Counties may raise or lower their surcharge collection amount once annually.

Transcription

1 DRAFT S T A T E O F M I C H I G A N BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN April 22, CENTRAL DISPATCH APPROVE FIVE YEAR SURCHARGE COLLECTION PLAN WHEREAS, under MCL (1) (g) the State Committee is required to provide notice to communication providers of the surcharges in Michigan; and WHEREAS, this includes the counties operational, the state 9-1-1, and the monthly prepaid surcharges; and WHEREAS, surcharge guidelines state: Counties may raise or lower their surcharge collection amount once annually. Modifications to the surcharge collection amounts go in to effect on July 1 st each year. Counties requesting to raise their current surcharge, not to exceed voter approved cap, must do so by commissioner resolution. Resolutions must be to the State by May 17 th each year. 2 percent of the counties surcharge is remitted to the telephone companies as a technical cost. Allegan County s surcharge is currently set at $1.63. Allegan County s surcharge cap was set by voter approval in November of 2009 at $2.80 through December 31, 2014.

2 DRAFT THEREFORE BE IT RESOLVED, that in order to make the proper notice to the communications providers about the counties surcharges the Allegan County Board of Commissioners hereby approves the request of the Central Dispatch Director and the recommendation of the Budget and Finance Director to approve the Projected 5 Year Collection Plan (either Option 1 or Option 2) as presented; and BE IT FURTHER RESOLVED that the Board Chairman and/or the County Administrator are authorized to sign the necessary documents on behalf of the County and that the Budget and Finance Director is authorized to make the necessary budget adjustments to complete this action.

3 Work Orders Dates displayed in Eastern Daylight Time 4/2/ 2:18:10PM Work Order Summary CD_approve surcharge recommendation Requestor Jan Goswick Type Requestor Call Back Number Department Location 2405 Central Dispatch Central Dispatch Asset ID Department Number Date Entered Assigned Technician Priority Date Completed Ashley Thomson As soon as possible Date Assigned Expected Completion Date Charge Status - Hours Admin / Board RFA 326 4/1/ 3:18:22PM 4/2/ 2:13:48PM Work Order Description 4/1/ 3:18:23PM ALLEGANCOUNTY\JGoswick RFA to present surcharge recommendation to BOC on April 8th for discussion and April 22nd for action. I have included packet to present as well as an excel document which is a more detailed view of revenue and funding for BOC. If commissioners wish to raise the surcharge, without exceeding 2.80 cap, a resolution will need to be made and submitted to State 911 Office by May 17th. I am still attempting to find resolution will advise asap Technician 4/2/ 2:13:45PM DSTAN Assigned to AThomson to place on 4/8 agenda for discussion. JGoswick will be at meeting to present options to the Board. 4/2/ 2:08:11PM JNANCE Assigned to D. Stan. 4/2/ 1:08:33PM JNANCE Revised resolution per conversation with DVR. Also, DRV talked with J Goswick regarding a revision to be made to her proposal option to stipulate that the annual figures will be dependent upon actual. She will revise her document. 4/2/ 12:36:54PM JNANCE Attached draft resolution. Sent to J Goswick and DVR for review. Resolution 4/1/ 3:18:24PM Administrative Time-.25 hours ALLEGANCOUNTY\JGoswick Powered by Track-It! Page 1 of 2

4 ALLEGAN COUNTY REQUEST FOR ACTION FORM RFA#: Date: /1/10 Request Type Department Requesting Submitted By Contact Information Description Committees Central Dispatch RFA to present surcharge recommendation to BOC on April 8th for discussion and April 22nd for action. I have included packet to present as well as an excel document which is a more detailed view of revenue and funding for BOC. If commissioners wish to raise the surcharge, without exceeding 2.80 cap, a resolution will need to be made and submitted to State 911 Office by May 17th. PAGE 1 of 1

5 Allegan Central Dispatch Proposal April 8, Jan Goswick, Director RFA Board of Commissioners Guidelines Counties may raise or lower their surcharge collection amount once annually Modifications to the surcharge collection amounts go in to effect on July 1 st each year Counties requesting to raise their current surcharge, not to exceed voter approved cap, must do so by commissioner resolution. Resolutions must be to the State by May 17 th each year. 2 percent of the counties surcharge is remitted to the telephone companies as a technical cost. Allegan County s surcharge is currently set at $1.63. Allegan County s surcharge cap was set by voter approval in November of 2009 at $2.80 through December 31,

