EMERGENCY MANAGEMENT FOR PUBLIC WORKS

Transcription

1 EMERGENCY MANAGEMENT FOR PUBLIC WORKS By Brett Kriger, John Gallagher, & Nikki Blazier

2 Agenda Disaster Facts Public Works Role in Disaster State of Emergency Process and Powers Mutual Aid Agreements LMA and IMAC Documentation Public Assistance Category A-G Contracts 4 Purchasing Methods 2

3 Louisiana Disaster Facts 3 LA ranked #6 in amount of disasters 14 months a Major disaster is declared Recent declaration Tropical Storm Lee 3

4 Public Works Role in Disaster Mitigation Recover Preparedness Respond 4

5 Public Works Role in Disaster Emergency Efforts Access Damage Clear debris Mend broken levees Reactivate pumping & drainage systems Open/Close Roads Manage safety hazards 5

6 State of Emergency A declaration by municipality, parish, or state officials that provides for extraordinary powers during a natural or manmade disaster and is generally a required first step in the process of asking for parish, state, or federal assistance. 6

7 State of Emergency Louisiana Homeland Security and Emergency Assistance and Disaster Act provides Extraordinary Measures Allows support through Emergency Management Agency 7

8 Emergency Response Measures Suspend provisions Utilize all resources Direction of departments Evacuations Routes, Transportation, Destination Control Ingress/Egress Suspend local sales Alcohol, firearms, explosives, combustibles 8

9 Assistance in Emergency Governor s Office of Homeland Security and Emergency Preparedness (GOHSEP) PARISH Federal Emergency Management Agency (FEMA) American Red Cross Salvation Army Churches Mutual Aid Agreements 9

10 Declaration Process Local Parish State Federal 10

11 Local Declaration Process Notify Parish and GOHSEP (May be verbal initially) Complete Declaration of State of Emergency Form Send document to Parish and GOHSEP 11

12 Mutual Aid Agreements Agreements between agencies, organizations, and jurisdictions that provide a mechanism to quickly obtain emergency assistance in the form of personnel, equipment, materials, and other associated services. 12

13 Mutual Aid Agreements What are the benefits of having a mutual aid agreement? Response Recovery Reimbursement 13

14 Mutual Aid Agreement What organization should you have a mutual aid agreement with? LMA Building Officials Hospitals Organizations Red Cross 14

15 Intrastate Mutual Aid Compact Mutual aid between parishes To provide and promotes mutual assistance among the parishes in the prevention of, response to, and recovery from, an emergency or disaster as defined in R.S. 29:723, occurring in a parish, or any other even that exceeds a parish s capability or resources. 15

16 LMA Mutual Aid Agreement Provides LMA members the ability to enter into a mutual aid with other municipalities to assist with responding to and recovering from an emergency especially the first 72 hours. Municipalities are able to seek recovery resources such as material, personnel, and equipment. 16

17 LMA MAA Members Abita Springs Alexandria Amite City Angie Arcadia Ball Basile Bastrop Bunkie Cankton Carencro Castor Chatham Cheneyville Clinton Cotton Valley Covington DeRidder Dubach Epps Erath Fenton Folsom Franklin Gilbert Glenmora Grand Isle Greensburg Greenwood Grosse Tete Gueydan Hammond Haughton Iowa Jean Lafitte Jonesville Kenner Killian Krotz Springs Loreauville Mandeville Mer Rouge Mooringsport Moreauville Morganza Napoleonville Natchitoches New Iberia New Llano New Roads Norwood Olla Plain Dealing Plaucheville Ringgold Rodessa Springhill St. Francisville Sunset Tangipahoa Tickfaw Tullos Welsh Westlake White Castle Wisner 17

18 LMA Mutual Aid Agreement Steps to become member 1. LMA System Operation and Implementation Guide 2. Sign LMA Mutual Aid Master Agreement Witnessed or Notarized 3. Submit to LMA 4. LMA Mutual Aid Contact Information Form 18

19 Mutual Aid Agreement 1. Declare a State of Emergency 4.Deployment Coordination (Optional) 2. Request Resources 3. Resource Tracking 19

20 Documentation FEMA Definition Documentation is the process of establishing and maintaining accurate records of events and expenditures related to your disaster recovery work. And describes the "who, what, when, where, why, and how much" for each item of disaster recovery work. 20

21 Documentation Good Documentation = Full Reimbursement Poor Documentation = Limited Reimbursement No Documentation = No Reimbursement Fact: #1 Reason for not receiving reimbursement for damages 21

22 Documentation 22

23 Public Assistance FEMA Definition Disaster grant assistance available for communities to quickly respond to and recover from major disasters or emergencies declared by the President Public Assistance Types Emergency Work Permanent Work 23

