When traveling on behalf of FSU or Pierpont, you must tell a complete story. All expenses regardless of payment method must be noted and supported by
|
|
- Albert Hill
- 5 years ago
- Views:
Transcription
1 When traveling on behalf of FSU or Pierpont, you must tell a complete story. All expenses regardless of payment method must be noted and supported by a receipt.
2 SUMMARY/SETTLEMENT List the date you left, the dates you were gone, and the date you returned. Please do not omit dates or duplicate dates. List the time you left for your trip on the date you left and the time you returned to your headquarters on the date you returned. Listing times on the dates in between is NOT necessary.
3 SUMMARY/SETTLEMENT FROM: List the starting point. This should be equal to your headquarters. On the main campus the headquarters is Fairmont WV. If you departed from home resulting in less mileage then it should be indicated on the form with a corresponding asterisk indicating such. TO: List the destination. RETURN: Should be the same places as above in reverse order.
4 SUMMARY/SETTLEMENT When processing a summary/settlement form it is very important NOT to include dollar amounts of expenses that were placed on the State issued credit card (VISA) in the body of the form. They should be noted as PC in the body of the form in the appropriate column ex. AIR-CAR RENTAL-LODGING. The only dollar amount reflected in the body of the form should be those expenses paid directly by the traveler.
5 TRAVEL SUMMARY SETTLEMENT FORM SUMMARY All expenses were placed on the State issued VISA card-no reimbursement due to the traveler. SETTLEMENT Most all expenses were placed on the State issued VISA except for meals traveler paid for and now needs reimbursed.
6 Example of an out of state Travel Summary/Settlement form.
7 Example of an in-state Travel Summary/Settlement form.
8 HOW DID YOU GET THERE? DRIVING FLYING
9 DRIVING vs. FLYING If you choose to drive rather than fly you will need to obtain a cost comparison from National Travel for a flight to/from your destination. You will only be reimbursed the amount of the cost estimate provided by National Travel unless driving proves to be less. You will need to take into consideration all in-transit cost such as lodging, fuel and meal expense when comparing costs.
10 DRIVING The preferred method is to rent a vehicle from Enterprise. Arrangements should be for mid-size or smaller vehicles. If obtaining a vehicle larger than mid-size please provide a justification on the receipt that will be submitted with the summary/settlement form. Payments should be made using the State issued Purchase Card -- you should waive all additional insurance. The Purchase Card has a built-in insurance policy. Greater than 7 consecutive days is covered by Board of Risk. When driving a rental vehicle the gasoline expense can be placed on the state issued purchase card (VISA).
11 Enterprise Contract Rates Chart
12 DRIVING (continued) Or use your own vehicle. Indicate miles traveled to arrive at your destination on the departure date. Indicate miles traveled to return from your trip on the return date. Reimbursement amount is calculated by multiplying miles by the Fairmont State approved per mile rate which is currently.425 cents per mile. You cannot claim gasoline expense in a personal vehicle. You can claim mileage.
13 FLYING Contact National Travel at ask for a STATE AGENT. The preferred method of payment is to utilize the State Purchase card VISA. If payment was made by personal means reimbursement for airfare can be made up to 180 days prior to trip using the summary/settlement form. An original passenger receipt is required. On-line E-Tickets addressed to the traveler are considered an original receipt. These should be requested from National Travel at the time the arrangements are finalized and can be directed to your . You can also obtain a receipt at
14 MEALS $35.00/day: Maximum allowed for in-state travel. $50.00/day: Maximum allowed for out-of-state travel. Claim actual expense up to the maximum allowed. If registration includes meals, adjust the maximum allowable by that meal. No meal reimbursement will be made on one day trips. You must be in overnight status to claim a meal. Also, a traveler shall not make arrangements to stay overnight in order to claim a meal.
15 MEALS (continued) Breakfast = 20% of the maximum allowed. To qualify you must leave 2 hours prior to normal start time. (by 6:00am or earlier) Lunch = 20% of the maximum allowed. To qualify you must qualify for breakfast or dinner and be at traveling status for lunch. Dinner = 60% of maximum allowed. To qualify for dinner you must return 2 hours after your normal quit time. (6:00pm or later)
16 MEALS (continued) *DO NOT claim alcohol *DO claim gratuity
17 MEALS INCLUDED IN A REGISTRATION When a travel indicates a conference registration the travel will be audited to verify if meals were included in the registration and on what day. If the traveler is claiming that meal the summary/settlement form will be returned for an appropriate meal reduction on that day. If a meal was provided in the registration then there will be no reimbursement of that meal even if you did not participate.
