AGENDA HAMBURG TOWNSHIP MUNICIPAL UTILITIES COMMITTEE MEETING WEDNESDAY, SEPTEMBER 9 th, :00 P.M.

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1 10405 Merrill Road P.O. Box 157 Hamburg, MI Phone: Fax: AGENDA HAMBURG TOWNSHIP MUNICIPAL UTILITIES COMMITTEE MEETING WEDNESDAY, SEPTEMBER 9 th, :00 P.M. 1. Call to Order 2. CALL TO THE PUBLIC 3. Correspondence 4. Approval of the Agenda 5. Approval of the Minutes 6. Unfinished Business *A. LCWA Information/Updates *B. DTE Power Supply Issues 7. Current Business A. DPW Monthly Report August Statistics B. Cherwak Direct Sewer Connection Agreement 6845 Hamburg Rd. C. Biotech Agronomics 2016 Sludge Hauling Schedule Agreement D. Amendment of Policies & Procedures for Recovering Costs for Damage E. Lefler Sewer Connection Fee Review 9873 Kress Rd. F. Olympia Development Co. Sewer Connection Agreement 8599 Sunrise Mist Dr. G. Benson/Nahil Direct Sewer Connection Agreement 5572 Seney Circle H. Richards Sewer Connection Fee Review Lake Pointe Dr. I. J. K. L. 8. Call to the Public 9. Informational/Educational Material 10. Adjournment * No information available in packet. ** Information included in previous Municipal Utilities Committee meeting packet(s).

2 HAMBURG TOWNSHIP MUNICIPAL UTILITIES COMMITTEE WEDNESDAY, AUGUST 12 th, :00 P.M MERRILL ROAD, HAMBURG, MI CALL TO ORDER The meeting was called to order by Hohl at 3:00 p.m. Roll Call of the Committee: Present: Hohl, Hahn, Menzies Absent: None Also Present: Tony Randazzo, Dave Podvoyski, Paul Zahner, Cathy Zahner, Tom Osborne and Brittany Campbell 2. CALL TO THE PUBLIC Hohl opened the call to the public and seeing no response, closed the call to the public. 3. CORRESPONDENCE There was no correspondence to be addressed at this meeting. 4. APPROVAL OF THE AGENDA MOTION BY MENZIES, SUPPORTED BY HOHL TO APPROVE THE AGENDA AS PRESENTED. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. Unfinished Business: A. LCWA Information/Updates B. DTE Power Supply Issues Current Business: A. DPW Monthly Report July Statistics B. Senior Center Sewer Connection Fee Review Merrill Road C Bluewater Drive Sewer Damage Invoice Discussion Paul Zahner D. Peters Building Direct Sewer Connection Agreement 5561 Seney Circle E. Antek Building Direct Sewer Connection Agreement 3496 Habitat Trail F. Lowering of Sewer Structure (Manhole) on Century Drive G. 2014/2015 Fiscal Year Sewer REU/Tap Tracker H. Biotech Agronomics Sludge Hauling for WWTP Page 1