6 Director Recommendation for Collection My recommendation, as the Director of Central Dispatch, is for Allegan County to continue collecting the surcharge at a rate to fund only the Central Dispatch Operational Budget (less the $648,000.00, which is funded by additional resources) through July 1, 2011 I have included two different scenarios/formulas in this proposal for determining the surcharge amount according to my recommendation, including a five year projection for both formulas. In both scenarios the Operational Budget reflects the actual budget, less $648,000.00, for through 2014 operational budget amounts are based on a three percent increase from the previous year, less the $648, for each year. Legislation limits surcharge modifications to once annually. Any surcharge modifications will take effect on July 1 of each year. This complicates managing the surcharge process a little due to the fact, Central Dispatch s budget is based on the calendar year. Scenario 1 represents the surcharge collection being set at an amount to fund only the Central Dispatch Operational Budget, less $648,000.00, through the end of the year, including a five year projection based on this formula. This scenario requires the county to modify our collection amount each year for the next five years in order to match that year s budget. Scenario 2 represents setting a standard surcharge for the next five years based on the sum of the estimated Central Dispatch Operational Budget through the end of This scenario would not require annual modification of the County s surcharge. 2

7 Projected 5 Year Plan for Operational Budget (Option 1) Five year plan requiring the surcharge to be modified annually Fiscal Year Projected Funded Operational Expense Budget Average Devices Revenue Jan Jun Revenue Jul Dec Total Revenue Needed For Operations Telco 2% Technical Charge Needed For Operations & Billing Jan Jun $1,818,277 95,137 $152,219 $913,315 $ $1.63 Jul Dec $150,827 $904,962 $ $ Jan Jun $1,872,825 95,137 $150,827 $904,962 $ $ Jul Dec $161,311 $967,865 $ Jan Jun $1,929,010 95,137 $161,311 $967,866 $ Jul Dec $160,191 $961,145 $ $ Jan Jun $1,986,880 95,137 $160,191 $961,146 $ $ Jul Dec $170,956 $1,025,736 $ $ Jan Jun $2,046,486 95,137 $170,956 $1,025,736 $ $ Jul Dec $170,125 $1,020,750 $ $1.82 * Number represents the Central Dispatch Operational Budget less $648, Approximately $648, of the operational budget is funded by additional resources. See chart below Itemized Breakdown (Less Non Revenue) *Radio Millage Funds through 2014 *Radio Maintenance Contract (Millage Funds) $278, Statewide $240, Interest Earned $130,

8 Projected 5 Year Plan for Operational Budget (Option 2) Five year plan with an equal surcharge that makes up for the first 6 months of at 1.60 Fiscal Year Projected Funded Operational Expense Budget Average Devices Revenue Jan Jun Revenue Jul Dec Total Revenue Needed For Operations Telco 2% Technical Charge Needed For Operations & Billing Jan Jun $913, ,137 $152,219 $913,315 $ $1.63 Jul Dec $904, ,137 $161,733 $970,397 $ $1,872, ,137 $161,733 $161,733 $1,940,795 $ $1,929, ,137 $161,733 $161,733 $1,940,795 $ $1,986, ,137 $161,733 $161,733 $1,940,795 $ $2,046, ,137 $161,733 $161,733 $1,940,795 $ * Number represents the Central Dispatch Operational Budget less $648, Approximately $648, of the operational budget is funded by additional resources. See chart below Itemized Breakdown (Less Non Revenue) *Radio Millage Funds through 2014 *Radio Maintenance Contract (Millage Funds) $278, Statewide $240, Interest Earned $130,