18 LODGING Lodging expenses should be paid with the State Purchase Card (VISA). Only a single room rate is allowed. The only exception to a single rate is if you shared a room with another FSU or Pierpont employee. Be sure to state it on your summary/settlement form. The summary/settlement forms for each traveler should be submitted together noting the shared expense. If payment was made by personal means for lodging, when completing the lodging section of the summary/settlement form, insert only the room rate and related taxes per night on each day the expense occurred. Parking and internet expense is recorded in miscellaneous column. If lodging was shared the traveler who paid for the room will be the one to claim the expense. A copy of the hotel folio should accompany the other traveler s summary/settlement form in order to tell a complete story.. You will not be reimbursed for room service or movie rentals.
19 CREDIT CARD AUTHORIZATIONS FOR HOTELS If you are making reservations for an employee who does not have his own pcard then you should submit a credit card authorization to the hotel. This gives you control over what is charged to your pcard. When arrangements are made through websites such as Travelocity, Expedia or Hotels.com we will NOT process a hotel authorization to cover other expenses. The traveler will pay for those charges and seek reimbursement.
20 MISCELLANEOUS EXPENSE Other reimbursable expenses that may be claimed are: Registration fees, be sure there are no membership dues included in the registration fee. Registrations require a paid receipt. Registration sign ups sheets marked paid by the department are not acceptable as a paid receipt. Also copies of personal checks are not acceptable as a paid receipt, unless the front and back of the check showing where it was deposited into the conference sponsors account is provided. Parking: this may appear on your lodging receipt. This can be charged to the Purchase card. Internet expenses can be charged to the Purchase card. Up to $3.00 per day telephone expense. Tolls, taxi fare and limousine fare. Gasoline for car rental. This requires an original receipt.
21 MISCELLANEOUS EXPENSE (CONTINUED) Reflect the total of miscellaneous expense incurred per day in the body of the settlement by day of expense. Example: Parking $ Phone $3.00 = $8.00 Itemize the miscellaneous expenses in the OTHER EXPENSE box provided. Example: Parking $ Phone $3.00 = $8.00
22 DIRECT BILLED ITEMS Directly billing an item to FSU or Pierpont requires pre-approval by the Procurement Office. A PO will not be issued unless it is requested by the vendor. An original invoice requesting payment must be attached with the summary/settlement form. Reflect the direct billed items in the EXPENSES DIRECT BILLED TO THE STATE box provided on the summary/settlement form.
23 RECEIPTS Receipts If the expense was paid by the State Purchase card (VISA) then the original receipt will be kept with your Purchase card statement and a copy will accompany the summary/settlement form. All VISA items must be noted in the box Expenses Billed to the State ONLY. These amounts should NOT be included in the body of the form. That section is reserved for expenses that the traveler paid for and now needs reimbursed. If the expense was incurred by the traveler then the original shall accompany the summary/settlement form.
24 NON-REIMBURSEABLE ITEMS Alcohol Hotel movie rentals Room service Gifts and souvenirs Membership dues Sight seeing tours and entrance fees Personal entertainment
25 METHODS OF PAYMENT State issued Purchase Card-This should be the first choice for all expenses except food. Personal Credit Card. Direct Billed-This is only to be used when the vendor does not accept the State Purchase card.
26 SUMMARY FORM If you traveled on behalf of FSU or Pierpont and you are not seeking any reimbursement you still need to process a SUMMARY/SETTLEMENT FORM. This allows us to track expenditures and account for all transactions related to a trip.
27 CONTACT INFORMATION Procurement Office: or
28 VENDOR CONTACT INFORMATION National Travel United Bank Enterprise car rental-fairmont Enterprise car rental-bridgeport Enterprise car rental-morgantown
TRAVEL REGULATIONS 2. TRAVEL BY INDIVIDUALS WHO ARE NOT STATE EMPLOYEES
1. AUTHORITY FOR TRAVEL TRAVEL REGULATIONS a. In State travel: Needs only be approved by the department head. No authorization forms are necessary. b. Out of state travel: An out of state travel authorization
More informationCollin County Community College District Business Administrative Services Procedures Manual Section 10 Travel and Professional Development
Revision Log: Collin County Community College District Business Administrative Services Procedures Manual Section 10 Travel and Professional Development Sub Section Revision Date Summary of Change 10.1
More informationEmployee Reimbursements Travel Reimbursements Travel Card
Employee Reimbursements Travel Reimbursements Travel Card 2017-2018 Employee Reimbursements Employee Reimbursements A. Receipts Tape all receipts to a piece of paper. Do not fold, highlight or tape on
More informationEMPLOYEE TRAVEL REIMBURSEMENT
EMPLOYEE TRAVEL REIMBURSEMENT PROCEDURE 3358-3-28 Responsible Administrator: Executive Director of Human Resources Effective Date: 10/14/14 Revised Date: 2/15/19 Original Procedure #: 3358-3-12 All Edison
More informationChapter 8: BUSINESS 8090 Section 11: TRAVEL REIMBURSEMENTS. Travel Allowance
Chapter 8: BUSINESS 8090 Section 11: TRAVEL REIMBURSEMENTS Travel Allowance All personnel of the school district shall be reimbursed for travel expenses incurred for travel authorized by the superintendent/or
More informationTravel Guidelines Updated July 2015
Travel Guidelines Updated July 2015 PRE-TRAVEL CHECKLIST Submit a Request to Attend Educational Meeting form in Eduphoria. Once approved, you will receive an e- mail confirmation. (Each traveler must complete
More informationA Spend Authorization Request (SA), prepared in accordance with established procedures, must be issued and approved prior to travel.