3 Hamburg Twp. Municipal Utilities Committee Regular Meeting August 12, 2015 Page 2 5. APPROVAL OF THE MINUTES MOTION BY HOHL, SUPPORTED BY MENZIES TO APPROVE THE MINUTES OF THE JULY 8 th, 2015 MUNICIPAL UTILITIES COMMITTEE MEETING AS PRESENTED. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. 6. UNFINISHED BUSINESS A. LCWA Information/Updates. MOTION BY HOHL, SUPPORTED BY HAHN TO TABLE ALL UNFINISHED BUSINESS UNTIL NEW INFORMATION IS AVAILABLE. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. B. DTE Power Supply Issues. MOTION BY HOHL, SUPPORTED BY HAHN TO TABLE ALL UNFINISHED BUSINESS UNTIL NEW INFORMATION IS AVAILABLE. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. 7. CURRENT BUSINESS A. DPW Monthly Report July Statistics. Randazzo noted that the WWTP was out of compliance for 1 day at the end of July due to the sludge haul that was recently completed. Hohl stated that he wants a written commitment from Biotech Agronomics regarding the 2016 spring and fall hauling schedule. Randazzo also noted that the DPW staff has replaced all of the diffusers in the SBR tanks. Grinder calls are down considerably from the same time last year. In addition, the DPW has started the manhole inspections. Podvoyski noted that staff finally found the manhole on Industrial Drive in the woods in a low spot near the creek and noted that the manhole had shifted out of position leaving a large gap that allowed ground water to enter the system. During heavy rains the creek floods the low area and drains into the manhole causing. Podvoyski stated staff have repaired the manhole and sealed it so that no further infiltration can enter the manhole. MOTION BY HOHL, SUPPORTED BY HAHN TO NOTE THE DPW MONTHLY REPORT AS RECEIVED AND TO BE FILED AND TO ALSO FORWARD A COPY TO THE TOWNSHIP BOARD AS AN AGENDA ITEM FOR THEIR REVIEW. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. Page 2

4 Hamburg Twp. Municipal Utilities Committee Regular Meeting August 12, 2015 Page 3 B. Senior Center Sewer Connection Fee Review Merrill Road. MOTION BY HOHL, SUPPORTED BY MENZIES TO NOTE THE UTILITIES COORDINATOR S COST REVIEW AND TO CLOSE OUT THE SEWER CONNECTION FILE. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. C Bluewater Drive Sewer Damage Invoice Discussion Paul Zahner. Mr. Zahner stated that he feels his plumber did not damage the grinder pump. He noted that it was the original pump installed in Mr. Zahner has paid over $8, in O & M fees in the 20 years since the sewers were installed and feels he shouldn t have to pay for this repair. Zahner stated that when he asked the DPW staff for the damaged parts that he was being billed for that he was informed that they had been disposed of. Randazzo stated that the cost of the alarm switch and the labor should be removed from the invoice. Hohl expressed his strong concern about not retaining the damaged parts. Podvoyski suggested that the homeowners only be billed for the damaged power cord. Mr. Zahner implied action could be taken against the Township under the Consumer Protection Act if he is billed for parts he could not get from the DPW. Hohl suggested that the DPW have a basket or locker set-up to retain damaged parts that will be billed back to the homeowner. Podvoyski and Campbell will put together a policy to be reviewed by DPW staff and then forwarded to the Utilities Committee to be adopted and included in the Policies and Procedures Manual. MOTION BY HOHL, SUPPORTED BY MENZIES TO WAIVE THE CUSTOMER SEWER DAMAGE INVOICE FOR 9510 BLUEWATER DRIVE. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. D. Peters Building Direct Sewer Connection Agreement 5561 Seney Circle. MOTION BY HOHL, SUPPORTED BY MENZIES TO APPROVE THE PETERS BUILDING SEWER AGREEMENT FOR A DIRECT CONNECTION AS PRESENTED, AS ALL OF THE ESTIMATED SEWER FEES WERE PAID UP-FRONT IN CASH. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. E. Antek Building Direct Sewer Connection Agreement 3496 Habitat Trail. MOTION BY HOHL, SUPPORTED BY HAHN TO APPROVE THE ANTEK BUILDING SEWER AGREEMENT FOR A DIRECT CONNECTION AS PRESENTED, AS ALL OF THE ESTIMATED SEWER FEES WERE PAID UP-FRONT IN CASH. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. Page 3