9 Fiscal Year Projected Funded Operational Expense Budget Average Devices Jan Feb Mar Apr May Jun Jan-Jun $1,818,277 95,137 $152,219 $152,219 $152,219 $152,219 $152,219 $152,219 Jul-Dec 2011 Jan-Jun $1,872,825 95,137 $150,827 $150,827 $150,827 $150,827 $150,827 $150, Jul-Dec 2012 Jan-Jun $1,929,010 95,137 $161,311 $161,311 $161,311 $161,311 $161,311 $161, Jul-Dec 2013 Jan-Jun $1,986,880 95,137 $160,191 $160,191 $160,191 $160,191 $160,191 $160, Jul-Dec 2014 Jan-Jun $2,046,486 95,137 $170,956 $170,956 $170,956 $170,956 $170,956 $170, Jul-Dec 9,653,478 This would be a five year plan with an equal surcharge that makes up for the first 6 months of at 1.63 Fiscal Year Projected Funded Operational Expense Budget Average Devices Jan Feb Mar Apr May Jun Jan-Jun $913, ,137 $152,219 $152,219 $152,219 $152,219 $152,219 $152,219 Jul-Dec $904, , $1,872, ,137 $161,733 $161,733 $161,733 $161,733 $161,733 $161, $1,929, ,137 $161,733 $161,733 $161,733 $161,733 $161,733 $161, $1,986, ,137 $161,733 $161,733 $161,733 $161,733 $161,733 $161, $2,046, ,137 $161,733 $161,733 $161,733 $161,733 $161,733 $161,733 9,653,478

10 Jul Aug Sep Oct Nov Dec Total Revenue Needed For Operations Telco 2% Technical Charge $913,315 $ $150,827 $150,827 $150,827 $150,827 $150,827 $150,827 $904,962 $ $904,962 $ $161,311 $161,311 $161,311 $161,311 $161,311 $161,311 $967,865 $ $967,866 $ $160,191 $160,191 $160,191 $160,191 $160,191 $160,191 $961,145 $ $961,146 $ $170,956 $170,956 $170,956 $170,956 $170,956 $170,956 $1,025,736 $ $1,025,736 $ $170,125 $170,125 $170,125 $170,125 $170,125 $170,125 $1,020,750 $ ,653,483 Jul Aug Sep Oct Nov Dec Total Revenue Needed For Operations Telco 2% Technical Charge $913,315 $ $161,733 $161,733 $161,733 $161,733 $161,733 $161,733 $970,397 $ $161,733 $161,733 $161,733 $161,733 $161,733 $161,733 $1,940,795 $ $161,733 $161,733 $161,733 $161,733 $161,733 $161,733 $1,940,795 $ $161,733 $161,733 $161,733 $161,733 $161,733 $161,733 $1,940,795 $ $161,733 $161,733 $161,733 $161,733 $161,733 $161,733 $1,940,795 $ ,646,892

11 Needed For Operations & Billing $1.63 $1.62 $1.62 $1.71 $1.71 $1.84 $1.84 $1.83 Needed For Operations & Billing $1.63

12 Guidelines for Modification Notifications to the State Under MCL (1) (g) the State Committee is required to provide notice to communication providers of the surcharges in Michigan. This includes the counties operational, the state 9-1-1, and the monthly prepaid surcharges. If a county commission determines that it is necessary for the county to enact a local surcharge that is more than $0.42 per month and in excess of the monthly amount that was approved for the county by the Michigan Public Service Commission under U-15489, the voters of the county must approve the increased surcharge. In order for an increase to be effective beginning July 1,, the county must hold a vote no later than the first Tuesday in May. The first Tuesday in May is the last election date in to meet the statutory notice deadline for the change to take effect July 1,. If the May date is missed, the next surcharge effective date is July (Please refer to your county s legal counsel for details on the dates for proper county commission action to place a question on a May ballot.) In order to make the proper notice to the communications providers about the counties surcharges, please follow one of the options below: If the county is not going to collect a local operational surcharge between July 1,, and June 30, 2011, please provide a letter to the State Office no later than 12:00 noon, Monday, May 17,, stating that the county will not be collecting the local surcharge. If the county is going to continue collection of its local surcharge with no change in the amount as currently approved under MPSC U between July 1,, and June 30, 2011, please provide a letter to the State Office no later than 12:00 noon, Monday, May 17,, stating that the county is going to continue collection of the local surcharge as approved by MPSC U Please include a completed Form SNC-500 (attached and available on-line at with the county s letter. If the county is going to change its local surcharge under either process set forth in MCL b (1) (a) & (b), please do one of the following as appropriate: If the county is going to change its surcharge by commission resolution to collect $0.42 or less per month, a notarized copy of the county commissioners resolution setting the local monthly surcharge and a completed Form SNC-500 (attached and available on-line at must be provided. The resolution and the completed SNC-500 must be received by the State Office no later than 12:00 noon, Monday, May 17,.