Contents: General Information Authorized Expenses Unauthorized Expenses Approval Process Expense Reimbursement Form Audits Card Revocation General Information: A Spend Authorization Request (SA), prepared
More informationHumble Independent School District Travel Guidelines Effective 03/01/2016 i
Humble Independent School District Travel Guidelines Effective 03/01/2016 i Introduction Individuals authorized to travel on behalf of the Humble Independent School District (HISD) shall be reimbursed
More informationSoledad Unified School District - Travel and Conference Policy - January 2018
Soledad Unified School District - Travel and Conference Policy - January 2018 January 10 2018 Prepared by: Cesar L. Vega Chief Business Official Approved by: Board of Trustees & Timothy J. Vanoli District
More informationTRAVEL POLICY. All out of state travel must be approved by the Secretary office.
POLICY NUMBER: 5 POLICY: TRAVEL POLICY EFFECTIVE DATE: October 28, 2011 Randall Reid-Smith, Commissioner TRAVEL POLICY PURPOSE: The purpose of this policy is to provide guidance to employees traveling
More informationRowan College at Gloucester County 1400 Tanyard Road Sewell, NJ Administrative Procedure: 6020 TRAVEL AUTHORIZATION AND REIMBURSEMENT
Page 1 of 8 Administrative Procedure: 6020 TRAVEL AUTHORIZATION AND REIMBURSEMENT Rowan College at Gloucester County 1400 Tanyard Road Sewell, NJ 08080 In order to ensure a uniform basis for reimbursing
More informationTRAVEL (adopted 3/10/08)
TRAVEL (adopted 3/10/08) In the course of performing their job responsibilities, many of our employees must incur expenses when traveling on behalf of Marshall County. It is the purpose of this policy
More informationTERRA STATE COMMUNITY COLLEGE Fremont, OH POLICIES AND PROCEDURES
THE COLLEGE SHALL ESTABLISH A TRAVEL REIMBURSEMENT POLICY FOR EMPLOYEES WHO ARE CONDUCTING OFFICIAL AND NECESSARY COLLEGE BUSINESS WHILE TRAVELING. Travel Expense Reimbursement Procedures Allowable transportation
More informationEmployee Travel Guidelines and Procedures
Employee Travel Guidelines and Procedures TABLE OF CONTENTS I. ADMINSTRATIVE GUIDELINES FOR EMPLOYEE TRAVEL... 3 A. School Board Policy DEE Local... 3 B. Federal Guidelines (IRS)... 4 C. Federal Guidelines
More informationADMINISTRATIVE TRAVEL GUIDELINES
Donna Independent School District ADMINISTRATIVE TRAVEL GUIDELINES FOR DONNA I.S.D. EMPLOYEES Effective Date: January 1, 2014 Travel Policy for In-District and Out-of-District/Valley Travel Principals
More informationNEW HANOVER COUNTY Administrative Memorandum County Manager s Office
NEW HANOVER COUNTY Administrative Memorandum County Manager s Office Memorandum No. 15-004 Originally Issued: March 31, 2015 Effective Date: March 31, 2015 Last Revised Date: April 9, 2015 Revision (select
More informationThe University of Scranton Travel Policy Updated: April 1, 2012 Effective date: 4/1/2012
The University of Scranton Travel Policy Updated: April 1, 2012 Effective date: 4/1/2012 General Information The following procedures are intended to provide information and guidance regarding University
More informationINSTITUTIONAL POLICY: GA - 33
INSTITUTIONAL POLICY: GA - 33 CATEGORY: General Administration SUBJECT: Travel EFFECTIVE DATE: June 10, 2005 LAST REVISION DATE: February 9, 2010 I. PURPOSE This policy is required by WV Code 12-3-11;
More informationEMF Business Process: Travel
EMF Business Process: Travel Required BEFORE Traveler Departs for Trip 1. Annual Travel Certification on file with EMSA Financials 2. Travel Justification & Approval (email) from Supervisor, to include:
More informationInternational Trip - A University traveler in travel status to any destination that is not considered in- state or out-of-state.