5 Hamburg Twp. Municipal Utilities Committee Regular Meeting August 12, 2015 Page 4 F. Lowering of Sewer Structure (Manhole) on Century Drive. Campbell provided the Committee with 2 bids received for lowering a manhole structure on Century Drive that has been causing issues for the residents for several months. The DPW staff will be on-site while the work is completed by the approved Contractor. MOTION BY HOHL, SUPPORTED BY HAHN TO AWARD THE BID TO MYERS EXCAVATING. THE UTILITIES COORDINATOR SHALL PREPARE THE NOTICE TO PROCEED FOR THE SUPERVISOR AND CONTRACTOR SIGNATURES AND TO SCHEDULE THE WORK TO BE COMPLETED AS SOON AS POSSIBLE. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. G. 2014/2015 Fiscal Year Sewer REU/Tap Tracker. Campbell provided the Committee with the sewer REU and tap fee showing that the Township added a total of new REUs to the sewer system and collection $120, in tap fees for the 2014/2015 fiscal year. MOTION BY HOHL, SUPPORTED BY MENZIES TO NOTE THE UTILITIES COORDINATOR S REPORT AS RECEIVED AND TO BE FILED AND TO FORWARD A COPY TO THE ACCOUNTING DIRECTOR. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. H. Biotech Agronomics Sludge Hauling for WWTP. Hohl again stated his desire to have a written commitment from Biotech regarding the spring and fall sludge hauls for There should not be any delay pushing the haul to the summer as done this year. Hohl also noted that there was a cancellation clause in the contract if Biotech cannot agree to the proposed dates for the next sludge hauls. Randazzo noted that we could also look into having Synagro complete sludge hauls. MOTION BY HOHL, SUPPORTED BY HAHN TO ADD BIOTECH AGRONOMICS TO THE SEPTEMBER MUNICIPAL UTILITIES COMMITTEE MEETING TO DISCUSS THE WRITTEN AGREEMENT REGARDING THE SEMI-ANNUAL SLUDGE HAULS FOR Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. 8. CALL TO THE PUBLIC Seeing no requests to address the Sewer Committee, Hohl closed the call to the public. Page 4

6 Hamburg Twp. Municipal Utilities Committee Regular Meeting August 12, 2015 Page 5 9. INFORMATIONAL/EDUCATIONAL MATERIAL There was no information and/or educational material available for this meeting. 10. ADJOURNMENT MOTION BY HOHL, SUPPORTED BY HAHN TO ADJOURN THE MEETING. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. The meeting was adjourned at 3:50 p.m. The foregoing is considered to be a true and accurate record of all items discussed. If any discrepancies or inconsistencies are noted, please contact the writer immediately. Respectfully submitted, Brittany K. Campbell Hamburg Township Utilities Coordinator Page 5

7 FAX (810) TELEPHONE: (810) P.O. Box Merrill Road Hamburg, MI NO INFORMATION AVAILABLE FOR MUC PACKET

8 10405 Merrill Road P.O. Box 157 Hamburg, MI Phone: Fax: To: Municipal Utilities Committee From: Tony Randazzo Date: Re: DPW Monthly Report 1. The Wastewater Treatment Plant was out of compliance for two days in August because of high phosphorus. 2. DPW staff is looking into new locating equipment that uses ground penetrating radar to find utility lines. This has the potential to make miss digs much more accurate and less time consuming in areas without tracer wire. 3. DPW staff has sealed off some manholes in the gravity portion of the system that were allowing water infiltration to occur.

9 HAMBURG TOWNSHIP DPW ACTIVITY TRACKING CHART 2014 VERSES 2015 DPW Activities Jan-14 Jan-15 Feb-14 Feb-15 M ar-14 Mar-15 Apr-14 Apr-15 M ay-14 May-15 Jun-14 Jun-15 Jul-14 Jul-15 Aug -14 Aug-15 Sep-14 Sep-15 Oct-14 Oct-15 Nov-14 Nov-15 Dec-14 Dec-15 Grinder Calls Grinder Replacements Grinder Repairs Grinder Star - Ups Grinder Deact Sewer Repairs WWTP Alarms Year End Year End Total 14 Total Hamburg Road Lift Winans Road Lift KESS RD. Lift Ore Station Alarms School Alarms Grinder Reacts Rustic Station Medical Center Miss Dig Stakings ,650 1,309 Grinders in stock Chilson Commons Overtime call outs PLANT -EFF./MO AVE. DAILY/ MG MAX. DAILY MG PLANT- INF/ MO AVE. DAILY /MG MAX. DAILY MG

