S T A T E O F M I C H I G A N BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN. September 24, BE IT RESOLVED that the Allegan County Board of

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1 S T A T E O F M I C H I G A N BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN September 24, 2015 CHILD CARE FUND APPROVE BUDGET PLAN FOR FY2016 BE IT RESOLVED that the Allegan County Board of Commissioners hereby approves the County Child Care Budget in the amount of $4,443,114 for the period October 1, 2015 through September 30, 2016; and BE IT FINALLY RESOLVED that the Board Chairman and/or the County Administrator are authorized to sign the necessary documents on behalf of the County and that the Executive Director of Finance is authorized to make the necessary budget adjustments to complete this action.

2 ALLEGAN COUNTY REQUEST FOR ACTION FORM Completed RFA form must be attached to a work order request through the Track-It System. If you have any questions regarding this process, please contact ext RFA#: Date: August 27, 2015 Request Type Grant Department Requesting Circuit Court - Family Division Submitted By Jerry Durkee Contact Information 3368 Select a Request Type to reveal and complete required form. Name of Grant: 2016 Child Care Fund Plan Summary of Grant: State reimbursement of 50% for all Child Care Fund activities. Grant Submission Deadline Date 09/30/2015 APPLICATION ACCEPTANCE New Renewal Continuation Amount (t including local match) $2,221, Source of Grant Funds (% of allocation) 100 Type of Match Cash Inkind Amount / Description / Source of Match: Total plan budget is $4,443,114. The amount above is the 50% state match amount. Term of Grant State Fiscal year: Oct. 1, 2015 through Sept. 30, Does it involve personnel? Does it involve ongoing Operational Activities (recoverable?) All approved expenses are reimbursed at 50% by the State. Admin Fees $0.00 Equipment / Ongoing Costs Does it effect other operations? Disposition: Plan is due in Lansing prior to October 1, PAGE 1 of 2

3 RFA#: Date: August 27, 2015 Changes in Grant: This is the annual county Child Care Fund Plan & Budget that is submitted every year to the State of Michigan. PAGE 2 of 2

4 August 28, 2015 To: Board of Commissioners Re: 2015 County Child Care Fund Plan Budget Dear Commissioners: The State of Michigan requires the approved and signed County Child Care Fund Plan be in Lansing prior to October 1, Budget numbers in this plan are the best available to date from the county budget process. If the totals are different in the end, the court will follow the established and approved county 2016 budget. This budget plan is merely to establish the cap for Child Care Fund spending. The State reimburses the County, by statute, 50% of all approved costs in the Child Care Fund Plan up to the cap. Once the plan is approved it is sent to Lansing. The Child Care Fund Unit will review and approve the plan. A letter will be sent to the Board Chair and the Presiding Family Court Judge indicating State approval of the plan. After approval by the State, all expenditures through the County Child Care Fund Plan are eligible for the 50% State reimbursement. The Child Care Fund cap has traditionally been set slightly higher than the approved County budget in order to avoid having to submit an amendment to the State in the event of an unusual event that would cause higher than expected expenditures. If such an event should occur, the Court would follow the established budget policy regarding amendments, bringing such action before the Board for approval. Budget year 2016 will be a very volatile year in regards to residential placements, as these have seen a dramatic increase in 2015 over previous years. This makes the cushion in the cap even more important than in the past. I will be in attendance at the September 24 th Board of Commissioners meeting to answer any questions you may have. Feel free to contact me at any time if there are questions you would like answered prior to the September 24 th meeting. Respectfully, Jerry Durkee, Financial Coordinator 48 th Circuit Court Gdurkee@allegancounty.org or internal extension 3368

5 Budget Summary Computations: 2016 Child Care Fund Foster Care $1,105,670 total budget (343,300) chargeback line (70,000) independent living line (300,000) inst. Care line (5% cushion) 25,000 for unexpected volume of placements Total $417,370 Institutional $1,259,292Detention 664 1,234,593 Cheever ,019 Food Service ,864 CCFund Admin ,000 Private Inst. Care (5% cushion) 150,000 for unexpected out of county placements Total $3,501,768 In-Home Care $415,188 Community Resources ,599 Diversion ,996 CASA 421,643Community Probation 665 Total $984,426 Independent Living $70,000 FIA sub-account $4,000 Grand Total $4,977,564 Less revenue (534,450) Net Child Care Cap $4,443,114 50% = $2,221,557 The 2016 Child Care Fund budget is essentially the same as the 2015 budget. The operating budgets have been decreased slightly, with the only increases being to personnel items such as wages and benefits. The County receives a 50% reimbursement from the State of Michigan on all approved expenditures within the Child Care Fund Plan. The 5% cushions built in to the Plan is to avoid the need to go back to the State for an amendment in the case of an unusual and expected event that would cause unforeseen expenditures, such as heightened levels of child placements. The court would still come to the Board of Commissioners for approval if those budget areas become problematic and increases become necessary.