PROCEDURAL STATEMENT This policy sets forth requirements authorizing individual travel, determining allowable travel expenses, and completing the reimbursement process. The following policy applies to
More informationTravel Authorization
Travel Authorization Summary/Purpose: When a travel authorization is required. 1. In-state and out-of-state travel to a convention, association, or meeting. Section 25-1-83 of the Mississippi Code requires
More informationCOWLEY COUNTY, KANSAS Meals and Travel Policy Effective August 1, 2014
POLICY The County will reimburse all employees for reasonable and necessary travel and subsistence expenses actually incurred on behalf of the County with the approval of the appointing authority. The
More informationTITLE II ADMINISTRATIVE REGULATIONS BUSINESS TRAVEL POLICY
TITLE II ADMINISTRATIVE REGULATIONS CHAPTER 5 BUSINESS TRAVEL POLICY 5.01 Purpose It is the policy of the Town of Flower Mound to provide necessary funding for approved conventions, educational meetings,
More informationTomorrow River School District Administrative Procedure
Tomorrow River School District Administrative Procedure Travel Authorization and Expense Reimbursement 1. Travel Request Procedures 1.) Student Travel requests for representatives and/or students must
More informationUAHuntsville Travel Guidelines. Table of Contents
UAHuntsville Travel Guidelines Table of Contents General Travel Guidelines 1. Official Station 2. Travel Vouchers 3. Prompt Submission 4. Documentation of Costs 5. Approval of Travel Reimbursement 6. Contract
More informationTravel and Business Expense Policy and Procedures
Travel and Business Expense Policy and Procedures Department Manager: Vice President for Finance & Administration/CFO - Controller Revised: Subject: The Linfield s Travel and Business Expense Policy and
More informationUpdated Sabo Travel and Meal Policies.
Updated Sabo Travel and Meal Policies. The Student Activities Business Office will reimburse students for reasonable, necessary, appropriate and approved travel and business expenses incurred in the performance
More informationLyford CISD. Travel Manual
Lyford CISD Travel Manual Lyford CISD Travel Manual Table of Contents I. Employee Travel A. Legal Requirements for Travel B. Travel Authorization C. Funds Availability D. Purchase Orders & Check Availability
More informationCITY OF EL CENTRO POLICY STATEMENT
CITY OF EL CENTRO POLICY STATEMENT Policy Statement No: 105 Adopted: 10/17/01 Category: General Revised: 04/02/03 Subject: Travel Distribution: All Departments I. Purpose The City of El Centro acknowledges
More informationCHAPTER TR - TRAVEL AND REIMBURSEMENT POLICY. Page. TR Purpose TR Authority TR Application... 1
CHAPTER TR - TRAVEL AND REIMBURSEMENT POLICY SECTION 1 GENERAL PROVISIONS Page TR-1.01-1 Purpose... 1 TR-1.02-1 Authority... 1 TR-1.03-1 Application... 1 TR-1.04-1 Authorization... 1 TR-1.05-1 Form TR-1...
More informationPolicy Title: General Travel. Policy Type: Finance/Administration New/revised: Revised. Old Policy #: FP-7 and 4:03:03:00
Policy Title: General Travel Policy Type: Finance/Administration New/revised: Revised Old Policy #: FP-7 and 4:03:03:00 Approval level: Board of Trustees President Vice President Other (specify here) Purpose:
More informationBLUEFIELD STATE COLLEGE BOARD OF GOVERNORS POLICY NO. 22
BLUEFIELD STATE COLLEGE BOARD OF GOVERNORS POLICY NO. 22 TITLE: TRAVEL SECTION 1. GENERAL 1.1 Scope: All Employees 1.1.1 Approval to travel will be secured in advance by the employee via the employee s
More informationLake County Policy. Employee Reimbursement Policy INTERNAL USE ONLY. Policy Number: Version: 2.1 Date: 02/14/ Purpose
1.0 Purpose Lake employees incur various types of expenses as they conduct business. This policy is to ensure that employees who incur valid business and travel expenses are reimbursed in a fair and equitable
More informationBirdville Independent School District Employee/Student Travel - Guidelines
Birdville Independent School District Employee/Student Travel - Guidelines Travel Guidelines Overview: School Board Policy DEE Local states: An employee shall be reimbursed for reasonable, allowable expenses
More informationMEDICAL UNIVERSITY OF SOUTH CAROLINA TRAVEL SMART HANDBOOK
MEDICAL UNIVERSITY OF SOUTH CAROLINA TRAVEL SMART HANDBOOK Effective June 1, 2009 Updated February 22, 2010 1 TABLE OF CONTENTS PAGE INTRODUCTION. 3 TRAVEL AUTHORIZATION.. 3 REGISTRATION.. 3 MEAL ALLOWANCES
More informationFRENSHIP ISD TRAVEL REFERENCE GUIDE