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19 10405 Merrill Road P.O. Box 157 Hamburg, MI Phone: Fax: EXCERPT FROM HAMBURG TOWNSHIP MUNICIPAL UTILITIES COMMITTEE MEETING MINUTES To the attention of: Re: Patrick J. Hohl, Supervisor Tony Randazzo, Utilities Director Biotech Agronomics Sludge Hauling for WWTP Please be apprised of this excerpt from the [X]Unapproved [_]Approved Minutes of the Meeting of the Hamburg Township Municipal Utilities Committee: Date of Meeting: August 12 th, 2015 Committee Members Present: Committee Members Absent: Hohl, Hahn, Menzies None Text of Motion: MOTION BY HOHL, SUPPORTED BY HAHN TO ADD BIOTECH AGRONOMICS TO THE SEPTEMBER MUNICIPAL UTILITIES COMMITTEE MEETING TO DISCUSS THE WRITTEN AGREEMENT REGARDING THE SEMI-ANNUAL SLUDGE HAULS FOR Ayes: Hohl, Hahn, Menzies Absent: None Nays: None MOTION CARRIED. State of Michigan } County of Livingston } Township of Hamburg} I, BRITTANY K. CAMPBELL, Hamburg Township Utilities Coordinator and recording secretary to the Municipal Utilities Committee, do hereby certify that the foregoing is a true and correct excerpt of the Minutes of the aforementioned Regular/Special Meeting of the Hamburg Township Municipal Utilities Committee. Date: Aug. 13 th, 2015 BRITTANY K. CAMPBELL HAMBURG TOWNSHIP UTILITIES COORDINATOR

20 10405 Merrill Road P.O. Box 157 Hamburg, MI Phone: Fax: Policies and Procedures Regarding Recovering Costs for Damages to the Hamburg Township Sanitary Sewer System (HTSSS) In cases where the owner of properties, its agents or assigns, has damaged the HTSSS through the owner s inattention, misuse, negligence or intentional acts, the Township pursuant to Ordinance 69F, Section 7, Paragraph F has the authority to recover the costs incident to the said damages. Therefore, in order to implement the said Ordinance, the following procedures shall apply to all properties connected to the (HTSSS): 1. When the Township becomes aware of damages to its HTSSS, the Department of Public Works (DPW) shall conduct an on-site inspection to determine the extent of the damages. and obtain estimates for all necessary repairs. The DPW Field Superintendent shall then notify the Utilities Coordinator of the damages and the repair costs. 2. The damage shall be documented by the DPW staff, including photographs, observation notes, etc., before the equipment or parts are removed from the property and taken to the Township s repair facility. 3. The DPW staff shall maintain a secure storage bin or locker in order to retain the damaged equipment or parts that shall be tagged with the date and property address from where they were recovered. Pursuant to the Consumer Protection Act the property owner shall have the right to inspect any and all damaged equipment or parts at their request. 4. DPW staff shall then develop and/or obtain estimates for all necessary repairs. 5. The DPW Foreman shall then notify the Utilities Coordinator of the damages and repair estimate, providing the necessary documentation to draft a report to be presented to the Municipal Utilities Committee at the next available meeting date. 6. The Committee shall make the final determination if the property owner is to be billed for the damaged sewer equipment or parts. If it is concluded that the property owner is responsible, a request to invoice the owner will be forwarded to the Accounting Department along with a copy of the DPW report.

