is in metric tons please give conversion ratio of unit weight of raw material to meter length production) & for rest of the component number ). 2.3 BIS license No. & Validity date (enclose copy) for MI components manufactured by OEM. 13

14 2.4 If OEM is an ISO company, please attach copy of the certificate. 2.5 Certificates of Excise and customs certificate / CST/GST / VAT / TIN / TAN / PAN Card / Service Tax to be attached and also provide details of applicability of taxes. 3 Certificates: 3.1 Certified that the information provided in this Expression of Interest is true to the best of my knowledge and if found incorrect, all my future claims would be forfeited. 3.2 Certified that I will produce all the reverent records in original for verification as and when required by GGRC. Seal of Organization Date: Encl: as above For and on behalf of ( ) (with Name & Designation) 14

15 ANNEXURE -III 1.0 Details of experience & turn over in supplying MIS Components to registered MIS Suppliers Name of MIS Suppliers / customers for Gujarat & Other States (MI Component) Qty. Turn supp Over lied (Rs) (MI Component) Qty. Turn supp Over lied (Rs) (MI Component) Qty. Turn supplie Over d (Rs) (MI Component) Qty. Turn supp Over lied (Rs) (MI Component) Qty. Turn suppli Over ed (Rs) (MI Component) Qty. Turn suppli Over ed (Rs) Total of Gujarat 15

16 Other States: MP Maharashtra AP Karnataka Rajasthan Chattisgarh Other than above States All India Total *Attach separate sheet if necessary I hereby confirm that all the above information is true to the best of my knowledge & belief. Seal of Organization Date: Encl: as above For & on behalf of with Name & Designation Note: Please attach other details to share with GGRC; if any 16