FRENSHIP ISD TRAVEL REFERENCE GUIDE 2017-2018 Frenship ISD Travel Reference Guide follows State and Federal guidelines. Texas Education Code requires School Districts in the State of Texas to limit Travel
More informationPolicies and Procedures Manual
Purpose Policy Procedures Forms Related Information Policies and Procedures Manual Title: Policy Administrator: Effective Date: Approved by: Financial: Travel and Entertainment Expense Policy Assistant
More informationPacific Crest Youth Arts Organization. Travel Policy. Board of Directors
Pacific Crest Youth Arts Organization Travel Policy Board of Directors Adopted May 17, 2015; Revised April 15, 2018 Pacific Crest Youth Arts Organization Travel Policy Table of Contents I. General... 3
More informationKENTUCKY COMMUNITY AND TECHNICAL COLLEGE SYSTEM BUSINESS PROCEDURES MANUAL
Effective Date: July 1, 2016 Supersedes: Travel: Procedure dated January 1, 2015 Applies To: System Office and Colleges Procedure Responsibility: Office of Business Services Page 1 of 7 Employee Travel:
More informationPolicy Analysis: Travel # /2010
Policy Objective: To ensure efficiency and fiscal accountability for University business travel. Applies To: All individuals who travel on behalf of the University. Explicit Policy Requirements (Items
More informationHumble Independent School District Travel Guidelines Federal and State Grant Effective 03/01/2016 i
Humble Independent School District Travel Guidelines Federal and State Grant Effective 03/01/2016 i Introduction Individuals authorized to travel on behalf of the Humble Independent School District (HISD)
More informationCP#4-03 Members & Volunteer Travel Reimbursement Policy
CP#4-03 Members & Volunteer Travel Reimbursement Policy Approved: 01/17/04 Revised: 03/21/09 1.0 Purpose of Council Policy: In order to achieve the mission of the ICC, it is necessary for, committee s
More informationAPPENDIX K REIMBURSEMENT OF TRANSPORTATION, LODGING, MEALS, AND TRAVEL EXPENSES INCURRED BY KITSAP COUNTY OFFICERS, EMPLOYEES AND VOLUNTEERS POLICY
REIMBURSEMENT OF TRANSPORTATION, LODGING, MEALS, AND TRAVEL EXPENSES INCURRED BY KITSAP COUNTY OFFICERS, EMPLOYEES AND VOLUNTEERS POLICY Section1. The following resolutions are repealed in their entirety:
More informationREQUIRED SUPPORTING DOCUMENTATION FOR WORKSHOP REIMBURSEMENTS
2018-2019 REQUIRED SUPPORTING DOCUMENTATION FOR WORKSHOP REIMBURSEMENTS The burden of proof shall be placed upon the purchaser. Information contained in this packet is per N.J.A.C. Subchapter 7. School
More informationColorado State University Quick Reference Guide to University Travel
The following rules and definitions apply to all travel paid with University funds---no matter the source of the funds---and to all individuals engaged in such travel, whether officers, faculty, staff,
More informationCompetition Team (Board of Advocate) Travel
Student Travel Reimbursement Policy Due to very tight budgets for both Competition and Clinic/Practicum Travel, students traveling for the College of Law (COL) are reimbursed according to the following
More informationANTHONY INDEPENDENT SCHOOL DISTRICT DISTRICT ACCOUNTING BULLETIN #19 EMPLOYEE TRAVEL PROCEDURES AND GUIDELINES (REGARDLESS OF FUNDING SOURCE)
19.0 GENERAL The guidelines governing travel and related expenses, pursuant to Board Policy DEE (Local), COMPENSATION AND BENEFITS: EXPENSE REIMBURSEMENT FMG DMD (Local), STUDENT ACTIVITIES: TRAVEL are
More informationMedina County Policy Manual
Medina County Policy Manual Issued: Reviewed/Revised: Page #: 1 of 6 Resolution: 05-0188 Previous Resolution: 01-1041 ORC 325.20 I. Purpose A. County employees required to travel on County business shall
More informationThe College of Idaho
The College of Idaho Policy Name: Business Travel, Entertainment and Expense Reimbursement Policy Responsible Department: Business Office Approved By: President and Senior Staff Approval Date: 05/07/14
More informationTRAVEL AUTHORIZATION AND EXPENSE REIMBURSEMENT. A. In State Travel Prior Activity Form to Use Authorization
TRAVEL AUTHORIZATION AND EXPENSE REIMBURSEMENT Authorization Travel requests and expense reimbursement claims, regardless of the amount, are subject to the authorizations designated below. A. In State
More informationTravel and Expense Reimbursement Policy
Travel and Expense Reimbursement Policy Purpose The Board of Directors of the North American Maritime Ministry Association (NAMMA) recognizes that board members, officers, and employees ( Personnel ) of
More informationIFAR Reimbursement Policy