21 7. If the Committee determines that the property owner is not responsible for the sewer damage, the DPW staff will be notified that the equipment and/or parts may be properly disposed of or returned to E-One if found to be under warranty. 8. Once the cost for making all of the said repairs has been established pursuant to the Ordinance, including all authorized administrative fees, the Township, at its discretion, may pursue collection for the recovery of these costs in any appropriate Court of law or equity. 9. A notice shall be prominently posted on the property The Accounting Department shall send an invoice to the property owner setting forth all of the costs and administrative fees relating to the repair of the damages as may have been or to be incurred by the Township for the repairs. 10. A copy of the invoice shall be forwarded to the Utilities Department by the Accounting staff. The Utilities Coordinator shall monitor and oversee the recovery of the costs for the damages and to otherwise coordinate all communication with owners, their agents, or assigns, relating to the recovery of the costs incurred by the Township. 11. In addition to the foregoing, the Township may file a lien against the affected property for the costs and administrative fees as have been determined by the Township. Any unpaid charges or costs for such repairs may, at the option of the Township, be added to the ad valorem tax bills of the property benefitted by the said township repairs or services. 12. If it is determined by the DPW staff that the grinder pump is bad and needs to be repaired or replaced the Township shall do so at no cost to the property owner. Adopted by Hamburg Township Board of Trustees April 19, 2011 Proposed Amendment August 14, 2015

22 Brittany Campbell From: Sent: To: Cc: Subject: Pat Hohl Tuesday, August 18, :55 AM Brittany Campbell; Tony Randazzo Dave Podvoyski RE: Proposed amendment to Cost Recovery Policies & Procedures Nice, just delete #12. Thanks, Pat Hohl Hamburg Township Supervisor ext. 202 Direct, Cell, From: Brittany Campbell Sent: Monday, August 17, :36 AM To: Tony Randazzo; Pat Hohl Cc: Dave Podvoyski Subject: RE: Proposed amendment to Cost Recovery Policies & Procedures Pat & Tony do you have comments, edits, etc. regarding the proposed policy amendments? Thank you. Brittany From: Dave Podvoyski Sent: Monday, August 17, :08 AM To: Brittany Campbell Subject: RE: Proposed amendment to Cost Recovery Policies & Procedures Looks good Thankyou From: Brittany Campbell Sent: Friday, August 14, :32 PM To: Dave Podvoyski Cc: Tony Randazzo; Pat Hohl Subject: Proposed amendment to Cost Recovery Policies & Procedures Importance: High Hi Dave as a result of the MUC meeting on Tuesday you and I were supposed to come up with some policies and procedures for dealing with damaged sewer equipment that is to be billed back to the property owner. In 2011 the Township Board adopted the Policies and Procedures for Cost Recovery of GP Damages. I used this policy and added to it to comply with the recommendations made at the MUC meeting and the billing requirements from the Accounting Department. 1

23 Brittany Campbell From: Sent: To: Cc: Subject: Tony Randazzo Monday, August 17, :10 PM Brittany Campbell; Pat Hohl Dave Podvoyski RE: Proposed amendment to Cost Recovery Policies & Procedures I think we should delete #12. It s not relevant to this policy. Other than that, it looks fine to me. Tony From: Brittany Campbell Sent: Monday, August 17, :36 AM To: Tony Randazzo; Pat Hohl Cc: Dave Podvoyski Subject: RE: Proposed amendment to Cost Recovery Policies & Procedures Pat & Tony do you have comments, edits, etc. regarding the proposed policy amendments? Thank you. Brittany From: Dave Podvoyski Sent: Monday, August 17, :08 AM To: Brittany Campbell <BCampbell@HAMBURG.MI.US> Subject: RE: Proposed amendment to Cost Recovery Policies & Procedures Looks good Thankyou From: Brittany Campbell Sent: Friday, August 14, :32 PM To: Dave Podvoyski Cc: Tony Randazzo; Pat Hohl Subject: Proposed amendment to Cost Recovery Policies & Procedures Importance: High Hi Dave as a result of the MUC meeting on Tuesday you and I were supposed to come up with some policies and procedures for dealing with damaged sewer equipment that is to be billed back to the property owner. In 2011 the Township Board adopted the Policies and Procedures for Cost Recovery of GP Damages. I used this policy and added to it to comply with the recommendations made at the MUC meeting and the billing requirements from the Accounting Department. The suggested changes to the policy appear in red. Deletions to the policy language are shown as a strike through (like words to the left). Please take a look and let me know if you have any changes, deletions, additions, etc. We can then present the final draft to MUC at the September meeting. Thanks. Britt 1