24 Public Assistance Emergency Work (Categories A-B) Work that must be performed to reduce or eliminate an immediate threat to life, protect public health and safety, and to protect improved property that is significantly threatened due to disasters or emergencies declared by the President (FEMA Definition). 24

25 Public Assistance Permanent Work (Categories C-G) Work that is required to restore a damaged facility, through repair or restoration, to its predisaster design, function, and capacity in accordance with applicable codes and standards (FEMA Definition). 25

26 Public Assistance Categories Emergency Work A- Debris Removal B - Emergency Protective Measures Permanent Work C - D - E - F - G - Road Systems Water Control Facilities Public Buildings and Equipment Public Utilities Parks, Recreational, & Other 26

27 Category A Debris Removal Potentially eligible: Debris on Public Property Debris on Private Property Debris on Federal Aid System Garbage Pickup Compensatory Time Demolition of Public and Private Buildings Removal of Emergency Levees 27

28 Category B Emergency Protective Measures Potentially eligible: Potentially eligible Emergency protective levees Sandbagging Emergency protective and emergency levees pumping Safety Sandbagging barricades and and emergency signs pumping Health Safety and barricades Safety Hazards and signs Temporary Health and Repairs Safety Hazards road detour, tem roof repairs Fixed Temporary Pumps Repairs labor, pump, road detour, powertem roof repairs Food Fixedand Pumps Shelter labor, pump, power Vehicle Food and Damage Shelter Vehicle Damage 28

29 Category C Road Systems Potentially eligible: ROAD SYSTEMS Warning Devices (barricades, signs and announcements) Search and rescue Emergency Medical care Security in disaster area (Police and guards) Construction of emergency temporary levees Activation of State or local EOC Sandbagging 29

30 Category D Water Control Facilities Potentially eligible: Water Control Facilities Levees and Dams in municipalities authority Drainage Channels Natural Streams Seeding and Sodding Siltation Dunes Shore Facilities Irrigation Facilities and Pumping Stations 30

31 Category E Public Buildings & Equipment Potentially eligible: Repairs and Replacements Road Repairs (Potholes and rutted not eligible) Paving (Alligator cracked surface not eligible) Standards for bridges and roads Necessary Facilities Low water crossings 31

32 Category F Public Utilities Potentially eligible: Repairs and Replacements Road Repairs (Potholes and rutted not eligible) Paving (Alligator cracked surface not eligible) Standards for bridges and roads Necessary Facilities Low water crossings 32

33 Category G Parks, Recreational, & Other Potentially eligible: Repairs and Replacements Road Repairs (Potholes and rutted not eligible) Paving (Alligator cracked surface not eligible) Standards for bridges and roads Necessary Facilities Low water crossings 33

34 Contracts 4 Purchasing Methods Small Purchase Sealed Bid Competitive Proposal Sole Source (Difficult to Justify) 34

35 Contracts Tips for Contracts Reasonable Cost You must justify Competitively Bid No sole source Comply with Federal, State, & Local procurement policies. Original Source: Emergency & Disaster Event Contracting & Documentation Presentation by Lisa Tucker (Louisiana Legislative Auditor) 35

36 Small Purchase Method General Information Simple and Informal Under $100,000 Contract Requirements Contact 3 to 4 organizations Maintain & record price quotes (will be audited) Select lowest priced item/service 36

37 Sealed Bid Purchase Method General Information FEMA Preferred Method Exceed $100,000 Contract Requirements Advertise bid publicly Demonstrate openness may not contain noncompetitive restriction Select bid based on price and responsibility 37

38 Competitive Proposal Purchasing Method General Information Not based primarily on price Exceed $100,000 Contract Requirements Public advertise proposal Use other factors than price 38

39 Sole Source Purchase Method General Information Noncompetitive negotiation Is almost never approved by the State or FEMA Contract Requirements Contact FEMA Project Officer in advance Must conduct a cost review of noncompetitive proposals Use Appropriately 39

40 LMA Publications Disaster Recovery Handbook Mayor s Guide to Emergency Management Mutual Aid Documents System Operations and Implementation Guide LMA Mutual Aid Master Agreement 40

41 LMA Publications 41 41

42 LMA Publications 42 42

43 Websites For LMA Emergency Management Documents Emergency Management Institute Training Courses Public Workers Role in Emergency Management FEMA Public Assistance 43

44 Overview Disaster Facts Public Works Role in Disaster State of Emergency Process and Powers Mutual Aid Agreements LMA and IMAC Documentation Public Assistance Category A-G Contracts 4 Purchasing Methods 44

45 Contact Information Brett Kriger LMA Deputy Director Phone: (225) John Gallagher LMA Attorney Phone: (225) Nikki Blazier LMA Special Services Manager Phone: (225)