IFAR Reimbursement Policy Institutional Policy Title: Responsible Officer: Effective Date: 10/1/16 Revised Date: 10/1/16 Renewed Date 10/1/17 Approved By: Kathy Tasker Table of Contents IFAR Reimbursement
More information2. Policy. The general policies established in furtherance of the foregoing purpose are as follows:
35-1 Travel by University Employees and Students 35-1-1 Purpose 35-1-2 Policy 35-1-3 Definitions 35-1-4 Administration 35-1-5 Eligibility for Travel Reimbursement 35-1-6 Prior Approval 35-1-7 Transportation
More informationE-Reimbursement Approver Requirements
Logging On: Follow the link provided in the email you received to inform you an expense report is ready for review Or UW Travel Wise - https://uw.foxworldtravel.com/ Select Reimbursement Select E-Reimbursement
More informationLufkin Independent School District Travel Guidelines. Index
Lufkin Independent School District Travel Guidelines Index I. Travel Philosophy II. III. IV. General Guidelines Travel Request Completion Travel Voucher Completion V. Registration Fees VI. Transportation
More informationTRAVEL, TRAVEL INCIDENTALS, AND MEAL EXPENSE POLICY
RECONFIRMED: 4/16/04 Page 1 of 19. 6.1.10 TRAVEL, TRAVEL INCIDENTALS, AND MEAL EXPENSE POLICY A. Policy B. Purpose The university will reimburse individuals for reasonable, necessary, appropriate and approved
More informationTRAVEL/RESEARCH FUNDING GUIDE
TRAVEL/RESEARCH FUNDING GUIDE The College of Graduate Studies (CGS) is pleased to announce support for graduate students presentation or research-related travels for 2016-2017 academic year. FUNDED EXPENSES
More informationCape Cod Community College Travel Procedures
Cape Cod Community College Travel Procedures Travel Procedures apply to all travel reimbursed from the funds under Cape Cod Community College (CCCC) control, irrespective of their source or nature and
More informationHIGHLINE COLLEGE TRAVEL PROCEDURES
HIGHLINE COLLEGE TRAVEL PROCEDURES I. PURPOSE As required by the Washington State Legislature, Highline College Travel Regulations and Procedures are established to be in compliance with the rules and
More informationTRAVEL POLICY MANUAL
LAKE MICHIGAN AIR DIRECTORS CONSORTIUM TRAVEL POLICY MANUAL This manual is the exclusive property of Lake Michigan Air Directors Consortium 9501 West Devon Avenue, Suite 701 Rosemont, Illinois 60018 It
More informationHuron-Perth Catholic District School Board
POLICY: EXPENSE REIMBURSEMENT Adopted: February 26, 2007 Policy #: 3E:23 Revised: January 23, 2017 Policy Category: Student Related POLICY STATEMENT: The Huron-Perth Catholic District School Board recognizes
More informationCategory Human Resources (HR) Effective Date 02/01/2003. Review Responsibility Human Resources
Subject EMPLOYEE BUSINESS, TRAVEL AND ENTERTAINMENT Attachments Yes X No Key words Expense Report, Car Rental, Conferences, Conventions, Air Travel, Number Hotels, Meals, Season Tickets, Membership fees,
More informationOKLAHOMA CITY BOARD OF EDUCATION OKLAHOMA CITY PUBLIC SCHOOLS TRAVEL EXPENSE APPROVAL, DOCUMENTATION, AND REIMBURSEMENT ADMINISTRATIVE REGULATION
OKLAHOMA CITY PUBLIC SCHOOLS TRAVEL EXPENSE APPROVAL, DOCUMENTATION, AND REIMBURSEMENT ADMINISTRATIVE REGULATION SUMMARY AND RESPONSIBILITIES The Board of Education believes that professional growth is
More informationPOLICIES AND PROCEDURES
POLICIES AND PROCEDURES SECTION: Corporate Policy - Administration NUMBER: OP # 1004 ISSUED: February 25, 2013 SUBJECT: Reimbursable Travel, Entertainment, and Other Business Expense APPROVALS: Executive
More informationPacific Lutheran University Business Office. Travel and Business Expense Policy
Pacific Lutheran University Business Office Travel and Business Expense Policy The following policy has been established to provide guidance on the use of the University s resources to pay (either through
More informationOcean County College, Toms River, NJ EXPENDITURES Travel and Expense Reimbursement #4166
POLICY Ocean County College sponsors employee travel based on employee adherence to the following regulations: 1. All overnight travel must be approved in advance by the employee s supervisor, area Vice
More informationPROCEDURE under Policy No. 305
TRI-COUNTY REGIONAL SCHOOL BOARD POLICY and PROCEDURES Title Effective Date Revision Date No. of Pages No. 305 STAFF TRAVEL AND CONFERENCE EXPENSES August 1, 1999 December 1, 2002 December 7, 2004 March
More information3. Residence means address of the employee designated in the official records of the Department of Human Resources.