24 Brittany Campbell From: Sent: To: Subject: Dave Podvoyski Monday, August 17, :08 AM Brittany Campbell RE: Proposed amendment to Cost Recovery Policies & Procedures Looks good Thankyou From: Brittany Campbell Sent: Friday, August 14, :32 PM To: Dave Podvoyski Cc: Tony Randazzo; Pat Hohl Subject: Proposed amendment to Cost Recovery Policies & Procedures Importance: High Hi Dave as a result of the MUC meeting on Tuesday you and I were supposed to come up with some policies and procedures for dealing with damaged sewer equipment that is to be billed back to the property owner. In 2011 the Township Board adopted the Policies and Procedures for Cost Recovery of GP Damages. I used this policy and added to it to comply with the recommendations made at the MUC meeting and the billing requirements from the Accounting Department. The suggested changes to the policy appear in red. Deletions to the policy language are shown as a strike through (like words to the left). Please take a look and let me know if you have any changes, deletions, additions, etc. We can then present the final draft to MUC at the September meeting. Thanks. Britt 1

25 FYI... Hamburg Township Municipal Utilities Committee Meeting Notes August 12, 2015 Minutes Excerpt: ITEM 7.C. C Bluewater Drive Sewer Damage Invoice Discussion Paul Zahner. Mr. Zahner stated that he feels his plumber did not damage the grinder pump. He noted that it was the original pump installed in Mr. Zahner has paid over $8, in O & M fees in the 20 years since the sewers were installed and feels he shouldn t have to pay for this repair. Zahner stated that when he asked the DPW staff for the damaged parts that he was being billed for that he was informed that they had been disposed of. Randazzo stated that the cost of the alarm switch and the labor should be removed from the invoice. Hohl expressed his strong concern about not retaining the damaged parts. Podvoyski suggested that the homeowners only be billed for the damaged power cord. Mr. Zahner implied action could be taken against the Township under the Consumer Protection Act if he is billed for parts he could not get from the DPW. Hohl suggested that the DPW have a basket or locker set-up to retain damaged parts that will be billed back to the homeowner. Podvoyski and Campbell will put together a policy to be reviewed by DPW staff and then forwarded to the Utilities Committee to be adopted and included in the Policies and Procedures Manual. MOTION BY HOHL, SUPPORTED BY MENZIES TO WAIVE THE CUSTOMER SEWER DAMAGE INVOICE FOR 9510 BLUEWATER DRIVE. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. 1

26 10405 Merrill Road P.O. Box 157 Hamburg, MI Phone: Fax: Policies and Procedures Regarding Recovering Costs for Damages to the Hamburg Township Sanitary Sewer System (HTSSS) In cases where the owner of properties, its agents or assigns, has damaged the HTSSS through the owner s inattention, misuse, negligence or intentional acts, the Township pursuant to Ordinance 69F, Section 7, Paragraph F has the authority to recover the costs incident to the said damages. Therefore, in order to implement the said Ordinance, the following procedures shall apply to all properties connected to the (HTSSS): 1. When the Township becomes aware of damages to its HTSSS, the Department of Public Works (DPW) shall conduct an inspection to determine the extent of the damages and obtain estimates for all necessary repairs. The DPW Field Superintendent shall then notify the Utilities Coordinator of the damages and the repair costs. 2. Once the cost for making all of the said repairs has been established pursuant to the Ordinance, including all authorized administrative fees, the Township, at its discretion, may pursue collection for the recovery of these costs in any appropriate Court of law or equity. The Utilities Coordinator shall monitor and oversee the recovery of the costs for the damages and to otherwise coordinate all communication with owners, their agents, or assigns, relating to the recovery of the costs incurred by the Township. 3. In addition to the foregoing, the Township may file a lien against the affected property for the costs and administrative fees as have been determined by the Township. 4. A notice shall be prominently posted on the property setting forth all of the costs and administrative fees relating to the repair of the damages as may have been or to be incurred by the Township for the repairs. 5. If it is determined by the DPW staff that the grinder pump is bad and needs to be repaired or replaced the Township shall do so at no cost to the property owner. Adopted by Hamburg Township Board of Trustees April 19, 2011

