WILMINGTON AREA HIGH SCHOOL BAND/CHOIR TRIP ORLANDO, FL December 8 12, 2017

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1 WILMINGTON AREA HIGH SCHOOL BAND/CHOIR TRIP ORLANDO, FL December 8 12, 2017 Round Trip Air: Pittsburgh/Orlando 4 Nights Hotel (Buena Vista Suites) 3 Day Disney Starter Ticket Band To March & Choir To Participate In The Candle Light Processional 4 Buffet Breakfasts At Hotel 3 $15.00 Cash Outs For Park Lunches 3 $20.00 Disney Dining Cards For Park Dinners Arrival Dinner At Hotel Or Disney Springs All Surface Transportation In Orlando All Taxes & Gratuities On Included Items Contracted Security At Hotel Each Night One Million Dollar General Liability Insurance Services Of Professional Tour Manager On Trip Trip Video Per Person $ Per Student (5 or 6 per Suite) $1, Per Adult Quad Occupancy $1, Per Adult Triple Occupancy $1, Per Adult Double Occupancy *All prices are per person based on desired occupancy with students at 5 or 6 per room (mostly 6) *Price assumes an airfare of $ ! If airfare is cheaper/more expensive then the overall trip cost may be adjusted *Based on minimum trip attendance of 125 paid members *Voluntary Trip Cancellation Insurance: $49.00 Per Student *Families and relatives may also BUY- IN to the trip package

2 Proposed payment plan: *Subject to change based upon airline costs 1. $ initial deposit due by April 12 (before Easter break) *INITIAL DEPOSIT IS NON- REFUNDABLE 2. Payment 1 - $ due June 1 3. Payment 2 - $ due Sept Final Payment 3 - $ due Nov. 1 *ALL PAYMENTS IN THE FORM OF CHECKS MUST BE MADE PAYABLE TO: Wilmington Area Band Boosters (WABB) (this applies to all students, even if they are in chorus) *Cashier s checks are also accepted. *Students will be provided regular account balance updates and may utilize account funds when making trip payments. Payments may be applied to family members also attending who buy- in to the trip package. *Account balance inquiries should be made to: Wilmingtonband@hotmail.com, Nickel@wasd.school, Priano@wasd.school Additional Information:! Head Chaperones: Lisa Magee & Tracy Duffy! Family/Relatives: can also buy in with the group pricing and rooms at the same hotel can be reserved through our travel agent.! Voluntary trip insurance will be offered at a cost of approx. $49.00 per person o Coverage is for extreme circumstances including: death, death of immediate family members (certificate of death is required), natural disaster, loss of home due to fire, flood, etc., extreme illness requiring hospitalization. o More details are available upon request.! Extended Stay: Students wishing to remain in Florida with their family for an extended trip must fill out an Extended Stay Request form and submit it no later than September 1 st o Students will still need to pay the round trip airfare price included in the trip package.! Transportation: Charter buses will be provided by the travel company to shuttle students and chaperones to and from the park/hotel o The hotel is not Disney owned and therefore does not have the park bus service o Additional Non- Chaperone family members attending and staying at the same hotel will only be allowed to ride the buses to/from the hotel and park if they the proper clearances/background checks on file with the Wilmington Area Superintendant s office prior to the trip.! Instruments/Uniforms: Equipment will be driven down separately ahead of time! Student Contracts: Students will sign a behavior and expectation contract agreeing to abide by all of the Wilmington polices and rules while on the trip

3 o Any student who violates the contract of commits a major offense will be sent home at the family s own expense. o Any student caught stealing will be held for prosecution and will be subject to detainment by the Florida police department. MEDICAL / HEALTH INFORMATION:! ALL students must submit an emergency medical information sheet! ALL students must also provide a copy of their current health insurance card prior to departure.! Medications: Students will be required to fill out a medical authorization form with detailed information for all prescription medications that must be taken while on the trip o A physician s signature will be required for all prescribed medications o ALL MEDICATIONS MUST BE BROUGHT PLACED IN ORIGINAL CONTAINERS WITH A MEDICAL LABEL CLEARLY STATING THE DRUG NAMES, DOSAGE, ADMINISTRATION INFORMATION, & STUDENT NAME.! Nurses will be responsible for administration of all prescription medications! We will only carry: Ibuprofen, Motrin, Advil, Mylanta o Any seasonal over- the- counter allergy medication must be sent with the parent and a medication authorization form must be completed. o Students who self- carry epi- pens will need to fill out a form and must carry it with them at all times while in the park and on the trip! Trip Nurses: Marianna Rand & Shelly Orlowski TRAVEL INFORMATION:! Students will fly in and out of Pittsburgh International Airport using Southwest Airlines! Flight times and Info: TBA! ALL luggage will be checked at the airport STUDENTS MAY ONLY BRING ONE STANDARD SIZE/WEIGHT SUITCASE.! Students will be allowed to bring 1 small carry with them on the flights o Please follow all TSA travel guidelines when packing! Students 18 and over are REQUIRED to have a current photo ID to fly! Students 17 and under are NOT required to have a photo ID! Students will be given cash for lunches! Students will receive Disney Debit Cards each day for dinner o These can only be used for food purchases (will not work on souvenirs to ensure the kids spend money for dinner and eat)

4 Chaperones! We will be looking for approximately chaperones! Chaperones must have ALL district- required clearances and background checks on file with the superintendant s office at least 1 month prior to departure! Chaperones must sign a Code of Conduct agreement and attend a meeting with the music staff prior to departure to discuss expectations, duties, assignments, and travel details.! *Any adult wishing to chaperone will NOT be permitted to consume alcohol or any illegal substances while on the trip. Chaperones are on call at all times day and night in cases of emergency.

5 FRI Dec 8 Depart School Flights To Orlando Transfer To Hotel Dinner At Hotel Or Disney Springs PROPOSED ITINERARY SAT Dec 9 Transfer To Disney Park (Possible Performances Date) SUN Dec 10 Transfer To Disney Park (Possible Performances Date) MON Dec 11 Transfer To Disney Park (Possible Performance Date) TUES Dec 12 Transfer To Airport Flights To Pittsburgh Transfer To School