WESTERN KENTUCKY UNIVERSITY OFFICE OF THE CHIEF FINANCIAL OFFICER TRAVEL EXPENSE AND REIMBURSEMENT POLICY Employees will select the most economical lodging and transportation when traveling on official
More informationWEST VIRGINIA UNIVERSITY BOARD OF GOVERNORS POLICY #4. TRAVEL West Virginia University and Regional Campuses
WEST VIRGINIA UNIVERSITY BOARD OF GOVERNORS POLICY #4 TRAVEL West Virginia University and Regional Campuses Section 1. General 1.1 Scope: 1.1.1 This rule implements the rules and regulations concerning
More informationCOMPENSATION AND BENEFITS EXPENSE REIMBURSEMENT. Note: State travel reimbursement rates can be found at PRIOR AUTHORIZATION
COMPENSATION AND BENEFITS EXPENSE REIMBURSEMENT Note: State travel reimbursement rates can be found at www.gsa.gov/perdiem PRIOR AUTHORIZATION Each District employee who is authorized to travel assumes
More informationTRAVEL POLICY AND EXPENSE REPORTING BOARD OF DIRECTORS POLICY AND PROCEDURE NUMBER 032
TRAVEL POLICY AND EXPENSE REPORTING BOARD OF DIRECTORS POLICY AND PROCEDURE NUMBER 032 APPROVED BY CRRA BOARD OF DIRECTORS SEPTEMBER 29, 2005 TABLE OF CONTENTS 1. GENERAL STATEMENT... 1 2. APPROVALS...
More informationUNIVERSITY OF COLORADO
UNIVERSITY OF COLORADO PROCUREMENT SERVICE CENTER (PSC) PSC Procedural Statement: Travel Effective Date: May 2, 2011 Introduction This PSC Procedural Statement (PPS) sets forth requirements for authorizing
More informationRYE CITY SCHOOL DISTRICT RYE, NEW YORK PROCEDURES FOR REIMBURSEMENT FOR TRAVEL
RYE CITY SCHOOL DISTRICT RYE, NEW YORK PROCEDURES FOR REIMBURSEMENT FOR TRAVEL School district employees will be reimbursed for reasonable, actual and necessary out-of-pocket expenses which are legally
More informationOffice of Business and Finance
OBJECTIVE To ensure efficiency and fiscal accountability for university business travel. POLICY Applies to: Individuals who travel on behalf of the university Issued: 06/1987 Revised: 12/2010 Edited: 06/2013
More informationTravel and Food Reimbursements. Terry Shoebotham Business Management Specialist 6/9/08
Travel and Food Reimbursements Terry Shoebotham Business Management Specialist 6/9/08 Table of Contents Travel Reimbursement Process:... 3 Trip is taken... 3 Documentation is gathered... 3 Travel...3 Food
More informationMidwestern State University Wichita Falls, Texas
Travel Guide Midwestern State University Wichita Falls, Texas Table of Contents Request for Travel Authorization... 1 Reminders for Completing the Travel Voucher... 1 Meals & Lodging Reimbursement... 2
More informationTravel, University Policy. POLICY Issued: 06/01/1987 Revised: 10/01/2015 Edited: 03/01/2017
Responsible Office Office of Business and Finance POLICY Issued: 06/01/1987 Revised: 10/01/2015 Edited: 03/01/2017 The Ohio State University seeks to ensure efficiency and promote fiscal accountability
More informationTHE DIVISION OF BUDGET AND FINANCE ACCOUNTING PURCHASING GRANTS MANAGEMENT
THE DIVISION OF BUDGET AND FINANCE ACCOUNTING PURCHASING GRANTS MANAGEMENT Section: Purpose: The purpose of this document is to provide guidelines and establish procedures for those individuals incurring
More informationTRAVEL POLICY OVERVIEW
TRAVEL POLICY OVERVIEW CSU Business Conference April 2015 Presenter: Marc Benadiba Cal Poly, SLO 3/30/15 1 AGENDA q CSU Travel Policy and Scope q Traveler and Approver Responsibilities q Travel Pre-Authorization
More informationEmployee Travel Policy Updates
Employee Travel Policy Updates Key Changes to AP 7400 August 2018 Content Covered Today Control of Travel Required Approval Summary of Reimbursable Expenses Summary of Non-Reimbursable Expenses Student
More informationFISCAL POLICIES and PROCEDURES
Date: 09/01/2009 Page 1 of 27 Travel Policies Procedures - Introduction Travel by university employees is governed by the State of Texas Travel Regulations Act, the General Appropriations Act, the Rules
More informationTravel Policy. Reasonable exceptions to 21 calendar days may be on a case-by-case basis with approval of the President.