27 10405 Merrill Road P.O. Box 157 Hamburg, MI Phone: Fax: MUC Cover Sheet ITEM 7.E. Lefler Sewer Construction Cost Review and Refund Request 9873 Kress Rd. Reason for MUC Review: Pursuant to the Policies and Procedures for Sewer Connection, Jason & Julie Lefler, deposited $11, with Hamburg Township on October 30, 2014 to cover the sewer installation and connection costs for the home located at 9873 Kress Road. A request for bid was sent out for completion of the sewer installation. The property owners selected the lowest bidder, Bob Myers Excavating, to complete the sewer construction work. The sewer installation work was started on Thursday, August 20, 2015 and completed on Friday, August 21, The home now has a fully functioning sanitary sewer connection. Actual Construction Charges: The estimated construction charges under the bid proposal were $5, The actual construction charges were $5, leaving an excess balance of $ The homeowner completed his own electrical work and property restoration that was originally included in the Contractor s bid for the sewer connection project leaving a $ credit. However, in addition to the originally estimated sewer lateral footage of 55 feet, an extra 7 feet of pipe was installed at $35.00 per foot for $ (7 ft. x $35.00/ft.). The Contractor also had to core drill a 4 hole in the footing for the building sewer not completed by the Builder for a charge of $ As result of the additional charges a total refund of $ is due to the property owner. Proposed Action by MUC: Upon review and approval by the Committee, a motion recommending the approval of the refund in the amount of $ should be made to direct the Director of Utility Services to issue the Purchase Order pursuant to the policies and procedures for sewer refunds contingent upon the funds availability within the Enterprise Fund budget. NOTE: On August 21, 2012 the Township Board voted to amend the sewer refund policy to require that the estimated sewer project costs be deposited into a non-interest bearing Escrow account. Therefore, no interest payments are due as part of the sewer cost review. August 28 th, 2015

28 Sewer Project Cost Reviews Amounts effective through 09/15/15 Refund Due to Participant Sewer Project Address Participant (Payee) Amount Kress Rd./Lefler Kress Rd. Jason & Julie Lefler $ P.O. Box 205 Lakeland, MI Pending approval of Myers Excavating invoice Total to be Paid $ Restoration has been completed for this project. C:\2014 Utilities Info\Sewer Extensions\Sewer Connects and Extensions\Finished\FY '15-'16\ \Lefler Summary Kress Rd. 9/1/2015 3:42 PM

29 Sewer Extension - Parcel Tax ID Number Kress Road/Lefler Address 9873 Kress Rd. G/L Acct Costs Item Provider Date Invoice Costs Balance Construction Bob Myers Excavating, Inc. 08/25/ $5, Legal Fees John Drury $0.00 Inspections ($1.50/ft) Hamburg Township $0.00 Engineering Fees Stantec $0.00 Administration Fee Hamburg Township $ Grinder Pump Purchase Hamburg Township $2, Connection Charge Hamburg Township $2, $11, Deposit 10/30/14 $11, $ Change Feet Rate (/ft) Oversizing Credit None $0.00 Subtotal $ Accrued Interest Due To Property Owner $0.00 Total Due To (From) Property Owner $ G/L Distribution Account Number Amount Debit or Credit Original Estimates Main Line Main Line GPS system Cr GPS system Legal Legal Inspections Inspections Engineering Engineering Interest A/R Dr C:\2014 Utilities Info\Sewer Extensions\Sewer Connects and Extensions\Finished\FY '15-'16\ \Kress Road (9873) - Lefler 9/1/2015 3:33 PM

30 Bob Myers Excavating, Inc Hammel Road Brighton, MI Fax INVOICE Date Invoice No. 8/25/ Name & Address Project Name HAMBURG TOWNSHIP ATTN: ACCOUNTS PAYABLE P.O. BOX 157 HAMBURG, MI Phone # EXT210 Customer Alt. Phone FX twp Fax Due Date 8/25/2015 Description Qty Rate Total RE: 9873 KRESS ROAD INSTALL GRINDER PUMP STATION 1 1, , /2 DISCHARGE PIPE - OPEN CUT OR DIRECTIONAL BORE INCLUDES CURB STOP, CHECK VALVE AND ALL RELATED MATERIAL 62' $ , , EQUIPMENT MOBILIZATION LATERAL SEWER CONNECTION " BUILDING SEWER PIPE CONNECTION TO GPS CORE DRILL 4" HOLE IN FOOTING Known For Honesty & Quality Since 1969 Total Balance Due $5, $5,540.00

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50 10405 Merrill Road P.O. Box 157 Hamburg, MI Phone: Fax: MUC Cover Sheet ITEM 7.H. Richards Sewer Construction Cost Review and Refund Request Lake Pointe Dr. Reason for MUC Review: Pursuant to the Policies and Procedures for Sewer Connection, Andrew & Andrea Richards, deposited $19, with Hamburg Township on April 10, 2015 to cover the sewer installation and connection costs for their home located at Lake Pointe Drive. A request for bid was sent out for completion of the sewer installation. The property owners selected the lowest bidder, C & E Construction Co., Inc., to complete the sewer construction work. The sewer installation work was started on Wednesday, August 26, 2015 and completed on Thursday, August 27, The home now has a fully functioning sanitary sewer connection. Actual Construction Charges: The estimated construction charges under the bid proposal were $6, The actual construction charges were $6, leaving an excess balance of $0.00 a total wash of fees. As, a result no refund or invoice is due to the property owner. Proposed Action by MUC: Upon review and approval by the Committee, a motion should be made to note the Utilities Coordinator s cost review as received and to be filed. NOTE: On August 21, 2012 the Township Board voted to amend the sewer refund policy to require that the estimated sewer project costs be deposited into a non-interest bearing Escrow account. Therefore, no interest payments are due as part of the sewer cost review. August 31 st, 2015

51 Sewer Project Cost Review Amounts effective through 09/15/15 Refund Due to Participant Sewer Project Address Participant (Payee) Amount Lake Pointe Drive/Richards Lake Pointe Dr. Andrew & Andrea Richards $0.00 P.O. Box 395 Lakeland, MI Total to be Paid $ Pending approval of C & E Construction Co. invoice #1928 on 09/15/15. Restoration has been completed for this project. C:\2014 Utilities Info\Sewer Extensions\Sewer Connects and Extensions\Finished\FY '15-'16\ \Richards Summary Lake Pointe Dr. 9/1/2015 9:20 AM

52 Sewer Extension - Parcel Tax ID Number Lake Pointe Drive/Richards Address Lake Pointe Dr. G/L Acct Costs Item Provider Date Invoice Costs Balance Construction C & E Construction Co. 08/31/ $6, Legal Fees John Drury $0.00 Inspections ($1.50/ft) Hamburg Township $0.00 Engineering Fees Stantec $0.00 Administration Fee Hamburg Township $ Grinder Pump Purchase Hamburg Township $2, Connection Charge Hamburg Township $9, $19, Deposit 04/10/15 $19, $0.00 Change Feet Rate (/ft) Oversizing Credit None $0.00 Subtotal $0.00 Accrued Interest Due To Property Owner $0.00 Total Due To (From) Property Owner $0.00 G/L Distribution Account Number Amount Debit or Credit Original Estimates Main Line Main Line GPS system Cr GPS system Legal Legal Inspections Inspections Engineering Engineering Interest A/R Dr C:\2014 Utilities Info\Sewer Extensions\Sewer Connects and Extensions\Unfinished\Lake Pointe Drive (10702) - Richards 9/1/2015 8:57 AM

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