Travel Policy Philosophy Travel and entertainment related expenses will be paid by the Association if they are deemed to be reasonable, appropriately documented, properly authorized and within the guidelines
More informationMARSHALL UNIVERSITY BOARD OF GOVERNORS
1 General 1.1 Scope: MARSHALL UNIVERSITY BOARD OF GOVERNORS Policy No. FA-2 TRAVEL 1.1.1 This policy implements the rules and regulations concerning management of in-state, out-of-state and international
More informationGSA Conference Travel Grant Reimbursement Guide
GSA Conference Travel Grant Reimbursement Guide GSA is happy to be able to support graduate students as they travel all over the world acting as representatives for UCR. This guide is designed to allow
More informationBUSINESS POLICY AND PROCEDURE MANUAL
1 of 11 S OPERATING S 1. Travel Authorization - A. General Guidelines - i. Authorization of travel for University business purposes by employees, students and guests of the University rests with the appropriate
More informationCoast Community College District ADMINISTRATIVE PROCEDURE Chapter 7 Human Resources
Coast Community College District ADMINISTRATIVE PROCEDURE Chapter 7 Human Resources AP 7400 Travel References: California Education Code Sections 72423 and 87032 IRS Publication 463 Travel, Entertainment,
More informationPolicies Superseded: 603 Review/revision(s): August 2013
Policy Title: Travel- Authorizations and Reimbursement Policy Number: FINA- 103 Policy Approved: April 2011 Policies Superseded: 603 Review/revision(s): August 2013 Responsible Office: Finance and Administration
More informationTravel Reimbursement: Creating a Reimbursement of Travel Expenses (UNC Employees)*
Travel Reimbursement: Creating a Reimbursement of Travel Expenses (UNC Employees)* Applicable Ranks: Faculty, Students, Staff** Travel policies website: http://financepolicy.unc.edu/document/results?sscatid=30
More informationColumbus City Schools/ Columbus Education Association
2018-2019 Columbus City Schools/ Columbus Education Association Certificated Professional Leave Guidelines & Schedule Contact information: leavesofabsence@columbus.k12.oh.us 1 Master Agreement (2009-2011)
More informationPOLICY & PROCEDURE DOCUMENT NUMBER: Finance & Administration. Travel Expense & Reimbursement Policy. DATE: January 1, 2011
POLICY & PROCEDURE DOCUMENT NUMBER: 3.1014 DIVISION: TITLE: Finance & Administration Travel Expense & Reimbursement Policy DATE: January 1, 2011 REVISED: October 1, 2015 Authorized by: K. Ann Mead, VP
More informationCITY OF LAWRENCE, KS TRAVEL POLICY
CITY OF LAWRENCE, KS TRAVEL POLICY TABLE OF CONTENTS PURPOSE...3 POLICY.3 AUTHORIZATION..3 TRAINING/CONFERENCE (OVERNIGHT STAY)...4 PROCEDURES 4 LODGING 4 LOCAL TRAINING/CONFERENCE (NO OVERNIGHT STAY)
More informationSECTION 501: TRAVEL AUTHORIZATION AND REIMBURSEMENT POLICY
SECTION 501: TRAVEL AUTHORIZATION AND REIMBURSEMENT POLICY 501.1 POLICY It is the policy of Black Hawk County to authorize travel for employees to attend meetings, conferences, conventions, seminars, schools
More informationSection: Business and Support Operations. Section Number: Travel and Expense Policy. Date of Present Issue: 07/01/2017.
Section: Business and Support Operations Section Number: 3.22.2 Subject: Travel and Expense Policy Date of Present Issue: 07/01/2017 Date of Previous Issues: 07/72, 07/79, 10/79, 07/86, 07/89, 08/90, 11/92,
More informationThe Top Section identifies Who-What-When-Where :
INSTRUCTIONS Union Public Schools is introducing an updated form, to be used for any overnight business-related travel. The following instructions walk you through each section and explain what supporting
More informationEVALUATOR REIMBURSEMENT INFORMATION POLICY AND PROCEDURES
EVALUATOR REIMBURSEMENT INFORMATION POLICY AND PROCEDURES ACICS GUIDELINES FOR TRAVEL REIMBURSEMENT Each person is expected to exercise the same caution and care for incurring expenses while traveling
More informationTravel Procedures can be found on the Financial Services Travel Information page.
ADMINISTRATIVE POLICY Policy Title: TRAVEL This policy provides guidelines for employees traveling within the United States on College business, including local travel. (Employees travelling internationally
More informationTeammate Travel and Entertainment Policy
PURPOSE GENCO ATC s Travel and Entertainment (T&E) policy is intended to accomplish the following objectives: Ensure that teammates have a clear understanding of GENCO ATC s T&E policies and procedures
More informationState of New York Office of the State Comptroller Travel Manual. Prepared by: Division of Contracts and Expenditures Bureau of State Expenditures
State of New York Office of the State Comptroller Travel Manual Prepared by: Division of Contracts and Expenditures Bureau of State Expenditures Revised: July 26, 2007 TABLE OF CONTENTS TRAVEL POLICY STATEMENT...
More informationCollege Station ISD Employee Travel Guidelines
Effective 2015 16 School Year In general, employee travel is defined as travel outside the District boundaries where an employee is acting as a representative of College Station Independent School District.
More informationGuidelines for Arbitrator Reimbursement
Guidelines for Arbitrator Reimbursement Revised January 2018 Thank you for agreeing to serve as an arbitrator for FINRA Office of Dispute Resolution. To better serve our users, we are continuing our efforts
More information